Tires Tubes and Services 25172500-24-ACS - How To Use This Contract.pdf

6/13/24

How to Use This Contract Tires, Tubes and Services (25172500-24-ACS)

Contractor information, pricing, and contract documents are located on the contract webpage https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_ agreements/alternate_contract_source/tires_tubes_and_services2

Local Authorized Resellers

• This alternate contract source utilizes local authorized resellers, which are located statewide for each contractor under this contract. The authorized reseller lists are available in the Contractors section of the contract webpage.

State Agencies

• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:

o Agencies must ensure that an RFQ is issued to a minimum of 2 contracted vendors on contract for Tires, Tubes and Services. Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract webpage to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.

o Create a requisition/purchase order in MFMP; for additional information, open the o MFMP Buyer Guide and go to the REQUISITIONS section.

o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.

o COMMODITY CODE: 25172500, 78181507, 78181508 o METHOD OF PROCUREMENT: C - Alternate contract source

• Please use the appropriate authorized reseller’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate authorized reseller’s FEIN when recording purchasing card (PCard) payments in FLAIR

Eligible Users

• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/tires_tubes_and_services2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/tires_tubes_and_services2 https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001

6/13/24 authorized reseller(s) directly to place an order using this contract; authorized reseller contact information is accessible from the contract webpage.

Frequently Asked Questions

• Can I purchase retread/recapped tires under this contract?

o This contract does not include retread/recapped tires.

• Is the authorized reseller allowed to add a “waste tire fee” to the invoice?

o No, the “waste tire fee” is a cost of doing business in the State of Florida. In accordance with Exhibit A (Special Contract Conditions), Section 3.1 of the contract, “The Contractor will not exceed the pricing set forth in the Contract documents.”

• Can I purchase from a vendor outside of this contract if they offer better pricing?

o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.

• What should I do if I have an issue with the contractor?

o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor

Contact Information

• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.

• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace