TASK_ORDER_TI26012_DPS_5th_Fl_Minisplit.pdf

DESIGN PROFESSIONAL SERVICES

TASK ORDER

Description:

TI26012 - 150 N 18th Ave - DPS -5th Fl - Minisplit

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste. B200

Phoenix, AZ 85007

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CTR079177

TASK ORDER

TI26012

150 N 18th Ave - DPS -5th Fl – Minisplit

This Task Order is in accordance with contract CTR072990 ADOA On-Call Mechanical / Plumbing Engineers is made and entered into on August 14, 2019 by and between the State of Arizona, DEPARTMENT OF ADMINISTRATION acting by and through the General Services Division (“State”), and SPECTRUM ENGINEERS. (“Engineer"), both individually referenced as “Party” and collectively referenced as the “Parties.” The Parties agree as follows:

1. Statement of Work. Engineer agrees to provide the services contained in the attached Exhibit

“B” (“Statement of Work” or “Services”).

2. Compensation and Payment Schedule.

2.1. State shall pay the Engineer the amount specified in the Rate Schedule attached as Exhibit “C.” Payment shall not exceed the total amount set forth in Exhibit “C” unless otherwise authorized by the State.

3. Agreement Representatives.

DEPARTMENT OF ADMINISTRATION

DUSTIN DEASON, CONSTRUCTION PROCUREMENT MANAGER

1400 W WASHINGTON ST., SUITE B200

PHOENIX, AZ 85007

480-772-3446 dustin.deason@azdoa.gov

SPECTRUM ENGINEERS

KEVIN KOSOR

1501 W FOUNTAINHEAD PKWY #330

TEMPE, AZ 85282

480-621-3444 Kevin.Kosor@speceng.com

Docusign Envelope ID: 44FDC795-EA85-49FC-A9EC-381C03B772C4 mailto:dustin.deason@azdoa.gov mailto:Kevin.Kosor@speceng.com

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INCORPORATED BY REFERENCE

The following shall be incorporated by reference and shall become part of the Agreement Solicitation: BPM006204 On-Call Mechanical, Plumbing, & Electrical Engineering Services Special Terms and Conditions of Solicitation BPM006204 Uniform Terms and Conditions of BPM006204

EXHIBITS

This Task Order includes the following Exhibits attached hereto:

Exhibit B: Statement of Work and Mutually Agreeable Scope Exclusions (Provided by Engineer) Exhibit C: Engineer and Sub-consultant Rate Schedule, Reimbursable Expenses (Provided by Engineer)

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date and year first set forth above.

ENGINEER: SPECTRUM ENGINEERS

Signature:

Printed Name:

Title:

Date:

STATE OF ARIZONA, DEPARTMENT OF ADMINISTRATION

Signature:

Printed Name:

Title:

Date:

Kevin Kosor

21-Oct-25 | 10:17 AM PDT

Principal, Mechanical Engineer

Dustin Deason

GSD Procurement Group Manager

21-Oct-25 | 10:17 AM MST

May 5, 2025

ADOA-GENERAL SERVICES-TENANT IMPROVEMENT

Arizona Department of Health Services – IDF Room Minisplit

Salt Lake City Phoenix Baltimore 800-678-7077 www.spectrum-engineers.com

Fee Proposal For:

Arizona Department of Health Services – IDF Room

Mini-split

ADOA-GENERAL SERVICES-TENANT IMPROVEMENT

Byron Lavoie

1400 West Washington., Suite B200, Phoenix, AZ 85007

602.616.4647 byron.lavoie@azdoa.gov

This agreement is made between Spectrum Engineers, Inc. and ADOA hereinafter called the “Client.”

General Project Description:

We are pleased to provide this proposal for professional engineering design and construction administration services for the project listed above. Our proposal is based on the following general project scope:

Project Type: Government; Office

Project Address: 150 N. 18th Ave, Phoenix, Arizona 85007

Owner: State of Arizona

Project Size (Square Feet): ~100 sq. ft.

Project Total Construction Budget: Unknown; TBD

Project Electrical Construction Budget: Unknown; TBD

Project Mechanical and Plumbing Construction Budget: Unknown; TBD

Design Schedule Timeframe: 20 work days upon Notice To Proceed

Maximum number of Design Bid Packages: 100% CD NFC / 100% CD Design Deliverables

Scope of Work:

Mechanical:

• Size and locate new mini-split HVAC system for existing IDF room

Electrical:

• Design power to serve new HVAC equipment

Project Basis of Fee:

Basic Service Fee

Mechanical $3,840 Electrical $2,700

Total Proposed Basic Service Fixed Fee $6,540

Arizona Department of Health Services – IDF Room Minisplit

Salt Lake City Phoenix Baltimore

Required from Client/Owner:

a. As- built MEP drawings

b. Revit model or ACAD backgrounds

c. Existing peak demand meter readings as required

Basis of Fee:

A. General Design is Limited to:

Predesign:

1. One initial site visit(s) to determine design criteria and scope of design work.

Design:

1. Attendance of up to one virtual design meetings as requested by Client.

2. Drawings and sheet form specifications detailing work required.

3. Corrections to our drawings to reflect changes and comments by all Reviewing Authorities.

4. An electronic set of final drawings and specifications in PDF format for record purposes.

5. Revit modeling:

• Mechanical Level of Development 200

• Electrical Level of Development 200

Bidding: Service is excluded.

Construction Administration:

1. Submittal review and comment

2. Reviewing costs for changes

3. Answering contractor construction related questions (RFI’s, etc.)

4. Up to one site visit(s) or construction meetings or observations as requested by Client

5. Shop drawing review

6. Minor change order or supplementary instruction preparation

7. Record drawings

8. Review of O&M manuals

B. Mechanical Design is limited to:

Heating & Cooling/Space Conditioning:

1. HVAC piping – Refrigerant, condensate piping

2. HVAC equipment – Add new mini-split HVAC system, condensate pump if required

C. Electrical design is limited to:

Power:

1. Electrical plans indicating feeder and branch circuits to support the HVAC systems

2. Partial one-line diagram, panelboard schedules, load calculations, and fault current calculations as required for permit.

Exclusions:

1. Plumbing, Fire Protection design services

2. Seismic design of non-structural components including fire suppression piping and equipment and bracing

Arizona Department of Health Services – IDF Room Minisplit

Salt Lake City Phoenix Baltimore

3. Shop drawings or installations drawings (to be provided by installing contractor as a deferred submittal)

4. Fire pump design

5. Site utility design

6. Grease or sand/oil separators

7. Commissioning or testing of plumbing systems or equipment

8. Acid waste

9. Sump pumps

10. Sewage ejector pumps

11. Septic tanks

12. Water filtration

13. Solar hot water

14. Pool hot/tub design

15. Water features

16. Rainwater harvesting

17. Grey water recycling

18. Commissioning

19. Commissioning or testing of mechanical systems or equipment

20. Commissioning and testing of electrical systems

21. Exterior conditioning

22. Commercial kitchen design

23. On-site energy generation

24. Generation of as-built conditions

25. Signature of envelope COMcheck

26. In floor air distribution

27. Design meeting or construction visits beyond those included above

28. Phased design or separate bid packages beyond those included above

29. Site lighting design

30. Battery energy storage system (BESS)

31. Lighting renderings

32. Emergency generator power design

33. Lightning protection system design

34. Photovoltaic power system design

35. Configuration of electronic relays files (.rdb files)

36. Telecommunications backbone and structured cabling design

37. Telephone and computer active electronic equipment (servers, routers, switches, etc.)

38. Fire alarm system design

39. Integrated intrusion detection and card access system design

40. CCTV system design

41. TV distribution design

42. Intercom/Paging system design

43. Clock system design

44. Audio/video system design

45. Audio/video active equipment design (TV’s, projectors, amplifiers, DVD players, etc.)

46. Acoustics design

47. LEED design

48. EA credit renewable energy production (PV)

Arizona Department of Health Services – IDF Room Minisplit

Salt Lake City Phoenix Baltimore

49. IEQ credit daylight

Reimbursable Expenses:

Additional services shall be billed at an hourly rate as required according to the following schedule.

Spectrum Hourly Rates

Principal Project Manager $181.00

Principal $169.00

Project Engineer $123.00

Professional Engineering Intern $99.00

BIM Modeler/CAD Draftsman $77.00

Expenses, which are expenditures by the engineer in the interest of the project, include but are not limited to: expense of transportation, subsistence and lodging when traveling in connection with the project and will be compensated by client.

Reimbursable expenses for the reproduction of drawings; postage and handling of drawings, specifications, reports, or other project-related instruments of service of the engineer; expense of computer modeling for energy, sound, and lighting analyses where other than standard programs owned by the engineer are utilized.

Reimbursables X Multiplier of 1.0

Type Per Per Receipts Lump Sum

Mileage Visit Per state rate Per state rate

Travel Visit Per state rate Per state rate

Lodging Night Per state rate Per state rate

Car Rental Diem Per state rate Per state rate

Printing Issue Actual Costs

Mileage is not charged for projects in locations that are less than 50 miles from the office where the employee works.

Authorization to Proceed:

This proposal remains open for a period of 60 days from the date of the proposal.

Terms of payment: 30 days net, without any retentions or deductions, from the date of invoice. Invoices to be processed monthly based on progress billing and work completed to invoice date.

Billing Percentage at Each Phase of Design

Construction Documents 100 TBD

Type Of Contract:

ADOA Contract terms and conditions apply per Award of Contract No. CTR045965

Arizona Department of Health Services – IDF Room Minisplit

Salt Lake City Phoenix Baltimore

Authorization to Proceed:

This proposal remains open for a period of 60 days from the date of the proposal.

Client has read and understood the terms and conditions set forth in this agreement and agrees that such items are hereby incorporated into and made a part of this agreement.

Having read, understood, and agreed to the foregoing, the client, by and through its authorized representative, has accepted the terms of this agreement effective this day of 2025.

By signing below, I hereby accept this proposal from SPECTRUM ENGINEERS, INC. as the basis for preparing a consulting contract as indicated above. If this proposal is not signed and SPECTRUM ENGINEERS, INC. is instructed to proceed with the work, this proposal will form the basis of the agreement between us. If a separate agreement is later signed for this project, then this proposal letter with associated terms and conditions will automatically be incorporated into the newly signed agreement. Where terms and conditions may conflict, the terms and conditions of this agreement shall prevail.

Client Signature__________________________________________

Name & Title _____________________________________________

Sincerely, Kevin M. Kosor, P.E.

Principal, Mechanical Engineer

Certificate Of Completion Envelope Id: 44FDC795-EA85-49FC-A9EC-381C03B772C4 Status: Completed

Subject: TASK ORDER TI26012 DPS 5th Fl Minisplit.pdf

Source Envelope:

Document Pages: 7 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Dustin Deason

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Arizona

1840 W Jackson St.

Phoenix, AZ 85007 dustin.deason@azdoa.gov

IP Address: 34.225.141.179

Record Tracking Status: Original

10/21/2025 9:39:35 AM

Holder: Dustin Deason dustin.deason@azdoa.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: Arizona Department of Administration -

General Services Division

Location: Docusign

Signer Events Signature Timestamp Kevin Kosor kmk@spectrum-engineers.com

Principal, Mechanical Engineer

Spectrum Engineers

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 65.141.6.154

Sent: 10/21/2025 10:03:13 AM

Viewed: 10/21/2025 10:16:49 AM

Signed: 10/21/2025 10:17:09 AM

Electronic Record and Signature Disclosure:

Accepted: 10/21/2025 10:16:49 AM ID: 1a16c943-2d5e-415c-be75-9f319806897f

Dustin Deason dustin.deason@azdoa.gov

GSD Procurement Group Manager

ADOA

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 104.129.198.66

Sent: 10/21/2025 10:17:09 AM

Viewed: 10/21/2025 10:17:27 AM

Signed: 10/21/2025 10:17:34 AM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/21/2025 10:03:13 AM

Certified Delivered Security Checked 10/21/2025 10:17:27 AM

Signing Complete Security Checked 10/21/2025 10:17:34 AM

Completed Security Checked 10/21/2025 10:17:34 AM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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Electronic Record and Signature Disclosure created on: 8/8/2020 3:29:12 PM Parties agreed to: Kevin Kosor

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