TRWD_RC1-CC1_Electrical_Building_Addition_Volume_I_Specs_-_IFB_20260612.pdf

PURCHASING DEPARTMENT

RC1-CC1 ELECTRICAL BUILDING AND EQUIPMENT ADDITION

COMPETITIVE SEALED PROPOSALS

CSP-26-093

Design Professional Seals 00 01 07 - 1 26-093 RC1-CC1 Electrical Building and Equipment Addition May 2026

00 01 07 DESIGN PROFESSIONAL SEALS

Specification Sections Sealed:

00 01 01 00 01 07 01 11 00 01 18 13 01 23 00 01 26 00 01 29 00 01 29 01 01 31 00 01 31 13 01 32 00 01 32 33 01 33 00 01 33 01 01 33 02 01 33 03 01 35 00

01 35 63 01 40 00 01 45 13 01 45 23 01 50 00 01 57 00 01 57 23 01 60 00 01 40 00 01 45 13 01 45 23 01 50 00 01 57 00 01 57 23 01 60 00 01 70 00 01 73 23

01 74 19 01 74 23 01 75 00 01 78 23 01 78 36 01 78 39 01 78 43 01 79 23 02 41 19 03 41 00 31 73 00 32 13 13 32 16 13 32 16 23 32 28 32 32 31 13 32 91 23

32 92 00 33 01 10.58 33 05 31.16 33 05 33 35 11 00

Amy Robinson, PE CDM Smith Inc.

TBPE Firm No. F-3043

Specification Sections Sealed:

26 00 00 26 01 26 26 02 00 26 05 13 26 05 19 26 05 26 26 05 33 26 05 36 26 05 43 26 05 53 26 12 19 26 13 26 26 14 00 26 15 00 26 23 00 26 24 16 26 24 19

26 27 00 26 27 26 26 27 43 26 29 23 26 32 13.13 26 33 53 26 34 00 26 35 33 26 41 00 26 50 00

Mark G. Handley, PE

TBPE Firm No. F-3043

Andrew Reed, PE Gupta & Associates, Inc.

TBPE Firm No. F-2593

Design Professional Seals 00 01 07 - 2

03 11 00 03 15 00 03 21 00 03 30 00 03 62 00 05 05 19 05 05 23 05 12 00 05 12 43 05 21 00 05 31 00 05 45 13 05 50 00 05 51 00

05 52 13 05 53 00 05 60 00

Chun Wong, PE

03 11 00 03 15 00 03 21 00 03 30 00 03 62 00 05 05 19 05 05 23 05 12 00 05 12 43 05 45 13 05 50 00 05 53 00 05 60 00

Christopher B. Decker, PE

JQ-IMEG

TBPE Firm No. F-26651

5/29/26

Design Professional Seals 00 01 07 - 3

31 05 19.13 31 09 13 31 11 00 31 23 16.13 31 23 16.16 31 23 19 31 23 23 31 23 23.23 31 23 23.33 31 23 23.53 31 23 23.63 31 23 33

31 35 19.16 31 37 00 31 63 29 31 75 00 32 11 13.13 32 12 00 32 92 19 32 92 29

Cory Rauss, PE

03 45 00 06 10 00 07 21 00 07 61 13 07 72 00 07 92 00 07 92 13 08 11 00 08 33 23 08 45 00 08 71 00

09 22 16 09 51 13 09 53 23 09 91 00 09 96 03 100610.13 10 14 00 10 44 16

Ferdinand M. De Guzman, RA

Design Professional Seals 00 01 07 - 4

22 00 00 23 33 00 23 64 26 23 75 13 23 81 26.13 23 83 33 40 02 00 40 05 05 40 05 06 40 05 07 40 05 10 40 05 17 40 05 24 40 05 31 40 05 57.23

40 05 63 40 05 64 40 05 65 40 05 65.16 40 05 89.13 40 05 97 40 42 13

Stephen M. Burdett, PE

40 05 57.63 40 05 64.53

Erin Glomski, PE

Design Professional Seals 00 01 07 - 5

40 61 13 40 61 21 40 61 26 40 61 96 40 61 96 A 40 61 96 B 40 63 00 40 67 00 40 78 00 40 81 00

Kamran Khan, PE

05/29/2026

40 61 13 40 61 21 40 61 26

40 61 96-CC1

40 61 96 A-CC1

40 61 96 B-CC1

40 63 00 40 67 00 40 78 00 40 81 00

LE TIEN DANG, PE

Gupta & Associates, Inc.

TBPE Firm No. F-2593

Design Professional Seals 00 01 07 - 6

26 11 00 26 11 19 26 11 20 26 12 00 26 12 00 A 26 24 13 26 33 00 33 71 19.23

Juan Carlos Saenz, PE CDM Smith, Inc.

END OF SECTION

Table of Contents 00 01 10 - 1

00 01 10 TABLE OF CONTENTS

Division/

Section Division/Section Title

VOLUME I

Division 00 Request for Proposals and Contracts

00 01 01 Project Cover Sheet

00 01 07 Design Professional Seals

00 01 10 Table of Contents

00 11 19 Request for Proposals

00 21 16 Instructions to Offerors

00 42 13 Proposal

00 43 00 Proposal Exhibit A

00 43 13 Proposal Security (Bid Bond)

00 45 01 Compliance with State Law on Nonresident Bidders

00 45 02 Compliance with Texas Sales Tax Code

00 45 03 Conflict of Interest Questionnaire Form CIQ

00 45 16 Qualifications Statement

00 45 19 Non-Collusion Certification

00 45 43 Offeror’s Authorized Representative

00 52 13 Agreement

00 54 00 Agreement Exhibit A

00 54 10 Contractor’s Authorized Representative

00 61 13 Performance Bond

00 61 16 Payment Bond

00 72 00 General Conditions

00 73 00 Supplementary Conditions

00 73 16 Insurance Requirements

00 73 17 Texas Workers’ Compensation Insurance

00 73 43 Wage Rate Requirements

00 73 46 Wage Determination Schedule

00 73 62 Cyber Security Requirements

Division 01 General Requirements

01 11 00 Summary of Work

01 18 13 Utility Service Connections

01 23 00 Alternates and Allowances

01 26 00 Change Management

01 29 00 Payment Application Procedures

01 29 00A Payment Application

01 29 01 Measurement and Basis for Payment

`01 31 00 Project Management and Coordination

01 31 13 Project Administration

01 32 00 Construction Schedules

01 32 33 Graphic Documentation

01 33 00 Document Management

01 33 01 Document Register

01 33 02 Shop Drawings

01 33 03 Product Data

Table of Contents 00 01 10 - 2

Division/

Section Division/Section Title

01 35 00 Special Procedures

01 35 01 Sustainability Requirements

01 40 00 Quality Management

01 45 13 Factory Inspections and Witness Testing

01 45 23 Quality Management Plan

01 50 00 Temporary Facilities

01 57 00 Temporary Controls

01 57 23 Temporary Stormwater Pollution Control

01 60 00 Product Requirements

01 70 00 Closeout Requirements

01 73 23 Anchorage and Bracing

01 74 19 Construction and Demolition Waste Management

01 74 23 Final Cleaning

01 75 00 Starting and Adjusting

01 78 23 Operation and Maintenance Data

01 78 36 Warranties and Service Agreements

01 78 36A Tabulation of Extended Warranties

01 78 39 Record Data

01 78 43 Spare Parts

01 79 00 Training of Operation and Maintenance Personnel

Division 02 Existing Conditions

02 41 19 Selective Demolition

Division 03 Concrete

03 11 00 Concrete Formwork

03 15 00 Concrete Joints and Accessories

03 21 00 Concrete Reinforcement

03 30 00 Cast in Place Concrete

03 41 00 Precast Concrete Products

03 45 00 Architectural Precast Concrete

03 62 00 Non-shrink Grouting

Division 05 Metals

05 05 19 Concrete Anchorages

05 05 23 Welding

05 10 00 Channel Strut Framing System

05 12 00 Structural Steel

05 12 43 Utility Structures Structural Steel

05 21 00 Steel Joist Framing

05 31 00 Steel Deck

05 45 13 Mechanical Fasteners and Accessories

05 50 00 Metal Fabrications

05 51 00 Metal Stairs

05 52 13 Pipe and Tube Railings

05 53 00 Gratings

05 60 00 Galvanizing

Table of Contents 00 01 10 - 3

Division/

Section Division/Section Title

Division 06 Wood, Plastics and Composites

06 10 00 Rough Carpentry

Division 07 Thermal and Moisture Protection

07 21 00 Thermal Insulation

07 61 13 Standing Seam Metal Roof Panels

07 72 00 Roof Accessories

07 92 00 Joint Sealants

07 92 13 Caulking and Sealants

Division 08 Openings

08 11 00 Steel Doors and Frames

08 33 23 Overhead Coiling Doors

08 45 00 Insulated Translucent Wall Panel System

08 71 00 Door Hardware

Division 09 Finishes

09 22 16 Non-Load Bearing Steel Framing

09 51 13 Acoustical Panel Ceilings

09 53 23 Suspended Ceiling System

09 91 00 Painting

09 96 03 Protective Coatings

Division 10 Specialties

10 06 10.13 Exterior Signage

10 14 00 Signs

10 44 16 Fire Extinguishers

Division 13 Special Construction

13 34 19 Pre-Engineered Buildings

Division 22 Plumbing

22 00 00 Plumbing Systems

Division 23 Heating Ventilating and Air Conditioning (HVAC)

23 00 00 Heating Ventilating and Air Conditioning

23 02 00 HVAC General Provisions

23 05 13 Common Motor Requirements for HVAC Equipment

23 05 93 Testing Adjusting and Balancing For HVAC

23 07 13 Duct Insulation

23 09 00 HVAC Instrumentation and Controls

23 09 23 Direct Digital Control System for HVAC

23 21 13 Hydronic Piping

23 21 23 Hydronic Pumps

23 25 00 Chemical Treatment

23 31 00 Ducts

23 33 00 Duct Accessories

23 64 26 Rotary Screw Chillers

23 75 13 Air Handling Units

23 81 26.13 Mini Split Systems

23 83 33 Electric Unit Heaters

VOLUME II

Division 26 Electrical

26 00 00 Electrical General Provisions

26 01 26 Electrical System Testing and Settings

Table of Contents 00 01 10 - 4

Division/

Section Division/Section Title

26 02 00 Electrical Systems Analysis

26 05 13 Medium Voltage Cable

26 05 19 Wires and Cables 600 Volt Maximum

26 05 26 Grounding System

26 05 33 Raceways Boxes Fittings and Supports

26 05 36 Cable Trays

26 05 43 Underground System

26 05 53 Signs and Markers

26 11 00 Substation Equipment and Materials

26 11 19 Grounding System Substation

26 11 20 Substation Electrical Testing

26 12 00 Power Transformer

26 12 00A Transformers Data Sheets

26 12 19 Pad Mounted Transformers

26 13 26 Medium Voltage Metal Clad Switchgear

26 14 00 Medium Voltage VFD

26 23 00 Low Voltage Switchgear

26 24 13 Relay Switchboards

26 24 16 Panelboards

26 24 19 Motor Control Center

26 25 00 Enclosed Bus Assemblies

26 27 00 Miscellaneous Equipment

26 27 26 Wiring Devices

26 27 43 Power Distribution UPS Maintenance Bypass

26 29 23 Variable Frequency Drive Controllers

26 32 13.13 Diesel Emergency Generator

26 33 00 Substation Battery, Battery Charger, and Accessories

26 33 53 Uninterruptible Power Supply

26 34 00 Electric Motors

26 35 33 Power Factor Correction Equipment

26 41 00 Lightning Protection System

26 50 00 Lighting System and Low-Voltage Infrastructure

Division 31 Earthwork

31 05 19.13 Geotextile Subsurface Drainage

31 09 13 Geotechnical Instrumentation and Monitoring

31 11 00 Clearing and Grubbing

31 23 16.13 Trench Safety

31 23 16.16 Excavation and Backfill for Structures

31 23 19 Dewatering and Drainage

31 23 23 Earth Fill Classifications

31 23 23.23 Compaction Methods and Compaction Quality Assurance

31 23 23.33 Controlled Low Strength Material Flowable Fill

31 23 23.53 Compacted Earth Fill

31 23 23.63 Aggregate Fill Classifications

31 23 33 Trenching Backfilling and Pipe Embedment for Utility Lines

31 35 19.16 Geotextile Erosion Control

31 37 00 Riprap and Bedding Material

31 63 29 Drilled Shaft

Table of Contents 00 01 10 - 5

Division/

Section Division/Section Title

31 73 00 Contact Grouting

31 75 00 Excavation Support Systems

Division 32 Exterior Improvements

32 11 13.13 Lime Stabilized Subgrade for Streets

32 12 00 Flexible Base

32 13 13 Portland Cement Concrete Pavement

32 16 13 Concrete Curb and Gutter

32 16 23 Concrete Sidewalks and Pavement

32 28 32 Fence Security System

32 31 13 Chain Link Fences and Gates

32 91 23 Surface Restoration

32 92 00 Turf and Grasses

32 92 19 Seeding for Erosion Control

32 92 29 Grassing for Erosion Control

Division 33 Utilities

33 01 10.58 Disinfection of Potable Water Facilities

33 05 31.16 Water Pipe PVC

33 05 33 HDPE Pipe

33 71 19.23 Cable Trench

Division 35 Waterways and Marine Construction

35 11 00 Barrier and Warning System

Division 40 Process Interconnections

40 02 00 Pipe and Tube Schedule

40 05 05 Exposed Piping Installation (previously: Basic Mechanical Materials and Methods)

40 05 06 Pipe Sleeves and Seals

40 05 07 Pipe Hangers and Supports

40 05 10 Valve Schedule

40 05 17 Copper Alloy Pipe Tube Fittings and Appurtenances

40 05 24 Steel Alloy Pipe Tube Fittings and Appurtenances

40 05 31 Thermoplastic Pipe Fittings and Appurtenances

40 05 57.23 Electro-Motorized Actuators and Appurtenances

40 05 57.63 Electro-Hydraulic Valve Actuators

40 05 57.63A Electro-Hydraulic Valve Actuators Appendix A

40 05 57.63B Electro-Hydraulic Valve Actuators Appendix B

40 05 63 Ball Valves and Appurtenances

40 05 64 Butterfly Valves and Appurtenances

40 05 64.53 Butterfly Valve Modifications

40 05 65 Check Valves and Appurtenances

40 05 65.16 Globe Angle and Wye Pattern Valves and Appurtenances

40 05 89.13 Strainers and Appurtenances

40 05 97 Mechanical Identification

40 42 13 Pipe Insulation

40 61 13 Process Instrumentation and Controls General Provisions

40 61 21 Process Instrumentation and Controls Testing

40 61 26 Process Instrumentation and Controls Training

40 61 96.01 RC1 Control Descriptions

40 61 96.01A RC1 Control Descriptions – Appendix A

40 61 96.01B RC1 Control Descriptions – Appendix B

Table of Contents 00 01 10 - 6

Division/

Section Division/Section Title

40 61 96.02 CC1 Control Descriptions

40 61 96.02A CC1 Control Descriptions – Appendix A

40 61 96.02B CC1 Control Descriptions – Appendix B

40 63 00 Process Instrumentation and Controls Process Control System

40 67 00 Process Instrumentation and Controls Control Room Furniture

40 67 63 Process Instrumentation and Controls Uninterruptible Power Supply

40 78 00 Process Instrumentation and Controls Control Panels and Panel Mounted Equipment

40 81 00 Process Instrumentation and Controls Fiber Optic Cabling and Equipment

ARTICLE 1—APPENDICES

Appendix Appendix Title

B Geotechnical Data Report

C SUE Level A

Request for Proposals 00 11 19 - 1

26-093 - RC1-CC1 Electrical Building and Equipment Addition May 2026

REQUEST FOR PROPOSALS

General Notice

The Tarrant Regional Water District (Owner) is requesting Proposals for the construction of the following

Project:

RC1-CC1 Electrical Building and Equipment Addition

Project Number 26-093

Description of Work

The primary purpose of this project is to improve the safety and reliability of the existing pump stations, Richland Chambers Lake Pump Station (RC1) and Cedar Creek Lake Pump Station (CC1), by replacing the medium-voltage (MV) electrical equipment in the new electrical buildings.

RC1 has six pumps driven by 5,500-horsepower (hp), 4,000-volt (V) induction motors. The Brazos Electric

Power Cooperative–owned substation has two dedicated transformers that provide power to the existing

4,160 V main-tie-main (MTM) switchgear in the pump room. The switchgear powers MV soft starters that operate the pump motors. Following are the specific improvements at RC1: Add new environmentally controlled Electrical Building; Replace the existing MV equipment and 480 V motor control center (MCC);

Add new MV variable frequency drives (VFDs) for the pumps; Remove existing MV switchgear, soft starters, capacitors, and harmonic filters; Add anew low-voltage diesel generator for controls and security system power; Add new air handling units (AHUs) and chillers; Replace existing Modicon Quantum

Programmable Logic Controller (PLC) and Remote I/O (RIO) units with new Modicon M580 PLC and X80 units; Modify existing Alerton heating, ventilation, and air conditioning (HVAC) controls and integrate them into the station control system; Add limit switches to pump isolation butterfly valves; Site grading, paving and drainage improvements; Reroute and replace existing fiber optic cable; Run new Fiber optic cable to the new electrical building; and Reroute the power feeder to the existing microwave building.

CC1 has six pumps driven by 3,000 hp, 4,000 V induction motors. The Tarrant Regional Water District

(TRWD)-owned substation with two transformers provides power to the existing 4,160 V MTM switchgear in the pump room. The switchgear powers MV soft starters that operate the pump motors. Specific improvements at CC1 include: Add new environmentally controlled Electrical Building; Replace the existing MV equipment and 480 V MCC; Add new MV VFDs for the pumps; Remove existing MV switchgear, soft starters, capacitors, and harmonic filters; Replace the substation transformers and secondary termination structure with larger units to accommodate future upsizing of the pumps (existing six 3,000 hp pumps will be replaced with six 5,500 hp pumps); Replace the substation control house and replace existing 138-kilovolt (kV) substation relays with new protective relays; Add low-voltage diesel generator for controls and security system power; Add new AHUs and chillers; Replace existing Modicon

Quantum PLC and RIO units with new Modicon M580 PLC and X80 units; Modify existing Alerton HVAC controls and integrate them into the station control system; Replace the existing pump control valve actuators; Add limit switches to pump isolation butterfly valves; Site grading, paving, and drainage improvements; Reroute and replace the existing fiber optic cable; and Run new fiber optic cable to the new electrical buildings.

The Owner's Budget for the Project is $124,000,000. The Project is to be Substantially Complete and ready for operation on or before June 30, 2030. The project team feels that the work at RC1 can be completed earlier than the work at CC1. The Offerer is encouraged to develop a project schedule that prioritizes completing RC1 early. The Project is to be complete and eligible for Final Payment 60 days after the date for Substantial Completion.

Request for Proposals 00 11 19 - 2

Minimum Qualifications

Prospective Offerors must demonstrate that they meet the minimum requirements for experience by successfully completing five similar projects within the last five years prior to submitting a Proposal. See

Section 00 21 16 Instructions to Offerors for more details.

Procuring Documents

Project information and Proposal Documents can be found on the following Procurement Website:

https://procurement.opengov.com/portal/trwdProspective Offerors must register with the Procurement

Website. All notifications, addenda, and other documents will be offered only through the Procurement

Website.

Preproposal Conference and Site Tours

A non-mandatory pre-proposal conference for the Project will be held on Thursday, July 23, 2026 at 10:00 am at the following location:

TRWD Cedar Creek Lake Office

6613 Ashby Ln, Trinidad, TX 75163A visit to the Site will be held the afternoon of the pre-proposal conference. Prospective

Offerors attending this Site visit are required to arrange their own transportation to the Site. Maps to the

Site will be available at the pre-proposal conference.

Questions Regarding Proposal Process or Solicitation Documents

Questions are to be submitted using the Question-and-Answer process on the Procurement Website.

Responses to questions posted on the Procurement Website will be posted on the Procurement Website by the Owner for the benefit of all Offerors. A response will be posted for questions submitted until noon on Thursday, August 6, 2026.

A response to a question posted on the Procurement Website that requires modification of the Contract

Documents will be made by Addenda. Modifications to the Contract Documents prior to the award of contract can only be made by Addenda. Only answers in Addenda authorized by the Owner will be binding.

Oral and other interpretations or clarifications will be without legal effect.

Proposal Security

Offerors must submit an acceptable Proposal Security in accordance with Article 10 of Section 00 21 16

Instructions to Offerors.

Submitting Proposals

Submit Proposals to the Tarrant Region Water District using the OpenGov electronic bidding system at https://procurement.opengov.com/portal/trwd

Proposals must be received no later than Thursday, August 27, 2026 at 2pm Follow the submittal instructions on https://procurement.opengov.com/portal/trwd

The Proposals will be publicly opened and read aloud at a Microsoft Teams teleconference at:

https://teams.microsoft.com/meet/272518960093655?p=wmDWsQNXuUBvCnExQI

Request for Proposals 00 11 19 - 3

Proposal Evaluation

Selection of the Contractor will be made using a competitive sealed proposal process complying with

Texas Government Code Chapter 2269. Proposals will be evaluated and ranked using the following selection criteria:

Rating

Category Description

Point

Value

A Proposed Contract Price 40

B Contractor’s schedule and approach to the Project 20

C Experience / past performance of Offeror on similar project

D Team experience on similar projects and references 20

Total 100

Contract Award

It is the intent of the Owner to award this Contract to the Offeror who provides the best value for the

Owner. The Owner reserves the right to adopt the most advantageous interpretation of the Proposals submitted, waive formalities, or to reject any or all Proposals. Proposals may not be withdrawn within 60 days of the date on which Proposals are received.

Equal Opportunity in Employment: All qualified Applicants will receive consideration for employment without regard to race, color, religion, sex, age, handicap, or national origin. Offerors on this Project will be required to comply with the President's Executive Order No. 11246, as amended by Executive

Order 11375, and as supplemented in Department of Labor regulations 41 CFR Part 60.

Instructions to Offerors

For further requirements regarding submitting a proposal, statement of qualifications, procedures, and contract award, refer to Section 00 21 16 Instructions to Offerors included in the Proposal Documents.

END OF REQUEST FOR PROPOSALS

Instructions to Offerors 00 21 16 - 1

00 21 16 INSTRUCTIONS TO OFFERORS

ARTICLE 1—DEFINED TERMS

1.01 Terms used in the Offer Requirements have the meanings indicated in the General Conditions and

Supplementary Conditions. Additional terms have the meanings indicated below:

A. Offer—The offer submitted on the prescribed form setting forth the proposed Contract Price and Contract Time for the Work to be performed.

B. Offeror—An individual or entity that submits an Offer to Owner.

C. Offer Documents—The Offer Requirements, the proposed Contract Documents, and all

Addenda.

D. Offer Requirements—The Advertisement or Request for Proposals, Instructions to Offerors, Bid Bond or Proposal security, the Bid or Proposal form, and attachments.

ARTICLE 2—EXAMINATION OF CONTRACT DOCUMENTS

2.01 Obtain a complete set of the Contract Documents by downloading these documents using the link provided in the Request for Proposals. It is the downloader’s responsibility to determine that a complete set of documents, as defined in Section 00 52 13 Agreement, are used to prepare a

Proposal. Offeror assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents.

A. Prospective Offerors must register with the Procurement Website. The Procurement

Website will be updated periodically with Addenda, lists of interested parties, reports, questions and responses or other information relevant to submitting a Proposal for the

Project.

2.02 Documents are made available for the sole purpose of obtaining Proposals for completion of the

Project and permission to download does not confer a license or grant permission or authorization for any other use. Authorization to download documents includes the right to print documents, provided downloaders pay all costs associated with printing or reproduction. Printed documents may not be re-sold or re-distributed under any circumstances or for any reason.

2.03 Before submitting a Proposal:

A. Examine and carefully study the Contract Documents, including any Addenda and related supplemental data.

B. Become familiar with all federal, state, and local Laws and Regulations that may affect cost, progress, or the completion of Work.

C. Carefully study and correlate the information available to the Offeror with the Contract

Documents, Addenda, and the related supplemental data.

D. Promptly notify the OPT of all conflicts, errors, ambiguities, or discrepancies that the Offeror discovers in the Contract Documents, Addenda, and the related supplemental data.

E. Determine that the Contract Documents, Addenda, and the related supplemental data are generally sufficient to indicate and convey understanding of all terms and conditions for completion of Work.

Instructions to Offerors 00 21 16 - 2

The submission of a Proposal will constitute an incontrovertible representation by the Offeror that the Offeror has complied with every requirement of this Article, that without exception the

Proposal is premised upon completion of Work required by the Contract Documents, that the

Offeror has given the OPT written notice of all conflicts, errors, ambiguities, and discrepancies that the Offeror has discovered in the Contract Documents, and that the Contract Documents adequately indicate and convey understanding of all terms and conditions required for preparation of the Proposal and completion of Work.

ARTICLE 3—PRE-PROPOSAL CONFERENCE

3.01 A non-mandatory pre-proposal conference will be held at the time and location indicated in the

Request for Proposals. Attendance at this conference by an employee of the Offeror is not required to submit a Proposal.

ARTICLE 4—EXAMINATION OF THE SITE

4.01 A Site visit is scheduled to follow the pre-proposal conference to provide access to the Site.

Offerors attending this Site visit are required to arrange their own transportation to the Site. Maps to the Site will be available at the pre-proposal conference. All other access to the Site must be coordinated through the OPT.

ARTICLE 5—INTERPRETATIONS AND QUESTIONS

5.01 Submit all questions about the meaning or intent of the Contract Documents, Addenda, and the related supplemental data to the OPT using the Procurement Website indicated in the Request for Proposals.

5.02 Review the following guidelines for asking questions on the Procurement Website before posting questions:

A. Read the documents before posting a question. A response to the question that consists of a reference to the Contract Documents is an indicator that the documents were not read prior to asking the question.

B. Read the previously posted questions before posting a similar question to avoid posting duplicate questions.

C. Post questions as discreet questions so an answer can be given to the specific question.

Multiple part questions cannot be answered until all responses have been prepared.

Response to these types of questions will be to resubmit as individual questions.

D. Do not post questions asking that the OPT confirm that the documents mean what they say.

E. Provide adequate information to allow a response to be made:

1. Reference the specific drawing or specification paragraph when asking a question using complete references e.g. section number / paragraph and drawing number / detail designations,

2. Provide a brief background to set the stage for your question so it will be clear why the question is being asked, and

3. Explain why the question is being asked.

Instructions to Offerors 00 21 16 - 3

F. Do not use this as a forum to request approval of an alternate product or construction process. Follow the provisions of the Contract Documents for this process.

G. Ask questions early. The deadline for posting questions will not be extended unless the date for receipt of Proposals is extended. No response will be made to questions asked after the deadline. Unless there is time for the OPT to issue an Addendum and for Offerors to incorporate this information into their Proposals, no changes will be made and Offerors should prepare their Proposals on the Contract Documents as amended to that point.

H. Offerors cannot qualify their Proposals by explaining assumptions being made in posing questions or in offering a Proposal. Proposals must be in conformance with the Contract

Documents. Alternate Proposals must be submitted in accordance with Article 9 of these

Instructions to Offerors.

I. The Procurement Website is not a forum for questions and not a forum for offering opinions, expounding on theories of construction practices, or selling products.

J. While the Procurement Website does not indicate who posts a question, the OPT has full access to this information.

5.03 Abuses of the question-and-answer forum may lead to an individual or company being barred from using the Procurement Website. Inappropriate questions or questions with unacceptable language may be deleted. How questions are offered and the messages in terms of how an Offeror chooses to convey these questions may be taken into consideration when evaluating Proposals.

5.04 Responses to questions are not part of the Contract Documents and cannot modify the Contract

Documents. An Addendum may be issued to clarify, correct, or change the Contract Documents, Addenda, or the related supplemental data as deemed advisable by OPT. Modifications to the

Contract Documents can only be made by an Addendum.

ARTICLE 6—REQUESTS FOR CHANGES PRIOR TO RECEIPT OF PROPOSALS

6.01 Submit requests for alternate terms and conditions, approval of Work not in strict compliance with the Contract Documents, or requests to include products of Manufacturer’s not listed as approved Manufacturers in a specification to the OPT no later than 10 days after the date the

Project is first advertised. Provide all the information required for a substitution per

Section 01 26 00 Change Management. OPT will consider the request and issue an Addenda as appropriate if the proposed changes to the Contract Documents are accepted. A Proposal submitted with clarifications or taking exceptions to the Contract Documents, except as modified by Addenda, will be considered non-responsive.

ARTICLE 7—PROPOSAL REQUIREMENTS

7.01 Provide an electronic copy of the Proposal meeting the following requirements.

A. Prepare Proposal Documents using an electronic format that complies with Paragraph 1.05 of Section 01 33 00 Document Management.

B. Do not exceed the number of pages for each section as indicated in Section 00 45 16

Qualifications Statement.

C. Submit confidential information in accordance with Paragraph 11.01 in a separate electronic file. Each document and page in this file should be marked as “Confidential.” Information not

Instructions to Offerors 00 21 16 - 4 marked as confidential will not be considered confidential and will be treated as other non-confidential information in the Proposal.

ARTICLE 8—PREPARATION OF PROPOSAL

8.01 Complete and submit the Proposal along with all required documents identified in

Section 00 42 13 Proposal. Prepare the Proposal, Qualifications Statement and other required

Proposal Documents using the forms provided on the Procurement Website.

8.02 Acknowledge receipt of all Addenda by filling in the number and date of each Addendum in

Section 00 42 13 Proposal. Provide a signature as indicated to verify that the Addenda were received. A Proposal that does not acknowledge the receipt of all Addenda may be considered non-responsive.

8.03 Execute the Proposal as indicated in Section 00 42 13 Proposal and include evidence of authority to sign. Provide the name, address, and telephone number of the individual to be contacted for any communications regarding the Proposal in the Proposal Form.

8.04 Provide evidence of the Offeror’s authority and qualification to do business in the State of Texas or covenant to obtain such qualification prior to award of the Contract.

8.05 Prepare Section 00 42 14 Proposal – Exhibit A by completing all information for the Project with regard to the Proposed Contract Price and Proposed Contract Times.

A. Enter the number of days proposed by the Offeror to deliver the Project as Substantially

Complete and to complete the Work required for final payment in accordance with

Paragraph 15.06 of the General Conditions.

8.06 Submit information as required in Section 00 45 16 Qualifications Statement with the Proposal to demonstrate the Offeror’s qualifications to complete the Work.

ARTICLE 9—ALTERNATE PROPOSALS

9.01 Offeror must submit a Proposal that is in strict conformance with the Contract Documents as modified by Addenda. Provided this fully compliant Proposal is submitted, Offeror may submit a second Alternate Proposal in addition to the fully compliant Proposal that includes exceptions taken to the Contract Documents, offers a Proposal that is not in accordance with the terms and conditions of the Contract Documents, or offers Work that is not in strict compliance with the

Contract Documents. Describe the intent and substance of the changes in the Alternate Proposal in adequate detail so the changes are clearly understood. Acceptance of the Alternate Proposal is at the sole discretion of the OPT and will not be considered if the intent of the change is not clearly understood or is deemed to not be in the Owner’s best interest.

9.02 Alternate Proposals are to be clearly marked as Alternate Proposals and are to be submitted with the fully compliant Proposal. Do not provide a duplicate of the base Proposal. It is only necessary to identify components that are different in the proposed Alternate Proposal. Describe the intent and substance of the changes in the additional Proposal in adequate detail so the changes are clearly understood using the Proposal Deviation Request form provided by the OPT. Details in the base Proposal will remain in effect unless specifically listed in the Alternate Proposal on the

Instructions to Offerors 00 21 16 - 5

Proposal Deviation Request form provided by the OPT. All provisions not specifically modified by the Alternate Proposal are to remain in effect in the Alternate Proposal.

9.03 The Alternate Proposal must clearly show the difference in cost of the Alternate Proposal. Include a revised Section 00 42 13 Proposal – Exhibit A for the Alternate Proposal.

ARTICLE 10—PROPOSAL SECURITY

10.01 Offerors must submit an acceptable Proposal Security with their Proposal as a guarantee that the

Offeror will enter into a contract for the Project with the Owner within 15 days of Notice of Award of the Contract. The Proposal Security must be payable to Tarrant Regional Water District in the amount of 5 percent of the proposed Contract Price. Offeror must execute the Contract and bonds on the forms provided in the Contract Documents and provide evidence of insurance as required by the Contract Documents. An acceptable Proposal Security must be issued by a surety legally authorized to do business in the State of Texas and meeting the requirements of Paragraph 6.01.B of the General Conditions.

10.02 Owner may annul the Notice of Award and the Proposal Security of the Offeror will be forfeited if the apparent Successful Offeror fails to execute and deliver the Agreement or Amendments to the Agreement.

10.03 Proposal Securities are to remain in effect until the Contract is awarded.

ARTICLE 11—OFFEROR’S AUTHORIZED REPRESENTATIVE

11.01 Offeror is to submit the form in Section 00 45 43 Offeror’s Authorized Representative with its

Proposal to designate and authorize those individuals serving as its representative in signing all documents associated with preparing and submitting this Proposal. Attach evidence of authority to sign this Document if Offeror is a corporation, partnership, or a joint venture.

11.02 This authorization is to apply to documents which required the signature of the Offeror for this

Proposal including

A. Section 00 42 13 Proposal;

B. Section 00 43 00 Proposal Exhibit A;

C. Section 00 43 13 Proposal Security (Bid Bond);

D. Section 00 45 01 Compliance with State Law on Nonresident Bidders;

E. Section 00 45 02 Compliance with Texas Sales Tax Code;

F. Section 00 45 03 Conflict of Interest Questionnaire Form CIQ;

G. Section 00 45 16 Qualifications Statement;

H. Section 00 45 19 Non-Collusion Certification;

I. Section 00 45 43 Offeror’s Authorized Representative; and

J. Form 1295.

Instructions to Offerors 00 21 16 - 6

11.03 The selected Offeror will be required to submit the form in Section 00 54 10 Contractor’s

Authorized Representative for the Agreement, Payment Applications, Modification documents and other associated Agreement forms when the Agreement is signed.

ARTICLE 12—CONFIDENTIALITY OF PROPOSAL INFORMATION

12.01 In accordance with Texas Government Code 552.110, trade secrets and confidential information in Proposals are not open for public inspection. Proposals will be opened in a manner that avoids disclosure of confidential information to competing Offerors and keeps the Proposals from the public until a contract is awarded. All Proposals are open for public inspection after the Contract is awarded, however trade secrets and confidential information in Proposals may not be open for public inspection. The Owner will protect this information to the extent allowed by law.

12.02 Clearly indicate which specific documents are considered to be trade secrets or confidential information by stamping or watermarking all such documents with the word “confidential” prominently on each page or sheet or on the cover of bound documents. Place “confidential” stamps or watermarks so that they do not obscure any of the required information on the document, either in the original or in a way that would obscure any of the required information in a printed copy or photocopy of the document. Submit all confidential information in a different binder so this confidential material is separate for the rest of the Proposal.

12.03 The Owner is a governmental body subject to the limitation of Texas Government Code

Chapter 552 and has limited obligations with regard to protecting confidential information submitted by Offerors. The Owner, upon receiving an application or other request for the disclosure of confidential information, will promptly notify Offeror of the request as required by

Texas Government Code 552.305 and request a ruling by the Texas Attorney General as to whether any such information may be released.

12.04 Offeror acknowledges and agrees that it will be solely responsible for submitting any arguments, authorities, or other information to the Attorney General of Texas regarding release of the information marked as confidential as provided by Texas Government Code 552.305(b) and that if disclosure is required, the OPT has no liability for releasing this information and Offeror will not be entitled to exercise any remedy for a disclosure made pursuant to the Texas Government Code

Chapter 552.

12.05 The obligations of the OPT as recipient with respect to confidential information under the terms of this Agreement are subject to the following exceptions:

A. If confidential information becomes a part of the public domain through publication or otherwise through no fault of the OPT;

B. OPT can demonstrate through suitable documentation that confidential information was already in the OPT’s possession or otherwise publicly available prior to the date of disclosure hereunder;

C. The confidential information is subsequently disclosed to the Owner by a third party who has a lawful right to disclose such information; or

D. The OPT is required to disclose confidential information by court order or by applicable law.

12.06 If the OPT is requested or becomes legally compelled (by oral questions, interrogatories, requests for information or documents, subpoena, civil or criminal investigative demand, public information requests, including requests under Chapter 552 of the Texas Government Code, or

Instructions to Offerors 00 21 16 - 7 similar process) or is required by a regulatory body to make any disclosure that is prohibited or otherwise constrained by this Agreement, the OPT will provide Offeror with prompt notice of this request so that it may seek an appropriate protective order or other appropriate remedy.

12.07 Notwithstanding any other provision of the Contract Documents, it is stipulated and agreed that by accepting a Proposal, the OPT has not and does not waive its sovereign immunity from suit and/or liability.

12.08 Submit request for release of Proposals or related material to the Owner through an open records request using the online process at http://trwd.com/openrecordsrequest.

ARTICLE 13—DELIVERY OF PROPOSAL

13.01 Provide an electronic copy of the Proposal prior to the time set forth in the Request for Proposals.

Assume full responsibility for ensuring that the Proposal is received before the prescribed time. If experiencing any difficulty with submitting a Proposal contact Audrey Reed at

Audrey.Reed@TRWD.com

ARTICLE 14—MODIFICATION OR WITHDRAWAL OF PROPOSALS

14.01 An Offeror may withdraw its Proposal prior to the time for the submitting Proposals stipulated in the Request for Proposals following the instructions for withdrawing the proposal on https://procurement.opengov.com/portal/trwd. Offeror may not alter its proposal once submitted, but a revised Proposal can be submitted after the previously submitted Proposal has been withdrawn.

14.02 An Offeror may withdraw its Proposal within 24 hours after Proposals are opened if the Offeror files a signed written notice with the Owner and promptly thereafter demonstrates to the reasonable satisfaction of the Owner that there was a material and substantial mistake in the preparation of its Proposal. The Proposal Security will be returned if it is clearly demonstrated to the Owner that there was a material and substantial mistake in the Offeror’s Proposal. An Offeror that requests to withdraw its Proposal under these conditions may be disqualified from responding to a reissued Request for Proposals for the Work to be furnished under these Contract

Documents.

ARTICLE 15—OPENING OF PROPOSALS

15.01 Proposals will be opened at the time and place indicated in the Request for Proposals. The Owner will publicly acknowledge receipt of Proposals received in time to be considered. The Owner will publicly open and read aloud each Proposal as required by Texas Government Code 2269.154.

ARTICLE 16—EVALUATION OF PROPOSALS

16.01 General Considerations:

A. The OPT will evaluate and rank each Proposal with respect to the selection criteria within

45 days after the date Offers are received using procurement procedures that conform to

Texas Government Code Chapter 2269. In evaluating Offers, OPT will consider whether or not the Offers comply with the prescribed requirements, and such alternatives, prices, and other data, as may be requested in the Offer Requirements or may be requested from

Offerors prior making a recommendation to the Owner’s Board.

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B. The OPT will consider the proposed Contract Price, proposed Contract Times, qualifications of the Offerors and their Subcontractors, and other factors as described in this Article to determine which Proposal offers the best value to the Owner. The Proposals will be evaluated for each rating category with the maximum point value for each category as indicated in the following table:

Rating

Category Description

Point

Value

A Proposed Contract Price 40

B Contractor’s schedule and approach to the Project 20

C Experience / past performance of Offeror on similar project 20

D Team experience on similar projects and references 20

Total 100

C. The proposed Contract Price and proposed Contract Times are to be provided in

Section 00 42 13 Proposal – Exhibit A. Points will be awarded for each rating category.

D. OPT may conduct such investigations as it deems necessary to establish the responsibility, qualifications, and financial ability of consultants, individuals, or entities proposed to furnish parts of the Work in accordance with the Contract Documents.

E. OPT, at its discretion, may also choose to conduct interviews with the top-ranking Offerors to provide the Offerors a better opportunity to demonstrate they can provide the best value to the Owner for this Project.

1. Should OPT choose to conduct interviews with the top-ranking Offerors, they will be notified of:

a. The time and place for the interview;

b. Interview format and agenda;

c. Questions to answer at the interview; and

d. Individuals that are expected to participate in the interview as a minimum.

2. Failure to participate in the interview may result in disqualification from consideration for the Project.

F. Submission of a Proposal indicates the Offeror’s acceptance of the evaluation techniques and methodologies as well as the Offeror’s recognition that some subjective judgments must be made by the OPT during the evaluation.

16.02 Evaluation for Rating Categories:

A. Rating Category A - Proposed Contract Price:

1. OPT will consider the Offeror’s proposed Contract Price

2. The OPT will consider the Contract Price offered and demonstrated ability to complete projects for the Contract Price.

3. The Contract Price will be used in the best value determination and will be the Contract

Price awarded unless this amount is changed during negotiations between the

Instructions to Offerors 00 21 16 - 9

Contractor and Owner. Negotiations, if any, will be conducted in accordance with

Government Code 2269.155 and will only be for changes in scope and associated changes in Contract Time or Contract Price.

4. The evaluation of proposed Contract Price will consider percentages of change orders for projects as an indicator of ability to complete the Project within the Contract Price.

B. Rating Category B - Project Approach:

1. OPT will consider the Offeror’s approach to constructing, completing, and commissioning projects, including, but not limited to:

a. Construction contract administration;

b. Construction site safety and risk management;

c. Quality management;

d. Management of Subcontractors and Suppliers;

e. Resolving construction issues and resolving disputes and claims.

2. OPT will consider the Offeror’s approach to constructing the project. In describing the

Offeror’s approach to constructing the project include the following:

a. Approach to constructing the project while maintaining operation of the facility, and while other Contractors are performing work on other projects at the same time.

3. The OPT will consider the proposed Contract Times and the demonstrated ability to complete projects on time.

4. OPT will use the number of days proposed by Offeror to calculate the Substantial

Completion and Final Completion dates from the date of the Notice to Proceed. These dates will define the Contract Times. Liquidated Damages as defined in Section 00 52 13

Agreement will start to accrue after these dates.

5. OPT will consider earlier completion dates in the best value determination for the

Project. The value of this early completion will be determined using the Offerors’ proposed completion dates, approach for construction and the Owner’s cost to provide

Construction Management Services. This value for early completion will be used to adjust the Contract Price when evaluating the proposed Contract Price.

6. Consideration will also be given to the demonstrated ability of the Offeror to complete projects on time, resources available for this Project, and the Offeror's capacity.

7. Considerations will also be given to the a project approach that prioritizes completing the work at RC1 early.

C. Rating Category C - Experience / past performance of Offeror on similar project:

1. OPT will consider the experience and past performance of the Offeror as a company, including, but not limited to:

a. Offeror’s current experience and performance on similar projects;

b. Qualifications of the management team offered;

Instructions to Offerors 00 21 16 - 10

c. Organization’s operating philosophy and approach to managing changes in project scope;

d. Financial stability and approach to financial management of projects;

e. Safety programs and past safety performance; and

f. Past experience with claims and litigation.

2. Companies that cannot meet the requirements for similar projects as defined in

Section 00 45 16 Qualifications Statement may be disqualified as non-responsive.

D. Rating Category D - Team experience on similar projects and references:

1. OPT will consider the experience and qualification of the proposed Project Manager, Project Superintendent, Safety Manager, and Quality Control Manager (Key Personnel) for this Project, including, but not limited to:

a. Education, training, and personal experience in delivering similar projects while serving in the capacity for which they are being proposed;

b. Demonstrated ability to complete quality projects on time and within budget as demonstrated by proposal information and reference checks for offered individuals;

c. Demonstrated leadership, character, and capability of proposed individuals; and

d. Availability and commitments to other projects.

ARTICLE 17—AWARD OF CONTRACT

17.01 The Offeror selected for award of the Contract will be the Offeror whose offer provides the best value to the Owner based on the selection criteria and the ranking. The Owner is not bound to accept the lowest priced Proposal if that Proposal is not in the best interest of the Owner as determined by the Owner. If the Owner determines that it is unable to reach a contract satisfactory with the Owner with the selected Offeror, then the Owner will terminate discussions with the selected Offeror and proceed to the next Offeror in order of selection ranking until an agreement is reached or the Owner has rejected all Proposals.

17.02 Owner reserves the right to reject any and all Proposals, including without limitation, non-conforming, non-responsive, or conditional Proposals. The Owner may also reject the Proposal of any Offeror if the Owner believes that it would not be in the best interest of the Owner to make an award to that Offeror. The Owner reserves the right to waive all formalities.

17.03 More than one Proposal for the same Work from an individual or entity under the same or different names will not be considered, except as Alternate Proposals in accordance with Article 9.

Reasonable grounds for believing that any Offeror has an interest in more than one Proposal for

Instructions to Offerors 00 21 16 - 11 the Work will cause that Offeror to be disqualified and Proposals in which that Offeror has an interest to be rejected.

17.04 Evaluation scoring will be made public no later than 7 days after then contract is awarded. Submit requests of this information to the Owner’s Public Information Officer at the address indicated at http://www.trwd.com/openrecordsrequest.

ARTICLE 18—PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Proposals will remain subject to acceptance for 60 days, but the Owner may, at its sole discretion, release any Proposal prior to the end of this period.

ARTICLE 19—SIGNING OF AGREEMENT

19.01 The Notice of Award to the Successful Offeror will be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents that are identified in the Agreement. The Successful Offeror shall sign and deliver the required number of counterparts of the Agreement and attached documents to the Owner within 15 days. The Owner will deliver two fully signed counterparts to the Successful Offeror within 10 days after receiving the signed documents from the Successful Offeror.

ARTICLE 20—BONDS AND INSURANCE

20.01 Article 6 of the General Conditions sets forth the Owner’s requirements for performance, payment, and maintenance or other bonds. Section 00 73 16 Insurance Requirements sets forth

Owner’s requirements for insurance. Contractor must provide the required bonds and evidence of insurance when the Successful Offeror delivers the signed Agreement to the Owner.

20.02 Provide performance and payment bonds for this Project that fully comply with the provisions of

Texas Government Code Chapter 2253. Administration of Bonds will conform to Texas

Government Code Chapter 2253 and the provisions of these Contract Documents.

ARTICLE 21—SALES AND USE TAXES

21.01 The Owner generally qualifies as a tax-exempt agency as defined by the statutes of the State of

Texas and is usually not subject to any city or state sales or use taxes, however certain items such as rented…