TASK_ORDER_-_PCS-26-010_Flagstaff-DVS-Courtya.pdf

DESIGN PROFESSIONAL

SERVICES TASK ORDER

Description:

PCS-26-010 - Flagstaff-DVS-Courtyard

Renovation

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste. B200

Phoenix, AZ 85007

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CTR078896

TASK ORDER

PCS-26-010 - Flagstaff-DVS-Courtyard Renovation

This Task Order is in accordance with contract CTR058875 ADOA On-Call Civil Engineers is made and entered into on February 7, 2022 by and between the State of Arizona, DEPARTMENT OF ADMINISTRATION acting by and through the General Services Division (“State”), and J 2 ENGINEERING AND ENVIRONMENTAL DESIGN LLC. (“Engineer"), both individually referenced as “Party” and collectively referenced as the “Parties.” The Parties agree as follows:

1. Statement of Work. Engineer agrees to provide the services contained in the attached Exhibit

“B” (“Statement of Work” or “Services”).

2. Compensation and Payment Schedule.

2.1. State shall pay the Engineer the amount specified in the Rate Schedule attached as Exhibit “C.” Payment shall not exceed the total amount set forth in Exhibit “C” unless otherwise authorized by the State.

3. Agreement Representatives.

DEPARTMENT OF ADMINISTRATION

DUSTIN DEASSON,

CONSTRUCTION PROCUREMENT MANAGER

1400 W WASHINGTON ST., SUITE B200

PHOENIX, AZ 85007

480-772-3446 dustin.deason@azdoa.gov

J 2 ENGINEERING AND ENVIRONMENTAL DESIGN LLC

JASON TOUCHIN

PRINCIPAL CIVIL ENGINEER

4649 E COTTON GIN LOOP STE B2

PHOENIX, AZ, 85040

(602) 438-2221 Jtouchin@j2design.us

Docusign Envelope ID: 1260DF2B-9294-4409-908B-2DDEBEA2FEC4 mailto:dustin.deason@azdoa.gov mailto:Jtouchin@j2design.us

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INCORPORATED BY REFERENCE

The following shall be incorporated by reference and shall become part of the Agreement Solicitation: BPM004132 ADOA On-Call Civil Engineering Services Special Terms and Conditions of Solicitation BPM004132 Uniform Terms and Conditions of BPM004132

EXHIBITS

This Task Order includes the following Exhibits attached hereto:

Exhibit B: Statement of Work and Mutually Agreeable Scope Exclusions (Provided by Engineer) Exhibit C: Engineer and Sub-consultant Rate Schedule, Reimbursable Expenses (Provided by Engineer)

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date and year first set forth above.

ENGINEER: J 2 ENGINEERING AND ENVIRONMENTAL DESIGN LLC

Signature:

Printed Name:

Title:

Date:

STATE OF ARIZONA, DEPARTMENT OF ADMINISTRATION

Signature:

Printed Name:

Title:

Date:

Jason Touchin

Vice President - Principal Civil Engineer

30-Sep-25 | 6:52 AM MST

Dustin Deason

GSD Procurement Group Manager

30-Sep-25 | 8:28 AM MST

J2 Engineering and Environmental Design, LLC | 4649 E. Cotton Gin Loop, Suite B2 Phoenix, AZ 85040 | 602.438.2221 | www.j2design.us

M:\Proposals\ADOA\2025\AZ State Veterans Home Flagstaff 1

September 3, 2025

Re: Scope of Services for the AZ State Veterans’ Home Drainage Mitigation

Dear Brandon, J2 Engineering and Environmental Design, LLC (J2) is pleased to provide professional design services for the

Arizona Department of Administration (ADOA) AZ State Veterans’ Home drainage mitigation project. This scope of services and fees are based upon our understanding of the project from our discussions with ADOA staff and our site visit on August 21, 2025. J2 will serve as a prime consultant for the project providing civil engineering design services.

Project Understanding: The existing veterans’ home complex floods in the center courtyard area. J2 will evaluate the area based on topographic survey and mitigate the drainage flooding. The approach is to evaluate the flooding issue and J2 will propose initial conceptual options. Once the options are vetted, J2 will develop the design to final construction documents. Our estimated Lump Sum fees are as follows (see attached fee sheet for breakdown):

Design & Post Design Services:

J2 Design: $14,170.00

CRS (Survey): $ 6,680.00

Design Allowance: $ 3,000.00

Project Total: $23,850.00

Thank you for the opportunity to provide professional services on this exciting project and serve the ADOA.

Please contact me if you have any questions.

Sincerely, Jason Touchin, PE

Principal Civil Engineer jtouchin@j2design.us

(o) 602.438.2221

J2 Engineering and Environmental Design, LLC | 4649 E. Cotton Gin Loop, Suite B2 Phoenix, AZ 85040 | 602.438.2221 | www.j2design.us

M:\Proposals\ADOA\2025\AZ State Veterans Home Flagstaff 2

ADOA

AZ State Veterans’ Home Drainage Mitigation Scope of Design Services

Task 100: Site Investigation & Conceptual Options

J2 will attend a site visit with the ADOA. J2 will request as-builts and previous geotechnical and drainage reports from ADOA associated with the site to review. J2 will coordinate the topographic survey. J2 will evaluate the area and develop conceptual options to mitigate the flooding. These options will be in a PDF format.

Meetings:

• Site Visit - One (1) meeting. This meeting is anticipated to be six (6) hours in duration, including travel time. J2 will have one (1) representative at this meeting.

• Option Review Meeting – One (1) virtual meeting. This meeting is anticipated to be one (1) hour in duration. J2 will have two (2) representatives at this meeting.

Deliverables:

• Topographic Survey

• Conceptual Options

Task 200 & 300 – Construction Documents (90% and Final)

J2 will develop plans and details and provide staged submittals at the 90% and Final levels of completion. J2 will submit one (1) full-size set of plans at each stage for review.

The Design plans developed by J2 are anticipated to include the following:

1. Overall Project Cover Sheet

2. General Notes and Quantity Summary Sheet

3. Civil Grading and Drainage Sheet

4. Civil Details

5. Geometric Control and Control Tables Sheet

Construction document sheets will utilize a J2 standard border and at full-size will be 24”x36”. Plan view sheets will be at 1” = 10’ scale. It is assumed that the site will be covered by one (1) plan sheet. The construction document set, including cover sheets, plan sheets, and detail sheets, are anticipated to contain five (5) sheets produced by J2.

Special Provisions will be based on MAG format and provided on the plan sheets for the improvements.

J2 will develop a final cost estimate for the improvements

J2 Engineering and Environmental Design, LLC | 4649 E. Cotton Gin Loop, Suite B2 Phoenix, AZ 85040 | 602.438.2221 | www.j2design.us

M:\Proposals\ADOA\2025\AZ State Veterans Home Flagstaff 3

J2 will develop a draft and final drainage memorandum for the improvements, including calculations.

Deliverables:

• Design Plans (90%, Final), one (1) Full-size PDF set

• Cost Estimate (Final), one (1) PDF set

• Drainage Memorandum (Draft and Final), one (1) PDF set

• Comment Resolution Meeting – One (1) virtual meeting. This meeting is anticipated to be one (1) hour in duration. J2 will have two (2) representatives at this meeting.

Design Allowances

The following allowances may only be utilized if authorized in advance by the ADOA. These allowances will not be authorized until a full modified scope is known and may need to be increased if the required scope exceeds the established allowance amount. The following allowances have been established for this project:

Design: An allowance has been established to procure additional design services should the ADOA choose to add scope or design efforts beyond this original level of involvement. This may also include existing landscape and irrigation restoration.

Scope of Services: Post Design Services

Task 400 – Construction Administration

J2 will attend a pre-construction meeting (assuming a virtual option is available). J2 will have two (2) staff members attend the pre-construction meeting. The pre-construction meeting is anticipated to be one (1) hour in duration.

J2 will review shop drawings; review, respond, and coordinate requests for information (RFI). We are anticipating at a minimum the submittals to include:

• Concrete mix designs

• Pipe materials

• All drainage related items

• Site Visit - One (1) visit. This visit is anticipated to be six (6) hours in duration, including travel time. J2 will have one (1) representative at this site visit for either project review/observation or walk through.

J2 Engineering and Environmental Design, LLC | 4649 E. Cotton Gin Loop, Suite B2 Phoenix, AZ 85040 | 602.438.2221 | www.j2design.us

M:\Proposals\ADOA\2025\AZ State Veterans Home Flagstaff 4

General Project Understanding:

ADOA shall designate a Project Manager, to act as the Client’s representative with respect to the services to be performed or furnished by the Design Team under this agreement. The Project Manager will act on behalf of

ADOA, to have complete authority to transmit instructions, receive information, interpret, and define the Client’s policies and decisions with respect to the Design Team’s services for the project.

ADOA shall furnish to the Design Team, any existing pertinent data prepared by or services of others, including electronic base maps, drawings of physical conditions in or relating to existing surface or subsurface utilities or structures within the planning area and any other relevant information pertaining to the project.

ADOA warrants and represents that members of the Design Team have the right to enter upon the real property involved herein and extend the right to J2. The Design Team agrees to exercise due care in the performance of all services pursuant hereto.

The Design Team has provided no environmental or cultural investigations on this site/project, has no knowledge of any adverse environmental or cultural conditions on the site/project, and is not responsible for and has no liability for any such environmental or cultural condition should one be found. It is the responsibility of the ADOA to investigate and make these environmental or cultural determinations based on the best knowledge and information available at the time of this project. Clearance to begin work shall be given prior to directing or ordering the preparation of any engineering documents.

General Understanding Post Design (Construction Phase Services):

Limited post design services shall be performed by J2 Engineering and Environmental Design, LLC.

No construction observations will be provided by J2 under the limits described above with the intent of rendering a professional opinion regarding the quality of the completed construction strictly limited to the civil, landscape and irrigation aspects of the project. This task should not be construed to warrant the work of any contractor.

Any administrative and observation services provided by the Consultant Project Team are solely for the purpose of rendering a professional opinion regarding apparent conformance to contract requirements. Consultant does not warrant the work of any contractor. In accordance with generally accepted construction practice, the contractor shall be solely responsible for all job site conditions and safety of persons or property.

J2 shall not have control over, or charge of, and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work of each of the Contractors, since these are solely the Contractor’s responsibility under the Contract for

Construction. J2 shall not be responsible for a Contractor’s failure to carry out the Work in accordance with the respective Contract Documents. J2 shall not have control over, or charge of, acts or omissions of the

J2 Engineering and Environmental Design, LLC | 4649 E. Cotton Gin Loop, Suite B2 Phoenix, AZ 85040 | 602.438.2221 | www.j2design.us

M:\Proposals\ADOA\2025\AZ State Veterans Home Flagstaff 5

Contractors, Subcontractors, their agents or employees, or any other persons performing portions of the Work not directly employed by J2.

Design Assumptions and Exclusions:

1. Legal descriptions, boundary surveys, ALTA, title reports, and any effort to establish any easements are not included in this scope of services. Survey is limited to topographic.

2. J2 is not providing any re-platting or rezoning efforts.

3. J2 is not providing any 404 permits or applications nor are we providing any environmental, cultural, or biological investigations or clearances.

4. Fees of any type are not included.

5. This scope of services does not include any off-site drainage (hydrologic or hydraulic) analysis or reports.

6. All deliverables will be provided in PDF format to ADOA for distribution and any reproduction.

7. Geotechnical investigations and reports are not included.

8. Utility design or coordination is not included.

9. Submittals to any agencies outside of ADOA, for review, are not included.

We would expect to start our services promptly after receipt of your acceptance and complete our design services in a timely manner. This document represents the entire understanding of the Design Scope of Work as set out herein and may only be modified in writing signed by both parties.

Classification Man Hours Current Rates Total (rounded to nearest whole dollar)

Principal 0 $208.66 $0.00

Senior Project Manager 0 $180.70 $0.00

Project Manager 3 $128.88 $387.00

Project Engineer 97 $127.17 $12,335.00

Engineering Technician 12 $120.63 $1,448.00

Draftsperson 0 $83.39 $0.00

Clerical 0 $72.01 $0.00

Total Hours 112 Total Dollars $14,170.00

Total (Labor, Overhead, Profit): $14,170.00

Printing, Reproduction, Reprographics, Supplies Etc.

$0.00

$6,680.00

$6,680.00

$3,000.00

$3,000.00

$23,850.00

Date

* Included in Overhead *

DERIVATION OF COST PROPOSAL: DESIGN & POST DESIGN SERVICES

AZ Veterans' Home Drainage Mitigation

ADOA

J2 Engineering and Environmental Design, LLC

Total Allowances:

Jason Touchin, PE

9/3/2025

J2 Engineering and Environmental Design LLC

Total Cost (J2, Subconsultants, Allowances):

Principal Civil Engineer

Subconsultants

Direct Expenses

CRS (Survey)

Total Outside Services:

Allowances

Design Allowance

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Certificate Of Completion Envelope Id: 1260DF2B-9294-4409-908B-2DDEBEA2FEC4 Status: Completed

Subject: TASK ORDER - PCS-26-010 Flagstaff-DVS-Courtyard Renovation.pdf

Source Envelope:

Document Pages: 13 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Dustin Deason

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Arizona

1840 W Jackson St.

Phoenix, AZ 85007 dustin.deason@azdoa.gov

IP Address: 54.146.192.81

Record Tracking Status: Original

9/29/2025 3:08:18 PM

Holder: Dustin Deason dustin.deason@azdoa.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: Arizona Department of Administration -

General Services Division

Location: Docusign

Signer Events Signature Timestamp Jason Touchin jtouchin@j2design.us

Vice President - Principal Civil Engineer

J2 Design

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 72.214.211.114

Sent: 9/29/2025 3:09:38 PM

Viewed: 9/30/2025 6:48:51 AM

Signed: 9/30/2025 6:52:28 AM

Electronic Record and Signature Disclosure:

Accepted: 5/24/2022 10:31:56 AM ID: 81a96e4d-50ef-41c9-8fe3-0ae1218d92b2

Dustin Deason dustin.deason@azdoa.gov

GSD Procurement Group Manager

ADOA

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 104.129.198.99

Sent: 9/30/2025 6:52:29 AM

Viewed: 9/30/2025 8:28:35 AM

Signed: 9/30/2025 8:28:42 AM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

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Carbon Copy Events Status Timestamp

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/29/2025 3:09:38 PM

Certified Delivered Security Checked 9/30/2025 8:28:35 AM

Signing Complete Security Checked 9/30/2025 8:28:42 AM

Completed Security Checked 9/30/2025 8:28:42 AM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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