Tree Trimming Services.pdf

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

Form 116-105 10/30/2025

REQUEST FOR PROPOSAL # PKARC-287

TREE TRIMMING SERVICES

TERMS AND CONDITIONS DOCUMENT

By: Tanya Becerra, Procurement Contract Specialist

Riverside County Purchasing & Fleet Services

3450 14th Street, Suite 420

Riverside, CA 92501

(951) 955-0411

Email: Tsida@Rivco.org

NIGP Code(s): 98888

This RFP is available at the following links:

www.purchasing.co.riverside.ca.us and www.publicpurchase.com

NOTE: BIDDERS ARE RESPONSIBLE TO READ ALL INFORMATION THAT IS STATED IN THIS

REQUEST FOR PROPOSAL AND PROVIDE A RESPONSE AS REQUIRED

http://www.purchasing.co.riverside.ca.us/ http://www.publicpurchase.com/

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

INSTRUCTIONS TO BIDDERS

1. Vendor Registration – Vendor Registration is a two-step process vendor registration; first step is to register your company on the County’s website to receive purchase orders and payments, and the second step is a 3rd party website, Public Purchase, for bidding opportunities

2. First Step- County of Riverside Purchasing website - Unless stated elsewhere in this document, vendors may participate in the bidding process; however, the County does encourage all bidders to register online at http://www.purchasing.co.riverside.ca.us/Vendorsregistrationmaintenance.aspx. If awarded a contract, bidder must be registered with the County of Riverside within five days of announced award. This will avoid delays in the purchasing and payment process.

3. Second Step-Public Purchase - Public Purchase is a third-party web-based e-Procurement service provider utilized by the County of Riverside for RFQ’s and RFPs. It will take only minutes to register, and it is free. For future bidding, opportunities please also register online at:

https://www.publicpurchase.com/gems/register/vendor/register. For all RFP’s Riverside County’s

Purchasing website will post a notification on its website and will provide a direct link to

PublicPurchase.com.

4. Format - Use the electronic format provided by PublicPurchase.com. If submitting more than one bid, separate the bid documents.

5. Pricing/Delivery/Terms/Tax - All pricing shall be quoted F.O.B. destination, (e.g., cash terms less than

20 days should be considered net) excluding applicable tax, which is a separate line item. The County reserves the right to designate method of freight. The County pays California Sales Tax and is exempt from Federal excise tax. In the event of an extension error, the unit price shall prevail.

6. Other Terms and Conditions - The terms and conditions as indicated in this document and/or attached are hereby included with full force and like effect as if set forth herein. Copies of the applicable Terms and Conditions may be obtained by visiting the Purchasing website at www.Purchasing.co.riverside.ca.us or by contacting Riverside County Purchasing at the number shown above and requesting a copy faxed or emailed.

7. Period of Firm Pricing - Unless stated otherwise elsewhere in this document, prices shall be firm for 120 days after the closing date, and prior to an award being made.

8. Specification/Changes - Wherever brand names are used, the words "or equal" shall be considered to appear and be a part of the specification. If you are quoting another make or model, cross out our nomenclature and insert yours. If no make or model is stipulated, insert yours. Attach applicable specifications and/or brochures. Variations in manufacturers, design, etc., may be acceptable, bidders are encouraged to offer them as alternatives; however, the County reserves the right to reject those alternatives as nonresponsive.

9. Recycled Material - Wherever possible, the County of Riverside is looking for items made from, or containing in part, recycled material. Bidders are encouraged to bid items containing recycled material as an alternative for the items specified; however, the County reserves the right to reject those alternatives as nonresponsive.

10. Method of Award - The County reserves the right to reject any or all offers, to waive any discrepancy or technicality and to split or make the award in any manner determined by the County to be most http://www.purchasing.co.riverside.ca.us/Vendorsregistrationmaintenance.aspx https://www.publicpurchase.com/gems/register/vendor/register file://///ITPFS01/Shared/Purchasing/FORMS/publicpurchase.com

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time advantageous to the County. The County recognizes that prices are only one of several criteria to be used in judging an offer and the County is not legally bound to accept the lowest offer.

11. Return of Bid/Closing Date/Return to - The bidder’s response shall be submitted electronically to

PublicPurchase.com by 1:30 PM Pacific Time on the closing date listed above. Bid responses not received by County Purchasing by the closing date and time indicated above will not be accepted. The

County will not be responsible for and will not accept late bids due to slow internet connection, or incomplete transmissions. If the Bidder cannot upload their bid, contact the referenced PCS via email two (2) hours before closing for alternative submission options.

12. Federal Exclusion List- if federally or State funded, the potential bidder must go to the following website (https://www.sam.gov/portal/public/SAM) and submit a printout with their proposal that verifies that the contractor is not listed on the Excluded Parties Listing System (EPLS) (Executive Order 12549, 7 CFR Part 3017, 45 CFR Part 76, and 44 CFR Part 17). If awarded a contract, awarded vendor must notify the County immediately if debarred at any time during the contract period.

Terms and Conditions Acknowledgement (Vendor Company Name):

IF CHECKED, THE FOLLOWING DOCUMENTS HEREBY MADE PART OF THIS RFP

√ APPENDIX "A” √ EXHIBIT(S) PLANS/DRAWINGS

IF CHECKED, THE FOLLOWING GENERAL CONDITIONS ARE INCLUDED WITH FULL FORCE

AND LIKE EFFECT AS IF SET FORTH HEREIN

√ #116-200 General Conditions Product/Personal/Professional Services √ #116-210 General Conditions Materials and/or Services

√ #116-230 General Conditions – Equipment √ #116-310 Sample Agreement Exhibit A

To access any of these General Conditions go to www.purchasing.co.riverside.ca.us, located in Vendor link. If an addendum is issued for this procurement, it will be the vendor’s responsibility to retrieve all applicable addendum(s) from the Public Purchase website.

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

1.0 TIMELINE/IMPORTANT DATES

TIMELINE DATES

1.1 RELEASE OF REQUEST FOR PROPOSAL Thursday September 17, 2026

1.2 PRE-BID MEETING (Non-Mandatory)

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/262861479538032?p=iBvTR6e4FRp kz2QhIy

Meeting ID: 262 861 479 538 032 Passcode: uJ7BS3ud

Dial in by phone +1 951-465-8390,,623165598# United States, Riverside

Find a local number Phone conference ID: 623 165 598#

Tuesday October 6, 2026

Time: 10:00 AM PST

1.3 DEADLINE FOR SUBMISSION OF QUESTIONS

Bidders must submit their questions online at www.publicpurchase.com

All questions submitted are located within the RFP #PKARC-287 located on www.publicpurchase.com

Must be received in writing by:

Thursday October 8, 2026

Time: 1:30 PM PST at www.publicpurchase.com

1.4 DEADLINE FOR PROPOSALS

ALL PROPOSALS MUST BE UPLOADED TO PUBLIC

PURCHASE

www.publicpurchase.com

RFP # PKARC-287

Tuesday October 13, 2026

Time: 1:30 PM PST at www.publicpurchase.com

1.5 TENTATIVE DATE FOR AWARDING RFP

Approximately 60 to 120 days after the final step (of this RFP.

Conditional offer of award leading to successful contract negotiation(s) may take several months. No information will be released by County during this time period.

The Bidders are responsible for checking the Purchasing website for notice of intent to award at:

www.publicpurchase.com or www.Purchasing.co.riverside.c a.us

1.6 Inquiries: All inquiries must be submitted to the Procurement Contract Specialist in writing on or before the last day for questions. Please refer to “Section 1.0 Timeline/Dates” for the particular date. Inquiries must reference the section number and title of the RFP. Bidders must submit their questions online at www.publicpurchase.com and must be in written format. All responses to Bidders questions will be https://teams.microsoft.com/meet/262861479538032?p=iBvTR6e4FRpkz2QhIy https://teams.microsoft.com/meet/262861479538032?p=iBvTR6e4FRpkz2QhIy tel:+19514658390,,623165598 https://dialin.teams.cloud.microsoft/c92a9882-504a-407e-996d-4d523d799480?id=623165598 http://www.publicpurchase.com/ http://www.publicpurchase.com/ http://www.publicpurchase.com/

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time posted online at www.publicpurchase.com.

2.0 PERIOD OF PERFORMANCE

The period of performance anticipated for an agreement resulting from this RFP shall commence upon execution and continue for a period of one (1) year, with the option to renew four (4) additional years, in one-year increments for a total term of up to five (5) years, unless terminated earlier.

No Obligation to Buy: The issuance of this RFP does not obligate the County to award an agreement or otherwise enter into a contract with any Bidder to this RFP. The release of this RFP does not compel the County to purchase.

3.0 DEFINITIONS

3.1 “Addendum” means a written amendment, clarification, modification, or supplement to this RFP issued by the County.

3.2 “Proposal” means the complete response submitted by a Bidder in response to RFP PKARC-287.

3.3 “Bidder” refers to an individual, firm, partnership or corporation that submits a Proposal for the Work in response to this RFP.

3.4 “Board of Supervisors” refers to the County of Riverside’s Board of Supervisors.

3.5 “Contractor” means the Bidder whose proposal is accepted by the County/District and with whom an agreement is subsequently executed for the performance of the services described in this RFP.

3.6 “County” refers the County of Riverside

3.8 “District” means the Riverside County Regional Park and Open-Space District (RivCoParks).

3.9 “RFP” refers to Request for Proposal.

3.10 “Work Order” means an authorization issued by the District’s authorized representative directing the

Contractor to perform specified services at a designation District location.

3.11 “Contract Inspector” means the District Park Maintenance Superintendent, or designee, responsible for contract administration, inspection, monitoring, and approval of Services performed under the Agreement.

3.12 “MQs” shall mean minimum qualifications

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

4.0 EVALUATION PROCESS

4.1 Proposals will be evaluated based on criteria determined to be appropriate by the County, which may include, but are not necessarily limited to the following:

a) Responses to Attachment “A” PKARC-287 Bidder Proposal Response

b) Personnel/ Qualifications

c) Bidder’s experience and ability.

d) Technical capability and project methodology.

e) Equipment/Resources/Emergency Response

f) Safety/Wildlife/QA-QC

g) Overall cost to the County.

h) References with demonstrated success with similar work to the Scope of Service. (Pass/Fail)

i) Financial status. (Pass/Fail)

j) Clarification, Exceptions or Deviations. (Pass/Fail)

k) Required Licenses/Certifications as well as company history and stability. (Pass/Fail)

l) Any other factors the County determines to be appropriate.

4.2 All proposals will be given thorough review. All contacts during the bidding process and review selection phase must contact the Riverside County Purchasing Department Procurement Contract Specialist. Attempts by the Bidder to contact any other County representative may result in disqualification of the Bidder.

4.2.1 Extra caution is highly recommended to any Bidder that is currently doing business with the

County. If the Bidder is currently doing business with a County Department / Agency and must communicate with them for a separate purpose, communication should be limited to the current awarded contract/project only. Any questions of impropriety may be grounds for rejection from this project.

4.3 Proposals that are difficult to read, not well organized, do not have clear page numbering, and/or do not have clearly labeled Attachments in Section G with corresponding references in the applicable response box may be considered NON-RESPONSIVE and be removed from further evaluation. Proposals MUST be clear, concise, and well organized following the format provided within this RFP.

4.4 All evaluation materials will be considered confidential and will not be disclosed by the County, except as required by law.

4.5 The County reserves the right to split or make the award that is most advantageous to the County.

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

5.0 GENERAL PROPOSAL SUBMITTAL

5.1 All proposals must be submitted in accordance with the standards and specifications contained within this RFP and must contain a cover page (Section B) with a certification of intent to meet the requirements specified.

5.2 The County reserves the right to waive, at its discretion, any irregularity, which the County deems reasonably correctable or otherwise not warranting rejection of the proposal.

5.3 County reserves the right to reject any and all proposals, in whole or in part, to advertise for new proposals, to abandon the need for services, and to cancel or amend this RFP at any time prior to the execution of the written agreement. County reserves the right to waive any formalities in the RFP process, consistent with applicable laws.

5.4 The County shall not pay any costs incurred or associated with the preparation of this or any proposal or for participation in the procurement process.

5.5 Modification of Information - Any Bidder who wishes to make modifications to information already submitted on the bidding platform, add more information and/or validate what information has been submitted may do so by clicking on "edit submitted response." It is the responsibility of the Bidder to ensure that modified information is resubmitted before the RFP submittal deadline. In case of issues with the bidding platform or questions related to the usage of the site, Bidder can use the live chat function, or send an email to:

agencysupport@publicpurchase.com

5.6 Bidders may withdraw their proposals at any time prior to the due date and time by submitting notification of withdrawal signed by the Bidder’s authorized agent.

5.7 Proposals cannot be changed or modified after the date and time designated for receipt.

5.8 County reserves the right to request clarification on any part of the proposal that may be unclear or ambiguous.

5.9 Late proposals will not be accepted.

5.10 Emailed proposals will not be accepted unless approved in writing by the PCS as an alternative submission. (See Instructions to Bidder No. 11)

5.11 All proposals shall be approved and signed by an authorized agent.

5.12 Submit proposals to the Public Purchase website. Please separate the cost proposal and the financial statements (balance sheet and income statement) from the rest of the proposal as separate files.

5.13 The proposal shall be concise and to the point.

mailto:agencysupport@publicpurchase.com

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

6.0 CONFIDENTIALITY AND PROPRIETARY DATA

Subsequent to the County's evaluation and proposals, which requires bid submission in response to the solicitation process, become the exclusive property of the County. Upon submission of a Bidder’s proposal, the submission and any pertaining documents is subject to the State of California Public Records Act. Exceptions will be those elements in the California Government Code section 7920 et. seq. (Public Records Act) and which are marked "trade secret," "confidential," or "proprietary" as provided by law. The County shall not be liable or responsible for the disclosure of any such records, including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction. In the event the

County is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked "trade secret", "confidential", or

"proprietary" the Bidder agrees to defend and indemnify the County from all costs and expenses, including reasonable attorney's fees, in action or liability arising under the Public Records Act. Where applicable, Federal regulations may take precedence over this language. If a Bidder’s proposal is accepted and an agreement is made with the County, then the awarded Contractor will be required to sign the most current

HIPAA Business Associate Addendum (If applicable). If the County revises the HIPAA Associate Addendum, the awarded Contractor shall sign a new agreement as it becomes available and adhere to the new requirements.

7.0 INTERPRETATION OF RFP

The Bidder must make careful examination and understand all of the requirements, specifications, and conditions stated in the RFP. If any Bidder planning to submit a proposal finds discrepancies in or omissions from the RFP, or is in doubt as to the meaning, a written request for interpretation or correction must be given to the County. Any changes to the RFP will be made only by written addendum and may be posted on the

Purchasing website at www.purchasing.co.riverside.ca.us and www.publicpurchase.com. The County is not responsible for any other explanations or interpretations. If any provision in this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. All notices regarding this procurement may be posted on the County’s purchasing website at www.purchasing.co.riverside.ca.us and www.publicpurchase.com.

8.0 CONTRACTUAL DEVELOPMENT

If a proposal is accepted, the County will enter into a contractual agreement with the selected Bidder. A sample of the standard County agreement to be used for this project is attached as Exhibit A. If an agreement cannot be reached, negotiations with the second-ranking Bidder shall commence.

9.0 PUBLIC WORKS AND THE DEPARTMENT OF INDUSTRIAL RELATIONS (DIR)

REQUIREMENTS

Work that is subject to compliance monitoring and enforcement by the California Department of Industrial

Relations. The contractor and sub-contractors shall comply with all applicable provisions of the California

State Labor Code regarding prevailing wages, Department of Industrial Relations Division of Apprenticeship

Standards Labor, and other requirements including, but not limited to, Labor Code Sections 1771.4, 1773.1, 1774, 1775, and 1776.

file://///DPSSADMFS/VOL1/USERS/MAWHITES/win7/Forms/www.purchasing.co.riverside.ca.us file://///DPSSADMFS/VOL1/USERS/MAWHITES/win7/Forms/www.purchasing.co.riverside.ca.us

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

Pursuant to Labor Code Section 1771.1, any contractor submitting a bid must be currently registered with the

Department of Industrial Relations and qualified to perform public work pursuant to Labor Code Section

1725.5. No agreement will be awarded without proof that the contractor and its proposed sub-contractor(s) is currently registered with the California DIR.

10.0 CANCELLATION OR MODIFICATION OF PROCUREMENT PROCESS

County may cancel the procurement process at any time. All proposals become the property of the County. All information submitted in the proposal becomes “public record” as defined by the State of California upon completion of the procurement process. If any proprietary information is contained in or attached to the proposal, it must be clearly identified by the Bidder; otherwise, the Bidder agrees that all documents provided may be released to the public after contract award.

The procurement process may be canceled after opening, but prior to award if the County determines that cancellation is in the best interest of the County for reasons (but not limited to) such as:

✓ Inadequate, ambiguous, or otherwise deficient specifications.

✓ The services are no longer required.

✓ Proposals received are at an unreasonable cost.

✓ Proposal did not arrive in open competition, were collusive, or not submitted in good faith.

✓ The County determines, after analysis of the proposals, that its needs can be satisfied through a less expensive method.

The County reserves the right to amend or modify the project Scope of Services prior to the award of contract, as necessity may dictate, and to reject any proposals hereunder. This Request for Proposal does not commit the County to award a contract or to pay any costs incurred in the preparation of a proposal in response to this request. The County reserves the right to accept or reject any or all proposals received because of this request, to negotiate with any qualified source or to cancel in part or in its entirety this Request of Proposal if it is in the best interest of the County.

11.0 COUNTY OBSERVED HOLIDAYS

HOLIDAY

DAY OBSERVED

* New Year's Day January 1

Martin Luther King Jr's Birthday Third Monday in January

Lincoln’s Birthday Monday February 12

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans' Day November 12

*Thanksgiving Day Fourth Thursday in November

* Following Thanksgiving Friday following the fourth Thursday in November

*Christmas Day December 25

* Note:

• Thanksgiving Day, which shall be the fourth Thursday in November unless otherwise appointed.

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

• Friday following Thanksgiving Day.

• December 24 and 31 when they fall on Monday.

• December 26 and January 2, when they fall on Friday.

• Friday proceeding January 1, February 12, July 4, November 11 or December 25, when such date falls on Saturday, the Monday following such date when such date falls on a Sunday.

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

EXHIBIT A

SAMPLE AGREEMENT

Note: This is a sample only intended to provide a basis of the terms, conditions and requirements of the services/materials requested in a solicitation. The County reserves the right to amend or modify the final

Agreement document prior to the offer of award of a contract, as necessity may dictate, and provide that final draft for negotiations and award execution.

PROFESSIONAL SERVICES AGREEMENT

for

(INSERT NAME OF PROGRAM)

between

RIVERSIDE COUNTY REGIONAL PARK AND OPEN-SPACE DISTRICT

and

(INSERT COMPANY NAME)

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

TABLE OF CONTENTS

SECTION HEADING PAGE NUMBER

1. Description of Services

2. Period of Performance

3. Compensation

4. Alteration or Changes to the Agreement

5. Termination

6. Ownership/Use of Contract Materials and Products

7. Conduct of Contractor

8. Inspection of Service: Quality Control/Assurance

9. Independent Contractor/Employment Eligibility

10. Subcontract for Work or Services

11. Disputes

12. Licensing and Permits

13. Use by Other Political Entities

14. Non-Discrimination

15. Records and Documents

16. Confidentiality

17. Administration/Contract Liaison

18. Notices

19. Force Majeure

20. EDD Reporting Requirements

21. Hold Harmless/Indemnification

22. Insurance

23. General

Exhibit A-Scope of Service

Exhibit B- Payment Provisions

Exhibit C- Prevailing Wage Requirements ……………………………………………………………………………..

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

This Agreement is made and entered into this day of , 20 XX, by and between (INSERT

COMPANY NAME), (INSERT COMPANY’S ORGANIZATIONAL STATUS), (herein referred to as

"CONTRACTOR") and RIVERSIDE COUNTY REGIONAL PARK AND OPEN-SPACE DISTRICT, a special district created pursuant to the California Public Resources Code Div. 5 Ch. 3, Art. 3, (herein referred to as

“DISTRICT”). The parties agree as follows:

1. Description of Services

1.1 CONTRACTOR shall provide all services as outlined and specified in Exhibit A, Scope of Services, at the prices stated in Exhibit B, Payment Provisions.

1.2 CONTRACTOR represents that it has the skills, experience, and knowledge necessary to perform under this Agreement and the COUNTY relies upon this representation. CONTRACTOR shall perform to the satisfaction of the COUNTY and in conformance to and consistent with the highest standards of firms/professionals in the same discipline in the State of California.

1.3 CONTRACTOR affirms that it is fully apprised of all of the work to be performed under this Agreement;

and the CONTRACTOR agrees it can properly perform this work at the prices stated in Exhibit B. CONTRACTOR is not to perform services or provide products outside of the Agreement.

1.4 Acceptance by the COUNTY of the CONTRACTOR’s performance under this Agreement does not operate as a release of CONTRACTOR’s responsibility for full compliance with the terms of this Agreement.

2. Period of Performance

2.1 This Agreement shall be effective upon signature of this Agreement by both parties and continues in effect for one (1) year, with the option to renew four (4) additional years, in one-year increments for a total term of up to five (5) years, unless terminated earlier. CONTRACTOR shall commence performance upon signature of this Agreement by both parties and shall diligently and continuously perform thereafter. The

Riverside County Board of Supervisors is the only authority that may obligate the COUNTY to a multi-year agreement.

3. Compensation

3.1 The COUNTY shall pay the CONTRACTOR for services performed, products provided and expenses incurred in accordance with the terms of Exhibit B, Payment Provisions. Maximum payments by

COUNTY to CONTRACTOR shall not exceed (INSERT DOLLAR AMOUNT) ($X.XX) annually including all expenses. The COUNTY is not responsible for any fees or costs incurred above or beyond the contracted amount and shall have no obligation to purchase any specified amount of services or products. To order services or products, COUNTY shall issue a Purchase Order to CONTRACTOR specifying the amount of services or products. CONTRACTOR shall not perform services or provide products unless it has received a

Purchase Order signed by an authorized representative of COUNTY. Unless otherwise specifically stated in

Exhibit B, COUNTY shall not be responsible for payment of any of CONTRACTOR’s expenses related to this

Agreement.

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

3.2 No price increases will be permitted during the first year of this Agreement (If applicable). All price decreases (for example, if CONTRACTOR offers lower prices to another governmental entity) will automatically be extended to the COUNTY. The COUNTY requires written proof satisfactorily of cost increases prior to any approved price adjustment. After the first year of the award, a minimum of 30-days advance notice in writing is required to be considered and approved by COUNTY. No retroactive price adjustments will be considered. Any price increases must be stated in a written amendment to this Agreement. The net dollar amount of profit will remain firm during the period of the Agreement. Annual increases shall not exceed the Consumer Price Index for Riverside-San

Bernardino-Ontario, CA and be subject to satisfactory performance review by the COUNTY and approved (if needed) for budget funding by the Board of Supervisors.

3.3 CONTRACTOR shall be paid only in accordance with an invoice submitted to COUNTY by

CONTRACTOR within fifteen (15) days from the last day of each calendar month, and COUNTY shall pay the invoice within thirty (30) working days from the date of receipt of the invoice. Payment shall be made to

CONTRACTOR only after services have been rendered or delivery of materials or products, and acceptance has been made by COUNTY. Prepare invoices in duplicate. For this Agreement, send the original and duplicate copies of invoices to:

RIVERSIDE COUNTY REGIONAL PARK AND OPEN-SPACE DISTRICT

ATTN: FINANCE

4600 Crestmore Road, Jurupa Valley, CA 92509

Email invoices to : parks-finance@rivco.org

a) Each invoice shall contain a minimum of the following information: invoice number and date; remittance address; bill-to and ship-to addresses of ordering department/division;

Agreement number (insert contract ID#); quantities; item descriptions, unit prices, extensions, sales/use tax if applicable, and an invoice total.

b) Invoices shall be rendered monthly in arrears.

3.4 The COUNTY obligation for payment of this Agreement beyond the current fiscal year end is contingent upon and limited by the availability of COUNTY funding from which payment can be made. In the

State of California, government agencies are not allowed to pay excess interest and late charges, per

Government Code, Section 926.10. No legal liability on the part of the COUNTY shall arise for payment beyond June 30 of each calendar year unless funds are made available for such payment. In the event that such funds are not forthcoming for any reason, COUNTY shall immediately notify CONTRACTOR in writing;

and this Agreement shall be deemed terminated, have no further force, and effect.

4. Alteration or Changes to the Agreement

4.1 The Board of Supervisors and the COUNTY Purchasing Agent and/or his designee is the only authorized COUNTY representatives who may at any time, by written order, alter this Agreement. If any such mailto:parks-finance@rivco.org

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time alteration causes an increase or decrease in the cost of, or the time required for the performance under this

Agreement, an equitable adjustment shall be made in the Agreement price or delivery schedule, or both, and the Agreement shall be modified by written amendment accordingly.

4.2 Any claim by the CONTRACTOR for additional payment related to this Agreement shall be made in writing by the CONTRACTOR within thirty (30) days of when the CONTRACTOR has or should have notice of any actual or claimed change in the work, which results in additional and unanticipated cost to the

CONTRACTOR. If the COUNTY Purchasing Agent decides that the facts provide sufficient justification, he may authorize additional payment to the CONTRACTOR pursuant to the claim. Nothing in this section shall excuse the CONTRACTOR from proceeding with performance of the Agreement even if there has been a change.

5. Termination

5.1 COUNTY may terminate this Agreement without cause upon thirty (30) days written notice served upon the CONTRACTOR stating the extent and effective date of termination.

5.2 COUNTY may, upon five (5) days written notice, terminate this Agreement for CONTRACTOR's default, if CONTRACTOR refuses or fails to comply with the terms of this Agreement or fails to make progress that may endanger performance and does not immediately cure such failure. In the event of such termination, the COUNTY may proceed with the work in any manner deemed proper by COUNTY.

5.3 After receipt of the notice of termination, CONTRACTOR shall:

(a) Stop all work under this Agreement on the date specified in the notice of termination;

and

(b) Transfer to COUNTY and deliver in the manner as directed by COUNTY any materials, reports or other products, which, if the Agreement had been completed or continued, would have been required to be furnished to COUNTY.

5.4 After termination, COUNTY shall make payment only for CONTRACTOR’s performance up to the date of termination in accordance with this Agreement.

5.5 CONTRACTOR’s rights under this Agreement shall terminate (except for fees accrued prior to the date of termination) upon dishonesty or a willful or material breach of this Agreement by CONTRACTOR;

or in the event of CONTRACTOR’s unwillingness or inability for any reason whatsoever to perform the terms of this Agreement. In such event, CONTRACTOR shall not be entitled to any further compensation under this

Agreement.

5.6 If the Agreement is federally or State funded, CONTRACTOR cannot be debarred from the

System for Award Management (SAM). CONTRACTOR must notify the COUNTY immediately of a debarment. Reference: System for Award Management (SAM) at https://www.sam.gov for Central Contractor

Registry (CCR), Federal Agency Registration (FedReg), Online Representations and Certifications

Application, and Excluded Parties List System (EPLS)). Excluded Parties Listing System (EPLS)

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

(http://www.epls.gov) (Executive Order 12549, 7 CFR Part 3017, 45 CFR Part 76, and 44 CFR Part 17). The

System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS.

5.7 The rights and remedies of COUNTY provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or this Agreement.

6. Ownership/Use of Contract Materials and Products

The CONTRACTOR agrees that all materials, reports or products in any form, including electronic, created by CONTRACTOR for which CONTRACTOR has been compensated by COUNTY pursuant to this

Agreement shall be the sole property of the COUNTY. The material, reports or products may be used by the

COUNTY for any purpose that the COUNTY deems to be appropriate, including, but not limit to, duplication and/or distribution within the COUNTY or to third parties. CONTRACTOR agrees not to release or circulate in whole or part such materials, reports, or products without prior written authorization of the COUNTY.

7. Conduct of Contractor

7.1 The CONTRACTOR covenants that it presently has no interest, including, but not limited to, other projects or contracts, and shall not acquire any such interest, direct or indirect, which would conflict in any manner or degree with CONTRACTOR’s performance under this Agreement. The CONTRACTOR further covenants that no person or subcontractor having any such interest shall be employed or retained by

CONTRACTOR under this Agreement. The CONTRACTOR agrees to inform the COUNTY of all the

CONTRACTOR's interests, if any, which are or may be perceived as incompatible with the COUNTY’s interests.

7.2 The CONTRACTOR shall not, under circumstances which could be interpreted as an attempt to influence the recipient in the conduct of his/her duties, accept any gratuity or special favor from individuals or firms with whom the CONTRACTOR is doing business or proposing to do business, in accomplishing the work under this Agreement.

7.3 The CONTRACTOR or its employees shall not offer gifts, gratuity, favors, and entertainment directly or indirectly to COUNTY employees.

8. Inspection of Service; Quality Control/Assurance

8.1 All performance (which includes services, workmanship, materials, supplies and equipment furnished or utilized in the performance of this Agreement) shall be subject to inspection and test by the

COUNTY or other regulatory agencies at all times. The CONTRACTOR shall provide adequate cooperation to any inspector or other COUNTY representative to permit him/her to determine the CONTRACTOR’s conformity with the terms of this Agreement. If any services performed or products provided by

CONTRACTOR are not in conformance with the terms of this Agreement, the COUNTY shall have the right to require the CONTRACTOR to perform the services or provide the products in conformance with the terms of the Agreement at no additional cost to the COUNTY. When the services to be performed or the products to be

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time provided are of such nature that the difference cannot be corrected; the COUNTY shall have the right to: (1) require the CONTRACTOR immediately to take all necessary steps to ensure future performance in conformity with the terms of the Agreement; and/or (2) reduce the Agreement price to reflect the reduced value of the services performed or products provided. The COUNTY may also terminate this Agreement for default and charge to CONTRACTOR any costs incurred by the COUNTY because of the CONTRACTOR’s failure to perform.

8.2 CONTRACTOR shall establish adequate procedures for self-monitoring and quality control and assurance to ensure proper performance under this Agreement; and shall permit a COUNTY representative or other regulatory official to monitor, assess, or evaluate CONTRACTOR’s performance under this

Agreement at any time, upon reasonable notice to the CONTRACTOR.

9. Independent Contractor/Employment Eligibility

9.1 The CONTRACTOR is, for purposes relating to this Agreement, an independent contractor and shall not be deemed an employee of the COUNTY. It is expressly understood and agreed that the CONTRACTOR

(including its employees, agents, and subcontractors) shall in no event be entitled to any benefits to which

COUNTY employees are entitled, including but not limited to overtime, any retirement benefits, worker's compensation benefits, and injury leave or other leave benefits. There shall be no employer-employee relationship between the parties; and CONTRACTOR shall hold COUNTY harmless from any and all claims that may be made against COUNTY based upon any contention by a third party that an employer-employee relationship exists by reason of this Agreement. It is further understood and agreed by the parties that

CONTRACTOR in the performance of this Agreement is subject to the control or direction of COUNTY merely as to the results to be accomplished and not as to the means and methods for accomplishing the results.

9.2 CONTRACTOR warrants that it shall make its best effort to fully comply with all federal and state statutes and regulations regarding the employment of aliens and others and to ensure that employees performing work under this Agreement meet the citizenship or alien status requirement set forth in federal statutes and regulations. CONTRACTOR shall obtain from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by federal or state statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. CONTRACTOR shall retain all such documentation for all covered employees, for the period prescribed by the law.

9.3 Ineligible Person shall be any individual or entity who: Is currently excluded, suspended, debarred or otherwise ineligible to participate in the federal health care programs; or has been convicted of a criminal offense related to the provision of health care items or services and has not been reinstated in the federal health care programs after a period of exclusion, suspension, debarment, or ineligibility.

9.4 CONTRACTOR shall screen prospective Covered Individuals prior to hire or engagement.

CONTRACTOR shall not hire or engage any Ineligible Person to provide services directly relative to this

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time

Agreement. CONTRACTOR shall screen all current Covered Individuals within sixty (60) days of execution of this Agreement to ensure that they have not become Ineligible Persons unless CONTRACTOR has performed such screening on same Covered Individuals under a separate agreement with COUNTY within the past six (6) months. Covered Individuals shall be required to disclose to CONTRACTOR immediately any debarment, exclusion or other event that makes the Covered Individual an Ineligible

Person. CONTRACTOR shall notify COUNTY within five (5) business days after it becomes aware if a

Covered Individual providing services directly relative to this Agreement becomes debarred, excluded or otherwise becomes an Ineligible Person.

9.5 CONTRACTOR acknowledges that Ineligible Persons are precluded from providing federal and state funded health care services by contract with COUNTY in the event that they are currently sanctioned or excluded by a federal or state law enforcement regulatory or licensing agency. If

CONTRACTOR becomes aware that a Covered Individual has become an Ineligible Person, CONTRACTOR shall remove such individual from responsibility for, or involvement with, COUNTY business operations related to this Agreement.

9.6 CONTRACTOR shall notify COUNTY within five (5) business days if a Covered Individual or entity is currently excluded, suspended or debarred, or is identified as such after being sanction screened. Such individual or entity shall be promptly removed from participating in any activity associated with this Agreement.

10. Subcontract for Work or Services

Subcontract for Work or Services, subcontracting is not permitted under this Agreement.

11. Disputes

11.1 The parties shall attempt to resolve any disputes amicably at the working level. If that is not successful, the dispute shall be referred to the senior management of the parties. Any dispute relating to this

Agreement, which is not resolved by the parties, shall be decided by the COUNTY’s Purchasing Department’s

Compliance Contract Officer who shall furnish the decision in writing. The decision of the COUNTY’s

Compliance Contract Officer shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous to imply bad faith. The

CONTRACTOR shall proceed diligently with the performance of this Agreement pending the resolution of a dispute.

11.2 Prior to the filing of any legal action related to this Agreement, the parties shall be obligated to attend a mediation session in Riverside County before a neutral third-party mediator. A second mediation session shall be required if the first session is not successful. The parties shall share the cost of the mediations.

12. Licensing and Permits

CONTRACTOR shall comply with all State or other licensing requirements, including but not limited to the provisions of Chapter 9 of Division 3 of the Business and Professions Code. All licensing requirements shall be met at the time proposals are submitted to the COUNTY. CONTRACTOR warrants that it has all

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time necessary permits, approvals, certificates, waivers and exemptions necessary for performance of this

Agreement as required by the laws and regulations of the United States, the State of California, the County of

Riverside and all other governmental agencies with jurisdiction and shall maintain these throughout the term of this Agreement.

13. Use By Other Political Entities

The CONTRACTOR agrees to extend the same pricing, terms, and conditions as stated in this Agreement to each and every political entity, special district, and related non-profit entity in Riverside County. It is understood that other entities shall make purchases by their own name, make direct payment, and be liable directly to the CONTRACTOR; and COUNTY shall in no way be responsible to CONTRACTOR for other entities’ purchases.

14. Non-Discrimination

CONTRACTOR shall not discriminate in the provision of services, allocation of benefits, accommodation in facilities, or employment of personnel on the basis of ethnic group identification, race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex in the performance of this Agreement; and, to the extent they shall be found to be applicable hereto, shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code 12900 et. seq), the

Federal Civil Rights Act of 1964 (P.L. 88-352), the Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and all other applicable laws or regulations.

15. Records and Documents

CONTRACTOR shall make available, upon written request by any duly authorized Federal, State, or

COUNTY agency, a copy of this Agreement and such books, documents and records as are necessary to certify the nature and extent of the CONTRACTOR’s costs related to this Agreement. All such books, documents and records shall be maintained by CONTRACTOR for at least five (5) years following termination of this Agreement and be available for audit by the COUNTY. CONTRACTOR shall provide to the COUNTY reports and information related to this Agreement as requested by COUNTY.

16. Confidentiality

16.1 The CONTRACTOR shall not use for personal gain or make other improper use of privileged or confidential information which is acquired in connection with this Agreement. The term “privileged or confidential information” includes but is not limited to: unpublished or sensitive technological or scientific information; medical, personnel, or security records; anticipated material requirements or pricing/purchasing actions; COUNTY information or data which is not subject to public disclosure; COUNTY operational procedures; and knowledge of selection of contractors, subcontractors or suppliers in advance of official announcement.

16.2 The CONTRACTOR shall protect from unauthorized disclosure names and other identifying information concerning persons receiving services pursuant to this Agreement, except for general statistical

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time information not identifying any person. The CONTRACTOR shall not use such information for any purpose other than carrying out the CONTRACTOR’s obligations under this Agreement. The CONTRACTOR shall promptly transmit to the COUNTY all third-party requests for disclosure of such information. The

CONTRACTOR shall not disclose, except as otherwise specifically permitted by this Agreement or authorized in advance in writing by the COUNTY, any such information to anyone other than the COUNTY. For purposes of this paragraph, identity shall include, but not be limited to, name, identifying number, symbol, or other identifying particulars assigned to the individual, such as finger or voice print or a photograph.

17. Administration/Contract Liaison

The COUNTY Purchasing Agent, or designee, shall administer this Agreement on behalf of the

COUNTY. The Purchasing Department is to serve as the liaison with CONTRACTOR in connection with this

Agreement.

18. Notices

All correspondence and notices required or contemplated by this Agreement shall be delivered to the respective parties at the addresses set forth below and are deemed submitted two (2) days after their deposit in the United States mail, postage prepaid:

COUNTY OF RIVERSIDE CONTRACTOR

RIVERSIDE COUNTY REGIONAL PARK (INSERT CONTRACTOR NAME)

AND OPEN-SPACE DISTRICT (INSERT ADDRESS)

4600 Crestmore Road

Jurupa Valley, CA 92509

19. Force Majeure

If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control, and which could not have been reasonably anticipated, such as acts of God, acts of war, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.

20. EDD Reporting Requirements

In order to comply with child support enforcement requirements of the State of California, the

COUNTY may be required to submit a Report of Independent Contractor(s) form DE 542 to the Employment

Development Department. The CONTRACTOR agrees to furnish the required data and certifications to the

COUNTY within ten (10) days of notification of award of Agreement when required by the EDD. This data will be transmitted to governmental agencies charged with the establishment and enforcement of child support orders. Failure of the CONTRACTOR to timely submit the data and/or certificates required may result in the contract being awarded to another contractor. In the event a contract has been issued, failure of the

CONTRACTOR to comply with all federal and state reporting requirements for child support enforcement or to comply with all lawfully served Wage and Earnings Assignments Orders and Notices of Assignment shall

County of Riverside Request for Proposal # PKARC-287

13Purchasing and Fleet Services Closing Date: 10/13/2026 on or before 01:30 P.M. Pacific Time constitute a material breach of Agreement. If CONTRACTOR has any questions concerning this reporting requirement, please call (916) 657-0529. CONTRACTOR should also contact its local Employment Tax

Customer Service Office listed in the telephone directory in the State Government section under “Employment

Development Department” or access their Internet site at www.edd.ca.gov.

21. Hold Harmless/Indemnification

21.1 CONTRACTOR shall indemnify and hold harmless the County of Riverside,…