TMX7510 Phantom Camera Purchase_Solicitaion.pdf

Request for Quote

TMX7510 Phantom Camera Purchase Hill Air Force Base, UT

(i) This is a solicitation for the acquisition of commercial items prepared in accordance with the format in FAR Subpart 15.201(c), as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued. The Government intends to award a Brand Name, Firm Fixed Price (FFP) to an authorized distributor of Vision Research, in accordance with FAR 13.501, and FAR 13.106 (b).

Refer to attached Justification for an Exception to Fair Opportunity (JEFO) for further information. Interested parties may identify their interest capability by contacting the buyer/contracting officer identified in this solicitation.

(ii) Solicitation Number: FA8227-21-Q-9017.

This solicitation is issued as a request for quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal

Acquisition Circular 2021-06, effective 12Jul2021.

(iv)

(iv) The CLIN Structure of the anticipated award will reflect the following:

CLIN Product QTY Description

0001 VRI‐TMX‐7510‐256G‐m 2 EA PHANTOM TMX‐7510, Mono, F‐

Mount, 256GB Memory, 12‐BIT, 1US

VRI‐TMX‐7510‐6410‐

FAST

2 EA

Option, Add Fast Option to New

Phantom

0003 VRI‐MNT‐TSERIES‐EOS 2 EA

Kit, Lens Mount, Canon EF‐Mount for

T‐Series Cameras

First Year Warranty and Support

2 EA

Provides coverage against defects in manufacturing, materials or workmanship, plus First Year of

Support.

VRI‐SC‐TMX (Year 2, 2022‐2023)

2 EA

Support Plan, 1 YEAR T‐Series Camera

(TMX‐7510)

VRI‐SC‐TMX (Year 3, 2023‐2024)

2 EA

Support Plan, 1 YEAR T‐Series Camera

(TMX‐7510)

Contracting Officer's Business Size Selection

Other than full and open competition

NAICS Code 333316 Small Business Size Standard 1,000 Employees

VRI‐SC‐TMX (Year 4, 2024‐2025)

2 EA

Support Plan, 1 YEAR T‐Series Camera

(TMX‐7510)

VRI‐SC‐TMX (Year 5, 2025‐2026)

2 EA

Support Plan, 1 YEAR T‐Series Camera

(TMX‐7510)

(v) Description of item(s)/service(s) to be acquired:

The Contractor shall provide the 582 MMXS Explosive Ordnance Test Laboratory (EOTL) at Hill AFB with two (2) PHANTOM TMX-7510 ulta-high speed cameras, one (1) year warranty/support per camera, and four (4) additional years of Support per camera. The 582 MMXS Explosive Ordnance Test Laboratory (EOTL) supports a multitude of test programs by performing First Article, Developmental, Service Life Extension, and Investigative or Emergency Testings on a multitude of government assets. In order to improve the ability to characterize and understand munition blast and fragmentation performance, 582 MMXS EOTL is collecting data of the case surface of munitions. The requested PHANTOM TMX-7510 ulta-high speed cameras, calibrated as a stereo-pair, will allow for the collection of the three dimensional (3D) position of many point on the bomb surface over time.

All CLINs are anticipated to be established on a firm fixed price basis.

Any deviations should be clearly specified in the notice response.

All proposals should indicate if the vendor can achieve the 6 week delivery suspense date.

Responding vendors must specify any warranty conditions and parameters with their responses.

Contract Type: Firm Fixed Price (FFP) Purchase Contract

(i) Dates and Place of Service:

6 Weeks After Receipt of Order F.O.B Destination delivery terms shall apply to all orders.

Place of Delivery:

582nd MMXS 6262 Ironwood Lane Building 1642 Hill AFB, UT 84056

(ii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

Offers are due by 1600 EST, 15 September 2021 via electronic mail to tanner.nielsen@us.af.mil and william.weiss.1@us.af.mil .

a. Provide CAGE code when submitting offer.

b. Please indicate if the vendor can achieve delivery within 6 weeks after receipt of contract.

c. Please provide a Pricing List

d. All deliveries, shipments, and performance will be conducted in accordance with AF

PRODUCT DESCRIPTION_TMX7510 02Jun2021.

Performance Specification dated 18 March 2021

(iii) 52.212-2: Evaluation -- Commercial Items

(a) The Government will award a FFP Purchase Contrat resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price

(ii) Technically Acceptable with the ability to comply with the Product Description and the authority by the Cognizant Engineer to perform this service

(b) Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on their proposed Total Price. The contract will be awarded to the company with lowest price, which also fully meets all specifications. Only the lowest priced proposal will be evaluated for technical acceptability (to be based on the specifications). The next lowest offer will only be evaluated if the aforementioned offer is not found technically acceptable (and so on). Only one award will be made under this solicitation. Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR 13, Simplified Acquisition Procedures.

Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(iv) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(v) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

(vi) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-

O0019)

List of Anticipated Contract Clauses

52.202-1 Definitions 52.203-3 Gratuities 52.203-6 Alt1 Restrictions on Subcontractor Sales to the Government 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-7 System for Award Management

52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment 52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.209-7 Information Regarding Responsibility Matters 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.216-1 Type of Contract 52.216-7 Allowable Cost and Payment 52.217-5 Evaluation of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Alt1 Small Business Program Representations 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-8 Utilization of Small Business Concerns 52.219-16 Liquidated Damages – Subcontracting Plan 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-17 Nondisplacement of Qualified Workers 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017)

52.223-6 Drug-Free Workplace 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-1 Buy American Supplies 52.225-13 Restrictions on Certain Foreign Purchases 52.230-1 Cost Accounting Standards Notices and Certification 52.230-3 Disclosure and Consistency of Cost Accounting Practices 52.232-23 Alt1Assignment of Claims

52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-2 Service of Protest 52.233-3 Alt1 Protest After Award 52.233-4 Applicable Law for Breach of Contract 52.237-2 Protection of Government Building, Equipment and Vegetation 52.242-15 Stop-Work Order 52.245-1 Government Property 52.245-9 Use and Charges 52.247-34 F.o.b. Destination 52.249-4 Termination for Convenience of the Government (Services)(Short Form) 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alternate A, System for Award Management 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7011 Alternative Line Item Structure 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.215-7000 Pricing Adjustments 252.215-7007 Notice of Intent to Resolicit 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7001 Buy American Act & Balance of Payments 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items 252.246-7008 Sources of Electronic Parts 252.247-7023 Transportation of Supplies by Sea 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.242-9000 Contractor Access to Air Force Installations 5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the Center ombudsmen, Melinda Schmidt; Hill Ombudsman/Competition Advocate; melinda.schmidt@us.af.mil; 801- 777-6549, OL_H AFSC/PZC. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer (End of clause)

(vii) Additional Contract Requirement or Terms and Conditions:

N/A

(viii) Defense Priorities and Allocations System (DPAS):

N/A

(ix) Proposal Submission Information:

All questions or comments must be sent to Tanner Nielsen by email at tanner.nielsen@us.af.mil, NLT 1600 EST, 25 August 2021. Offers are due by 1600 EST, 15 September 2021 via electronic mail to william.weiss.1@us.af.mil and tanner.nielsen@us.af.mil.

(x) For additional information regarding the solicitation contact Tanner Nielsen, Contracting Specialist, at tanner.nielsen@us.af.mil or William Weiss, Contracting Officer, at william.weiss.1@us.af.mil.

Notice to Offerors:

The Government intends to award a FFP Purchase Contract for this requirement. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/content/regulations

Attachments:

Attachment 1: AF PRODUCT DESCRIPTION_TMX7510 02Jun2021 Attachment 2: Justification for an Exception to Fair Opportunity (JEFO)

Attachment 1 – Product Description

Product Description and Specifications for

TMX7510-256GB-

Monocrome Phantom

Camera with FAST Option

02 Jun 2021

Description and Specifications

The Phantom TMX 7510 is an ultra-high-speed camera to utilize back side illumination. The TMX 7510 has 75 Gigapixel throughput which can provide over 76,000 fps at a full 1 Mpx resolution of 1280 x 800. At reduced resolutions the camera will record at over 770,000 fps in standard mode and up to 1.75M fps and 95ns in with the FAST mode.

Requirements:

The camera is available with multiple options. The table below lists the options desired at Explosive Ordnance Test Lab.

Camera Options Spectrum RAM Size Lens Kit

TMX 7510

Includes FAST Option (Export controlled)

Non‐Cinemag Variant

MONO 256 GB

Nikon F‐mount standard, supports F & G style lenses

Canon EOS mount package

Ships Standard with: Power supply 400W w/ XLR cable, Ruggedized Ethernet cable, BNC cable, Phantom PCC software, Getting Started Guide, Rugged case with custom foam for protection

In addition, due to the environment in which these cameras are tested, EOTL is requesting adding a 4-year service package (on top of the 1-year included with camera purchase) to allow the Contractor to provide management, labor, tools, parts, materials, and equipment necessary to perform yearly inspections, maintenance and repairs of two (2) TMX7510 Phantom manufactured Ultra high-speed cameras to original manufacturer specification operational functionality. These services shall be performed at the Contractors facility.

1.0 Design Specification

The design specification of the camera is dictated by the test objective. In order to improve the ability to characterize and understand munition blast and fragmentation performance, EOTL collects optical data of the case surface of munitions. The use of ultra-high speed cameras, calibrated as a stereo-pair, allows for the collection of the 3D position of many points on the bomb surface over time. The cameras will be protected in a hardened box behind cement blocks. These cameras will be approximately 50 feet away from the detonation. Two disposable mirrors will be arranged such that the cameras will have an approximate 100 to 150mm focal length ensuring the field of view spans the entire length of the bomb (50” to 75”, depending on munition, 20” high). The relationship between pixel resolution and frame rate will be balanced such that the most data will be captured. In addition, camera synchronization or delay will need to be minimized to ensure frame delay does not interfere with data collection.

The following describes the necessary attributes of the camera to meet the test objective.

Throughput 75 Gpx/second

Sensor Most pixels available as possible (1280 x 800 preferred), 12‐bit depth, Monochrome

Exposure 95 ns minimum exposure with FAST option, Extreme dynamic range

Memory Larger than or equal to 256 GB internal RAM

Additional Features

Continuous recording, frame timestamp, Internal mechanical shutter for automatic/remote Current Session Reference (CSR), Field‐based firmware upgrade capable

Triggering Programmable trigger location (pre/post trigger recording), Image‐Based Auto‐Trigger standard, Trigger from software, Hardware trigger BNC

Timing and Synchronization

Frame synchronization to internal or external clock (FSYNC), IRIG in/out, Ready output (high when camera is armed and ready to record), Strobe output (low during frame exposure time)

Connectivity Gb Ethernet or 10Gb Ethernet

Camera Control Native software or on‐camera controls

Video Out HD‐SDI ports available

Lensing Support Nikon F‐mount standard, supports F & G style lenses and Canon EOS mount

Video Processing

Ability to adjust Brightness, Gain, Gamma, Saturation, White Balance, Pedestal, Tone curve, Filters, Color matrix, Image flip and rotate, Crop, Scale

Supported Video Files

Raw (uncompressed file), AVI, Multipage TIFF, BMP, JPEG, JTIF RAW, etc.

Power 100‐240VAC

Operating Specifications

Temperature: ‐10 to +50 C Shock Operational: MIL‐STD‐202H Method 213‐B. Rated 30G, sawtooth wave, 11 ms, +/‐ 10 pulses all axes.

Vibration: MIL‐STD‐202H Method 214‐i; Test Condition A. Rated 5.3 Grms; 15 min/axis Safety: IEC 60950‐1

Mechanical Size Less than 12” by 12” by 12” (not including any handles), less than 30 lbs

2.0 Description of Support Work

2.1 Annual Routine: The Contractor shall perform an annual comprehensive evaluation and maintenance of two (2) Ultra high-speed cameras.

2.1.1 The Contractor shall identify to Government Customer Representative (GCR) repair work required outside of annual maintenance that falls in the tier I and tier II definition as identified in section 2.3.

2.1.2 The Contractor shall provide a Contractor format Return Material Authorization (RMA) form with an RMA number, camera information and case ID.

2.1.3 The Contractor shall provide new Original Equipment Manufactured replacement parts.

2.1.4 The Contractor shall calibrate the equipment to factory specifications.

2.1.5 The Contractor shall provide a Contractor format RMA Report identified in section 2.7 once services are completed.

2.2 AS REQUIRED: The Contractor shall perform as requested and when required/necessary by the GCR a comprehensive evaluation and diagnosis of Ultra high-speed camera/cameras model number: TMX 7510.

2.2.1 The Contractor shall identify repair if the repair work required falls in the tier I and or tier II definition as identified in section 2.3.

2.2.2 The Contractor shall provide a Contractor format Return Material Authorization (RMA) form with an RMA number, camera information and case ID.

2.2.3 The Contractor shall provide new Original Equipment Manufactured replacement parts.

2.2.4 The Contractor shall calibrate the equipment to factory specifications.

2.2.5 The Contractor shall provide a Contractor format RMA Report identified in section 2.7 once services are completed.

2.3 Special Requirements & Definitions

2.3.1 The Ultra high-speed cameras shall be operational and serviceable after completion of repair.

2.3.2 Annual Equipment Maintenance: The Contractor shall perform Services to include cleaning of sensor and camera body, removal of loose debris, manual testing, automated functional testing, final inspection, calibration, camera firmware updates and back focus adjustment on cameras to ensure camera is performing optimally.

2.3.3 Equipment Service: The Contractor shall perform required diagnostic sand service to on cameras to ensure camera is performing optimally. The Contractor will address customer issues that result in replacement of parts such as fans or shutters, updates of memory or sensor boards, etc. The camera is either placed into a low-level or high-level maintenance tier depending on the parts and labor associated with addressing the customer issue. Under a support plan, either level is covered.

The camera will be confirmed functional by performing calibration and function/thermal testing, final inspection, calibration, camera firmware updates and back focus adjustment after the repair is made.

2.3.3.1 Tier I (low-level covered) services defined as follows:

Replacement of parts such as fans or shutters, updates of memory or sensor boards, etc. to ensure camera is performing optimally. Camera will be confirmed functional by performing calibration and function/thermal testing, final inspection, calibration, camera firmware updates and back focus adjustment after the repair is made.

2.3.3.2 Tier II (high-level) service defined as follows:

Any equipment repairs of equipment which has been disassembled, repaired, tampered with, altered, changed or modified by persons other than authorized service personnel, unless such service/repair by others is made with the written consent of Contractor. Any equipment repairs of defects or damage to equipment resulting from wear, tear, misuse, negligence, improper storage, transit, non-performance of normal maintenance tasks, battery leakage, or use of incompatible accessories.

2.3.4 At completion of repair the Contractor shall return the Government Furnished Property (GFP) to HAFB GCR identified in paragraph 3.

2.4 Delivery Timeframes: The GFP shall be maintained and/or repaired and returned to the Government no later than (NLT) the following timeframes identified below:

2.4.1 2 The government shall ship the GFP to the Contractor for evaluation, maintenance and/or repair. Once Ultra high-speed camera(s) are maintained and/or repaired and calibrated the Contractor shall ship GFP to Government GCR identified in section 3.

2.4.2 Annual Maintenance: 8 weeks after receipt of GFP.

2.4.3 As required deliveries:

2.4.3.1 Tier I services NLT 8 weeks after receipt of GFP.

2.4.4 Tier II services NLT 12 months after receipt of GFP.

2.4.5 GFP can be sent in at different time frames through the year and may not all require the same level of service.

2.5 Security Requirements: Contractor shall be responsible for safeguarding all government property provided to the Contractor.

2.6 Quality Assurance. The Contractor shall inform the Contracting Officer in writing when discrepancies occur and will request corrective action. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer.

2.7 Records. The Contractor shall provide a written repairable item inspection report (244 forms) to include all repair work accomplished (CDRL A001). If additional request is made by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

3.0 CONTRACTUAL REQUIREMENTS

The following person has been designated the Government Customer Representative by the Contracting Officer. The camera should be shipped to the location below.

ORGANIZATION: 582 MMXS/MXDTA Explosive Ordnance Test Laboratory ADDRESS: 6262 Ironwood Lane, Building 1642, Hill AFB UT 84056