Section J_TIPSS-4 SB A0001.DOC

SOLICITATION NUMBER TIRNO-09-R-00013

PART III– LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

SOLICITATION NUMBER TIRNO-09-R-00013

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

TABLE OF CONTENTS

J.1

GENERAL FINANCIAL AND ORGANIZATIONAL INFORMATION …....….J-3

J.1.1 SAMPLE PRICING SCHEDULES……………………………………………..….J-8

J.2

LIST OF PRIMARY SOFTWARE………………………………………….….…..J-9

J.3

LIST OF CURRENT IRS PLATFORMS……………………………………..…...J-13

J.4

LABOR CATEGORIES AND HOURS…………………………………….…........J-15

J.5

IRS CAPABILITY MATURITY MODEL (CMMI®) REQUIREMENTS…..…..J-16

J.5.1

SOFTWARE ENGINEERING INSTITUTE – FAMILY EDUCATION

RIGHTS AND PRIVACY ACT (SEI- FERPA) CONSENT TO RELEASE

FORM…………………………………………………………………………………J-19

J.6 ELECTRONIC INFORMATION TECHNOLOGY ACCESSIBILITY STANDARDS (SECTION 508)……………………………………….. …………....J-20

J.7 INSTRUCTIONS FOR NON-DISCLOSURE AGREEMENTS...…………………J-31

J.8 LETTERS,FORMS, AND REPORTS………………………..…….….……..............J-35

J.9 PAST PERFORMANCE QUESTIONNAIRE…………………………………..…..J-50

J.9.1 PAST PERFORMANCE REFERENCES..………………………………..………...J-56

J.10 IRS HSPD-12 PIV I PROCEDURES MANUAL………………………………..…J-57

J.11 52.219-14 LIMITATIONS ON SUBCONTRACTING COMPLIANCE

REPORT………………………………………………………………………….......J-99

J.12 THE DEPARTMENT OF TREASURY EARNED VALUE MANAGEMENT GUIDE VERSION 2.0 SEPTEMBER 30, 2008…..………………………….…...J-100 J.12.1 IRS POLICY AND PROCEDURES MEMORANDUM No. 34.2 – EARNED

VALUE MANAGEMENT SYSTEM…………………………………………..…J-122

J.13 NATIONAL DEFENSE INDUSTRIAL ASSOCIATION (NDIA) EARNED

VALUE MANAGEMENT SYSTEMS INTENT GUIDE……………….….……J-135

J.14 REQUEST FOR PROPOSAL QUESTIONS AND COMMENTS ...…………..J-136

J.1

GENERAL FINANCIAL AND ORGANIZATIONAL INFORMATION

Offerors are requested to provide information regarding the following items in sufficient detail to allow a full and complete business evaluation. If the question indicated is not applicable or the answer is none, it should be annotated.

(a) Contractor’s Name: ________________________________________

(b) Address (If financial records are maintained at some other location, show the address of the place where the records are kept):

(c) Telephone Number: _______________________________________

(d) Individual (s) to contact regarding this proposal: _________________

(e) Cognizant Government:

Agency: _________________________________________________

Audit Agency: ____________________________________________

Address: ________________________________________________

Auditor: _________________________________________________

(f) (1) Work Distribution for the Last Completed Fiscal Accounting Period:

Sales:

Government cost-reimbursement type prime contracts and subcontracts ………………………………………………………………....... $_______

Government fixed-price prime contracts and subcontracts …….. $_______

Commercial Sales ………………………………………………. $_______

Total Sales ………………………………………………………. $_______

(2) Total Sales for first and second fiscal years immediately preceding last completed fiscal year:

Total Sales for First Preceding Fiscal Year ………………….. $_______

Total Sales for Second Preceding Fiscal Year ……..……….... $_______

(g) Is company a separate rate entity or division? Yes ____ No ____

If a division or subsidiary corporation, name parent company:

(h) Date Company Organized: _________________________________

(i) Manpower:

Total Employees: __________________

Direct: __________________

Indirect: __________________

Standard Work Week (Hours): ________

(j) Commercial Products: _____________________________________

(k) Description of Contractor’s system of estimating and accumulating costs under Government contracts. (Check appropriate blocks.)

Estimated/ Standard

Estimating System:

Actual Cost

Cost

Job Order …………………………

Process …………………………..

Accumulating System:

Job Order …………………………

Process …………………………...

Has your cost estimating system been approved by any Government Agency?

Yes ____ No ____

If yes, give name, date of approval, and location of agency:

Has your cost accumulation system been approved by any Government Agency?

Yes ____ No ____

If yes, give name, date of approval, and location of agency:

(l) What is your fiscal year period? (Give month-to-month dates):

(m) Provide indirect cost rates for your last completed fiscal year.

Basis of

Fiscal Year: ________

Indirect Rate

Allocation

Fringe Benefits ………………….

Overhead ………………………..

G&A ………………………………

Other ……………………………..

(n) Have the proposed indirect cost rate (s) been evaluated and accepted by any Government agency?

Yes _____ No _____

If yes, give name, date of approval, and location of the Government agency (provide a copy of the latest indirect rate agreement):

Date of last pre-award audit review by a Government agency: _________

If no, data supporting the proposed rates must accompany the cost or price proposal. A breakdown of the items comprising overhead and G&A must be furnished.

(o) Cost estimating is performed by:

Accounting Department _________________________

Contracting Department _________________________

Other (describe) _______________________________

(p) Has system of control of Government property been approved by a Government agency?

Yes ____ No ____

If yes, give name, date of approval, and location of the Government agency: ______________________________________________

(q) Purchasing System: FAR 44.302 requires the cognizant Government agency to conduct a Contractor Purchasing System Review for each contractor whose sales to the Government, using other than sealed bid procedures, are expected to exceed $25 million (annual billings) during the next twelve months. The $25 million sales threshold is comprised of prime contracts, subcontractors under Government prime contracts, and modifications (except when the negotiated price is based on established catalog or market prices or is set by law or regulation).

Has your purchasing system been approved by a Government agency?

No ____

If yes, give name, period of approval and location of the Government agency:

If no, do you estimate that your negotiated sales to the Government during the next twelve months will meet the $25 million threshold?

Are your purchasing policies and procedures written?

(r) Cost Accounting Standards (CAS):

Are you subject to CAS? Yes ___ No ____ Full ____ Modified ____

If yes, do you have any outstanding CAS violations? Yes ____ No ____

If yes, please provide each CAS standard cited and details of citation (s).

If no, please indicate reason for CAS exemption:

Small Business ___ Monetary Threshold _____ Other _____ (please describe) __________________________________________________

(s) Additionally, offerors shall submit current financial statements, including a Balance Sheet, Statement of Income (Loss) and Cash Flow for the last two completed fiscal years. If not available, offerors shall also submit tax returns for the last two fiscal years. Offerors shall also provide the most recent year-to-date actual financial information. Specify resources available to perform the contract without assistance from any outside source. If sufficient resources are not available, indicate in the proposal the amount required and the anticipated source (i.e., bank loans, letter or lines of credit, etc…); in addition, provide a copy of the letter from the bank and names/phone numbers of bank representatives available to confirm the financing arrangement.

J.1.1

SAMPLE PRICING SCHEDULES

These schedules are formatted in Microsoft Excel and are attached to the RFP under the file name Attachment J.1.1.xls.

Tab 1 – Government Site: This worksheet is intended to provide an illustrative example of how to develop spreadsheets for Tab B/ Volume III of the Cost/Price Proposal. The offeror shall include all Labor Categories and Hours as specified in Section J Attachment J.4. In accordance with the instructions in Section L, the offeror shall propose costs and rates for the Government site and the Contractor site for each year of the contract performance period in accordance with their normal accounting practices.

Tab 2 – Contractor Site: This worksheet is intended to provide an illustrative example of how to develop spreadsheets for Tab B/ Volume III of the Cost/Price Proposal. The offeror shall include all Labor Categories and Hours as specified in Section J Attachment J.4. In accordance with the instructions in Section L, the offeror shall propose costs and rates for the Government site and the Contractor site for each year of the contract performance period in accordance with their normal accounting practices.

Tab 3 – Matrix: This worksheet is intended to provide illustrative examples of how to develop a matrix showing the hours allocated among the subcontractors and the costs proposed by the subcontractors as required by the instructions in Section L.13 of the RFP. The offerors shall provide the subcontract hours and costs for each year of contract performance.

J.2

LIST OF PRIMARY SOFTWARE

The following lists the primary software in the IRS and is provided as a reference tool for information on the types of systems and platforms that may require service under this contract. This list does not include utilities, application software, backup/recovery and other software running on IRS’ systems. This list does not include other agencies that may utilize this contract. Therefore, this list is provided for information purposes only and detailed descriptions of software to be supported will be included in individual task orders (as required).

OPERATING SYSTEMS USED

AIX

DYNIX

DC-OSX

EXEC

HP-UX

HP VMS

LINUX

MP RAS

OS390

OS2

RELIANT UNIX

SCO UNIX

SOLARIS

SUNOS

TPF

ULTRIX

VXWORKS

NT

VM-ESA

WINDOWS 2000

WINDOWS XP

ZOS

Z - VM

DATABASE MANAGEMENT SYSTEMS

ARCHIBUS

BI-SUITE

DB2

DMS

ENTERPRISE DIRECTORY SERVER

FOCUS

FOXPRO

IDMS

INET

INFORMIX

INGRES

MS ACCESS

MS SQL SERVER

MSDE

POSTGRES SQL

PROGRESS

PTECH FRAMEWORK

ORACLE

SQL SERVER

SYBASE SQL

SYBASEIQ

TERADATA

VISUAL DBASE

XBASE

OTHER SYSTEM SOFTWARE (MIDDLEWARE)

AI

AMS / COMPLIANCE

APACHE-HTTP SERVER

APACHE PHP

APPLICATION MESSAGING AND DATA ACCESS SERVICES (AMDAS)

APPLICATOR INTEGRATOR

ASCENT CAPTURE

ASPECT EWORKFORE MANAGEMENT

ATHENE

AUTO CAD 2000 (AUTO CAD)

BIZTALK

BLAZE ADVISOR

BMC ENTERPRISE CONTROLSTATION

BUSINESS OBJECTS

CACS-G COMPLIANCE

CAPTIVA

CISCOWORKS LMS CAMPUS MANAGER

CLIPPER BULLETIN BOARD SYSTEM (BBS)

COMPUSET

CONTENT MANAGEMENT SERVER

CONTENTMANAGER

CYBERSOFT VFIND

DATA CLARITY SUITE

DATA PREP TOOL (DPT)

DEVELOPER 2000 V1

DB2 CONNECT

DOCUMENTUM

EMC CONTROL CENTER

ENDEVOR

ENTRUST’S IDENTITY GUARD ENTERPRISE SERVER

ETRUST

FORUM SYSTEMS X-WALL

HITACHI DATA SYSTEMS SANTINEL

IMAGE SERVICES

INTELA V4

IOA

ISS REALSECURE SERVER SENSOR

IT GURU NETWORK PLANNER

K2.NET SERVER

MAILMAN

MS BACKOFFICE

PAGE PRINTING FORMATTING AID (PPFA)

PEOPLE SOFT/PARTNER RELATIONSHIP MANAGER

PEREGRINE ASSETCENTER

POWERBUILDER

ORACLE APPLICATION SERVER

ORACLE SQL NET V2

PERIPRODUCER – PERSTUDIO

PLATEAU 4 LMS

PRO C

REPORT GENERATOR –VISION QUERY

PL WEB TURBO

ORACLE SQL PLUS V3

RESIN

SAP R3

SEMWARE

SILVERSTREAM

SUITESPORT SERVER

SYMANTEC ENTERPRISE SECURITY MANAGER

TASKMASTER 2000

TECTIA

TIVOLI

TIVRA

TRANSFORMER

VENICEBRIDGE

VIGNETTE

WEB SERVICES

WEBACCESS

CUSTOMER INFORMATION CONTROL SYSTEM (CICS)

TRANSACTION INTERACTIVE PROCESSOR (TIP)

TUXEDO

WEBSPHERE MQ – MQ SERIES

J.3

LIST OF CURRENT IRS PLATFORMS

The following lists the current systems and networks in the IRS and is provided as a reference tool for information on the types of systems and platforms that may require service under this contract. This list does not include other agencies that may utilize this contract. Therefore, this list is provided for information purposes only and detailed descriptions of hardware/software will be included in individual Task Orders (as required).

GENERAL COMPUTING PLATFORMS (DATA PROCESSING) MAINFRAMES

IBM

Unisys

Large Servers

Sun Enterprise-Fire

Fujitsu PrimePower

IBM Numa-Q

Servers

Sun

Sequent

Pyramid

IBM

HP

Siemens

NCR

UNIX

PC

Linux

Wintel

Personal Computers

PC Desktop

Laptop

PDA

Storage & SAN

EMC Storage Platform

Hitachi Storage Platform

SPECIAL PURPOSE PLATFORM (COMMUNICATIONS)

Data Communications

Cisco Router

Cisco ATM Switch

Cisco Ethernet Switch

Misc. Router-Switches

Remote Access Platforms

Contact-Call Centers

Aspect ACD

Microlog VRU

Brite VRU

Perifonics VRU

Voice Communications

Lucent Intuity VMS

Octel VMS

J.4

LABOR CATEGORIES AND HOURS

This attachment has been removed and replaced with the following spreadsheet J.4 SB.xls. This spreadsheet contains a complete listing of labor categories and hours for the base year and all option years (MBOSS and Cybersecurity). Please be advised that the labor hours are estimates for pricing evaluation purposes only. The Government does not guarantee they will order labor hours in the amounts stated in the spreadsheet

J.4 SB.xls.

J.5

IRS CAPABILITY MATURITY MODEL (CMMI®) REQUIREMENTS

J.5.1

PRE-AWARD CMMI® VALIDATION

The goal of the Capability Maturity Model® Integration (CMMI®) validation effort during this source selection is to validate that Contractors selected to perform IRS software development work are capable of practicing the Software Engineering Institute (SEI) CMMI for Software Engineering (SW) or CMMI for Development (DEV) Level 2 maturity.

The source selection practice as suggested by the SEI recommends that the procuring agency field a Standard CMMI Appraisal Method for Process Improvement (SCAMPISM) team to determine prospective software development Contractors’ CMMI process maturity level. This is a very time-consuming, labor-intensive process and is not practical for multiple award acquisitions that are expected to consider many vendors. The objective of this approach, therefore, is to provide a means of validating Contractor process maturity within the time constraints of the acquisition.

Small Business Offerors, who elect to compete under the Cybersecurity shall provide evidence of process maturity in accordance with the IRS Policy and Procedure 39.1(B) Capability Maturity Model for software through the submission of SCAMPI results, or state they will become certified after award.

J.5.2

DATA SUBMISSION REQUIREMENTS

Offerors proposing under the Cybersecurity task area shall submit data from at least one external SCAMPI, but no more than three, that demonstrates software development compliance with SEI’s CMMI-SW Version 1.1 or CMMI-DEV Version 1.2. The submission material shall be dated within 36 months from the first day of the on-site period to the proposal due date to include the following information:

· Names, titles, organizational affiliation, address, phone number, and credentials of the external appraisal team

· Detailed SCAMPI Appraisal Plan, SCAMPI Disclosure Statement and Final Findings Briefing

· Organizational chart showing affiliation of evaluated organization and proposing organization and number and type of staff associated with each component represented by the organizational chart

· Project profiles for each project evaluated providing details on the attributes of the projects: project description, application domain, software size, life cycle, project schedule, current phase of the project, and staffing profile

· On-site period dates of performance and interview schedule detailing names, roles, and organizational affiliations of individuals interviewed

The IRS will not issue any software development tasks to any Contractor until the IRS CMMI Review Team has validated that the Contractor’s software development process maturity is CMMI-SW or CMMI-DEV Level 2 or better.

J.5.3

CMMI LEVEL 2 VALIDATION

Each Offeror’s submission will be validated by members of the IRS CMMI Review Team. The estimated completion time for each validation is no longer than 2 — 3 days per Offeror.

Acceptance Criteria: The SCAMPI information submitted is validated against established criteria and must clearly indicate:

· the offeror is at a minimum, a CMMI-SW or CMMI-DEV Level 2 organization

· was performed within 36 months from the first day of the on-site period to the proposal due date

· was performed on the proposing organization

· was performed in accordance with Assessment Requirements for CMMI (ARC) Version v 1.1 or later

· examined at least 3 projects

· covered, in the aggregate, at least 20% of the technical workforce proposed for software development.

· used SEI framework: CMMI-SW v 1.1,CMMI-DEV v 1.2 or later

· considered at least all process areas in Level 2 such as Requirements Management, Project Planning, Project Monitoring and Control, Supplier Agreement Management, Product and Process Quality Assurance and Configuration Management and Measurement and Analysis (the Supplier Agreement Management process area may be outsourced if the proposing organization does not propose to use subcontractors for any portion of the software effort)

· all Level 2 process areas were evaluated as “fully satisfied”

· was performed by qualified external assessors; specifically:

· all appraisal team members were SEI trained and certified in the Introduction to CMMI v 1.1 or v 1.2. An email from SEI stating the SCAMPI team members’ name, Intro to CMMI version number and dates of training will be acceptable.

· at least one member of the appraisal team has completed and is licensed and certified by the SEI as a SCAMPI Lead AppraiserSM (SEI SCAMPI Lead Appraiser number is required)

J.5.4

POST-AWARD MONITORING

Contractors developing software for the IRS shall maintain Level 2 or better in the process areas for CMMI in order to continue to receive software tasking. The CMMI Review Team will monitor Contractor process maturity by:

· Using standard IRS Process Appraisal Review Methodology (PARM) processes,

· Performing annual cycles of review for CMMI, and

· Considering all types of appraisal data and process improvement infrastructure data as standardized by the PARM process.

J.5.1

SOFTWARE ENGINEERING INSTITUTE – FAMILY EDUCATION

RIGHTS AND PRIVACY ACT (SEI- FERPA) CONSENT TO RELEASE

FORM

This consent form is attachment to this solicitation (see J.5.1 SB SEI-FERPA-Release.pdf).

J.6 Electronic & Information Technology Accessibility Standards Evaluation (4/13/01)

1194.21 Software Applications and Operating Systems (36 CFR 1194.21)

(a) When software is designed to run on a system that has a keyboard, product functions shall be executable from a keyboard where the function itself or the result of performing a function can be discerned textually.

(b) Applications shall not disrupt or disable activated features of other products that are identified as accessibility features, where those features are developed and documented according to industry standards. Applications also shall not disrupt or disable activated features of any operating system that are identified as accessibility features where the application programming interface for those accessibility features has been documented by the manufacturer of the operating system and is available to the product developer.

(c) A well-defined on-screen indication of the current focus shall be provided that moves among interactive interface elements as the input focus changes. The focus shall be programmatically exposed so that assistive technology can track focus and focus changes.

(d) Sufficient information about a user interface element including the identity, operation and state of the element shall be available to assistive technology. When an image represents a program element, the information conveyed by the image must also be available in text.

(e) When bitmap images are used to identify controls, status indicators, or other programmatic elements, the meaning assigned to those images shall be consistent throughout an application's performance.

(f) Textual information shall be provided through operating system functions for displaying text. The minimum information that shall be made available is text content, text input caret location, and text attributes.

(g) Applications shall not override user selected contrast and color selections and other individual display attributes.

(h) When animation is displayed, the information shall be displayable in at least one non-animated presentation mode at the option of the user.

(i) Color coding shall not be used as the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element.

(j) When a product permits a user to adjust color and contrast settings, a variety of color selections capable of producing a range of contrast levels shall be provided.

(k) Software shall not use flashing or blinking text, objects, or other elements having a flash or blink frequency greater than 2 Hz and lower than 55 Hz.

(l) When electronic forms are used, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

TOTALS

1 Selective weighting can be done per standard as is appropriate. 2 Compliance at proposal submission = 3; compliance by scheduled delivery date after insignificant or no contractor development = 2; compliance by scheduled delivery date after significant contractor development = 1. No allowance is given here for partial compliance as gradations are difficult to verify and add complexity. Values among the three levels can be adjusted but should remain proportional due to the higher risk to the government of the two lower valued levels. 3 Weighted Value equals Weight value multiplied by Compliance Level value.

Electronic & Information Technology Accessibility Standards Evaluation (4/13/01)

1194.22 Web-based Intranet/Internet Information and Applications (36 CFR 1194.22)

(a) A text equivalent for every non-text element shall be provided (e.g., via "alt", "longdesc", or in element content).

(b) Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation.

(c) Web pages shall be designed so that all information conveyed with color is also available without color, for example from context or markup.

(d) Documents shall be organized so they are readable without requiring an associated style sheet.

(e) Redundant text links shall be provided for each active region of a server-side image map.

(f) Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape.

(g) Row and column headers shall be identified for data tables.

(h) Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

(i) Frames shall be titled with text that facilitates frame identification and navigation.

(j) Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz.

(k) A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of this part, when compliance cannot be accomplished in any other way. The content of the text-only page shall be updated whenever the primary page changes.

(l) When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology.

(m) When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with 1194.21 Software Applications and Operating Systems, (a) through (l).

(n) When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

(o) A method shall be provided that permits users to skip repetitive navigation links.

(p) When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required.

TOTALS

Notes to 1194.22 Web-based Intranet/Internet Information & Applications: #1. The Board interprets paragraphs (a) through (k) of this section as consistent with the following priority 1 Checkpoints of the Web Content Accessibility Guidelines 1.0 (WCAG 1.0) (May 5, 1999) published by the Web Accessibility Initiative of the World Wide Web Consortium:

Section 1194.22 Paragraph (a) WCAG 1.0 Checkpoint 1.1

Section 1194.22 Paragraph (b) WCAG 1.0 Checkpoint 1.4

Section 1194.22 Paragraph (c) WCAG 1.0 Checkpoint 2.1

Section 1194.22 Paragraph (d) WCAG 1.0 Checkpoint 6.1

Section 1194.22 Paragraph (e) WCAG 1.0 Checkpoint 1.2

Section 1194.22 Paragraph (f) WCAG 1.0 Checkpoint 9.1

Section 1194.22 Paragraph (g) WCAG 1.0 Checkpoint 5.1

Section 1194.22 Paragraph (h) WCAG 1.0 Checkpoint 5.2

Section 1194.22 Paragraph (i) WCAG 1.0 Checkpoint 12.1

Section 1194.22 Paragraph (j) WCAG 1.0 Checkpoint 7.1

Section 1194.22 Paragraph (k) WCAG 1.0 Checkpoint 11.4

Note #2. Paragraphs (l), (m), (n), (o), and (p) of this section are different from WCAG 1.0. Web pages that conform to WCAG 1.0, level A (i.e., all priority 1 checkpoints) must also meet paragraphs (l), (m), (n), (o), and (p) of this section to comply with this section. WCAG 1.0 is available at http://www.w3.org/TR/1999/WAI-WEBCONTENT-19990505.

1 Selective weighting can be done per standard as is appropriate. 2 Compliance at proposal submission = 3; compliance by scheduled delivery date after insignificant or no contractor development = 2; compliance by scheduled delivery date after significant contractor development = 1. No allowance is given here for partial compliance as gradations are difficult to verify and add complexity. Values among the three levels can be adjusted but should remain proportional due to the higher risk to the government of the two lower valued levels. 3 Weighted Value equals Weight value multiplied by Compliance Level value.

Electronic & Information Technology Accessibility Standards Evaluation (4/13/01)

1194.23 Telecommunications Products

(a) Telecommunications products or systems which provide a function allowing voice communication and which do not themselves provide a TTY functionality shall provide a standard non-acoustic connection point for TTYs. Microphones shall be capable of being turned on and off to allow the user to intermix speech with TTY use.

(b) Telecommunications products which include voice communication functionality shall support all commonly used cross-manufacturer non-proprietary standard TTY signal protocols.

(c) Voice mail, auto-attendant, and interactive voice response telecommunications systems shall be usable by TTY users with their TTYs.

(d) Voice mail, messaging, auto-attendant, and interactive voice response telecommunications systems that require a response from a user within a time interval, shall give an alert when the time interval is about to run out, and shall provide sufficient time for the user to indicate more time is required.

(e) Where provided, caller identification and similar telecommunications functions shall also be available for users of TTYs, and for users who cannot see displays.

(f) For transmitted voice signals, telecommunications products shall provide a gain adjustable up to a minimum of 20 dB. For incremental volume control, at least one intermediate step of 12 dB of gain shall be provided.

(g) If the telecommunications product allows a user to adjust the receive volume, a function shall be provided to automatically reset the volume to the default level after every use.

(h) Where a telecommunications product delivers output by an audio transducer which is normally held up to the ear, a means for effective magnetic wireless coupling to hearing technologies shall be provided.

(i) Interference to hearing technologies (including hearing aids, cochlear implants, and assistive listening devices) shall be reduced to the lowest possible level that allows a user of hearing technologies to utilize the telecommunications product.

(j) Products that transmit or conduct information or communication, shall pass through cross-manufacturer, non-proprietary, industry-standard codes, translation protocols, formats or other information necessary to provide the information or communication in a usable format. Technologies which use encoding, signal compression, format transformation, or similar techniques shall not remove information needed for access or shall restore it upon delivery.

(k) Products which have mechanically operated controls or keys, shall comply with the following:

(1) Controls and keys shall be tactilely discernible without activating the controls or keys.

(k) (2) Controls and keys shall be operable with one hand and shall not require tight grasping, pinching, or twisting of the wrist. The force required to activate controls and keys shall be 5 lbs. (22.2 N) maximum.

(k) (3) If key repeat is supported, the delay before repeat shall be adjustable to at least 2 seconds. Key repeat rate shall be adjustable to 2 seconds per character.

(k) (4) The status of all locking or toggle controls or keys shall be visually discernible, and discernible either through touch or sound.

TOTALS

1 Selective weighting can be done per standard as is appropriate. 2 Compliance at proposal submission = 3; compliance by scheduled delivery after insignificant or no contractor development = 2; compliance by scheduled delivery after significant contractor development = 1. No allowance is given here for partial compliance as gradations are difficult to verify and add complexity. Values among the three levels can be adjusted but should remain proportional due to the higher risk to the government of the two lower valued levels. 3 Weighted Value equals Weight value multiplied by Compliance Level value.

Electronic & Information Technology Accessibility Standards Evaluation (4/13/01)

1194.24 Video and Multimedia Products

(a) All analog television displays 13 inches and larger, and computer equipment that includes analog television receiver or display circuitry, shall be equipped with caption decoder circuitry which appropriately receives, decodes, and displays closed captions from broadcast, cable, videotape, and DVD signals. As soon as practicable, but not later than July 1, 2002, widescreen digital television (DTV) displays measuring at least 7.8 inches vertically, DTV sets with conventional displays measuring at least 13 inches vertically, and stand-alone DTV tuners, whether or not they are marketed with display screens, and computer equipment that includes DTV receiver or display circuitry, shall be equipped with caption decoder circuitry which appropriately receives, decodes, and displays closed captions from broadcast, cable, videotape, and DVD signals.

(b) Television tuners, including tuner cards for use in computers, shall be equipped with secondary audio program playback circuitry.

(c) All training and informational video and multimedia productions which support the agency's mission, regardless of format, that contain speech or other audio information necessary for the comprehension of the content, shall be open or closed captioned.

(d) All training and informational video and multimedia productions which support the agency's mission, regardless of format, that contain visual information necessary for the comprehension of the content, shall be audio described.

(e) Display or presentation of alternate text presentation or audio descriptions shall be user-selectable unless permanent.

TOTALS

1 Selective weighting can be done per standard as is appropriate. 2 Compliance at proposal submission = 3; compliance by scheduled delivery date after insignificant or no contractor development = 2; compliance by scheduled delivery date after significant contractor development = 1. No allowance is given here for partial compliance as gradations are difficult to verify and add complexity. Values among the three levels can be adjusted but should remain proportional due to the higher risk to the government of the two lower valued levels. 3 Weighted Value equals Weight value multiplied by Compliance Level value.

Electronic & Information Technology Accessibility Standards Evaluation (4/13/01)

1194.25 Self Contained, Closed Products.

(a) Self contained products shall be usable by people with disabilities without requiring an end-user to attach assistive technology to the product. Personal headsets for private listening are not assistive technology.

(b) When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required.

(c) Where a product utilizes touchscreens or contact-sensitive controls, an input method shall be provided that complies with §1194.23 (k) (1) through (4).

(d) When biometric forms of user identification or control are used, an alternative form of identification or activation, which does not require the user to possess particular biological characteristics, shall also be provided.

(e) When products provide auditory output, the audio signal shall be provided at a standard signal level through an industry standard connector that will allow for private listening. The product must provide the ability to interrupt, pause, and restart the audio at anytime.

(f) When products deliver voice output in a public area, incremental volume control shall be provided with output amplification up to a level of at least 65 dB. Where the ambient noise level of the environment is above 45 dB, a volume gain of at least 20 dB above the ambient level shall be user selectable. A function shall be provided to automatically reset the volume to the default level after every use.

(g) Color coding shall not be used as the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element.

(h) When a product permits a user to adjust color and contrast settings, a range of color selections capable of producing a variety of contrast levels shall be provided.

(i) Products shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz.

(j) Products which are freestanding, non-portable, and intended to be used in one location and which have operable controls shall comply with the following: (1) The position of any operable control shall be determined with respect to a vertical plane, which is 48 inches in length, centered on the operable control, and at the maximum protrusion of the product within the 48 inch length (see Figure 1 of this part).

(j) (2) Where any operable control is 10 inches or less behind the reference plane, the height shall be 54 inches maximum and 15 inches minimum above the floor.

(j) (3) Where any operable control is more than 10 inches and not more than 24 inches behind the reference plane, the height shall be 46 inches maximum and 15 inches minimum above the floor.

(j) (4) Operable controls shall not be more than 24 inches behind the reference plane (see Figure 2 of this part).

TOTALS

1 Selective weighting can be done per standard as is appropriate. 2 Compliance at proposal submission = 3; compliance by scheduled delivery date after insignificant or no contractor development = 2; compliance by scheduled delivery date after significant contractor development = 1. No allowance is given here for partial compliance as gradations are difficult to verify and add complexity. Values among the three levels can be adjusted but should remain proportional due to the higher risk to the government of the two lower valued levels. 3 Weighted Value equals Weight value multiplied by Compliance Level value.

J.7

INSTRUCTIONS FOR NON-DISCLOSURE AGREEMENTS

The attached Sample Non-Disclosure Agreement can be found in the Department of the Treasury Security Manual, TDP 71-10, dated 10/29/97, Chapter II, Section 2, Investigative Requirements for Contract Employees.

The attached sample is also shown as Exhibit 1.23.2.2-5 (page 62-64) of IRM 1.23.2.2, dated July 18, 2000. Further instructions when to use a Non-Disclosure Agreement may be found in the TDP 71-10, Chapter 2, Section 2, #11, Non-Disclosure Agreement for Sensitive but Unclassified Information.

Also refer to IRM 1.23.2.2.7.3 (page 14 & 15.)

(For TDP 71-10, go to: http://www.dss.swro.swr.irs.gov/acss/web/personnel/security/nbic/doc/contractor/tdp71-10.pdf)

(For IRM 1.23.2, go to: http://publish.no.irs.gov/irm/P01/pdf/30602G00.PDF)

When a determination has been made that a Non-Disclosure Agreement is required, COTRs should complete the following steps before giving the Non-Disclosure Agreement to the contract employee to sign.

1. COTR modifies all highlighted areas as they pertain to the identified contract.

(COTR may only modify the agreement by insertion of specific language in blank or parenthetical spaces relative to the contract, contracting Treasury/bureau or project. Other modifications require legal counsel and Office of Security approval.)

2. Contract employee signs and dates the agreement.

3. COTR signs and dates agreement for acceptance on behalf of the agency.

4. COTR forwards the original signed and dated Non-Disclosure Agreement to the National Background Investigations Center (along with other necessary investigative documents) for retention with the personnel security file.

5. COTR maintains a copy of the agreement in the official contract file.

6. COTR may furnish copy of the agreement to the individual signatory, if requested.

(Project or Contract Name/number)

Conditional Access to Sensitive but Unclassified Information

Non-disclosure Agreement I, , hereby consent to the terms in this Agreement in consideration of my being granted conditional access to certain United States Government documents or material containing sensitive but unclassified information.

I understand and agree to the following terms and conditions:

1. By being granted conditional access to sensitive but unclassified information, the United States Government has placed special confidence and trust in me and I am obligated to protect this information from unauthorized disclosure, in accordance with the terms of this Agreement.

2. As used in this Agreement, sensitive but unclassified information is any information, the loss, misuse, or unauthorized access to or modification of which could adversely affect the national interest or the conduct of Federal programs, or the privacy to which individuals are entitled under Title 5 U.S.C. § 552a, but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense or foreign policy.

3. I am being granted conditional access contingent upon my execution of this Agreement for the sole purpose of (identify the nature of contract work or special project). This approval will permit me conditional access to certain information, (identify type(s) of information, e.g., documents, memoranda, reports, testimony, deliberations, maps, drawings, schematics, plans, assessments, etc.) and/or to attend meetings in which such information is discussed or otherwise made available to me. This Agreement will not allow me access to materials which the Internal Revenue Service has predetermined, in its sole discretion, are inappropriate for disclosure pursuant to this Agreement. This may include sensitive but unclassified information provided to Treasury by other agencies of the United States Government.

4. I will never divulge any sensitive but unclassified information, which is provided to me pursuant to this Agreement to anyone, unless I have been advised in writing by the Internal Revenue Service that the individual is authorized to receive it. Should I desire to make use of any sensitive but unclassified information, I will do so in accordance with paragraph 6 of this Agreement. I will submit to the Internal Revenue Service for security review, prior to any submission for publication, any book, article, column or other written work for general publication that is based upon any knowledge I obtained during the course of my work on the Ethernet Switch Replacement Project in order for the Internal Revenue Service to ensure that no sensitive but unclassified information is disclosed.

5. I hereby assign to the United States Government all royalties, remunerations, and emoluments that have resulted will result or may result from any disclosure, publication, or revelation of sensitive but unclassified information not consistent with the terms of this Agreement.

6. If I am permitted, at the sole discretion of the Internal Revenue Service, to review any official documents containing sensitive but unclassified information, such review will be conducted at a secure facility or under circumstances which will maintain the security protection of such material. I will not be permitted to and will not make any copies of documents or parts of documents to which conditional access is granted to me. Any notes taken during the course of such access will remain at the Internal Revenue Service to be placed in secure storage unless it is determined by the Internal Revenue Service officials that the notes contain no sensitive but unclassified information. If I wish to have the notes released to me, Internal Revenue Service officials will review the notes for the purposes of deleting any sensitive but unclassified information to create a redacted copy of the notes. If I do not wish a review of any notes that I make, those notes will remain in sealed in secure storage at the Internal Revenue Service.

7. If I violate the terms and conditions of this Agreement, I understand that the unauthorized disclosure of sensitive but unclassified information could compromise the security of the Internal Revenue Service.

8. If I violate the terms and conditions of this Agreement, such violation may result in the cancellation of my conditional access to sensitive but unclassified information. This may serve as a basis for denying me conditional access to Internal Revenue Service information, both classified and sensitive but unclassified information in the future. If I violate the terms and conditions of this Agreement, the United States may institute a civil action for damages or any other appropriate relief. The willful disclosure of information to which I have agreed therein not to divulge may constitute a criminal offence.

9. Unless and until I am provided a written release by the Internal Revenue Service from this Agreement or any portions of it, all conditions and obligations contained in this Agreement apply both during my period of conditional access, which shall terminate at the conclusion of my work on the Ethernet Switch Replacement Project, and at all times thereafter.

10. Each provision of this Agreement is severable. If a court should find any provision of this Agreement to be unenforceable, all other provisions shall remain in full force and effect.

11. I understand that the United States Government may seek any remedy available to it to enforce this Agreement, including, but not limited to, application for a court order prohibiting disclosure of information in breach of this Agreement.

12. By granting me conditional access to information in this context, the United States Government does not waive any statutory or common law evidentiary privileges or protections that it may assert in any administrative or court proceeding to protect any sensitive but unclassified information to which I have been given conditional access under the terms of this Agreement.

13. These restrictions are consistent with and do not supersede, conflict with or otherwise alter the employee obligations, rights or liabilities created by Executive Order 12356; Section 7211 of Title 5, United States Code (governing disclosures to Congress); Section 1034 of Title 10, United States Code, as amended by the Military Whistleblower Protection Act (governing disclosure to Congress by members of the military); Section 2302(b)(8) of Title 5, United States Code, as amended by the Whistleblower Protection Act (governing disclosures of illegality, waste, fraud, abuse or public health or safety threats); the Intelligence Identities Protection Act of 1982 (50 U.S.C. 421 et seq.)(Governing disclosures that could expose confidential Government agents), and the statutes which protect against disclosure that may compromise the national security, including Sections 641, 793, 794, 798, and 952 of Title 18, United States Code, and Section 4(b) of the Subversive Activities Act of 1950 (50 U.S.C. Section 783 (b)). The definition, requirements, obligations, rights, sanctions and liabilities created by said Executive Order and listed statutes are incorporated into this Agreement and are controlling.

14. My execution of this Agreement shall not nullify or effect in any manner any other secrecy or nondisclosure Agreement which I have executed or may execute with the United States Government.

15. I make this Agreement in good faith, without mental reservation or purpose of evasion.

Name

Date

This Agreement was accepted by the undersigned on behalf of the Internal Revenue Service as a prior condition of conditional access to sensitive but unclassified information.

Department of the Treasury

Date

Internal Revenue Service J.8

REPORTS

FIGURE J.8.1 DELIVERABLES COVER LETTER

Company Letterhead

MM/DD/YYYY

Department of the Treasury

Internal Revenue Service (or Bureau Name)

Name & Address of Recipient

ATTENTION: (Contracting Officer’s Name, Contracting Officer Technical Representative’s Name

(COTR)

REFERENCE: (TIPSS-4 Contract Number and Task Order Number, if applicable)

SUBJECT: (Deliverable Description)

Dear Mr. or Ms. XXXXX;

In accordance with the above referenced contract (and Task Order, if applicable), (Contractor

Name) submits the enclosed (reports or deliverables).

Copies of the attached are also being provided to (Contracting Officer, or other appropriate POC).

Should you have any questions, please contact the undersigned at (xxx) xxx-xxxx.

Sincerely, Name

Title

Enclosure(s):

cc:

figure j.8.2 deliverables acceptance form tipss-4 inspection, acceptance & receiving report

Contractor Name

TIPSS-4 Contract Number

Task Order Number

Department of the Treasury

Internal Revenue Service (or Bureau Name)

Name & Address of Recipient (COTR)

Date Delivered: MM/DD/YYYY

Task Order

Deliverable

No.

Accepted

All the requirements have been received, inspected and accepted by me, the COTR, and meet the terms of the contract except as noted below: (List the requirements that were not accepted and/or not delivered and state the reason why)

Figure J.8.3 TIPSS-4 T.O. Status Report for the Period MM/DD/YYYY to MM/DD/YYYY

Contractor Name

TIPSS-4 Contract Number

T.O. #

Report Date: MM/DD/YYYY

Task Title:

Task Title

COTR:

COTR Name

Phone: (###) ###-####

Contractor Project Manager:

Project Manager Name

Phone: (###) ###-####

Period of Performance:

MM/DD/YYYY to MM/DD/YYYY (Original)

MM/DD/YYYY to MM/DD/YYYY (Latest Modification #)

I. EARNED VALUE INFORMATION

Planned Value to Date (Budgeted Cost of Work Scheduled)

Earned Value to Date (Budgeted Cost of Work Performed)

Actual Costs to Date (Actual Costs of Work Performed)

Schedule Variance (BCWP - BCWS)

$ ###,### - if negative, use “( )”

Cost Variance (BCWP - ACWP)

$ ###,### - if negative, use “( )”

II.

SCHEDULE INFORMATION

Actual Start Date

MM/DD/YYYY

Estimated Completion Date

MM/DD/YYYY (based on available funds)

III.

TO COST SUMMARY

Current Task Value (Negotiated Amount)

Total Obligation Amount to Date

Labor Costs to Date

(includes Subcontractor costs)

Travel Costs to Date

Other ODC Costs to Date

Total Actual Costs to Date

Amount Invoiced to Date

Amount Paid to Date

Estimate to Complete

#### Hours

Estimate at Completion

#### Hours

Figure J.8.3 TIPSS-4 TO T.O. Status Report (CONTINUED) for the Period MM/DD/YYYY to MM/DD/YYYY

Contractor Name

TIPSS-4 Contract Number

T.O. # Report Date: MM/DD/YYYY

IV.

TO HOURS DETAIL

Period

Planned

Hours Current

Period

Actual

Hours Cumulative

Planned

Hours To

Date Cumulative

Actual Hours

To Date Total

Planned

Hours Total

Negotiated

Hours

(List each labor category separately and include Subcontractor hours)

TOTALS

V.

TO COST DETAIL

Period

Planned

Cost Current

Period

Actual

Cost Cumulative

Planned

Cost To

Date Cumulative

Actual Cost

To Date Total

Planned

Cost Total

Negotiated

Cost

(List each labor category separately and include Subcontractor cost)

Total Travel

Total Other Costs

TOTAL, LABOR, TRAVEL, ODCs

VI.

TO STATUS SUMMARY

(Provide a brief overview of the work to be accomplished for the overall task and the status of the Task

Order.)

Figure J.8.3 TIPSS-4 T.O. Status Report (CONTINUED) for the Period MM/DD/YYYY to MM/DD/YYYY

Contractor Name

TIPSS-4 Contract Number

T.O. #

A.

WORK ACCOMPLISHED DURING THIS PERIOD

(Provide a brief description of the work accomplished, emphasizing the progress made since the last reporting period. Work should be reported against a software development plan, if applicable.)

B.

ISSUES OR ANTICIPATED/CURRENT PROBLEMS

(Provide a description of any unresolved and/or anticipated problems, as they relate to the cost or schedule variance, deliverable dates, the Estimated Completion Date, the software development plan schedule, or costs.

Explain variances in schedule and/or cost that exceed plus or minus 10%.

Confirm whether the project is on schedule and within proposed costs or explain the nature and extent of the delay whenever:

1) the Estimated Completion date exceeds the scheduled completion date

2) an actual delivery date is different from the…