Town of Garrett Park - Park Design and Construction Specifications RFP 2024-3.pdf

Request for Proposals

Park Design and Construction Specifications Yeandle Park Creation Project

The Town of Garrett Park 4600 Waverly Avenue, P.O. Box 84

Garrett Park, MD 20896 Contact: Barbara B. Matthews, Town Manager

Barbara.Matthews@garrettparkmd.gov

RFP #2024 - 3

April 29, 2024

Date: April 29, 2024

To: Firms Interested in Submitting a Proposal

From: Barbara B. Matthews, Town Manager

Re: Request for Proposals by the Town of Garrett Park for Park Design and Construction Specifications for the Yeandle Park Creation Project

The Town of Garrett Park is seeking proposals (hereinafter, “Bid” or “Proposal”) from qualified firms for professional services to provide complete park design and construction specifications for the Yeandle Park Creation Project, in accordance with the attached Contract documents. The subject property is located at 11321 Kenilworth Avenue.

By submission of a Proposal, the Proposer represents that it has the ability to comply with all requirements contained therein. The Town reserves the right to reject any or all proposals or any portion thereof.

Sealed Proposals consisting of all required Bid Forms should be submitted to the Garrett Park Town Office, 4600 Waverly Avenue, 3rd Floor, Garrett Park, MD 20896 no later than 2:00 p.m.

on Wednesday, May 29, 2024. This is a physical address, not a mailing address. FedEx and UPS deliveries are made to this address. Bids sent via USPS mail should be sent to the Town of Garrett Park, 4600 Waverly Avenue, P.O. Box 84, Garrett Park, MD 20896.

Sealed Proposals must be clearly marked “Bid for Park Design and Construction Specifications, Yeandle Park Creation Project” on the outside of the envelope.

All blanks on each and every form submitted in connection with the Request for Proposals must be filled in, and no change shall be made to the items described in the form. All Proposals must be signed in ink by the Proposer, with signature in full.

Proposals must be good for 90 days.

Bids will not be opened publicly. Bid results will be made available within 5 business days of the bid submission deadline.

Town of Garrett Park Incorporated 1898

An optional pre-bid meeting will be held at 10:00 a.m. on Wednesday, May 8, 2024 (Eastern Standard Time) at the future site of Yeandle Park, located at 11321 Kenilworth Avenue, Garrett Park, MD 20896.

This Request for Proposals will be placed on the Town website at www.garrettparkmd.gov and eMaryland Marketplace Advantage at www.emma.maryland.gov.

Any bid addenda will be posted on the Town website and eMaryland Marketplace Advantage.

Prospective bidders who have questions regarding this Request for Proposals should email their questions to Barbara.Matthews@garrettparkmd.gov. All questions must be submitted by email. The closing time for submission of questions is 4:00 p.m. on Wednesday, May 15, 2024. All questions and the associated answers will be posted on the Town website and eMaryland Marketplace Advantage.

http://www.garrettparkmd.gov/ http://www.emma.maryland.gov/ mailto:Barbara.Matthews@garrettparkmd.gov

REQUEST FOR PROPOSALS

Yeandle Park Creation Project

RFP #2024 - 3

April 29, 2024

I. BACKGROUND

The site of the Yeandle Park Creation Project is 11321 Kenilworth Avenue. The property is approximately 0.45 acres.

The Town of Garrett Park acquired the property via donation in 2006. The conveyance of the property was subject to a life estate, which was terminated in 2022.

In conjunction with the execution of the Gift Deed in 2006, a Deed of Conservation Easement was executed, a copy of which is provided as Exhibit A. Article II of the Deed of Conservation Easement outlines how the Town can utilize the property and the location of permissible activities. As noted in Article II, A(3), only a portion of the property may be used as an active and/or passive park. The undeveloped portion of the property shall be part of the park and shall be maintained in a natural state as a wildlife habitat.

The Town’s pre-development activities included a Phase 1 Environmental Site Assessment; no issues were identified. Additionally, a boundary and topographic survey was commissioned, a copy of which is provided as Exhibit B.

The single-family home on the property was demolished in 2023. In 2024, the Town undertook site cleanup work that included removal of approximately 30 small exotic trees, non-native shrubs, and bamboo. A bamboo barrier will be installed in May 2024.

The Montgomery County Planning Department has advised that transformation of the subject property into a public park is subject to Mandatory Referral. Mandatory Referrals are plans submitted by government entities at all levels for any type of land acquisition, sale, use, or development activity. The Montgomery County Planning Board reviews the plans on an advisory basis and typically takes one of three possible actions: 1) approval without comments, 2) approval with comments; or 3) denial.

Based on discussions between Town of Garrett Park staff and representatives of the Montgomery County Planning Department, an informal consultation will take place to provide Town and its consultant the opportunity to share conceptual designs and get feedback before submission of the formal Mandatory Referral application. Once the formal Mandatory Referral application is submitted, the application must be acted on within 60 days. Provided as Exhibit C is the Mandatory Referral Application Upload Guide and Submission Requirements.

II. PROJECT FUNDING

Funding for the project includes monies awarded under the Maryland Community Parks and Playgrounds Program, the Maryland Program Open Space – Local Program, and Town of Garrett Park funds.

The overall project budget as reflected in the State funding documents is $350,000. Certain expenses have already been incurred for the demolition of the single-family home and site cleanup. The available funding for design services, development of construction specifications, and construction is approximately $287,000.

Because the project involves State funds, time is of the essence in completing the project deliverables resulting from this Request for Proposals.

III. PROJECT GOALS AND BASE SCOPE OF WORK

As reflected in the survey provided in Exhibit B, several single-family residential properties abut the subject property. Single-family residences are also located across the street.

The Town of Garrett Park is seeking creative approaches to transform the space into a meaningful and useful asset for members of the public while adhering to the conditions of the Deed of Conservation Easement and being cognizant of the proximity of nearby residences.

At a minimum, the Consultant shall:

1) Prepare a preliminary feasibility study/identification of potential park amenities considering the Deed of Conservation Easement restrictions, site conditions, regulatory and outside agency requirements, and other relevant factors. Meet with Town staff to obtain additional information as needed.

2) Working with Town staff, develop a survey instrument to obtain feedback from Garrett Park residents on potential park amenities. The Town has a paid SurveyMonkey subscription that may be utilized, or the Consultant can use its own platform. Town staff will assist in distributing the survey instrument via the Town website and community list servs.

3) Incorporating the community feedback regarding potential park amenities, prepare three (3) conceptual designs based on available funding that will provide a basis for discussion during the Mandatory Referral consultation with Montgomery County Planning Department staff.

One (1) Mandatory Referral consultation meeting should be assumed for pricing purposes.

4) Modify the three (3) conceptual designs as required based on the Mandatory Referral consultation. Provide preliminary cost estimates for each of the conceptual designs.

5) Facilitate one (1) community meeting at which the three (3) conceptual designs are presented to the Garrett Park community for review and comment. Work with Town staff to develop a survey of Town residents to serve as an alternative mechanism for providing input. Town staff will distribute the survey via the Town website and community list servs.

6) Incorporating the input from the community meeting and the second survey, finalize a design for review by Town staff and public presentation at a meeting of the Garrett Park Town Council.

7) Prepare all documents and drawings required to submit the Mandatory Referral application on behalf of the Town of Garrett Park. Bidders should assume attendance at one (1) meeting at which formal consideration of the Town’s Mandatory Referral application will be discussed.

8) Once the Mandatory Referral process has been completed, modify the design and drawings as required based on Planning Board comments. Prepare construction documents (plans and specifications) and submit them to all appropriate County agencies for approval. The plans and specifications must comply with all applicable federal, state, and local laws, ordinances, and codes.

9) Finalize bid package for posting to eMaryland Marketplace Advantage. Assist Town staff in responding to bidder’s inquiries and requests for clarification and preparing any resulting bid addenda or necessary modifications to the construction documents. Assist the Town in reviewing bids and recommend award of the construction contract.

IV. ADDITIONAL SERVICES

The following services may be of interest to the Town of Garrett Park and are to be provided only when authorized by the Town in writing. As Additional Services, the Town may request that the Consultant:

• Provide graphics and/or copy of interpretive or commemorative signage.

• Attend additional meetings with outside agencies or Town staff beyond the number specified in Section III.

• Construction administration services during the project construction.

V. PROPOSAL SUBMISSION

Bidders must have at least five years of work experience on projects similar to the subject of this RFP. A statement to this effect is a required part of all proposals.

Respondents should address and clearly satisfy all requirements of this Request for Proposals.

Failure to do so may result in the rejection of the proposal for non-responsiveness.

Proposals shall contain the following information:

1. Letter of Interest and Executive Summary

a. A letter of interest that explains the firm’s interest in working on this project

b. An executive summary that outlines the firm’s qualifications and experience as they pertain to the scope of work and project deliverables

c. The name and title of the person authorized to make representations on behalf of the firm

2. Firm Overview

a. Address, contact person, phone, email, and website address

b. Brief history of the firm, including when it was established

c. Service offerings

3. Project Team

a. A narrative describing the roles of each designated leader assigned to the project

b. Resumes of project team members

c. Information on other contributors for the project, including related project experience of firm and of the individual team members

4. Related Project Experience

a. Describe the firm’s past performance and experience, noting primary areas of focus

b. Provide detailed description of comparable projects with similar scope of services that the firm has completed within the past five years, including client name, description of work, duration of project, contract value, and the results/deliverables of the project

5. Project Approach

a. An overview of the firm’s understanding of the project

b. The approach the firm would use to meet the project’s goals and the resulting outcomes/deliverables

c. Examples of the communication tools, methods, and approaches that the firm would use to fulfill the project objectives

d. Proposed timeframe for completion of each component of the work identified in the

Scope of Services

6. References

a. A minimum of three (3) references capable of explaining and confirming the firm’s ability to successfully complete the scope of work outlined in this Request for Proposals

b. References should be clients for whom work was completed in the last five years.

c. Letters of reference may be provided as supplemental information.

7. Cost Proposal

a. The project cost shall be a lump sum fee. Firm shall submit a detailed cost proposal with a breakdown of the fees by the following tasks:

• Preliminary Feasibility Study and Initial Community Survey Design and Analysis

• Preparation of Three (3) Conceptual Designs and Informal Mandatory Referral

Consultation

• Refinement of Three (3) Conceptual Designs, Community Meeting Facilitation, and

Second Community Survey Design and Analysis

• Final Design Preparation and Presentation at Town Council Meeting

• Mandatory Referral Application Preparation, Submission, and Meeting Attendance

• Construction Bid Package Preparation and Bid Analysis/Recommendation

b. Fee proposals must accompany all submittals. Failure to include fee information may result in disqualification of the proposal.

c. Required Certification and Documentation

• Bid Form

• Experience Record

• Vendor Responsibility Form

• Equal Opportunity Employer Certification

• Affidavit of Non-Collusion and Non-Conviction

• Reference Form

• W-9 Form

VI. EVALUATION AND AWARD

Proposals shall generally be evaluated based on the following criteria:

• Task Comprehension and Project Approach (25%)

• Project Team Qualifications and Experience (25%)

• Quality of Proposal (15%)

• References (10%)

• Pricing (25%)

Award will be made to the most responsive and responsible proposer submitting the best proposal. However, the Town reserves the right to make its selection based on the interests of the Town, or to make no selection.

Proposals must remain valid for a period not less than ninety (90) days to allow for evaluation of submissions and award of a contract. The Town accepts no responsibility for any expense incurred in the proposal preparation and presentation. The Town intends to award a contract as soon as practicable.

VII. RECORDS

The Town shall have access to any books, documents, papers, and records the Consultant has in its possession that are directly pertinent to the Project, for the purpose of making audit, examination, excerpts, and transcriptions. The Consultant shall be required to maintain all required records for a period of five years after final payment has been received and all other pending matters are closed.

TOWN OF GARRETT PARK, MARYLAND

4600 Waverly Avenue, P.O. Box 84

Garrett Park, Maryland 20896

INSTRUCTIONS TO BIDDERS

1. BIDS:

Sealed Bids will only be accepted by the Town of Garrett Park (“the Town”) if submitted in accordance with these instructions, the General Conditions, and any other attached Bid documents.

2. RESERVATIONS:

a. The Town reserves the right to waive formalities or technicalities in bids as the interests of the Town may require.

b. The Town may waive minor differences in specifications, provided these differences do not violate the intent of the specification or materially affect the operation for which the item is being acquired.

c. Bids which show omission, irregularity, alteration of forms, or additions not called for, and conditional or unconditional, unresponsive bids, or bids obviously unbalanced may be rejected.

d. The Town reserves the right to award Contracts on a lump sum or an individual item basis, or such combination thereof as the interests of the Town may require. The manner in which the award will be made is indicated on the Bid Summary Sheet.

e. The Town reserves the right to reject any and/or all bids; to accept a portion of a bid or bids only;

to advertise for new proposals; to proceed to do the work otherwise; or to abandon the work, if in the Town’s judgment, the Town’s best interests will be served by doing so.

3. DISPUTES:

In cases of disputes as to whether or not an item or service quoted or delivered meets the specifications, the decision of the Town or its representative shall be final.

4. QUALIFICATIONS OF BIDDERS:

The Town may make such investigation as it deems necessary to determine the ability of the Bidder to furnish the services and the Bidder shall furnish to the Town all such information and data for this purpose that the Town may request. The Town reserves the right to reject any Bid if the evidence submitted by the Bidder or an investigation of such Bidder fails to satisfy the Town that such Bidder is properly qualified to carry out the obligations of the Contract.

5. REQUIRED ATTACHMENTS TO BIDS:

Each Bid shall be accompanied by the following which are attached herewith:

a. Bid Form

b. Experience Record Form

c. List of References

d. Vendor Responsibility Form

e. Equal Opportunity Employer Form

f. Affidavit of Non-Collusion and Non-Conviction

g. W-9 Form

6. ACCEPTANCE OR REJECTION OF BIDS; RESERVATIONS:

The Town will accept or reject bids within ninety (90) days of the date set for opening bids. The Town reserves the right to reject or accept any or all bids or portion thereof where such rejection or acceptance would, in the Town’s sole discretion, be in the best interest of the Town, and further reserves the right to reduce or modify the scope of the Project in order to meet funding limits, budget, and scheduling constraints.

7. NOTICE OF AWARD AND SIGNING OF CONTRACT:

The successful Bidder agrees to sign a Contract in substantially the form included as Exhibit D in the Request for Proposals (except that certain additional provisions may be required of non-corporate Contractors pertaining to their status as sole proprietorships or partnerships and their workers’ compensation coverage) binding it to the terms of this Bid as set forth in the legal notice inviting bids and the bid documents and any addenda thereto, within ten (10) days of notice of award. Failure of the Bidder to do so may result in the loss of its Bid security and/or its award of Bid.

8. BID WITHDRAWALS:

Prior to the time of opening, Bids may be withdrawn only upon written request received from Bidder. No Bidder may withdraw its Bid for a period of ninety (90) days after the opening of Bids.

9. ADDENDA:

Any addenda issued after the Invitation to Bid and before the opening of Bids shall be covered in the proposal, and in closing the Contract they shall become a part thereof. Bidders will be required to submit a signed and dated copy of the addenda as acknowledgement of receipt.

10. SPECIFICATIONS:

Bidders must examine the specifications carefully. In case doubt shall arise as to the meaning or intent of anything shown in the specifications, inquiry shall be made of the Town before the Bid is submitted. The submission of a Bid shall indicate that the Bidder thoroughly understands the terms of the Bid and the specifications.

11. TAXES:

The Contractor shall pay all sales, consumer, use, and other similar taxes required by applicable law to be paid with respect to the work performed or the materials or equipment furnished. The Town of Garrett Park is exempt from the payment of such taxes with respect to items it purchases directly. If Consultant is to be reimbursed for supplies or materials according to the bid/proposal documents, no sales tax is to be charged by the Consultant to the Town government for supplies or materials furnished in the performance of work under this Agreement. State of Maryland Sales Tax Exemption Certificate No. 30041918, a copy of which is attached hereto, will apply to all such transactions.

12. BID FORMS:

A. The Bid Form and attachments are included in the Bid package. Bids shall be submitted on the attached forms and shall be filled out in full, in ink or by typewriter. If changes and erasures are made, such changes and erasures shall be clear and legible, and shall be initialed by the person signing the Bid Form. The Bid Form may provide for submission of a price or prices for one or more items, which may be lump sum Bids, alternate prices, or scheduled items resulting in a Bid on a unit of construction or a combination thereof, or other Bidding arrangements. Unless specifically called for, alternate Bids will not be considered.

Bids in which the prices obviously are unbalanced may be rejected. Unbalanced prices shall be interpreted to mean that the unit price for any items is such that it is unreasonable for that particular item when considered by itself and not considered in connection with the Bid submitted on any other item or items.

Bids shall be based on products, materials, and methods named in the Contract Documents.

The Bidder must detach the completed Bid Form and required attachments and submit them in a sealed, opaque envelope bearing the Bidder’s name and address at the time and place indicated on the Invitation to Bid. Bids may be modified or withdrawn at any time prior to the opening of bids. Signing of Bids shall comply with instructions on the Bid Form.

B. The Bidder assumes full responsibility for timely delivery at the location designated for receipt of Bids.

C. In case of a discrepancy between prices in writing and in figures, the writing shall govern.

In case of error in the extension of prices in the Bid, unit prices will govern.

13. EXECUTION OF THE CONTRACT:

The form of the Agreement is included with the Bid package as Exhibit D. Changes may be made to the Agreement form at the sole discretion of the Town and the Bidder should not rely on an expectation of changes in the Agreement form.

The Bidder to whom the Contract is awarded shall return two copies of the Agreement and such other Documents as required by the Contract Documents properly executed to the Town within seven

(7) days after the date of issuance of the Notice of Award. The Town will execute the Contract within seven (7) days after receipt of the Contractor’s executed Contract Form.

Failure by the Bidder to execute the Contract and submit such other Documents as required by the Contract Documents and file acceptable insurance and bonds within the time aforesaid shall be just cause for annulment of the Award. Award may then be made to the next lowest responsible Bidder or the Work may be re-advertised and constructed under Contract or otherwise, as the Town may decide.

By executing the Contract, the Bidder represents that it has familiarized itself with, and assumes full responsibility for having familiarized itself with, the nature and extent of the Contract Documents, the work, and the site, and all federal, State and local laws, ordinances, rules, and regulations that may in any manner affect performance of the Work, and represents that it has correlated its study and observations with the requirements of the Contract Documents. The Bidder also represents that it has studied all surveys and investigation reports of subsurface and latent physical conditions referred to in the Contract Documents and made such additional surveys and investigations as it deems necessary for the performance of the Work at the Contract Price in accordance with the requirements of the Contract Documents and that it has correlated the results of all such data with the requirements of the Contract Documents.

14. AFFIDAVIT OF NON-COLLUSION AND NON-CONVICTION:

Pursuant to § 16-311 of the State Finance and Procurement Article of the Annotated Code of Maryland, any person who has (1) been convicted of bribery, attempted bribery or conspiracy to bribe, under laws of any state or of the federal government; (2) been convicted under a State of federal law or statute of any offense enumerated in § 16-203 of this title; or (3) been found civilly liable under a State or federal antitrust statute as provided in § 16-203 of this Title 16 shall be disqualified from entering into a Contract with the Owner.

A Bidder shall complete and submit with its Bid the attached notarized Affidavit of Non- Collusion and Non-Conviction. The affiant shall also swear or affirm under the penalties of perjury that the Bidder has not been a party with other Bidders to any agreement to Bid a fixed or uniform price and shall also contain an affirmation that the Bidder shall not knowingly enter into a Contract with the Town under which a person or business debarred or suspended under Title 16, Subtitle 3 will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

15. BID SUBMITTAL LIMIT:

A Bidder may submit only one Bid for each Contract. More than one Bid from an individual, firm or partnership, corporation, or association under the same or different names will not be considered, and will be considered grounds for disqualification of the Bids involved, and rejection of the Bids.

16. SUBMISSIONS ARE PUBLIC INFORMATION:

The affidavit required by Section 14 of these Instructions to Bidders shall also indicate the Bidder’s understanding that all documents, information, and data submitted in its Bid/Proposal shall be treated as public information unless otherwise indicated.

GENERAL CONDITIONS

GC 1. Disputes

In cases of disputes as to whether or not an item or service quoted or delivered meets the specifications, the decision of the Town shall be final and binding on both parties.

GC 2. Completion of Work

If the Contractor is delayed at any time in the completion of the Services by any act or negligence of the Town, or by any act or negligence by separate Contractor employed by the Town, or that of any employee of either, or by any changes ordered in the materials or by strike, lockout, fires, unusual delays in transportation, unavoidable casualties or any causes beyond the Contractor's control, or by delay authorized by the Town, the Town shall decide the permissible extent of such delay.

GC 3. Failure to Deliver

In the event the Contractor fails to deliver the services and materials covered by the Contract and in accordance with the delivery terms stipulated in the Contract, then the Town will have the right to purchase on the open market the services and/or materials covered in the Bid Proposal and shall have as damages the cost of obtaining such services and/or materials and any additional costs incurred by the Town as a result thereof.

GC 4. Insurance

The Contractor shall maintain insurance coverages and shall provide Certificates evidencing such insurance as required in Section 7 in the Agreement.

GC 5. Indemnification

The Contractor will be required to indemnify, defend, and hold the Town harmless against any and all liability to any person or persons for or by any reason of any condition or malfunction of the materials used, and against any and all claims made or liability to any person or persons by reason of any act or omission or negligence of the Contractor or any of its agents, servants, or employees. This indemnification shall include reasonable attorney’s fees incurred by the Town in connection with such claim or liability.

GC 7. Inspection.

The Town has the right to inspect and test all services and materials called for by the Contract, to the extent practicable at all times and places during the term of the Contract. The Town shall perform inspections and tests in a manner that will not unduly delay the work. If any of the services and/or materials do not conform to Contract specifications, the Town may require the Contractor to perform the service or again provide a replacement product in conformity with Contract specifications, at no increase in Contract amount.

BID FORM

Yeandle Park Creation Project

Name of Bidder: ________________________________________________________________

Address: ______________________________________________________________________

_______________ By: ________________________________________________ Telephone Signature

Email Typed Name and Title

Fee Schedule:

Preliminary Feasibility Study, Initial Community Survey Design/Analysis. $______________

Conceptual Design Prep (3), Informal Mandatory Referral Consultation. $______________

Conceptual Design Refinement (3), Community Meeting Facilitation, and Second Community Survey Design/Analysis. $______________

Final Design Preparation and Town Council Meeting Presentation. $______________

Mandatory Referral Application Preparation, Submission, and Meeting Attendance. $______________

Construction Bid Package Preparation, Bid Analysis/Recommendation. $______________

Total Lump Sum – Base Scope of Work $_______________

Clearly describe any additional services that are available but not included in the fee above:

Comments:

EXPERIENCE RECORD

Complete the following Experience Record and attach the same to the Proposal, covering work performed during the past five (5) years.

Name of Project

Date Started

Date Finished

Amount of Contract

(We are) (I am) presently working on the following projects:

Have you ever defaulted on a project? Yes_______ No_______

If yes, give Name of Owner, Name of Bonding Company and circumstance:

Equal Opportunity Employer

I HEREBY AFFIRM THAT THIS COMPANY DOES NOT DISCRIMINATE IN ANY MANNER

AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF AGE, RACE,

NATIONAL ORIGIN OR ETHNICITY, SEX, PREGNANCY, GENDER IDENTITY, FAMILY

STATUS, CREED OR RELIGION.

During the performance of this Contract the Contractor agrees that it will comply with all applicable federal, state, and local laws relating to discrimination in employment and will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, or other protected class. As a condition of entering into this agreement, the company specifically represents and warrants that it will comply with Maryland’s Commercial Nondiscrimination Policy, as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland. As part of such compliance, the company may not discriminate on the basis of race, color, religion, ancestry or national origin, sex, age, marital status, sexual orientation, or on the basis of disability or other unlawful forms of discrimination in the solicitation, selection, hiring, or commercial treatment of subcontractors, vendors, suppliers, or commercial customers, nor shall the company retaliate against any person for reporting instances of such discrimination. The company shall provide equal opportunity for subcontractors, vendors, and suppliers to participate in all of its public sector and private sector subcontracting and supply opportunities, provided that nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of marketplace discrimination that have occurred or are occurring in the marketplace. The company understands and agrees that a material violation of this clause shall be considered a material breach of this agreement and may result in termination of this agreement, disqualification of the company from participating in State contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

Bidder: __________________________________________ Type/Print Name of Firm

Address: _________________________________________

Town/State: ________________________________________ Zip Code

By: _____________________________________ Signature of Person Authorized to Sign Bid

Type/Print Name and Title of Person Authorized to Sign Bid

AFFIDVAVIT OF NON-COLLUSION AND NON-CONVICTION

The bidder represents, and it is a condition of the acceptance of this bid, that the bidder has not been a party with other bidders to any agreement to bid a fixed or uniform price or to manipulate the outcome of the competitive bidding process in any way. The bidder also represents that none of its officers, directors, partners, or employees who are directly involved in obtaining or performing contracts with any public bodies has:

(1) been convicted of bribery, attempted bribery, or conspiracy to bribe, under the laws of any state or of the federal government;

(2) been convicted under a State or federal law or statute of any offense enumerated in Md.

Code Ann., State Fin. and Proc. §16-203; or

(3) been found civilly liable under a State or federal antitrust statute as provided in Md. Code Ann., State Fin. and Proc., §16-203.

The Contractor warrants that it has not been debarred or suspended under Md. Code Ann., State Fin., and Proc., Title 16 Subtitle 3 and that it shall not knowingly enter into a contract with a public body under which a person or business debarred or suspended under Md. Code Ann., State Fin., and Proc., Title 16, Subtitle 3 will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

The Bidder/Offeror and/or any person signing on its behalf acknowledges that all documents, information and data submitted in its Bid/Proposal shall be treated as public information unless otherwise indicated.

ATTEST/WITNESS _________________________________________

Name of Bidder-Type/Print

__________________________ By: _____________________________________ Signature of Person Authorized to Sign

Name and Title of Signatory (Type or Print)

STATE OF _________________________

COUNTY OF _________________________________, TO WIT:

On this _____ day of _________________ 20 ___, before the undersigned officer, personally appeared _________________________________________, known to me or satisfactorily proven to be the person whose name is subscribed on the foregoing instrument for the purposes therein contained.

_______________________________ My Commission Expires: ______________ Notary Public

VENDOR RESPONSIBILITY FORM

1. Summarize briefly your experience in providing the commodities or service outlined in the attached specifications:

2. List the name and address of one bank or other institution that can provide the Town with an adequate credit reference:

3. State of Maryland General Contractor License No.: _______________________________

4. Have you ever refused to sign a contract at your original bid price? Yes _____ No _____

5. Have you ever defaulted on a contract? Yes _____ No _____

Federal I.D. # Name of Bidder:__________________________________

_________________ Address:_______________________________________

Telephone #:

____________________ By: ___________________________________________ Signature

Typed Name and Title

BIDDER:__________________________

REFERENCES

The Firm shall furnish a representative list of three (3) references involving work as specified herein.

Failure to submit the required information with the Proposal may be cause for rejection of the Proposal.

The Town may make such investigation, as it deems necessary to determine the ability of the Firm to furnish the services, and the Firm shall furnish to the Town all such information and data for this purpose as the Town may request. The Town reserves the right to reject any proposal if the evidence submitted by or investigation of such Firm fails to satisfy the Town that such Firm is properly qualified to carry out the obligations of the contract and deliver the service herein.

Client Name: _______________________________________________

Address: _____________________________________________________________________

Contact Person: _______________________________ Phone: _______________________

Email: ______________________________________ Contract Value: ________________

Dates of Service: _______________________________________________________________

Client Name: _______________________________________________

Address: ______________________________________________________________________

Contact Person: _______________________________ Phone: _______________________

Email: ______________________________________ Contract Value: ________________

Dates of Service: _______________________________________________________________

Client Name: _______________________________________________

Address: _____________________________________________________________________

Contact Person: ____________________________ Phone: ____________________________

Email: ___________________________________ Contract Value: _____________________

Dates of Service: _______________________________________________________________

Exhibit A

Exhibit B

Rev. 2023-10-26

Mandatory Referral

Application Upload Guide & Submission Requirements

MONTGOMERY COUNTY PLANNING DEPARTMENT

THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION

Exhibit C

Application Upload Guide for New Plans and Major Amendments The following items are required for Preliminary Plan submission. Should revisions be requested, each document should keep the same filename. ePlans will track versions of the files from submittal to submittal. Major amendments may require redlined drawings for some items.

Pre-Screen Submittal Items File Type Filename Required Documents and Drawings

General Information

Application PDF 00-APP-MR20XXXXX

Mandatory Referral Narrative PDF or Microsoft Word 01-DESC-MR20XXXXX

Supporting Plan Drawing(s)/Documents

Local Area Drawing Vector PDF (individual pages) 02-LOCAL-MR20XXXXX-00X

Plan Drawing Vector PDF (individual pages) 03-MRPLAN-MR20XXXXX-00X

Color-Coded Utility & Right-of-Way Plan Vector PDF (individual pages) 04-UTIL-MR20XXXXX-00X

Circulation Map Vector PDF (individual pages) 05-CIRC-420XXXXXX

Approved NRI/FSD Plan Vector PDF (individual pages) 06-NRI-420XXXXXE

Special Protection Area Map/Water Quality Plan Vector PDF (individual pages) 07-SPA-MR20XXXXX-

Forest Conservation Plan Drawing or Forest Conservation Plan Exemption Letter

Vector PDF (individual pages) 08-FCP-MR20XXXXX-00X or

08-FCPEX-MR20XXXXX-00X

Preliminary Stormwater Management Concept Plan Vector PDF (individual pages) 09-SWM/WQP-MR20XXXXX-0XX

Landscaping and Lighting Plan Vector PDF (individual pages) 10-LL-MR20XXXXX-0XX

Statement of Compliance PDF or Microsoft Word 11-SOC-MR20XXXXX

Architectural Drawing Vector PDF (individual pages) 12-ARCH-MR20XXXXX

Traffic Impact Analysis PDF or Microsoft Word 13-(TIS/TS)-MR20XXXXX

Required Documents if Forest Conservation Plan Required

Outreach Information

Notice List Microsoft Word, or Excel 16-NLIST-MR20XXXXX

Application Notice Letter PDF or Microsoft Word 16-NLTR-MR20XXXXX

Sign Posting Information PDF 16-SIGN-MR20XXXXX (-LOC)

Potential Items

Special Protection Area Exemption Letter PDF or Microsoft Word 14-WQPE-MR20XXXXX

Overall Concept Plan Vector PDF (individual pages) 15-CNCPT-MR20XXXXX

Additional Items As appropriate 16- -MR20XXXXX***

Other Submittal Items File Type Filename

At Conclusion of Intake Review

Verification of Sign Posting PDF 16-POST-MR20XXXXX

***Use descriptor code of choosing that seems appropriate for the additional item(s) you wish to submit.

Submission Requirements The files on the Application Upload Guide appear below in the same order as above. Under each item is a description detailing the format and content requirements for each uploaded file. These submission requirements must be met to move beyond the ePlans Intake Review stage.

Standard Drawing Components

In general, all plan drawings have some standard components. These components include:

1. Scaled Drawing with North Arrow A scaled drawing at a scale of 1” = 100’ or greater (that is, less than 100 feet per inch) is required. The minimum printable drawing size is 24” x 36”. All drawings shall be north-oriented to the extent possible. A graphic scale bar and north arrow must be displayed.

2. Title Information The title information includes the name of the plan, the plan number, revision block to identify plan revision dates, the identity of the plan preparer (including address and telephone number), and the applicant’s name. The WSSC and the tax map grid numbers should be included in the title block. The plan name shown in the title block should match the name used when submitting the application. If an amendment application is submitted with a new name, include the former name in parentheses after the plan name in the title block.

3. Vicinity Location Map The vicinity location map must be at a scale no smaller than 1" = 2,000' and must have a north arrow. The vicinity map should identify, for reference, the nearest major road(s) and intersections, proposed master plan roads, and nearby local streets that are located near the property.

4. Plan Notes Plan Notes vary by drawing type. Add appropriate notes as specified in the drawing submission requirements.

5. Legend All symbology must be included in a legend.

6. Certificate of Registered Engineer/Surveyor or Other Appropriate Licensed Individual The plan drawing must contain the certification of a registered professional engineer, land surveyor, or other qualified professional as to the source and accuracy of all boundary lines, topographic data, and other engineering, survey, or environmental information as appropriate. The plan preparer should not sign the drawings until requested at the end of intake.

Required Documents and Drawings

General Information

Application | PDF | 00-APP-MR20XXXXXX The Applicant must submit a signed and dated application by the property owner or Applicant. Written verification will be required if the Applicant is not the owner.

Mandatory Referral Narrative | PDF or Microsoft Word File | 01-DESC-MR20XXXXXX Written narrative of the proposal generally describing the project location, access, surrounding land use and other existing conditions, proposed uses, scale and size of proposed structures, and other significant features of the proposal including, but not limited to, the following:

o The hours of operation and the types of uses proposed within the structure(s) or on the property under consideration;

o Whether the proposed project is in conformance with the county’s General Plan, functional plans such as the master plan of highways, environmental guidelines, the approved and adopted area master plan or sector plan, and other public plans or programs for the area. Any deviation/non-conformance should be fully explained;

o A Pedestrian and Bicycle Safety Impact Statement that includes an analysis of the effect of the project on pedestrian and bicyclist access and safety, and the identification of any capital and/or operating modifications that may be required to promote and maximize safe pedestrian and bicyclist access on the project site and in the surrounding area;

o Whether the proposed typical roadway section meets the applicable County standard. If not, the variances and the reasons for those variances should be described;

o The status of a Historic Work Permit application if the project would affect County-designated historic properties. For state or federally funded projects, indicate the status of comments by the Maryland Historical Trust. If any historical properties would be impacted, state the proposed measures to be undertaken to limit, and remedial measures to mitigate, the potential impacts;

o Phasing schedule or plan, if applicable;

o A description of the way any land intended for common or quasi-public use, but not proposed to be in public ownership, will be held, owned, and maintained in perpetuity for the indicated purposes;

o Funding source for the project: county, state, federal, and/or private;

o A description of the potential impacts to public parkland or land owned by M-NCPPC, if applicable, and explain what efforts have been made to minimize these impacts and what mitigation will be undertaken: and o For all projects involving buildings or other structures, a statement whether the proposed project will seek United States Green Building Council Leadership in Energy and Environmental Leadership (LEED) certification.

State why if the project is not going to seek LEED certification (the Planning Board has asked the staff to include it in staff reports on all applicable mandatory referral projects).

Outreach Information (If Forest Conservation Plan Required)

Notice List | Microsoft Word, or Microsoft Excel Spreadsheet | 16-NLIST-MR20XXXXX The applicant must submit a list containing the names and addresses of all persons required to receive notice of the application. The list must include the names and addresses of the owners of properties that share a property line or easement line with the project site or are directly across a right-of-way of a width of less than 80 feet from the project site, including those properties within a 45-degree diagonal across an intersection.

If the Notice List is uploaded as an Excel document, each address element (contact, organization, street address, city, state, zip, etc.) should be in its own column, and each address must be in a single spreadsheet row. Including tax IDs and parcel/lot/block information is also very helpful. Because the Mail Merge function in Microsoft Word is used to create the mailing labels from the Notice List, the spreadsheet must not contain merged cells. If uploading as a Word or PDF document, the labels need to be formatted as “Avery 5160” mailing labels. To expedite review of the Notice List, leave the Homeowners and Civic Associations list in the same order in which it was generated, list adjoining and confronting property owners roughly in “geographical” order (moving clockwise or counter-clockwise around the property), and group addresses by category (adjoining and confronting owners, HOAs/CAs, M-NCPPC, development team, other interested parties). Use our Mailing List Generator to generate the list of HOAs/CAs.

Application Notice Letter | PDF or Microsoft Word File | 16-NLTR-MR20XXXXX Within 5 calendar days after the application has been accepted, the applicant must mail the Application Notice Letter, a suitable composite plan drawing and the How to Participate Effectively in the Development Review Process brochure to all the individuals on the Notice List. A copy of the Application Notice Letter must be received by the Intake Section of M-NCPPC’s Development Applications and Regulatory Coordination Division prior to the scheduled Development Review Committee (DRC) meeting on the application. Otherwise, the DRC meeting will be postponed until the applicant has provided it.

Applications cannot be approved if we have not received the Notice. Use one of the following templates based on the approval process you are taking:

o FCP Notice Letter

Sign Posting Information | PDF | 16-SIGN-MR20XXXXX (-LOC) A plan drawing (can be an 8 ½” x 11” reduction of the plan) showing the location for sign postings. See Sign Posting Procedures. Use our sign template to enter your plan information and include this draft copy of the sign in this document. This exhibit can be a 2-page document with sign and drawing or two separate documents (use “-LOC” at the end of the location drawing document in this case). For non-standard development methods, include the development method in parentheses after the zone. Do not post signs until instructed to do so by Intake staff.

Supporting Plan Drawing(s) & Document(s)

Local Area Drawing | PDF | 02-LOCAL-MR20XXXXX Drawing at 1" = 200' scale showing area within 1000 feet of the site. The information shown includes showing the relationship of the subject property to existing and proposed surrounding development, land uses and zoning, park property, traffic network, public amenities, community facilities and historical properties (County and National Register).

Plan Drawing | Vector PDF (individual pages) | 03-MRPLAN-MR20XXXXX-00X The following information must be included on the Site Plan drawing:

1. Standard Drawing Components Refer to list above.

2. Drawing Details Drawing details should include:

a. The location, height, ground coverage and use of all structures

b. The location of all green areas, including recreational areas, natural feature preservation areas, community open space areas, and other open spaces

c. The location of all public schools, parks, and other community recreational facilities, indicating the location and use of all land to be dedicated to public use

d. The location and dimensions of all roads, streets, driveways, parking facilities, loading spaces with dumpster locations, points of access to surrounding streets, easements, pedestrian walks, bike and sidewalk connections to offsite network, proposed road sections for stream crossings including conveyance through section

e. Existing topography with contour intervals no greater than 2 feet and proposed grading plan

f. Adjacent property information within 100’; including zoning, location, height and use of structures, and other site features.

3. Data Tables Site Plan Drawings may include up to three data tables, including:

a. Project Data Table showing proposed development data compared to requirements of the Zoning Ordinance, Master Plans, Development Plan, Preliminary Plan, or supplementary plan, as applicable (see examples)

b. Recreational Facilities Table showing recreation facilities computations, including offsite facilities for which credit is sought (see example or download template)

Exhibit C http://mcatlas.org/notifications/ http://mcatlas.org/notifications/ http://www.montgomeryplanning.org/development/forms/How_to_Participate_Development_brochure.pdf http://montgomeryplanning.org/development/forms/Sign_Posting_Procedures.pdf http://montgomeryplanning.org/development/forms/Sign_Posting_Procedures.pdf http://montgomeryplanning.org/development/forms/Sign_Template.ppt

Color-Coded Utility Map | Vector PDF (individual pages if needed) | 04-UTIL-MR20XXXXX-00X Color-coded map reflecting the location of tract boundaries, any utility or pipelines traversing the site, easements, and rights-of-way. All proposed permanent easements and right-of-way takings on park property must be quantified.

Circulation Map | Vector PDF | 05-CIRC-MR20XXXXX Upload a drawing that shows identifying existing roadway, site ingress and egress, sidewalks, trails (including equestrian), bikeways, transit facilities, and all on- and off-site connections to those facilities. Indicate paving widths and the location of any anticipated median breaks. Show existing and proposed signage, all striped crosswalks, and provision of pedestrian push buttons and signal heads. If striped crosswalks are not provided on all legs of signalized intersection, indicate where and explain why not.

Approved NRI/FSD Plan | PDF | 06-NRI-420XXXXX(0/E) The Natural Resources…