Tree_Trimming_Services.pdf

INVITATION TO BID

2027-05

TREE TRIMMING SERVICES

City of Shelton

54 Hill Street

Shelton, CT 06484

RELEASE DATE: August 19, 2026

DEADLINE FOR QUESTIONS: September 8, 2026

RESPONSE DEADLINE: September 18, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofshelton https://secure.procurenow.com/portal/%7bproject.government.code%7d

INVITATION TO BID

Tree Trimming Services

I. Notice II. Pre-Bid/Proposal Meeting & Unsealing

III. Addenda Notification & Request for Information (RFI) IV. Submission of Bid Proposals V. Scope of Work

VI. Pricing Proposal VII. Terms & Conditions

VIII. Insurance Requirements IX. Vendor Questionnaire

Invitation To Bid #2027-05 Title: Tree Trimming Services

1. Notice

Purchasing Department

54 Hill Street

Shelton, CT 06484

Invitation to Bid 2027-05

Sealed bids will be received via the City's OpenGov Procurement Portal up to 11:00 am on Friday, September 18, 2026

To provide labor, materials, equipment and all else necessary for Tree Trimming Services, based on the attached specifications.

Notes:

1. It is the sole responsibility of the bidder to see that the bid is received by the City of Shelton

Purchasing Department prior to the time and date noted above.

2. The bid opening will be held at the Shelton City Hall, Room 200-B, at11:00 am on Friday, September 18, 2026 and will comply with Covid-19 restrictions in place at the time. Vendors are welcome to be present at City Hall for the bid opening, however, it is not a mandatory requirement. Bid information shall be made public, if appropriate, through the OpenGov portal immediately following the online bid opening.

3. The City of Shelton is an Affirmative Action / Equal Opportunity Employer.

Grace Zweig

Director of Finance

1.1. Summary

The City of Shelton (“City”) is seeking competitive bids for Tree Trimming Services.

1.2. Timeline

Addenda Notification: Bidders are required to register for an account via the City e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/cityofshelton.

It is the sole responsibility of the bidder to submit via the City’s e-Procurement portal. Late bids will not be accepted and will be rejected.

Release Project Date August 19, 2026

Question Submission Deadline September 8, 2026, 5:00pm

Question Response Deadline September 11, 2026, 5:00pm

Proposal Submission Deadline September 18, 2026, 11:00am

2. Pre-Bid/Proposal Meeting & Unsealing

2.1. Bid/Proposal Unsealing

Bids will be received up to but not later than 11:00 am on Friday, September 18, 2026 via the City e-

Procurement Portal located at https://procurement.opengov.com/portal/cityofshelton. The City e-

Procurement Portal Clock is the official clock for the determination of all deadline dates and times. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes (11:00 am on Friday, September 18, 2026). Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Shelton strongly recommends completing your response well ahead of the deadline.

The Municipality reserves its right to consider informal any response not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all responses, at its discretion. Any response may be withdrawn prior to the above scheduled time for the opening of responses or the authorized postponement thereof. Any response received after the time and date specified shall not be considered or accepted. No respondent may withdraw a response within 90 days after the actual date of the opening thereof. The Municipality may accept or reject any or all responses or any portions thereof and take any action deemed to be in the best interest of the City.

https://procurement.opengov.com/portal/cityofshelton

2.2. No Pre-Bid/Proposal Meeting required

No Pre-Bid/Proposal Meeting required.

3. Addenda Notification & Request for Information (RFI)

3.1. Request for Information and Addenda Notification

All questions related to this solicitation must be submitted in writing through the City’s OpenGov e-

Procurement Question/Answer Tab. Bidders are required to register for an account via the City e-

Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/cityofshelton. It is the sole responsibility of the bidder to submit via the City’s e-Procurement portal. Late bids will not be accepted and will be rejected.

Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. Bidders must clearly understand that the only official answer or position of the City shall be the one stated in writing and posted on the City’s procurement portal. When asking questions, please enter each question separately.

Verbal requests for information will not be accepted. Failure to comply with these conditions will result in the bidder waiving the right to dispute bid specifications and conditions, no exceptions. A response in the form of an addendum will be posted to the City’s e-Procurement portal no later than 5:00 pm on

Friday, September 11, 2026; it is the bidder’s sole responsibility to monitor the website for updated information about this bid.

Any contact about this bid between a Bidder and any other City official and/or department manager and/or City of Shelton employee, other than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person, or in any other manner other than specified above.

4. Submission of Bid Proposals

Vendors needing assistance with scanning and uploading of documents may visit the Plumb Memorial

Library, 65 Wooster Street, Shelton. The library has staff on hand to assist you if you do not have access to a computer or scanner. Please call 203-924-1580 for the Library's current hours. The City of Shelton encourages businesses of all sizes to participate in the bid process.

Bids will be received up to but not later than 11:00 am on Friday, September 18, 2026 via the City e-

Procurement Portal located at https://procurement.opengov.com/portal/cityofshelton. The City e-

Procurement Portal Clock is the official clock for the determination of all deadline dates and times. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes (11:00 am on Friday, September 18, 2026). Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Shelton strongly recommends completing your response well ahead of the deadline.

Vendors are welcome to be present at City Hall for the bid opening, however, it is not a mandatory requirement. Bid information shall be made public, if appropriate, through the OpenGov portal immediately following the online bid opening.

The Municipality reserves its right to consider informal any response not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all response.

Any response may be withdrawn prior to the above scheduled time for the opening of responses or the authorized postponement thereof. Any response received after the time and date specified shall not be considered or accepted. No respondent may withdraw a response within 90 days after the actual date of the opening thereof. The Municipality may accept or reject any or all responses or any portions thereof and take any action deemed to be in the best interest of the City.

5. Scope of Work

If a bidder needs assistance in electronically uploading/downloading/submission of bid, the bidder may make an appointment with Plumb Library, located at 65 Wooster Street, Shelton, CT. Telephone to make an appointment is: (203) 924-1580.

Below please find information on the project. Additional information such as plans, drawings or supplemental information, if any, may be found in the Attachments Section of this document.

5.1. Specifications

A. Work shall consist of trimming, pruning and/or topping-out for removal of various size trees.

B. Work to include: chipping of all branches, removal of the wood and cleaning the work site. In the event the resident(s) request firewood, the wood shall be cut into two-foot lengths (2') and left stacked on the edge of the property.

C. Grass areas are to be raked and pavements areas are to be blown clean of wood debris with a leaf blower.

D. The City may require the Contractor to provide additional crew when deemed necessary by the

City.

E. All work performed under this contract shall comply with all applicable state, federal and local regulations, including, but not limited to OSHA regulations, licensing requirements, environmental permits and statutes, ANSI pruning standards and ordinance concerning street trees.

F. In the event of a large emergency, bidding Contractors will be called in order of the bid price, starting with the lowest bid.

G. Any variation from the schedule must receive prior approval from the Tree Warden.

H. Contractor shall be paid by the hour for providing equipment and labor to accomplish the work.

I. Contract shall be awarded to the bidder proposing the equipment and labor rate on each item that best meets the need of the City.

J. When the cost of additional crewmembers goes above the low bidder for a two-man crew, the work may be awarded to the next lowest bidder.

5.2. General Information

A. Normal Working Hours shall be Monday through Friday 7:00 a.m. to 5:00 p.m. All other hours shall be considered "on-call", See item #1 and #2 on the Pricing Proposal Form.

B. The successful bidder MUST possess a valid arborist license from the State of Connecticut. A copy must be uploaded in Vendor Questionnaire.

C. All employees must have an Electrical Hazard Awareness Certification. Copies must be uploaded in Vendor Questionnaire.

D. All bidders must attach a list with their bid submission, detailing all equipment to be used to fulfill the contract, including manufacturers, models and capacities (where applicable). All vehicles, equipment and tools shall be in good operating condition, and shall comply with all laws and regulations of the State of Connecticut. The successful Contractor may substitute equipment in the event of a break-down/equipment failure; however the substitution shall not be long term or a permanent substitution without prior approval of the City's Tree Warden.

E. The Contractor may request a full day assignments to fill in the schedule. Requests must be made no later than the previous working day. Requests will be granted at the discretion of the

Tree Warden.

F. Work assignments shall be made, as necessary, during the contract period. Note that assignments/time may vary, subject to weather conditions, with a minimum of a four (4) hour per call-in.

G. The Contractor shall begin work at the location designated by the Tree Warden. The

Contractor's work hours shall coincide with public Works Operations' scheduled working hours, unless otherwise approved by the Tree Warden. A thirty-minutes unpaid lunch break in included in the schedule. A travel and dump allowance is allowed at the end of the day when the chip box is full as determined by the Tree Warden.

5.3. Award Info

The City has the right to add or remove items and/or quantities from this bid. Unbalanced bids will not be accepted. The City of Shelton reserves the right to award the bid with multiple items:

A. To more than one bidder, based on meeting the item(s) specifications, cost, availability or any combination of these criteria.

B. To a single bidder who meets the specifications for all items and offers the best combination of lowest cost, best availability and broadest product range.

C. May add, subtract or delete any item and/or quantity as deemed in the best interest of the City.

D. All pricing shall include the cost of labor, materials, equipment, tools, mobilization, incidentals, delivery (where not waived by the City), licenses, overhead and profit, taxes (except from which the City is exempt) and insurances.

E. Prices shall remain in effect for three (3) years following the award of the bid. The City reserves the right to extend this contract an additional three (3) years, in one-year increments, upon mutual written agreement with the successful bidder(s).

6. Pricing Proposal

All bid Pricing must be valid for no less than ninety (90) days from the bid opening date, bid extension date or clarification of contracts.

TREE TRIMMING 2026-2028

Line Item Description Unit of Measure Unit Cost No Bid

Normal Working Hours

1A Aerial bucket truck 60' reach with a 10 c.y. chip box or greater and a chipper Per Hour

1B 10 c.y. chip box truck with chipper Per Hour

1C Operator Per Hour

1D Helper Per Hour

On-Call

2A Aerial bucket truck 60' reach with a 10 c.y. chip box or greater and a chipper Per Hour

2B 10 c.y. chip box truck with chipper Per Hour

2C Operator Per Hour

2D Helper Per Hour

70 foot Aerial Bucket Truck

Line Item Description Unit of Measure Unit Cost No Bid

3A Aerial bucket truck Per Hour

3B Operator Per Hour

3C Helper Per Hour

Additional Pricing

4 Two person climbing crew with chip box truck with chipper Per Hour

5 Track Mini-lift with reach of 70' or more Per Hour

6 Rubber tire Mini-Lift with reach of 70' or more Per Hour

7. Terms & Conditions

The City Board of Aldermen and/or Board of Education reserve the right to reject any and all bids in whole or in part, or to waive any informality or technicalities, said proposals; or to accept any proposal or part thereof deemed to be in the best interest of the City of Shelton. Please be advised that no work or supply of goods and/or services may begin without a signed purchase order or agreement, which are the City's legal documents awarding the work and official notice to proceed. The City will not be responsible for any work, goods or services provided in advance of issuance of a signed purchase order or agreement.

7.1. Requirements

Any sizes or estimates of quantities as shown on drawings or stated herein are approximate and are not guaranteed in any respect. The City reserves the right at all times to increase or decrease the amount of work if deemed in its best interest. Price is to include all labor, materials, tools, equipment, plant, mobilization, permits, insurances, etc., required to properly complete the project. The City of Shelton reserves the right to award the bid with multiple items:

• To more than one bidder, based on meeting the item(s) specification, cost, availability, or any combination of these criteria;

• To a single bidder who meets the specifications for all items, and offers the best combination of lowest cost, best availability, and broadest product range;

• And may add, subtract, or delete any item and/or quantity as deemed in the best interest of the

City.

The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual arrangements, in all service and accommodations they offer to the public, and in any of their other business operations. The successful bidder MUST secure all required permits (local, state, federal) prior to commencing work on the site, if applicable.

7.2. Non-Collusion Affidavit

The intent of the Non-Collusion Affidavit is to protect the integrity of Shelton’s purchasing process in order to insure that bids/proposals have been arrived at independently and have been submitted without collusion. Said policy is adopted in the best interests of the City of Shelton.

Bidder shall complete and upload a signed and notarized non-collusion affidavit found in the Vendor

Questionnaire Section.

7.3. Suspension and Debarment

Suspension and Debarment

The City will not enter into contracts with parties that have been debarred, suspended or excluded from

Federal assistance programs per 2 CFR part 180 and part 1532 and 40 CFR part 31.35

Further, the bidder is required to verify that the bidder, or its principals, as defined at 49 CFR 19.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.40 and

29.945

The bidder is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.

By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City if it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

7.4. Background Check

All individuals assigned to the Project site may be required to undergo a background check by Shelton

Police Department (SPD). If required, the name and date of the individual must be furnished to the

Contractor at least seven (7) calendar days before the individual is to arrive on site. Individuals who have not been approved by the SPD will not be allowed on site. Individuals who are convicted sex offenders, who have committed crimes against minors, or who have been convicted of a serious felony are not permitted on the Project. Individuals with other offenses will be evaluated by the SPD on a case-by-case basis. NO FIREARMS OR CONTROLLED SUBSTANCES ARE PERMITTED ON CITY PROPERTY, REGARLDESS IF

THE INDIVIDUAL HAS A VALID PERMIT TO CARRY / USE.

7.5. Experience Modification Rating

The bidder’s Workers Compensation Experience Modification Rating (EMR) must be 1.0 or lower.

Bidders with an EMR higher than 1.0 are permitted to submit a bid for this project, however, the City of

Shelton reserves the right to reject any or all bids form bidders with an EMR higher than 1.0. The 1.0

EMR limitation also applies to all lower tier trade subcontractors for this project.

7.6. Contract

Please review and acknowledge in Vendor Questionnaire Section.

SAMPLE AGREEMENT

THIS AGREEMENT, entered into on this _______ day of _______________________, 20 ____ by and between the CITY of Shelton (hereinafter referred to as the “CITY”) and <COMPANY> (hereinafter referred to as the “CONTRACTOR’):

WHEREAS, the CITY desires to retain the services of <CONTRACTOR> to perform any and all services as required and set forth in “City of Shelton <RFP> <RFQ> Bid # <NUMBER> <TITLE>” in accordance with the Contract Documents and Addenda set forth in Schedule A.

NOW, THEREFORE, CITY and the CONTRACTOR for the consideration of One ($1.00) Dollar and other valuable consideration and under the terms and conditions hereinafter set forth, hereby agree as follows, to wit:

• The CITY hereby engages the CONTRACTOR and the CONTRACTOR hereby agrees to perform any and all services as required and set forth in “City of Shelton <RFP? <RFQ> Bid # <NUMBER>

<TITLE> in accordance with the Contract Documents and Addenda set forth in Schedule A.

• Additional work shall be performed by the CONTRACTOR only with the specific authorization of the CITY under a written amendment to this Agreement.

• The CONTRACTOR covenants and agrees that it will perform its services under this Agreement in accordance with the highest standards and best practices of its trade.

• In performing the services required under this Agreement, the CONTRACTOR shall conform to all applicable provisions of Federal, State and local laws and regulations, including all environmental matters.

• The CONTRACTOR shall indemnify, defend and save harmless the CITY for any damages, claims, actions and losses arising either directly or indirectly from the work performed by the

CONTRACTOR or his subcontractors. The provisions of this paragraph shall survive the expiration or termination of the Agreement and shall in no way be limited by reason of any insurance coverage.

• The CONTRACTOR shall provide the CITY with evidence of insurance coverage of a type and in the amounts required by the contract documents and naming the CITY as an additional insured if the CITY so requires. All insurance shall be taken out and maintained at no cost or expense to the CITY and the CONTRACTOR shall be responsible for the full amount of any deductible. A

Performance Bond and a Payment Bond, each in the amount of $ <AMOUNT> shall be presented to the CITY prior to commencing the performance of any work under this agreement. The

Performance Bond shall be released upon the CITY’s final acceptance of the Project.

• In providing the services required under this Agreement, the CONTRACTOR shall meet with CITY officials/representatives as often as reasonably necessary and shall be available upon request.

• The CITY of Shelton may terminate any Contract/Purchase Order at any time for any reason.

Said termination shall not give rise to any claim against the CITY for damages or for additional compensation.

• Non-appropriation: If the CITY fails to appropriate the funds required by the Agreement or fails for two consecutive months to make the payments required hereunder, the Agreement shall be deemed to be terminated and of no further force and effect, and the CONTRACTOR shall retain all sums previously deposited as liquidated damages, provided the CITY shall pay CONTRACTOR any amounts due for services rendered as of the date of termination.

• The CITY shall compensate the CONTRACTOR $ <AMOUNT>.

• The CONTRACTOR shall not assert any claim arising out of any act or omission by any agent, officer or employee of the CITY in the execution or performance of this Agreement.

• The CONTRACTOR shall commence work on this project as directed by the CITY.

• All work performed by the CONTRACTOR shall be subject to inspection and acceptance by the

CITY.

• The wages paid on an hourly basis to any mechanic, laborer or workman employed upon the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such employee to any employee welfare fund, as defined in subsection (i) of

Section 31-53 of the General Statutes, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public work project is being constructed. Any CONTRACTOR who is not obligated by agreement to make payment or contribution on behalf of such employees to any such employee welfare fund shall pay to each employee as part of his wages the amount of payment or contribution for his classification on each pay day.

• Pursuant to Connecticut General Statutes Section 49-41a, the CONTRACTOR, within thirty (30) days after payment by the CITY, shall pay any amounts due any subcontractor, whether for labor performed or materials furnished, when the labor or materials have been included in a requisition submitted by the CONTRACTOR and paid by the CITY. In addition, the CONTRACTOR shall include in each of its subcontracts a provision requiring each subcontractor to pay any amounts due any of its subcontractors, whether for labor performed or materials furnished, within thirty (30) days after such subcontractor receives a payment from the CONTRACTOR which encompasses labor and materials furnished by such subcontractor.

• Pursuant to Connecticut General Statutes Section 49-41b, the CITY shall withhold five percent

(5%) from any periodic payment or final payment until the work required herein has been completed and accepted by the CITY.

• The CONTRACTOR acknowledges the execution of the Non-Collusion Affidavit which was submitted as part of the bid documents and reaffirms the statement s provided for therein.

• The CONTRACTOR agrees that the CITY of Shelton, the State of Connecticut, agencies of the

Federal Government, or any other authorized representatives, shall, until the expiration of three

(3) years after the final payment under the contract, have access to and the right to examine any directly pertinent books, documents, papers, and records of such CONTRACTOR, involving transactions related to the CONTRACTOR.

The period of access and examination described above, for records which related to (1) appeals for disputes, (2) litigation of the settlement of claims arising out of the performance of this contract, or (3) costs and expenses in relation to the performance of the contract to which exception has been taken by the CITY, State or Federal government or any of their duly authorized representatives, shall continue until such appeals, litigation, claims or exceptions have been disposed of.

• Pursuant to Connecticut General Statutes Section 31-52a, in the employment of mechanics, laborers or workmen to perform the work specified herein, preference shall be given to residents of the state who are, and continuously for at least six (6) months prior to the date hereof have been, residents of this state, and if no such person is available, then to residents of other states.

CITY OF SHELTON COMPANY __________________________

By ___________________________________ By_________________________________

__________Mark A. Lauretti_______________ ___________________________________

Mayor Contractor Title

7.7. Tax Bonds

All non-resident construction contractors are required to post a Guaranty Bond (Form AU-766) or Cash

Bond (Form-Au-72) in the amount required by the State of Connecticut. This bond will secure payment for applicable taxes payable to the State with regard to the project.

7.8. Award Criteria

Unless stated otherwise, the City intends to award the contract to the lowest responsible firm meeting the City’s specifications, based on the combination of fee, experience, qualifications, and demonstrated ability to perform the work safely and in conformance with all applicable laws and regulations. The City reserves the right to reject any and all bids, or to waive any informality to technicalities of proposals, or to accept any proposal deemed to be in the best interest of the City of Shelton.

The agreement may not be assigned, transferred or sublet in any manner or portion without the specific prior knowledge and consent to do so by the City.

7.9. Non-Discrimination and Affirmative Action Provisions pursuant to Connecticut General Statutes 4a-60a, as amended

(A)(1) The contractor agrees and warrants that in the performance of the contract such contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, status as a veteran, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of

Connecticut; and the contractor further agrees to take affirmative action to ensure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, status as a veteran, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved;

(2) The contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the contractor, to state that it is an “affirmative action-equal opportunity employer” in accordance with regulations adopted by the Commission on Human Rights and Opportunities;

(3) The contractor agrees to provide each labor union or representative of workers with which such contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such contractor has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment;

(4) The contractor agrees to comply with each provision of this section and sections 46a-68e and 46a-

68f and with each regulation or relevant order issued by said commission pursuant to sections 46a-56, 46a-68e, 46a-68f and 46a-86; and

(5) The contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the contractor as relate to the provisions of this section and section 46a-56.

(B) If the contract is a public works contract, municipal public works contract or contract for a quasi-public agency project, the contractor agrees and warrants that he or she will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works or quasi-public agency project.

(C) For the purposes of this section, “contract” includes any extension or modification of the contract, “contractor” includes any successors or assigns of the contractor, “marital status” means being single, married as recognized by the state of Connecticut, widowed, separated or divorced, and “mental disability” means one or more mental disorders, as defined in the most recent edition of the American

Psychiatric Association's “Diagnostic and Statistical Manual of Mental Disorders”, or a record of or regarding a person as having one or more such disorders. For the purposes of this section, “contract” does not include a contract where each contractor is (1) a political subdivision of the state, including, but not limited to, a municipality, unless the contract is a municipal public works contract or quasi-public agency project contract, (2) any other state, as defined in section 1-267, (3) the federal government, (4) a foreign government, or (5) an agency of a subdivision, state or government described in subdivision

(1), (2), (3) or (4) of this subsection.

(D) For the purposes of this section, “minority business enterprise” means any small contractor or supplier of materials fifty-one per cent or more of the capital stock, if any, or assets of which is owned by a person or persons: (1) Who are active in the daily affairs of the enterprise, (2) who have the power to direct the management and policies of the enterprise, and (3) who are members of a REV. 20220808 minority, as such term is defined in subsection (a) of section 32-9n of the Connecticut General Statutes;

and “good faith” means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations. “Good faith efforts” shall include, but not be limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements.

(E) The contractor shall develop and maintain adequate documentation, in a manner prescribed by the

Commission on Human Rights and Opportunities, of its good faith efforts.

(F) The contractor shall include the provisions of subsections (a) and (b) of this section in every subcontract or purchase order entered into in order to fulfill any obligation of a contract with the state, and in every subcontract entered into in order to fulfill any obligation of a municipal public works contract or contract for a quasi-public agency project, and such provisions shall be binding on a subcontractor, vendor or manufacturer, unless exempted by regulations or orders of the Commission on

Human Rights and Opportunities. The contractor shall take such action with respect to any such subcontract or purchase order as the commission may direct as a means of enforcing such provisions, including sanctions for noncompliance in accordance with section 46a56; provided, if such contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the commission regarding a state contract, the contractor may request the state of

Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the state and the state may so enter.

8. Insurance Requirements

8.1. Insurance Requirements

• Failure on the part of the bidder to supply a Certificate of Insurance with all of the coverages below will result in disqualification of the bid.

• The successful bidder will be required to furnish a Certificate of Insurance naming the City of

Shelton as the additional insured. The insurance is to be suitable Contractor’s Liability and

Worker’s Compensation, thereby making the City of Shelton harmless from all eventualities that may occur relative to this Bid and the resulting purchase order or contract. The Contractor shall not commence any work under the Contract until all insurance required by this section has been obtained and certificates of insurance and any other evidence of required coverage requested by the City, including a copy of the policy itself, have been received and approved by the City.

Such policies shall stipulate that no coverage can be changed or canceled, including for non-payment of premium, unless the City has had thirty (30) days prior notice in writing. Certificates of renewal or changes in policies shall be delivered to the City at least thirty (30) days prior to the expiration of the policy. The City always reserves the right to reject insurance companies; if approved insurance policies cannot be provided, the contract shall be terminated. The insurance requirements set forth are minimum limits of coverage only and in no way limit the Contractor’s liability. The following insurance is required to be maintained in full force until all work required by the contract has been fully completed, except that products / completed operations coverage shall be maintained for five (5) years. Insurance will be primary and non-contributory with a 30-day notice of cancelation in favor of the City of Shelton. Insurance carriers will be no less than A-rated and admitted carrier or subject to review by the City of Shelton.Worker’s

Compensation Insurance: The Contractor shall carry Worker’s Compensation and Employer’s

Liability Insurance in the form and in such amounts as may be currently required to comply with the labor laws of the State of Connecticut.Automobile Insurance: The Contractor shall carry and maintain during the life of the Contract a policy with a combined single limit of $1,000,000 and rider CA9948 or equivalent. This policy shall include all liability of the Contractor arising from the operation of all self-owned motor vehicles used in the performance of the Contract, and shall also include a ‘non-ownership’ provision covering the operation of motor vehicles not owned by the Contractor, but used in the performance of the work.Commercial General

Liability: Bodily injury and property damage: $1,000,000 each occurrence /

$2,000,000 aggregate Products / Completed Operations: $1,000,000 each occurrence

/ $2,000,000 aggregate.This policy shall include Subcontractor’s liability coverage, protecting the

Contractor and the City against liability arising out of the activities of Subcontractors engaged by the Contractor in the performance of the work.Umbrella / Excess Policy: An umbrella policy in the amount of $1,000,000 with respect to all operations the Contractor performs, is required.Pollution Liability Insurance: Where applicable, a policy in the amount of $5,000,000 including coverage for transport and other offsite risks. Such policy must be given to the City for review and determination of acceptability before an award will be made.All policies must include Additional Insured and Certificate Holders language: "The City of Shelton, Shelton

Board of Education, its officers, officials, employees, agents, boards and commissions shall be named as Additional Insureds on the Contractor’s and Subcontractor’s Commercial General

Liability (for ongoing and completed operations, Automobile and Umbrella policies). The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the City of Shelton."Subcontractor’s Insurance: Each

Subcontractor engaged by the Contractor to perform any work under the Contract shall obtain all insurance required of the Contractor in the same amounts and subject to the same provisions specified above for the Contractor, including the additional insured requirement. Certificates of insurance shall be submitted to the Contractor and the City, and approved by the City before commencing any work.

9. Vendor Questionnaire

Preparation of Bid

Bids must be submitted via the City’s e-Procurement Portal. All blank spaces for bid prices must be filled

in. Any deviations from the specifications listed herein shall be provided with the bid submittal. If so equipped with a deviation list this bid sheet shall be marked with the deviations accordingly on each item. Only complete bids will be accepted. In order for a bid to be complete, all required documents must be submitted as provided for in this solicitation.

9.1. Certificate of Insurance*

Please upload most current Certification of Insurance meeting the specifications of this bid.

*Response required

9.2. Non-Collusion Affidavit (Signed and notarized)*

Please download the below documents, complete, and upload.

• Non-Collusion_Form.pdf

*Response required

9.3. Bid Proposal Confirmation*

Respondent confirms to provide all documents, provisions, labor, materials, equipment, technical service, insurances, warranties, applicable taxes and licenses, etc., to supply all Items/Services per the specifications of this response, or alternate manufacturers as approved by the City. The Respondent hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either directly or by notification from any sub-bidder or material supplier.

☐ Please confirm

*Response required

9.4. Experience & Client List/References

Please download the below documents, complete, and please upload:

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1144/0ed22e3a-e31d-4e32-94ae-69d643191ede_Non-Collusion_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BULCPAAD%2F20260819%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260819T154023Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEK7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIG9dX%2FFNf%2BgrWwU2LXerJxiEHV%2B%2BaGh6abDvC%2BV%2BIuLkAiAUE8U%2BbOwkcvVFm2SFCQ6F77ykvDkv3Xltrk%2BopF9qNiqMBQh3EAIaDDg5MjM2NDY4NzY3MiIMVcCWSxgCs7D%2FmTaiKukEUXltDOBdp9GdA99lQBPob81cdImpfESu49Qvpn8a9nVujgkjyDZQxkDZRgiBeQ5ZJ5JwyL7SWQJ1c8yM8KRaiU9mq7P7XtxgHLP2JZ%2F4TBdAXP4FEf9LxyeaPCVkqtRyVMvP4HRSyFCmL5UhqJnSCwwkXb%2FQwUl4h%2F%2B3uJVMYBjV3dSZ6pZtITc5tq1SL9t7hF5NrV4bSkdKR0PrupdiBt0Iirjta5WGj0ScutSFdN%2FXOZv%2BB80lMtVb%2FdJaD6LbMEy4j7rJX%2F7WnSro7s4vHokRtPoxHPHP17tOHep9iHRcwxE4aNshaNauBnTaHWIlThHQrJzDPqxe6OOeokeDObTuo5SYq%2F6oUo%2BB7SPAaZ5Brno9fEM94IIiunmt3pqlBe2k0HJ6kqrSxEtdGSbSwTT4mmiMY0g%2F1JR4j6g06tSRrNmmwqov4NLzcYBiVdIUUyxm%2BTR8L%2BvJ1kHBdRj66G4ZfZVLH8bdKP1HbBa7jcutLqKENhyT2EP1n1bXpA6YpDRQvVxvgYojgXKXYGCI9jjAbbOWhyzGQry0a0PXXCZChTuwJsysuPK%2FkpY95Wo7bzgF6Q5YMZuJnqN4m9W86ppQr4fqD3m4sq2RnBdvNYpiM%2FaCxX%2FTTJPfH7jZA3butozgW%2B%2B3nWGEcg09QKgHOB3lo%2FQAC96CQFABDUSjDHhn%2BHNNdQgMJhADqPcbqVmu9Wn3HtZ17q81xkZNmmQgVBIbMX0mR41SEbYKwJgWcf8rQoXZpkx2Nz1oF3IYjxzYJPWMvXGLPylgmbN2KQDe4e422SUJK2GvEsxGqGX83OJegc2Z9KRhhxow4u2W1AY6mgHXHMuJnGL9Q3O%2FsRHfyQUT4Zov5SNAOuQ5rbZG6iSRFD%2BeSRWA9fW%2Bx8yqfz97nZLY22qxEfP1%2FGRkIim0nfYW7Ft7Ii5UeFcJVVYQWnxoM0pl5JyqzqSYBevcPRt5MZeUXePZ5jGdssI9vtv4Ns3YebW%2BH%2BVuH8lgHJCL1mxlWQJQVAtGDe4Jj1ozJ%2Byaeb5B69eaLQm27Zsg&X-Amz-Signature=e9035271bff512ebb7485ddde50f947087dcfb6eb7eed957a844c60987f72366&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Form.pdf%22&x-id=GetObject

• Experience:

o List of past projects

• Relevant Client list:

o List all clients within past 5 years, including names and contact information.

• Reference_Form.pdf

9.5. Qualifications

Please upload information to demonstrate that your firm is qualified to perform the work requested.

9.6. License & Certificate*

Please upload your valid arborist license from the State of Connecticut. Please upload any additional applicable Licenses and Certificates.

*Response required

9.7. Review of Sample Agreement*

Confirm you have reviewed the City's Sample Agreement.

☐ Please confirm

*Response required

9.8. Electrical Hazard Awareness Certificates*

Please upload here the required Electrical Hazard Awareness Certifications for each employee.

*Response required

9.9. Please add any additional information you would like for the City to review including Manufacturer's cut-sheets and brochures if applicable.

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1144/4b185379-eb4b-4d08-a23e-61d5d71e99a8_Reference_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BULCPAAD%2F20260819%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260819T154023Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEK7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIG9dX%2FFNf%2BgrWwU2LXerJxiEHV%2B%2BaGh6abDvC%2BV%2BIuLkAiAUE8U%2BbOwkcvVFm2SFCQ6F77ykvDkv3Xltrk%2BopF9qNiqMBQh3EAIaDDg5MjM2NDY4NzY3MiIMVcCWSxgCs7D%2FmTaiKukEUXltDOBdp9GdA99lQBPob81cdImpfESu49Qvpn8a9nVujgkjyDZQxkDZRgiBeQ5ZJ5JwyL7SWQJ1c8yM8KRaiU9mq7P7XtxgHLP2JZ%2F4TBdAXP4FEf9LxyeaPCVkqtRyVMvP4HRSyFCmL5UhqJnSCwwkXb%2FQwUl4h%2F%2B3uJVMYBjV3dSZ6pZtITc5tq1SL9t7hF5NrV4bSkdKR0PrupdiBt0Iirjta5WGj0ScutSFdN%2FXOZv%2BB80lMtVb%2FdJaD6LbMEy4j7rJX%2F7WnSro7s4vHokRtPoxHPHP17tOHep9iHRcwxE4aNshaNauBnTaHWIlThHQrJzDPqxe6OOeokeDObTuo5SYq%2F6oUo%2BB7SPAaZ5Brno9fEM94IIiunmt3pqlBe2k0HJ6kqrSxEtdGSbSwTT4mmiMY0g%2F1JR4j6g06tSRrNmmwqov4NLzcYBiVdIUUyxm%2BTR8L%2BvJ1kHBdRj66G4ZfZVLH8bdKP1HbBa7jcutLqKENhyT2EP1n1bXpA6YpDRQvVxvgYojgXKXYGCI9jjAbbOWhyzGQry0a0PXXCZChTuwJsysuPK%2FkpY95Wo7bzgF6Q5YMZuJnqN4m9W86ppQr4fqD3m4sq2RnBdvNYpiM%2FaCxX%2FTTJPfH7jZA3butozgW%2B%2B3nWGEcg09QKgHOB3lo%2FQAC96CQFABDUSjDHhn%2BHNNdQgMJhADqPcbqVmu9Wn3HtZ17q81xkZNmmQgVBIbMX0mR41SEbYKwJgWcf8rQoXZpkx2Nz1oF3IYjxzYJPWMvXGLPylgmbN2KQDe4e422SUJK2GvEsxGqGX83OJegc2Z9KRhhxow4u2W1AY6mgHXHMuJnGL9Q3O%2FsRHfyQUT4Zov5SNAOuQ5rbZG6iSRFD%2BeSRWA9fW%2Bx8yqfz97nZLY22qxEfP1%2FGRkIim0nfYW7Ft7Ii5UeFcJVVYQWnxoM0pl5JyqzqSYBevcPRt5MZeUXePZ5jGdssI9vtv4Ns3YebW%2BH%2BVuH8lgHJCL1mxlWQJQVAtGDe4Jj1ozJ%2Byaeb5B69eaLQm27Zsg&X-Amz-Signature=5d1d4641eff9296087c5ce656c8b343dfdd545c025ed6abe28df932fa4eabcc5&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Reference_Form.pdf%22&x-id=GetObject