Amendment_1.pdf

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TFSAAFRW15CI0007

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Parkersburg WV 26101 200 Third Street

FSA-PARKERSBURG

Avery 5F Administration Branch Division of Procurement Bureau of the Fiscal Service

04/14/2015000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/30/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is as follows:

1) Extend Proposal Due date to Monday, April 20, 2015, 2:00pm ET.

2) Answer Solicitation Questions.

Questions-Solicitation- Dental

TFSAAFRW15CI0007

1.Is there a template for contract application, in other words, is there a format that has to be followed?

A- No

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

BRENT JENKINS

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

TFSAAFRW15CI0007/000001

2.How many dental chairs are in the clinic?

A-There are 3 chairs in clinic. One for the hygienist and two for the dentist.

3.Where is the downloadable format for Attachment

A,B,C, the IPP Waiver Form, Form 1449, Form

1052.20971?

A- There are no downloadable forms available. The PDFs can be completed electronically or be printed and completed then scanned back into PDF.

4.Where is the downloadable version of the past performance questionnaire?

A-See question 3.

5.Where is the Service Delivery Summary? Section

12 does not exist.

A-Section 13.1 (a) should reference 14.0 Quality

Assurance Surveillance Plan.

6.On page 25, under Volume II technical proposal,"shall not contain more than 3sure0 numbered". What does "3sure0" mean?

A-This is a Typographical error.. should read 30.

7.Can the contractor act as the Representative of the Contract?

A-The contractor may act as the Point of

Contact(POC)for the contract.

8.With regards to necessary staff listed under

Section 4, are those the only staff that is allowed? Are there provisions to add additional staff beyond the required staff? For example an office manager, and an accountant.

A-Contractor is allowed to use the staffing that they deem necessary to provide the required services. Only the dental clinic area will be provided to perform duties, no additional office space.

9.Approximately what percentage of the patient population has dental insurance?

A-Approx 7 - 10% of residents have dental insurance.

10.Is there any advance of funds to the contractor once an award is made?

A-No

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

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11.Is it the intent of this solicitation that the contractor pay for the physical exams, drug test, background checks, and finger printing of all its staff including alternate staff, whether or not an award is made? Or will those become due after the award has been made?

A- After award has been made.

12.Given the scope of the services that are to be provided, what equipment are in the clinic? Is there digital x-rays? Am I correct in understanding that the management system there is Eagle Soft?

A-The clinic is fully equipped with digital x-ray capablility and EagleSoft patient management software with Patterson Imaging.

13.Is there an incumbent currently performing service?

A - Yes

14.If so, contractor name and contract number.

A -Dr. Robert Mantoni, Inc; TFSAAFRW14C0009

15.Is this contract to charge for each procedure or a daily fee?

A-Charge per procedure, see the pricing sheet in the solicitation.

16.Are we to assume that contractor will set prices for each procedure during bidding process, will bill patient insurance for these procedures, and AFRH-W will make up the difference between contracted price and insurance reimbursement price?

A-Yes the contractor is to bill all insurance and the difference between what they cover and the agreed upon set price will be covered by the home.

17. Does AFRH-W have Eagle Soft existing in its clinic and will it remain for contractor use during the period of this contract or will contractor need to provide their own EMR system?

A-Yes, Eagle Soft is in the clinic.

18. Does Eagle Soft have remote access capability so that the COR can access patient treatment records and radiographs remotely?

A-NO

Continued ...

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19. What types of dental insurance do the patients at AFRH-W have?

A-We do not keep this information.

20. Oral Exams are listed under the hygienist procedures in section 9.0 (Required Service).

Hygienists cannot diagnose or treatment plan disease. Should this service be listed under the dentist?

A-Hygienist will only be required to perform duties allowed by the state in which they are licensed.

21. Fluoride Treatment is listed under the dentist procedures in section 9.0 (Required

Service). This is normally done after a cleaning by a hygienist. Should this service be listed under hygienist?

A-Dentist and hygienist will only be required to perform duties allowed by the state in which they are licensed.

22. Under section 9.0 (Required Service) under hygienist, both cleanings and prophylaxis are listed separately with 450-500 of each procedure.

These are the same procedure, are there actually

900-1000 cleanings/prophylaxis each year or is this an error?

A-450/500 cleanings/prophylaxis

23. Scaling and root planning is not listed under hygienist procedures in Section 9.0 (Required Services). Will this be an approved treatment given the age and demographic of the population at AFRH-W?

A- Only the common procedures are listed. The offeror shall submit a price list for all other procedures available. See Addendum to 52.212-1 Required Proposal Documents Volume III-Price Proposal.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)