TOWN OF WESTBOROUGH HC_MidlandCemetery_RFP_26_0617.pdf

LEGAL NOTICE

Town of Westborough

Request for Proposals (RFP)

RFP 26-0617

Westborough Historical Commission

Midland Cemetery Gravestone and Obelisk Restoration

The Town of Westborough Historical Commission, is accepting sealed bids until 9:00am on Friday

September 25, 2026 at the Town Hall, Accounting Department, 34 West Main St., Westborough MA

01581 for the Westborough Historical Commission Midland Cemetery Gravestone and Obelisk Restoration.

This project is being Electronically Bid (E-Bid). You can register to become a bidder (free) online at www.BidNetDirect.com. For assistance, contact BidNetDirect.com at 800-835-4603.

Bid Documents will be available online beginning at 9:00 AM on September 2, 2026, at https://www.bidnetdirect.com/massachusetts/townwestborough. All plan holders must have an active online account on www.bidnetdirect.com to acquire documents, receive project notifications, and receive addenda. It is the responsibility of prospective proposers to check www.BidNetDirect.com for new information via any addenda to this solicitation. Any addenda issued will be emailed to all plan holders registered with BidNetDirect.

Questions can be emailed to Jackie Bonner, at jbonner@westboroughma.gov and have the subject line “RFP-26-0617 Midland Cemetery Gravestone and Obelisk Restoration, and will be answered via addenda posted on BidNetDirect. Question deadline 3:00pm September 21, 2026

The Bid is being done under Chapter 30B. The Town of Westborough reserves the right to accept any bid, in whole or in part, to reject any/or all bids and to waive minor irregularities and/or informalities as it deems to be in the best interest of the Town.

The Town is an Equal Opportunity Employer and encourages MBE/WBE/DBE participation in response to the bid process.

Jackie Bonner jbonner@westboroughma.gov http://www.bidnetdirect.com/ http://www.bidnetdirect.com/massachusetts/townwestborough http://www.bidnetdirect.com/ http://www.bidnetdirect.com/ mailto:gschipporeit@westboroughma.gov mailto:skhan@town.westborough.ma.us

TOWN OF WESTBOROUGH

Request for Proposals Midland Cemetery Gravestone and Obelisk Restoration

The Westborough Historical Commission invites qualified responders to submit qualifications and proposals for a contract to perform Midland Cemetery Gravestone and Obelisk Restoration

I. GENERAL INFORMATION AND SUBMISSION REQUIREMENTS.

Bid Documents will be available online beginning at 9:00AM on September 2, 2026 at https://www.bidnetdirect.com/massachusetts/townwestborough. All plan holders must have an active online account on www.bidnetdirect.com to acquire documents, receive project notifications, submit questions and receive addenda. It is the responsibility of prospective proposers to check www.BidNetDirect.com for new information via any addenda to this solicitation. Any addenda issued will be emailed to all plan holders registered with BidNetDirect. You can register to become a bidder (free) online at www.BidNetDirect.com. For assistance, contact BidNetDirect.com at 800-835-4603.

Qualifications will be accepted at Westborough Town Hall 34 West Main St.

Westborough, MA 01581, until 9:00 am, September 25, 2026. Six (6) printed copies and one (1) electronic copy (thumb drive or disc) are required.

1. Price and non-price (technical) proposals must each be submitted in SEPARATE ENVELOPES that are sealed and clearly marked:

Price Proposal for Midland Cemetery Gravestone and Obelisk Restoration Non-Price (or Technical) Proposal Midland Cemetery Gravestone and Obelisk Restoration

If the proposal is mailed, the sealed price proposal and separately sealed non-price proposal must both be enclosed in a separate sealed envelope for mailing. Failure to comply with these requirements may result in the rejection of a proposal.

2. Proposals shall not be opened publicly but will be opened in the presence of one or more witnesses. At the opening of the proposals, the Procurement Officer shall prepare a register of proposals which shall include the name of each offeror and the number of modifications, if any, received. The register of proposals shall be open for public inspection. Proposals will not be available to the public until after the evaluation of proposals is complete.

3. Award date. Award will be made within forty-five (45) days after proposal opening unless otherwise stated in the specifications or the time for award is extended by mutual consent of the parties. All submittals shall be valid for a minimum period of ninety (90) calendar days following the date established for acceptance. The Town shall award a contract, if at all, to the responsible offeror whose proposal is responsive and the most advantageous taking into consideration price and the evaluation criteria set forth in this

Request for Proposals.

4. If any changes are made to this RFP, addenda will be issued. Addenda will be emailed to all companies and individuals on record as having requested the RFP. Each responder shall acknowledge receipt of any and all addenda issued by submitting the acknowledgment form provided with any Addendum; or if no such form is provided with the addendum, on the face of the offeror’s non-price proposal. Failure to do so shall be cause to reject the submittal as being unresponsive.

5. Questions concerning this RFP must be submitted in writing to Jackie Bonner at jbonner@westboroughma.gov, with subject “RFP-26-0617 Midland Cemetery Gravestone and Obelisk Restoration”

Attempts made by proposers to contact Town employees directly with questions may subject the proposer to disqualification.

Questions may be emailed (email) or faxed (508-366-3099). Written responses, if any, will be in the form of addenda to this RFP and will be emailed to all companies and individuals on record as having requested the RFP.

6. Responses may be modified, corrected or withdrawn only by written notice received by the Town of Westborough prior to the time and date set for the response opening, except as provided in the next paragraph. Modifications must be submitted in a sealed envelope clearly labeled “Modification No. ___” and must reference the original RFP response.

7. After the time and date set for the receipt of all proposals, an offeror may not change the price or any other provision of the proposal in a manner prejudicial to the interests of the Town or fair competition. The procurement officer may waive minor informalities or allow the offeror to correct them. If a mistake and the intended bid are clearly evident on the face of the proposal document, the procurement officer shall correct the mistake to reflect the intended correct offer and so notify the offeror in writing, and the offeror may not withdraw the proposal. The Town may permit an offeror to withdraw a proposal if a mistake is clearly evident on the face of the proposal document, but the intended correct offer is not similarly evident.

8. Negligence on the part of the responder in preparing the proposal confers no rights for the withdrawal of the proposal after it has been opened.

9. The Town of Westborough reserves the right to reject any and all responses and to waive any minor informalities in responses received whenever such rejection or waiver is in its best interest and to the extent doing so is permitted by law.

10. The Town of Westborough will not be responsible for any expenses incurred in preparing and submitting responses. All submittals shall become the property of the Town of Westborough. All plans, specifications and other documents resulting from this contract shall become the property of the Town of Westborough. All proposals shall be deemed a public record.

11. Responders must be willing to enter into the Town of Westborough's standard form of contract, a copy of which is attached hereto as Attachment A.

12. This RFP, and any subsequent contract for the services, is subject to M.G.L. c.30B.

13. Sealed proposals received prior to the date of opening will be kept unopened. No responsibility will attach to an officer or person for the premature opening of a proposal not properly addressed, sealed and/or identified.

14. Any proposals received after the advertised date and time for opening will be returned to the responder unopened.

15. Purchases by the Town of Westborough are exempt from federal, state and municipal sales and/or excise taxes.

16. The Tax Compliance Certification and the Certificate of Non-Collusion, included in this RFP, must be completed, signed, and enclosed with the non-price proposal. These forms must be signed by the authorized individual(s).

17. Unexpected closures. If, at the time of the scheduled response opening, Town Hall is closed due to uncontrolled events such as fire, snow, ice, wind or building evacuation, the response opening will be postponed until 3:00 PM on the next business day. Proposals will be accepted until that date and time.

18. The Town of Westborough is an Affirmative Action/Equal Opportunity Employer. The Town encourages submittals from qualified MBE/DBE/WBE firms.

19. Responders should be aware that many overnight mailing services do not guarantee service to Westborough.

20. Responses to the RFP must be prepared according to the guidelines set forth herein.

Selection of the successful responder will be based upon an evaluation and analysis of the information and materials required under the RFP, and in accordance with section 6 of Chapter 30B of the General Laws.

TOWN OF WESTBOROUGH HISTORICAL COMMISSION

REQUEST FOR PROPOSALS

SCOPE OF WORK

Midland Cemetery Gravestone and Obelisk Restoration

1. Project Overview

The Town of Westborough, through the Westborough Historical Commission, seeks proposals from qualified individuals, firms, or organizations experienced in historic gravestone conservation for the repair, conservation, and restoration of approximately fifty historic gravestones and one obelisk located in Midland Cemetery, between South Street and School Street in Westborough, Massachusetts.

The purpose of this project is to stabilize, repair, conserve, and appropriately restore selected historic cemetery markers identified as priorities for treatment. The work must be performed in a manner that preserves the historic character, material integrity, and setting of the cemetery and its gravestones.

The project is based in part on a 2015 professional assessment prepared by Historic Gravestone Services, with particular focus on stones identified as Priority 1 or Priority 2. The list of gravestones and the obelisk, including photographs, assessment information, and recommended treatments, is included in the appendices to this RFP.

2. Applicable Preservation Standards

All work must be performed in accordance with accepted professional standards for historic gravestone conservation. At a minimum, work must comply with the following:

The American Institute for Conservation Code of Ethics and Guidelines for Practice;

The Secretary of the Interior’s Standards for the Treatment of Historic Properties;

Best practices for the conservation of historic cemetery markers, including the use of the gentlest effective treatment methods and historically appropriate, compatible repair materials.

The selected contractor must avoid any treatment that may damage historic stone, inscriptions, carving, tooling, finishes, bases, surrounding landscape, or other cemetery features.

3. Project Location and Existing Conditions

The project site is Midland Cemetery, located between South Street and School Street in Westborough, Massachusetts. The gravestones and obelisk included in this project are located in situ within the cemetery.

The selected contractor must be responsible for reviewing the existing conditions of each assigned gravestone and the obelisk prior to beginning treatment. The 2015 assessment and accompanying materials are intended to guide the work; however, the contractor must independently evaluate each marker to confirm existing conditions, identify any changes in condition since the assessment, and determine the most appropriate treatment approach.

4. Contractor Qualifications

The contractor must demonstrate professional experience in historic preservation, historic gravestone conservation, cemetery monument repair, and related masonry or stone conservation work. Experience working in historic cemeteries and with municipalities in Massachusetts is preferred.

The contractor must provide personnel qualified to perform specialized conservation work on historic gravestones and monuments. Work must not be performed by individuals lacking appropriate training or experience in historic stone conservation.

5. General Scope of Services

The selected contractor must provide all labor, materials, equipment, tools, supervision, documentation, and expertise necessary to complete the conservation and restoration of approximately fifty gravestones and one obelisk, as identified in the project appendices.

The work must include, but not be limited to, the following tasks:

A. Pre-Treatment Review and Evaluation

The contractor must review the project appendices, including the 2015 assessment materials, photographs, treatment recommendations, and any additional documentation provided by the Westborough Historical Commission.

Prior to treatment, the contractor must inspect each gravestone and the obelisk to determine current conditions and confirm the appropriate treatment method. This review must include, where applicable:

Identification of stones requiring resetting, straightening, or stabilization;

Determination of whether existing bases are sound or whether new bases or additional support are required;

Evaluation of cracks, fractures, delamination, failed previous repairs, biological growth, soiling, instability, or loss of material;

Identification of any conditions requiring modification of the treatment recommendations contained in the 2015 assessment.

The contractor must notify the Westborough Historical Commission before performing any treatment that differs materially from the recommendations contained in the project appendices.

B. Resetting, Raising, and Stabilization

The contractor must reset, raise, straighten, and stabilize designated gravestones as necessary. This work may include:

Carefully excavating around buried, sunken, leaning, or unstable stones;

Raising stones to an appropriate and historically sensitive height;

Resetting markers plumb and stable;

Stabilizing stones in a manner that does not damage the marker or surrounding historic fabric;

Replacing disturbed soil and sod after treatment;

Ensuring that completed work is stable, neat, and sympathetic to the cemetery setting.

All excavation and resetting must be performed with care to avoid damage to gravestones, bases, footstones, landscape features, adjacent plots, or subsurface conditions.

C. Structural Repairs

The contractor must perform necessary structural repairs to broken, cracked, fractured, delaminated, or otherwise compromised stones. This may include:

Rejoining broken stone fragments;

Providing appropriate structural adhesion for fractured or broken gravestones;

Reattaching delaminated or partially detached elements;

Stabilizing fragile or vulnerable stone sections;

Performing infill repairs where necessary and appropriate;

Removing or addressing inappropriate previous repairs only where doing so is necessary and will not cause additional damage.

All adhesives, pins, mortars, fills, and repair materials must be compatible with the historic stone and appropriate for exterior cemetery conditions. Treatments must be reversible to the extent practical and must not introduce materials likely to accelerate deterioration.

D. Obelisk Restoration

The contractor must evaluate and restore the identified obelisk in accordance with the project appendices and current field conditions. Work may include stabilization, resetting, structural repair, joint repair, cleaning, or other appropriate conservation treatment as required.

The contractor must take particular care to ensure the stability and safety of the obelisk during treatment.

Any proposed disassembly, lifting, resetting, or structural intervention must be clearly described in the contractor’s proposed treatment approach.

E. Cleaning

The contractor must clean designated gravestones and the obelisk using the gentlest effective means.

Cleaning methods may include water, hand brushing, rinsing, and, where appropriate, biological cleaner such as D/2 Biological Solution or an approved equivalent.

Cleaning must be performed in accordance with conservation best practices and must avoid abrasive, acidic, high-pressure, or otherwise damaging methods. Mechanical grinding, wire brushes, harsh chemicals, bleach, power washing, sandblasting, and other destructive cleaning methods are prohibited.

Multiple cleaning treatments may be required depending on the condition of individual stones and the nature of biological growth or soiling.

F. Site Protection and Work Practices

The contractor must conduct all work in a careful, orderly, and respectful manner appropriate to a historic cemetery. The contractor must protect cemetery resources throughout the duration of the project, including but not limited to gravestones, monuments, obelisks, bases, footstones, fencing, plantings, pathways, turf, and adjacent burial plots.

The contractor must maintain the work area in a safe and orderly condition and must avoid unnecessary disturbance to the cemetery grounds. Any disturbed turf, soil, or landscape area must be restored to a neat and stable condition upon completion of the work.

The contractor must coordinate work activities with the Westborough Historical Commission and any designated Town representatives. Work must be scheduled and conducted so as not to interfere with cemetery use, public access, or any burial or commemorative activities.

6. Documentation Requirements

The contractor must document all work performed on each gravestone and the obelisk. Documentation must include, at a minimum:

Pre-treatment photographs;

Written description of existing conditions;

Treatment performed;

Materials and methods used;

Post-treatment photographs;

Notes regarding any conditions requiring future monitoring or additional conservation work.

Documentation must be organized by individual gravestone or monument and must correspond to the numbering or identification system provided in the project appendices.

7. Project Schedule

The contractor must provide a proposed schedule for completion of the work, including anticipated start date, major work phases, and estimated completion date. The schedule must account for appropriate weather conditions, curing times, cleaning cycles, and other factors relevant to historic stone conservation.

The contractor must notify the Westborough Historical Commission promptly of any conditions that may affect the schedule or require adjustment to the proposed work plan.

8. Deliverables

Upon completion of the project, the contractor must provide the Westborough Historical Commission with a final conservation report. The report must include:

A summary of the work completed;

A list of all gravestones and the obelisk treated;

Pre-treatment and post-treatment photographs;

Description of treatments performed on each marker;

Materials and methods used;

Identification of any stones requiring future treatment, monitoring, or additional conservation;

Recommendations for ongoing maintenance and preservation, where appropriate.

The final report must be provided in digital format and must be suitable for retention in the Westborough Historical Commission’s project files.

9. Warranty / Guarantee

All treatments must be guaranteed by the contractor for a minimum period of one year following completion and acceptance of the work. The contractor must correct, at no additional cost to the Town, any failure of workmanship or materials occurring during the guarantee period, provided such failure is not the result of vandalism, natural disaster, new impact damage, or other causes beyond the contractor’s control.

10. Project Budget

The total cost of the project must not exceed $100,000. Proposals must provide a fixed price for completion of the scope of work described herein and in the project appendices.

11. Alternate / Additional Stone Treatment Option

In addition to the base scope of work for approximately fifty gravestones and one obelisk, proposers are invited to identify whether additional gravestones from the project appendices, or from the same priority group, can be conserved within the stated project budget.

Proposals may include an alternate or optional line item describing the number of additional gravestones that could be treated within the total project cost, together with the proposed treatments for those stones. Any additional stones proposed for treatment must be addressed using the same conservation standards, documentation requirements, and work practices described in this Scope of Work.

The Town may, at its discretion, authorize treatment of additional stones if funding remains available within the approved project budget and if the proposed additional work is determined to be in the best interest of the project.

F. INSURANCE

1) General Liability with liability coverage for personal injury, bodily injury and property damage including Products and Completed Operations with limits not less than $1,000,000 per occurrence and $3,000,000 aggregate. Such insurance shall be written on an occurrence basis. This policy shall provide coverage on a primary and non-contributory basis and should name the Municipality as an "Additional Insured".

2) Automobile Liability (applicable for any automobile operating exposure) with limits of not less than $1,000,000 covering all owned, non-owned, hired, rented or leased vehicles.

The Municipality should be named as an "Additional Insured".

3) Workers' Compensation and Employers' Liability Insurance including (i) Workers' Compensation Insurance providing statutory coverage as required by the Commonwealth of Massachusetts, and (ii) Employers' Liability Insurance coverage with limits of not less than $500,000 per accident. Each contractors, subcontractors, and consultants performing work on or about the Premises shall have similar policies covering their employees.

4) Umbrella Liability of at least $2,000,000 per occurrence with a $2,000,000 Annual Aggregate. The Municipality should be named as an “Additional Insured”.

5) Professional Liability (including but not limited to any architects, engineers, medical professionals) of at least $1,000,000 per occurrence with a $3,000,000 aggregate.

G. INDEMNIFICATION

1) Indemnification: The selected contractor agrees at all times during the term of this contract to defend, indemnify, hold and save harmless, the Town of Westborough and its officials, employees and agents from and against any and all action or causes of actions, claims, demands, liabilities, losses, damages or expense of whatsoever kind and nature including all legal costs arising out of or in connection with its performance or failure to perform or any provision of this project.

2) Waiver of Rights of Recovery: The contractor also agrees to waive all rights of recovery it may have against the Town of Westborough for any loss to property or person for which the contractor is insured.

H. QUALIFICATION SUBMISSIONS

1) Technical (non-price) Proposal:

Please include a non-price proposal, along with proposer’s plan for providing the requested services in a sealed envelope. The Technical Proposal should address the provisions of this RFP, including but not limited to:

Number of years in business performing this type of analysis (minimum of five (5) years).

Depth and breadth of experience and qualifications for personnel to be assigned to the

Project Ability of the organization to complete this project on time (personnel abilities, size and resources).

Plan to complete project and schedule for completion (timeline, methodology, etc.).

Experience with municipalities comparable to Westborough Strength of reference list (minimum of five (5) references including a minimum of two (2) municipalities).

Examples of work product.

Proposer must also include proof of financial stability in the Technical Proposal. This shall be in the form of a bank reference or audited financial statements of the business entity.

References are to be included with the Technical (non-price) Proposal.

Please include a list of all clients for whom you have provided a similar service during the past seven (7) years. Please include a contact name, company name, address, and telephone number.

The Town expects to check references. One or more poor references may be a basis for determining that a proposer is not responsible and result in a rejection of the proposal.

Reference questions will include but may not be limited to service quality and general customer satisfaction.

2) Price Proposal:

Please provide a separate price proposal as a lump sum amount. Offerors must use the price proposal form contained within this RFP (Exhibit B).

III. PROPOSAL EVALUATION PROCEDURE

The Chief Procurement Office shall designate one or more persons to evaluate responsive non-price proposals according to the evaluation criteria contained below. Once evaluations are complete, the Chief Procurement Officer shall open and review price proposals, and make a recommendation to the Select Board for award.

Submittals that comply with the minimum criteria will be further evaluated based on the comparative criteria detailed below. Each proposal will be assigned a rating for each comparative criterion and a composite rating.

Finalists will be identified from the evaluation of comparative criteria. The Town will rank these finalists. Price proposals will then be considered. The Town will determine the most advantageous proposal from a responsible and responsive offeror taking into consideration price and the evaluation criteria set forth in the request for proposals. The Town reserves the right to reject any and all proposals if such rejection is in its best interests. The Town further reserves the right to award the contract to an offeror who did not submit the lowest price.

A. Minimum Quality Criteria/Requirements

Proposals must meet the following minimum criteria/requirements:

1. Proposals must provide all of the items described in Section I and below. This includes but is not limited to:

Certificate of Non-Collusion Tax Compliance Form Evidence of financial stability List of References

2. Proposals must identify a Plan of Services (Business Plan) taking into consideration all of the items required in Section I and Section II Scope of Services.

Technical Proposals must provide proof that the business or members of the business, as currently constituted, has been regularly and actively engaged on a full-time basis in the type of work described in the section of this RFP entitled “SCOPE OF SERVICES” for a minimum of the past five (5) years.

3. Technical Proposals must provide proof of Insurance(s).

4. Proposals must include information regarding the ability of proposer to complete the project on time, including information regarding the size, location and schedule for meeting the project deadline.

5. Proposer must demonstrate that the key members of the project team have a minimum of five years’ experience with projects comparable to the proposed project, specifically with projects of similar size and complexity as the Town of Westborough.

B. Comparative Criteria The Town will evaluate all proposals meeting the minimum criteria. Any proposal which fails to meet any of the minimum qualifications will be rejected as non-responsive. In addition to the minimum qualifications, the Town will consider the following comparative criteria. These matters should be addressed in the written submission and will be explored further in interviews with the applicant. A proposal may be eliminated from further consideration if “0 points” is received in any comparative evaluation category.

Relevant Experience: Experience performing the same or similar studies for municipalities similar to Westborough

Grade Points Measure

Highly Advantageous

5 points

Seven or more projects comparable to the proposed project with regard to the size and complexity of Westborough

Advantageous

3 points

At least 5 projects comparable to the

Least Advantageous

1 point

Four or fewer projects comparable to the

Does not meet

0 points Does not address the criterion

Qualifications of Project Team: Professional background, caliber and staff availability for project; quantify staff and discipline; describe the % of time to be committed to the project by the key members of the project team. If using outside consultants, include qualifications and experience of firms regularly engaged by the bidder; describe the % of time to be committed to the project by the leadership of the project team. Also include a Team Organization chart that describe team organization, listing key individuals. Detail the team’s ability to work with Town departments, officers and the public.

Grade Points Measure

Highly Advantageous 5 points

Key personnel and consultants demonstrate significant level of experience and qualifications for project, and experience of team members is comprehensive.

Advantageous 3 points

Key personnel and consultants demonstrate adequate level of experience and qualifications for project, and experience of team members is adequate.

Least Advantageous 1 point

Only some of the key personnel and consultants demonstrate adequate experience and qualifications for project, or team organization is not comprehensive.

Does not meet 0 points

Key personnel and consultants do not demonstrate adequate experience and qualifications for project, or experience of team members is less than adequate.

Proposed Schedule: Proposed outline and project schedule to include all relevant elements including timeline, methodology, benchmarks, time allotted, etc. is realistic and attainable.

Grade Points Measure

Highly Advantageous 5 points Proposal includes a detailed outline, plan and schedule that is realistic and attainable.

Proposal includes an outline, plan and schedule that is likely to meet project deadline.

Proposal includes an outline, plan and schedule that is not detailed or not likely attainable.

Proposed outline, schedule and plan demonstrates inadequate understanding of project tasks and goals.

Project Approach & Methodology: Methodology should be clearly articulated and matched to proposed outcomes.

Grade Points Measure Highly Advantageous 5 points Clear, detailed, actionable

Advantageous 3 points Adequate and feasible

Least Advantageous 1 point Lacks detail

Does not meet 0 points Inadequate

Strength of References: Minimum of five (5) references including a minimum of three (3) municipalities. Bidders are encouraged to include references from Westborough’s benchmark communities.

Grade Points Measure

Highly Advantageous 5 points Highly positive ratings from all references.

Positive ratings from all references.

Some positive, but one or more less than positive references.

No positive references or unable to provide required number of references.

Work Sample Quality: Minimum of three (3) work samples should be provided Grade Points Measure

Highly Advantageous 5 points All samples are considered comprehensive, high quality and highly relevant.

Two samples are considered comprehensive, high quality and highly relevant.

Least Advantageous 1 point One sample is considered comprehensive, high quality and highly relevant.

Poor quality/irrelevant

Interview: The Town shall conduct interviews with all respondents who meet the minimum evaluation criteria. The Town expects that the members of the proposed project team will be present at the interview.

Grade Points Measure

Highly Advantageous 5 points Demonstrates a strong understanding, clear communication and strong presentation skills

Advantageous 3 points Demonstrates an adequate understanding, clear communication and strong presentation skills

Demonstrates a limited understanding, communication and presentation skills

Does not meet 0 points Does not demonstrate understanding, clear communication or strong presentation skills

IV. RULE FOR AWARD

The Town will determine the most advantageous proposal from a responsible and responsive proposer, taking into consideration price and all evaluation criteria set forth in the RFP. The Town may award the contract to a bidder who did not submit the lowest price if it determines that it is in the Town’s best interests to do so.

V. TERM OF CONTRACT

The contract awarded will be for up to six months. The Town’s standard form services contract is attached hereto as Exhibit A.

Appendix 1A

Midland Cemetery

Repair List 2015 Assessment #

Addison, John [ID on this one is uncertain], 194 slate tablet

Andrews, Eunice, marble base/tablet 87

Beeton, Wealthy, slate tablet 36

Beeton, William H., slate tablet 238

Blake, Hannah, marble tablet/base 329

Blake, Helen M., marble tablet 333

Blake, Marshall, marble tablet/base 331

Blake, Susan, marble tablet/base 330

Bowman, James, slate tablet 122

Bowman, [Sophia?], marble base/tablet 126

Brigham, Capt. Pierpont, marble tablet 205

Chamberlain, Ephraim, slate tablet

Fairbanks, Isaiah, slate tablet (fallen) 169

Fay, Lavisa, marble base/tablet 111

Fay, Luther, marble base/tablet 110

Forbush, Lucy, slate tablet 145

Forbush, Mary Ann, slate tablet 308

Francis, John, slate tablet

Gale, Abijah & Susanna, slate tablet (Veteran) 28?

Haraden, George, marble die/base 88

Hardy, Martha, marble tablet 6

Harrington, Curtis (died 1832), slate tablet 91

Harrington, Mary, marble fragment leaning against E. Maynard obelisk [ID not certain] 254

Harrington, William and Wentworth, slate tablet 289

Haywood, Kezia, marble tablet 186

Maynard, Ebenezer, marble obelisk (multiple gravestone fragments underneath) 255

Miller, Moses, slate tablet

Morse, Fanny, slate tablet

Newton, Eunice, marble die/base 39

Newton, Faith, marble die/base 38

Newton, Martha, slate tablet 37

Nourse, Benj., slate table

Nourse, David, marble tablet 117

Peirce, Benjamin, slate tablet 42

Pierce/Peirce, Elcy D., slate tablet (fallen, face down)

Rogers, John, marble tablet 56

Stearns, Ely M., marble tablet 45

Stone, Charles, marble tablet 152

Stone, Thomas, marble tablet 153

Unknown, marble tablet

Unknown (Jane S. Beeton?), marble tablet 33

Unknown [should we do this one if it’s an unknown? Same for 9 above], marble tablet 89

Warren, Chester, marble tablet 285

Warren, Clarissa, slate tablet 158

Warren, Dea Abner, marble tablet 247

Warren, Joel, Nancy, Joel C., John E., marble base/tablet

Warren/Warrin, Joseph, marble tablet/base 253 [against fence]

Wesson, Silas, marble die/base 57

Whitney, Daniel, marble base/tablet 13

Whitney, Jane Elizabeth, marble tablet 221

Whitney, Mindwell, marble tablet 17

Wood, Emery L., slate tablet 177

Midland Cemetery Project 10/21/2025

Appendix 1B

WESTBOROUGH HISTORICAL COMMISSION

Midland Cemetery Project 10/21/2025

This document contains photos of the gravestones and monuments in Midland Cemetery that will receive treatment. Each photo is captioned with the name carved on the stone and the assessment number (referenced in Appendix 2).

Brooke Maliff Cross-Out

Appendix 2

WESTBOROUGH HISTORICAL COMMISSION

Midland Cemetery Assessment

Midland Cemetery Assessment August 2015

# LAST NAME FIRST NAME TYPE STYLE CONDITION NOTES Pr io ri ty

RECOMMENDED TREATMENT

1 McCary Eunice Cogswell Marble die/base Leaning 15°, sunken, chipped shoulder 1 excavate, clean, reset plumb, infill

2 Maynard Marble obelisk leaning 5°, old repair, ep missing material oxy exposed, 3 excavate, clean, reset plumb, infill

3 Unknown 3 Marble tablet tilted, wrong location? 2 excavate, clean, reset plumb at correct location

4 Bryant William Marble tablet chipped, mower damage grade‐line

, old repair at 4 remove old epoxy, reattach fragments, fill cracks

5 Bryant Christopher Marble tablet surface cracks, cracks on cap 3 infill cracks

6 Bryant unknown Marble tablet tilted & lean 5° 2 excavate, clean, reset plumb

7 Harrington Waittee slate tablet surface cracks, chipped, mower damage missing material, 2 infill voids and cracks

8 Bryant Sarah Marble tablet mower damage 5 no action

9 Unknown 9 Marble tablet Leaning 15°, tilted, mower damage 3 excavate, clean, reset plumb

10 Whitney Charles R. slate tablet Leaning 15°, delaminatio damage n, mower excavate, clean, reset plumb, reattach delamination

Sarah C. & Sarah E. Marble tablet chipped, sunken 4 monitor

12 Whitney Sarah S.F. Marble tablet concrete around base, mower damage 4 monitor

13 Whitney Daniel Marble ba t se/table leaning 15°, broken base 1 excavate, clean, reset plumb, may need new base

14 Whitney Nancy B. Marble tablet chipped, mower damage grade‐line

, old repair at 5 no action

15 Whitney Oreste slate tablet leaning 5°, tilted 5°, chip delamination, mower da ped mag cap, e 3 excavate, clean, reset plumb, reattach delamination, infill

16 Whitney Elijah Marble tablet delamination, surface cr damage acks, mower 2 reattach delamination, fill cracks

17 Whitney Mindwell Marble tablet sunken, may be broken b mower damage elow grade, 1 excavate, clean, reset plumb, may need new base

18 Bullard Martin Marble tablet sunken, mower damage 3 excavate, clean, reset plumb at correct height

19 Bullard Mrs. Nabby Marble tablet chipped, mower damage 5 no action

20 Bullard Sally slate tablet sunken, delamination 1 excavate, clean, reset plumb, reattach delamination

21 Bullard Mary Ann slate tablet Sunken, delamination, la crack at cap rge surface excavate, clean, reset plumb, reattach delamination, infill

22 Harris Elvira G. Marble die/base small crack, pins, missing mortar 4 monitor

23 Harris Rufus Marble die/base chipped, missing mortar 4 monitor

24 Harris Henry A. Marble die/base broken corners previous wrong material, missing repa mate ir with rial 3 infill

25 Harris Sophia slate tablet sunken, mower damage 5 no action

26 Harris Phebe dau slate tablet chipped, mower damage 5 no action

27 Harris Phebe slate tablet chipped, mower damage 5 no action

28 unknown 28 slate tablet broken at grade level, fallen on ground 1 excavate, clean, reset plumb, may need new base

29 Whitney Joseph N. Marble die/base sunken 3 excavate, clean, reset plumb at correct height

30 Whitney Lucy G. Marble die/base sunken, wrong mortar 3 excavate, clean, reset plumb at correct height, re‐ point mortar

31 Lucy A. Marble die/base leaning 5°, eroding base 3 excavate, clean, reset plumb at correct height

32 Whitney 32 Marble obelisk sunken, leaning 5°, missing m t l t l b t t h i ht ortar 1 excavate, clean, reset plumb at correct height, re‐ point mortar

33 unknown 33 Marble tablet tilted 15°, chipped, surfa mower damage ce cracks, excavate, clean, reset plumb at correct height, fill cracks

34 Beeton Thankful slate tablet delamination, mower damage 4 monitor

35 Beeton George W. slate tablet sunken, surface cracks, c damage hipped, mower excavate, clean, reset plumb at correct height, fill cracks

36 Beeton Wealthy slate tablet sunken, leaning 5°, chipped 2 excavate, clean, reset plumb at correct height, fill missing material

37 Newton Martha slate tablet leaning 15°, tilted 15° 1 excavate, clean, reset plumb at correct height l

38 Newton Faith Marble die/base leaning 10°, previous rep concrete air failing, excavate, clean, remove concrete, reset plumb at correct height

39 Newton Eunice Marble die/base leaning 10°, mower damage 1 excavate, clean, reset plumb at correct height

40 Hapgood Mary W. Marble die/base leaning 5°, sunken, mower damage 2 excavate, clean, reset plumb at correct height

41 Pierce Elcy D. slate tablet delamination, surface cracks 3 excavate, clean, reset plumb, reattach delamination, fill cracks

42 Pierce Benjamin slate tablet leaning 5°, tilting 5°, mower damage 1 excavate, clean, reset plumb at correct height

43 Fay Benjamin No.55 slate tablet sunken, delamination, br damage oken, mower excavate, clean, reset plumb, reattach delamination, locate fragment & reattach

44 Newton J.V. slate tablet tilt 10°, mower damage 3 excavate, clean, reset plumb at correct height

45 Stearns Ely M. Marble ta k i i blet sunken, previous repair ( mower damage

( tmet l t ) t l t l b t t h i hta straps), excavate, clean, reset plumb at correct height, remove metal straps, fill missing material

46 Lankton Eunice Marble tablet mower damage 5 no action

47 Newton Job slate tablet tilting 5°, chipped 4 monitor

48 Newton Submit slate tablet sunken, chipped, mower damage 4 monitor

49 Abbal Elizabeth F. slate tablet chipped, mower damage 5 no action

50 unknown 50 Marble footstone mower damage 5 no action

51 Laughton Abigail Marble tablet mower damage 5 no action

52 R. M.W. Marble footstone leaning 5°, mower damage 3 excavate, clean, reset plumb at correct height

53 R. S. Marble footstone sunken, leaning, chipped damage

, mower excavate, clean, reset plumb at correct height, fill missing material

54 Morse Thomas slate tablet sunken, chipped, delami damage nation, mower excavate, clean, reset plumb at correct height, reattach delamination, fill missing material

55 Morse Sarah slate tablet tilted 5°, delamination, s mower damage urface cracks, excavate, clean, reset plumb at correct height, reattach delamination, fill cracks

56 Rogers John Marble tablet fallen, buried, broken 1 locate all fragments, reattach fragments, may need base, reset plumb at correct height

57 Wesson Silas Marble die/base shifting, tilted 15°, missing mortar 1 excavate, clean, reset plumb at correct height, mortar

58 Wesson S. slate tablet mower damage 5 no action

59 Gasset V. slate tablet chipped, delamination 3 reattach delamination, fill cracks

60 Ruggles Isaac Marble obelisk tilted 5°, eroded base 2 excavate, clean, reset plumb at correct height

61 Gasset Levi slate tablet delamination, mower damage 2 reattach delamination

62 Gasset Mary slate tablet chipped, small surface cr damage ack, mower 3 fill cracks

63 Fisher Julia Marble ba ta se/ blet cracked, pins, wrong adhesive 3 excavate, clean, remove pins, reset plumb at correct height, mortar b

64 Fisher Nathan slate sig ta ned blet delamination, surface cracks 2 reattach delamination, fill cracks

65 Fisher Mehatabel slate tablet delamination, surface cracks 2 reattach delamination, fill cracks

66 Knon Daniel B. Marble ba ta se/ blet concrete on base, mower damage 4 monitor

67 Hardy Tabitha Marble tablet leaning 5°, mower damage 3 excavate, clean, reset plumb at correct height

68 Hardy Martha Marble tablet sunken, leaning 30°, broken 1 excavate, clean, reset plumb at correct height,may need base, reattach fragments

69 Hardy Lydia slate tablet tilt 5°, surface cracks, mower damage 3 excavate, clean, reset plumb at correct height, fill cracks

70 Marble Henry slate tablet tilted 5°, chipped, mower damage 3 excavate, clean, reset plumb at correct height, fill missing material

71 Hardy Lucy B. Marble ta k hi d b blet sunken, chipped, may e grade, mower damage b k bro b l t l t l b t t h i htken below excavate, clean, reset plumb at correct height, may need new base, infill

72 unknown 72 slate tablet sunken, delamination, br section missing oken, top excavate, clean, reset plumb at correct height, reattach delamiantion, locate fragment & reattach, fill

73 Mellen Joseph slate footstone sunken 4 monitor

74 Duilley Melvina Marble tablet leaning 5°, mower damage 3 excavate, clean, reset plumb at correct height

75 Luckey Persis Marble tablet mower damage 4 monitor

76 Mellen John R. slate tablet scratches (TOM), chipped 5 no action

77 Day Emily M. slate tablet delamination, mower damage 4 monitor

78 Mary Marble tablet mower damage 5 no action

79 Forbush Lorena Marble tablet biological growth & staining 5 no action

80 Furbush Hannah slate tablet tilted 5°, chipped, mower damage 3 excavate, clean, reset plumb at correct height, fill missing material

81 Furbush Coolidge slate tablet tilted 5°, surface cracks, shoulder chipped excavate, clean, reset plumb at correct height, fill cracks & missing material

82 Furbush Coolidge Slate footstone mower damage 5 no action

83 Fay Capt. David Marble tablet tilt 10°, chipped edge, mower damage 2 excavate, clean, reset plumb at correct height, fill missing material

84 Andrews Abigail slate tablet surface cracks, mower damage 4 monitor

85 Andrews Nath'l Marble tablet chipped edge, mower damage 5 no action

86 Andrews Sally Marble ba t se/table missing mortar 4 monitor

87 Andrews Eunice Marble ba t se/table leaning 5°, chipped face, wrong mortar 3 excavate, clean, reset plumb at correct height, re‐ point mortar

88 Haraden George C. Marble die/base Previous repair, die is ep foundation stone, plinth oxied brok to en & buried 2 excavate, clean, repair plinth, if die can be separated from foundation stone, reset with mortar

89 unknown 89 Marble tablet leaning 5°, previous repa cracked ir (metal straps), excavate, clean, remove metal straps, reset plumb at correct height, fill missing material

90 unknown 90 Marble tablet leaning 5°, mower damage 3 excavate, clean, reset plumb at correct height

91 91 Curtis slate tablet tilted 10°, delamination, mower damage surface cracks, excavate, clean, reset plumb at correct height, reattach delamination, fill cracks

92 Harrington Hannah Marble ba t se/table leaning 5°, surface cracks 1 excavate, clean, reset plumb at correct height, fill cracks

93 Harrington Curtis slate tablet tilt 5°, surface cracks, mower damage 3 excavate, clean, reset plumb at correct height, fill cracks

94 Harrington Benjamin slate tablet delamination, surface cracks 1 reattach delamination, fill cracks

95 Harrington Benjamin

No.

slate tablet delamination, chipped ca damage p, mower 3 reattach delamination, fill cracks

96 unknown 96 granite base sunken 3 locate stone, check with grounds keeper

97 B. N. No.12 slate footstone leaning 5° 4 monitor

98 Newton, Barnabas slate tablet surface cracks, mower damage 4 monitor

99 Newton, Lucy slate tablet Previous repair, concrete surface cracks

, delamination, 1 remove concrete,reattach delamination, fill cracks

100 Rice George H. Marble die/base missing mortar, loose on base 3 excavate, clean, reset plumb with mortar

101 Rice Maria Augusta Marble die/base tilted 5°, chipped, mower damage 4 monitor

102 Newton, Stephen slate tablet surface cracks 4 monitor

103 Burnside Tho's MD slate tablet small surface cracks, chip damage ped, mower 4 monitor

104 Parker Hannah slate tablet chipped edge, surface cracks 3 fill cracks

105 Parker Joel slate tablet surface cracks, chipped cap 4 monitor

106 Parker Joel Lloyd slate tablet leaning 5°, tilting 10°, ch damage ipped, mower 2 excavate, clean, reset plumb at correct height

107 Parker Ann Osburn slate tablet surface cracks, mower damage 4 monitor

108 Parker Harriet N. Marble tablet good condition 5 no action

109 Bond Polly Marble tablet biological staining, chipp damage ed, mower 5 no action

110 Fay Luther Ma base/table rble ba t se/table missing mortar 3 re‐point mortar

111 Fay Lavina Marble ba t se/table broken, set behind base 1 excavate, clean, reset plumb at correct height, reattach fragments, may need base

112 Bullard Benj. Marvin Marble tablet tilted 5°, surface cracks, mower damage 3 excavate, clean, reset plumb at correct height, fill cracks

113 Fay Lorana Marble die/base cracks forming in recent mortar repair, missing 3 fill cracks, re‐point mortar

114 Carter N. slate footstone leaning 45° 1 excavate, clean, reset plumb at correct height

115 115 Oliver slate tablet sunken, shoulder previos needs fill, mower damag ly re e paired excavate, clean, reset plumb at correct height, fill cracks

116 Nurse Benjamin slate tablet mower damage 5 no action

117 Nourse David Marble tablet previous repair failing, b concrete on base roken 3 pcs, remove old epoxy & concrete, reattach fragments, infill cracks

118 Nourse Clarissa Marble ba t se/table cracks, concrete on base 4 monitor

119 Nourse Benj. slate tablet lean 10°, tilt 5°, sunken 1 excavate, clean, reset plumb at correct height

120 120 Wife of Benjamin slate tablet broken, bottom section 10°, delamination in ground, lean excavate, clean, reset plumb at correct height, locate fragment, reattach fragments & delamination

121 Nurse Benjamin N o.

slate footstone lean 5°, tilt 5°, delaminat damage ion, mower excavate, clean, reset plumb at correct height, reattach delamination

122 Bowman James slate tablet leaning 5°, delamination cracks, mower damage

, sunken, surface excavate, clean, reset plumb at correct height, reattach delamination, fill cracks

123 Bowman Mary slate tablet surface cracks 4 monitor

124 Bowman Elijah slate tablet chipped edge, surface cr damage acks, mower 3 fill cracks and missing material

125 Bowman James Marble ba t se/table mower damage 5 no action

126 126 Bowman Marble ba t se/table leaning 10°, mower damage 3 excavate, clean, reset plumb at correct height

127 Bowman William D. Marble ba t se/table missing mortar 4 monitor

128 Bowman Martha Marble ba t se/table leaning 5°, tilted 5°, missing mortar 3 excavate, clean, reset plumb at correct height, re‐ point mortar

129 Bowman Eliza Marble ba t se/table tilt 5°,concrete on base, mower damage 2 excavate, clean, reset plumb at correct height, remove concrete

130 Beeman John slate tablet mower damage 5 no acction

131 Beeman Elizabeth slate tablet tilted 5° 3 excavate, clean, reset plumb at correct height

132 Beeman Olive Marble tablet sunken, may be broken b mower damage elow grade, excavate, clean, reset plumb, may need new base, reattach fragments

133 Beeman Susannah Marble ba t se/table leaning 5°, wrong morta missing mortar r used, some excavate, clean, reset plumb at correct height, re‐ point mortar

134 Unknown 134 granite slot base sunken 3 locate stone, check with grounds keeper

135 Unknown 135 Marble obelisk fallen, tilted base 1 excavate, clean, reset plumb with mortar

136 M. G. M. Marble footstone leaning 3 excavate, clean, reset plumb at correct height

137 Unknown 137 Marble slot base sunken 3 locate stone, check with grounds keeper

138 Miller George Marble tablet chipped, mower damage 4 monitor

139 139 M, E. A. Marble footstone leaning 30°, mower damage 3 excavate, clean, reset plumb at correct height

140 140 M, E. Marble footstone leaning 5°, mower damage 3 excavate, clean, reset plumb at correct height

141 Miller Moses slate tablet tilted 5°, delamination, s chipped, mower damage urface cracks,…