TASK_ORDER_PCS-25-105_1826_McDowell_Restoom.pdf

DESIGN PROFESSIONAL SERVICES

TASK ORDER

Description:

PCS-25-105 - 1826 W McDowell Rd-AESF- AG Center/ Wesley Bolin Restroom Design

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste. B200

Phoenix, AZ 85007

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CTR078334

TASK ORDER

PCS-25-105

1826 W McDowell Rd-AESF-AG Center/ Wesley Bolin Restroom Design

This Task Order in accordance with contract CTR0765XX ADOA On-Call Architectural Services, by and between the State of Arizona, DEPARTMENT OF ADMINISTRATION acting by and through the General Services Division (“State”), and DFDG ARCHITECTURE (“Architect"), both individually referenced as “Party” and collectively referenced as the “Parties.” The Parties agree as follows:

1. Statement of Work. Architect agrees to provide the services contained in the attached

Exhibit “B” (“Statement of Work” or “Services”).

2. Compensation and Payment Schedule.

2.1. State shall pay the Architect the amount specified in the Rate Schedule attached as Exhibit “C.” Payment shall not exceed the total amount set forth in Exhibit “C” unless otherwise authorized by the State.

3. Agreement Representatives.

DEPARTMENT OF ADMINISTRATION

DUSTIN DEASON, CONSTRUCTION PROCUREMENT MANAGER

1400 W WASHINGTON STREET, SUITE B200

PHOENIX, AZ 85007

480-772-3446 dustin.deason@azdoa.gov

DFDG ARCHITECTURE

Chad Billings

4545 E. MCKINLEY ST.

PHOENIX, AZ 85008

602-954-9060

Docusign Envelope ID: BECBDD25-A235-4D4D-A142-23F6480DCEA8 mailto:dustin.deason@azdoa.gov

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INCORPORATED BY REFERENCE

The following shall be incorporated by reference and shall become part of the Agreement Solicitation BPM006827 ADOA On-Call Architect Services Special Terms and Conditions of Solicitation BPM006827 Uniform Terms and Conditions of BPM006827

EXHIBITS

This Task Order includes the following Exhibits attached hereto:

Exhibit B: Statement of Work and Mutually Agreeable Scope Exclusions (Provided by Architect) Exhibit C: Architect and Sub-consultant Rate Schedule, Reimbursable Expenses (Provided by

Architect)

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date and year first set forth above.

FIRM: DFDG ARCHITECTURE

Signature:

Printed Name:

Title:

Date:

STATE OF ARIZONA, DEPARTMENT OF ADMINISTRATION:

Signature:

Printed Name:

Title:

Date:

Chad Billings

19-Aug-25 | 1:41 PM MST

Vice President

19-Aug-25 | 1:41 PM MST

Procurement Manager

Dustin Deason

602.954.9060 4545 E. McKinley St. Phoenix, AZ 85008 dfdg.com

July 1, 2025

ADOA - General Services 1400 W Washington, Ste B200 Phoenix, AZ 85007

Lynet Nelson Project Manager

Re: AZ Fairgrounds Restrooms Design Fee Proposal

Dear Lynet:

DFDG Architecture is grateful for the opportunity to submit this proposal for design services on the AZ Fairgrounds. The following proposal outlines our understanding of the scope and requirements for this project.

A. PROJECT SCOPE

1) General Scope Information.

The project will be located at 1826 W McDonald Rd in Phoenix, AZ. The existing site has multiple buildings, this scope is limited to the restrooms in the Wesley Bolin Building and the Agricultural Center. The project construction budget is undefined. The project will be designed utilizing the 2018 IBC suite of codes along with 2010 ADA.

2) Site Information.

a. Site design work is excluded from the scope.

3) Owner/Client Information.

ADOA is the owner and Client for this project and will be represented by Lynet Nelson. The Client is responsible for the following:

a. Provide any existing building and site drawings in PDF and CAD formats.

4) Building Information.

The two existing buildings have existing restrooms that are not ADA compliant and do not provide adequate fixture counts for the facilities. The scope of this project is to provide options to determine what the preferred remodel scope will be.

a. The Wesley Bolin Building has two pairs of existing restrooms. These have both interior and exterior access doors and a plumbing chase with an access door. New layout options for these restrooms will be presented that show reusing the existing space without expansion as well as an option that expands into the adjacent canopy space to maximize the fixture count while using the existing roof structure.

b. The Agriculture Center has one pair of restrooms. Expansion of these is not viable, so the design solutions provided will utilize the existing footprint.

c. In addition to providing the layouts, interior finishes will be presented to refresh the appearance. Proposed finishes must be durable and provide ease of maintenance.

d. No building systems design will be included in this phase of work.

07.01.2025 2

5) Schedule.

The project schedule that will require timely decisions by the Client in order to maintain the delivery dates noted.

a. Schematic Design will take approximately five (5) weeks. Following the completion of the SD package, the cost estimator will require two (2) weeks to complete the opinion of probable costs.

b. No work is included beyond the SD phase and the schedule for construction drawings will be established as part of a future proposal.

B. BASIC SERVICES

1) Consultant Team.

c. DFDG will be the prime consultant, and provide architectural, planning and interior design services. Subconsultants will include the following disciplines (see attached proposals for additional information):

d. TBD Consulting will provide cost estimating services as a Supplemental Service.

2) Schematic Design (SD).

Based on the approved programming package, develop a schematic design package to include:

a. Site investigation to verify the existing conditions and determine dimensions of spaces included in the project scope area.

b. Design team will provide up to three concepts for the initial design workshop and will develop the selected concept through the course of this phase.

c. Develop preliminary floor plans and exterior elevation.

d. Interior design to include conceptual finishes.

e. Initial meeting with Authorities Having Jurisdiction (AHJ) to review life safety and code compliance, in particular the statue statute regarding unisex restroom with adult changing table.

f. DFDG will attend up to three (3) virtual meetings during this phase.

g. Progress deliverables during this phase will be informal and submitted as needed to move the project forward.

h. Final deliverable for this phase includes a schematic design set of drawings and narratives for any relevant scope not yet identified on the plans.

3) Supplemental Services.

The following Supplemental Services are noted as separate line items in the fee proposal of Section D below and will be included in the full scope of services provided by DFDG.

a. Cost Estimating. Provide cost estimate as indicated on attached proposal from subconsultant.

C. EXCLUSIONS

The following services are not included under Basic Services, and would be provided as Additional Services if requested by the Client.

a. A change or increase in the project scope, or making changes to the documents that are inconsistent with previously furnished information or approvals.

b. Design of on-site or offsite improvements or offsite utilities.

c. Design or specification of fire alarm or fire sprinklers. These shall be prepared by the contractor as a deferred submittal.

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d. Engineering of any building systems or structural elements.

e. Services following completion of Schematic Design.

f. Additional meetings or presentations beyond those indicated in Section B above.

g. Renderings (artistic or photorealistic) are available as an additional service. DFDG will provide

3D linework of interior or exterior spaces when requested based on the information in the current Revit model.

h. Special interior design services related to FF&E.

D. FEE PROPOSAL

Table below indicates basic and supplemental services by DFDG and the consultant team. The consultant fees are marked up 10%. The individual consultant fees can be seen in the attached proposals.

Basic Services $11,460 Schematic Design $11,460

Supplemental Services $10,956 Cost Estimating $10,956

Reimbursable Expenses $100 Total Fee Proposal $22,516

Sincerely, Chad Billings, AIA, LEED-AP, WELL-AP Vice President

602.954.9161 4545 E. McKinley St. Phoenix, AZ 85008 dfdg.com

Contract: CTR076550

Project 25038 Hourly Rate Matrix

This hourly rate matrix is not a limit or guarantee that the hours represented below will be used on this project.

This represents the estimated effort that it will take to complete the project as scoped in the above proposal.

Phase Company Hours Rate Total Basic Services $22,516 Schematic Design $11,460 SD-Architectural $11,460 Labor Principal 4 $270 $1,080 Labor Project Manager 12 $165 $1,980 Labor Architectural Staff 1 60 $120 $7,200 Labor Interior Designer 1 10 $120 $1,200 Cost Estimating $10,956 Consultants $10,956 Consultant TBD Consulting $9,960 Markup DFDG 10% Consultant markup $996 Reimbursable Expenses $100

Project Management | Construction Cost Management

Scottsdale

AZ 85254

Mobile 480 868 6326 www.tbdconsultants.com

June 11, 2025

Chad Billings, AIA, LEED-AP BD+C. WELL AP.

Principal.

DFDG

4545 E McKinley ST

Phoenix

Arizona 85008

Re: ADOA Restroom Improvements – Conceptual / SD Estimates.

Fee Proposal for Cost Consulting Service.

Dear Chad, We are pleased to offer Cost Consulting services for the above project.

We understand the Arizona Department of Administration require existing restroom facilities to be either upgraded with ADA compliance and refresh or an addition. All three restrooms at the

Arizona Fairgrounds.

- The Wesley Bolin Building requires two sets restrooms to be remodeled. First set is ADA compliance and refresh. The second set is to increase the size with an addition into an existing covered patio.

- The Agriculture Center requires an ADA upgrade with refresh to existing area.

Project Location

1826 W. McDowell Rd.

Phoenix

Arizona 85007

Scope of Services

TBD fee proposal is based on providing cost estimating service to DFDG and ADOA.

1) Preconstruction services will include Conceptual / schematic design (SD) estimates.

a. Estimate revisions and meeting times have been included in TBD fees.

ADOA Restrooms

TBD Fee Proposal.

6/11/25

Fees

We propose to provide the above services based on a Not-To-Exceed Fee Basis:

Preconstruction Cost Services Fee:

SD / Conceptual Estimate:

Wesley Bolin Building (x2)…………………………………. $6,040.00

Agriculture Center (x1)……………………………………… $3,920.00 Client / PM & Cost Meetings………….……………………… … Incl Above

Sub-Total ……………………… $ 9,960.00

Reimbursement Fee:

Reimbursed expenses ……………………………………..……………….Excluded

Total ……………………….….. $ 9,960.00

The not-to-exceed fee is based upon a blended hour billable rate of $170/Hr.

The fees include expenses incurred in the preparation of any required documentation or reports.

Our fees exclude travel costs. No anticipation of any travel is expected.

TBD cost estimating positional fee breakdown (Arizona only):

Cost Estimator: $150/Hr.

Senior Cost Estimator: $170/Hr.

Associate Principal: $180/Hr.

Principal: $200/Hr.

Notable Exclusions:

The following items are excluded from the scope in this fee proposal:

- Reconciliation with estimates by others.

- Reviewing subcontractor bids.

- Conceptual estimating.

- Post design phase.

ADOA Restrooms

TBD Fee Proposal.

6/11/25

Payment and Terms

We will issue a monthly invoice. Payment is due thirty (30) calendar days after date of invoice.

Our proposal remains open for a period of thirty (30) days. After this time, we will be pleased to review the proposal, make any required amendments, and re-submit for your review and approval.

Work will be completed under the direction of Patrick Templeton.

We trust that we have interpreted your requirements correctly, if you have any questions or suggested amendments, please do not hesitate to contact the undersigned. If you would like to proceed with the above services, please complete and return the authorization below.

We look forward to working with you on this project.

On behalf of TBD Consultants On behalf of DFDG.

_______________________________ Accepted by: _______________________

Patrick Templeton

Senior Cost Consultant Printed Name: _______________________

Title: _______________________

Date: _______________________

Certificate Of Completion Envelope Id: BECBDD25-A235-4D4D-A142-23F6480DCEA8 Status: Completed

Subject: TASK ORDER PCS-25-105 1826 McDowell Restoom.pdf

Source Envelope:

Document Pages: 9 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Dustin Deason

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Arizona

1840 W Jackson St.

Phoenix, AZ 85007 dustin.deason@azdoa.gov

IP Address: 18.235.99.181

Record Tracking Status: Original

8/19/2025 1:09:50 PM

Holder: Dustin Deason dustin.deason@azdoa.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

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General Services Division

Location: Docusign

Signer Events Signature Timestamp Chad Billings cbillings@dfdg.com

Vice President

DFDG Architecture

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Sent: 8/19/2025 1:11:11 PM

Viewed: 8/19/2025 1:40:39 PM

Signed: 8/19/2025 1:41:13 PM

Electronic Record and Signature Disclosure:

Accepted: 8/19/2025 1:40:39 PM ID: cacdb036-4e04-442c-9c39-9abe1f74efd0

Dustin Deason dustin.deason@azdoa.gov

Procurement Manager

ADOA

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