PBSOW-Medical_Equipment_data_management__DICOM_interface_with_Vista_Imaging_ML_(00000002).docx

1.0 General. This performance based work statement of work (PBSOW) describes the requirements for an interface with medical equipment to include 12 lead EKG’s (Electrocardiogram), Pulmonary Function Tests, Cardiac Stress tests, and Holter Monitors. The services/software should include both interfacing and data management capabilities and providing serial comparison where applicable.

1.1 Background. The purpose is to provide a Medical Equipment data management & DICOM interface with Vista Imaging for Chinle Hospital, IHS at Chinle, Arizona and our 2 satellite rural outpatient facilities in Tsaile and Pinon, AZ. The contractor shall be responsible for supplying the software, interfaces with RPMS/EHR/Vista Imaging, and providing support and training to Chinle Hospital staff to install, maintain, and operating the software and interfaces.

1.2 Scope. Medical Equipment data management & DICOM interface with Vista Imaging are as follows:

1.2.1 Medical Equipment data management & DICOM interface with Vista Imaging.

1.2.1.1 Shipment of software to site.

1.2.1.2 Assist Chinle IT staff with installation if required.

1.2.1.3 Testing of software on equipment.

1.2.1.4 Configuration of software and interface with RPMS EHR/Vista Imaging.

1.2.1.5 Testing of software and interface with RPMS EHR.

1.2.1.6 Training of Chinle IT, BIOMED, Clinical staff super users as needed, and Informatics staff to maintain software, data management software and interface with EHR RPMS.

1.2.1.7 Provide support of software and interface with EHR RPMS.

1.2.2 Place of Performance

The Contractor will ship all equipment, if any applicable, to the following site:

Chinle Hospital ATTN: Michael Lampert HWY 191 and Hospital Dr.

Chinle, Az. 86503

Purchase Order shall be visible on all Shipping labels outside of box for easy viewing by receiving agent a Chinle Hospital.

2.0 Contractor Furnished Property. The Contractor shall ship all necessary equipment and supplies. Contractor shall supply all administrator passwords. Contractor shall supply all warranty information. The Contractor shall obtain remote access to Chinle networks if required for service and/or software installation, and individuals designated by contractor shall complete all mandatory training as required by the Indian Health Service (IHS) and maintain annual trainings as long as this access is required.

3.0 Performance-based Requirements. See Performance-based Matrix for required outcomes and standards of successful contract performance.

3.1 Medical Equipment data management & DICOM interface with Vista Imaging

3.1.1 DICOM interface with Vista Imaging. The contractor shall supply, install, and test the EKG interface software that will be utilized within the service unit. The Software must be run on equipment as defined by the contractor’s minimum hardware requirements/selected Cardiograph Vendor and Generation of Cardiograph and in a HIPAA compliant manner which would be able to include patient identifiable information. The software shall enable users to scan or import reports into Vista Imaging, fax reports, and print reports to any network printer. The software should include the ability to export EKG wave forms or EKG reports from Cardiograph Monitors and archive to Vista Imaging and the Electronic Health Record (E.H.R). The software should include the ability for users to digitally sign reports, design reports per user preference, store and retrieve alerts and reports, and provide comparisons of past and present EKG wave forms.

3.1.2 Interface with RPMS EHR. The Contractor shall install, configure and test the interface for Chinle Service Unit and RPMS EHR. The software shall provide HL7 interface for orders and demographic data to ensure accuracy for devices that support it. The Contractor shall also include any IHS approved 3rd party vendor if needed for programming. The software shall allow users to retrieve and print records of reports, waveforms, and alerts that have been scanned / export into Vista Imaging and made available within E.H.R. The software shall interface with brand names and model numbers of the listed medical devices: Nihon Kohden 1550A and 2550A, Nihon Kohden Bed Side Monitor 6000, GE CASE 8000 with version 6.7 software with XML Data Export Version 6(6.6), Zoll R Series, NSpire Ultima PF System with Breeze Suite Software, Welch Allyn Ambulatory Blood Pressure Monitor-6100, and GE MARS Holter.

3.1.3 Support and Licensing. Must include licensing and support for both the software and interface and must be renewable annually. Interface support must also include any changes made necessary by RPMS/EHR updates or configuration changes.

4.0 Administrative Requirements.

4.1 Point of Contact (POC): The Contractor shall provide a point of contact that shall be responsible for the performance of the work.

4.2 Technician Certifications: The Contractor staff performing work with patient data or in patient care areas shall complete HIPAA training

4.3 Testing: The contractor shall test the interface with at least one of each model of equipment being interfaced, to ensure successful import in Vista Imaging, at time of delivery, at no additional cost to the Government.

4.4 Dispatch: The contractor shall guarantee a 24 hr. contact for any services needed at site. Remote services support via telephone or email shall be provided at no cost to the Government.

4.5 Training: The contractor shall provide onsite training of local staff at time of installation/configuration.

PERFORMANCED BASED WORK STATEMENT (PBWS)

WAN ROUTER HW and CONVERGENCE

PBSOW- Medical Equipment data management & DICOM interface with Vista Imaging

CHINLE COMPREHENSIVE HEALTH CARE FACILITY

5.0 Performance Based-Matrix:

Documentation

Completion Date

Continuity of Operations

100% of Section 1.2 and 3.1 is achieved by CHINLE COMPREHENSIVE HEALTH CARE FACILITY’s weekly approval rating.

100% of all warranty AND preventive maintenance schedule will be sent to Chinle Comprehensive Health Care Facility IRM dept.

45 business days after the contract start date.

All shipments to be adjusted in cooperation with General Services as to not interrupt with GRSSC shipments.

Contractor performance will be evaluated using the Contractor Performance Assessment Report (CPAR). The evaluation will be considered when future NAIHS contract selections are made.