town_of_mountain_village_recreation_center_feasibility_request_for_proposals.pdf

Request for Proposals (RFP)

For Professional Services: Feasibility Study, Site Identification, and Construction

Consultation for a Recreation Center in the Telluride Region

Town of Mountain Village, Colorado

Date Issued: August 11, 2025

Due Date: September 11, 2025

1. Introduction

Working in collaboration with the Town of Telluride and San Miguel County, the Town of

Mountain Village, Colorado (the “Town”), is soliciting Requests for Proposals from qualified professional firms to assist in the identification of suitable land, assessment of community recreation needs, and consultation on the construction of a recreation center to serve the Telluride region. Currently, the Telluride region does not have a designated recreation center, and there is no clear, pre-determined location for its construction. The Town is seeking expertise from firms with a proven track record in site identification, recreational facility planning, and community engagement to determine the best course of action for this project.

2. Project Overview and Objectives

Key objectives for this project include:

• Site Identification: Working with Town, the Town of Telluride, and San Miguel County, assess available land in the Telluride region and recommend suitable locations for the recreation center.

• Community Needs Assessment: Conduct an analysis of recreational needs based on demographic trends and community preferences.

• Preliminary Design & Construction Consultation: Provide guidance on design, cost estimates, timeline, and challenges for the proposed facility.

3. Scope of Work

The selected firm will provide the following services:

1. Land Identification:

o Evaluate potential sites for size, accessibility, zoning, and infrastructure.

o Recommend top viable locations for the recreation center.

2. Community Engagement & Needs Assessment:

o Conduct public outreach to gather input from residents and stakeholders.

o Analyze current and future recreational demands and recommend suitable amenities.

3. Conceptual Design & Feasibility Study:

o Develop preliminary design concepts and a feasibility study with cost estimates and a project timeline.

4. Recommendations & Final Report:

o Present a comprehensive report with site recommendations, needs assessment findings, and feasibility study results.

4. Proposed Timeline for Marketing and Advertising

Contract

• Posting of RFP: August 11, 2025

• Questions Due: September 1, 2025

• Response to Questions: September 5, 2025

• RFP Responses Due: September 11, 2025

• Notice of Interviews: September 18, 2025

• Interviews with Review Team: October 9, 2025

• Notice of Award: October 16, 2025

5. Submission Requirements

Interested firms must submit:

1. Cover Letter

2. Qualifications and Experience: Detailed description of relevant projects and experience.

3. Team Composition: Resumes or profiles of key personnel.

4. Proposed Approach: Narrative on the firm’s approach to site evaluation, community engagement, and project management.

5. Cost Proposal

6. Timeline: A proposed schedule for the project.

6. Evaluation Criteria

• Experience in similar projects

• Understanding of project scope and the Telluride region as whole

• Quality of references

• Expertise of the proposed team

• Cost and proposed fee structure

• Timeline

7. Confidential and Proprietary Information

If a contractor believes that parts of an offer are confidential, then the contractor must so specify.

The contractor must include in bold letters the term “CONFIDENTIAL” on that part of the offer which the contractor believes to be confidential. The contractor must submit in writing specific detailed reasons, including any relevant legal authority, stating why the contractor believes the material to be confidential. Vague and general claims as to confidentiality will not be accepted. The

Town will be the sole judge as to whether a claim is acceptable. Decisions regarding the confidentiality of information will be made when requests are made to make the information public. All offers and parts of offers, which are not marked as confidential, will automatically be considered public information after the contract is awarded. The successful offer may be considered public information even though parts are marked confidential.

8. Withdrawal or Modification of Offers

A contractor may modify or withdraw an offer in writing at any time prior to the submission deadline.

9. Acceptance of Offers

Any offer submitted and not withdrawn shall be considered valid for 90 calendar days from the submission deadline. The Town reserves the right to reject any or all offers, waive informalities, or accept portions of offers that serve the Town’s best interests.

10. Proposal Preparation Costs

All costs for preparing a proposal are the contractor’s responsibility and will not be reimbursed.

11. Award

The Town intends to make an award based on the best value to the Town, using the evaluation criteria detailed in this RFP. The Town reserves the right to reject any or all offers and make no award.

12. Substantive Proposals

By submitting a proposal, the contractor certifies that the proposal is genuine, made without collusion, and that the contractor has not violated any laws or ethics.

13. Non-Colorado Entities

If contractor is a foreign entity, the contractor shall comply with C.R.S. section 7-90-801, “Authority to transact business or conduct activities required,” and section 7-90-802, “Consequences of transacting business or conducting activities without authority.” Before or at the time that the contract is awarded to an entity organized or operating outside the State of Colorado, such entity shall obtain authorization to do business in the State of Colorado, designate a place of business herein, and appoint an agent for service of process. Such entity must furnish the Town with a certificate from the Secretary of the State of Colorado to the effect that a certificate of authority to do business in the State of Colorado has been issued by that office and is still valid.

The entity shall also provide a certified copy of the designation of place of business and appointment of agent for service of process from the Colorado Secretary of State, or a letter from the Colorado Secretary of State that such designation of place of business and agent for service of process has been made.

14. Submission Instructions

Qualified firms must submit their RFPs by September 11, 2025 to:

Paul Wisor, Town Manager

Town of Mountain Village

Email: pwisor@mtnvillage.org

Phone: 970-729-2654

Submissions must be sent via email with the subject title: REC CENTER RFP. Late submissions will not be considered.

Issued by:

Town of Mountain Village, Colorado