TASK_ORDER_-_PCS-25-028_1688_Adams_SES__1_.pdf

DESIGN PROFESSIONAL SERVICES

TASK ORDER

Description:

PCS-25-028 - 1688 W Adams-ADOA-SES Replacement

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste. B200

Phoenix, AZ 85007

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CTR078071

TASK ORDER

PCS-25-028

1688 W Adams-ADOA-SES Replacement

This Task Order in accordance with contract CTR071150 On-Call Electrical Engineering Services is made and entered into on August 5, 2025 by and between the State of Arizona, DEPARTMENT OF ADMINISTRATION acting by and through the General Services Division (“State”), and ENERGY SYSTEMS DESIGN INC (“Engineer"), both individually referenced as “Party” and collectively referenced as the “Parties.” The Parties agree as follows:

1. Statement of Work. Engineer agrees to provide the services contained in the attached Exhibit

“B” (“Statement of Work” or “Services”).

2. Compensation and Payment Schedule.

2.1. State shall pay the Engineer the amount specified in the Rate Schedule attached as Exhibit “C.” Payment shall not exceed the total amount set forth in Exhibit “C” unless otherwise authorized by the State.

3. Agreement Representatives.

DEPARTMENT OF ADMINISTRATION

DUSTIN DEASON, CONSTRUCTION PROCUREMENT MANAGER

1400 W WASHINGTON STREET, SUITE B200

PHOENIX, AZ 85007

480-772-3446 dustin.deason@azdoa.gov

ENERGY SYSTEMS DESIGN INC

DICK SANTISTEVAN

7135 E CAMELBACK RD

SCOTTSDALE, AZ 85251

480-481-4900 dsantistevan@esdengineers.com

Docusign Envelope ID: 2F8EDF6C-A96E-4E91-BAD2-DB3FFE2D1D2C mailto:dustin.deason@azdoa.gov mailto:dsantistevan@esdengineers.com

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INCORPORATED BY REFERENCE

The following shall be incorporated by reference and shall become part of the Agreement Solicitation: BPM006083 RSOQ On-Call Electrical Engineering Services Special Terms and Conditions of Solicitation BPM006083 Uniform Terms and Conditions of BPM006083

EXHIBITS

This Task Order includes the following Exhibits attached hereto:

Exhibit B: Statement of Work and Mutually Agreeable Scope Exclusions (Provided by Engineer) Exhibit C: Engineer and Sub-consultant Rate Schedule, Reimbursable Expenses (Provided by Engineer)

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date and year first set forth above.

ENGINEER: ENERGY SYSTEMS DESIGN INC

Signature:

Printed Name:

Title:

Date:

STATE OF ARIZONA, DEPARTMENT OF ADMINISTRATION

Signature:

Printed Name:

Date:

Principal dick santistevan

06-Aug-25 | 4:16 PM MST

Dustin Deason

07-Aug-25 | 9:36 AM MST

Procurement Manager

ENERGY SYSTEMS DESIGN, INC. I 2018

ENERGY SYSTEMS DESIGN, INC.

FEE AGREEMENT

Date: 07/29/25 (02/24/25)

Project: ADOA 1688 W. Adams – SES Replacement

ESD Proposal No.: P25-074R

Square Footage: NA City, ST: Phoenix, Az

Between:

Energy Systems Design, Inc.

7135 East Camelback Road, Suite 275

Scottsdale, Arizona 85251

P: 480.481.4900 F: 480.481.4903

And:

ADOA – General Services Division | State of Arizona

100 North 15th Avenue, Suite 103

Phoenix, Arizona 85007

P: 602-542-8144

ESD Project Contact: Dick Santistevan

Client Project Contact: William Anderson – Project Mgr.

Description of Work:

This project consists of electrical engineering services only for the replacement of the existing basement installed, 1200A, 277/480V, 3ph-4wire service entrance section (SES). The objective is to replace the basement

SES with a new system located on grade, adjacent to existing APS oil-filled pad-mount transformer.

Scope of Work:

1. Initial on-site review and perform the following: confirm existing service grounding system is adequate, confirm equipment bonding conductors (ground wires) are present in all feeder circuits, confirm existing downstream branch circuit panelboards/motor control center(s), elevator drives, and major equipment are properly listed/suitable for re-use. If ground wires in existing feeder circuits are not present, the owner to engage a “Third Party Testing Company” to determine existing raceways provide an adequate continuous path to ground, as permitted per NEC 250.118.

2. Includes up to six (6) on-site meetings with ADOA and APS if deemed necessary.

3. Prepare necessary electrical demolition drawings associated with the removal of the existing SES.

4. Prepare necessary electrical power floor plans showing new equipment regardless of final SES location.

5. If necessary, replacement of feeder circuits (conductors only) due to ineffective equipment bonding conductors.

6. If necessary, replace those distribution systems including branch circuit panelboard(s), motor control center(s) that do not have proper withstand listings because of the SES replacement.

7. Prepare demolition and modified power systems one-line diagrams.

8. Prepare comprehensive short circuit calculations for the entire building distribution system to confirm existing systems adequacies.

9. Construction administrative services for in-house: includes responding to contractor questions and shop drawing review. Also, perform up to three (3) construction site observations during construction.

10. If necessary, perform Special Electrical Inspection(s) up to two (2) site visits.

Assumptions:

1. As a minimum, the replacement SES to match existing SES rating (1200A, 277/48V,3ph-4wire).

2. Proposed SES to be relocated from basement to grade level.

3. Final SES sizing to be reviewed and approved by Owner.

Exclusions:

1. Selective Coordination Study (Arc-Flash and Short Circuit Studies) prepared by engineer (ESD recommends manufacturer of new SES prepare Selective Coordination Study using SKM Software.

2. Third Party Testing Company to determine if existing raceways provide an adequate continuous path to ground estimated around $1200.00.

ENERGY SYSTEMS DESIGN, INC. I 2018

ENERGY SYSTEMS DESIGN, INC.

FEE AGREEMENT

Engineering Fee:

Hourly Breakdown Principal Project Engineer Engineer Admin.

($200/hr) ($160/hr) ($110/hr)

Fee Hours Hours Hours Initial site visit to confirm existing conditions $2,720 10 4 1 Meetings on-site $3,600 18 0 0 Feeder circuit replacement $1,500 4 3 2 Replacement of downstream distribution equipment $1,500 4 3 2 Construction Documents $5,800 16 12 6 Construction Administration

In-house services $1,500 7.5 0 0 Construction Site Observation/Report $2,160 9 0 3 Special electrical inspection $1,440 6 0 2

$20,220

Reimbursable Expenses will be billed in accordance with the Terms and Conditions of the master agreement.

Please sign and return this fee agreement in order to engage ESD in the above detailed services.

Work will commence upon receipt of the signed fee agreement.

Offered By: Energy Systems Design, Inc.

Accepted By:

Provided By: Dick Santistevan

By: Date:

Title: Principal

Replacement of downstream distribution equipment (if necessary) $1,500.00

Construction Documents $5,800.00

Construction Administration

In-house serv ices $1,500.00

Construction Site Observ ation/Report (limited to three v isits) $2,160.00

If necessary, Special Electrical Inspection (limited to two v isits) $1,440.00

Reimbursable Expenses in accordance with the State Contract $500.00

Subtotal ESD Fees: $20,720.00

AJP Pre Construction Serv ices $12,269.55

ESD Pre Construction Mark-up at 10% $1,226.96

Total ESD Fees: $34,216.51

Certificate Of Completion Envelope Id: 2F8EDF6C-A96E-4E91-BAD2-DB3FFE2D1D2C Status: Completed

Subject: TASK ORDER - PCS-25-028 1688 Adams SES.pdf

Source Envelope:

Document Pages: 4 Signatures: 2 Envelope Originator:

Certificate Pages: 5 Initials: 0 Dustin Deason

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-07:00) Arizona

1840 W Jackson St.

Phoenix, AZ 85007 dustin.deason@azdoa.gov

IP Address: 18.235.99.181

Record Tracking Status: Original

8/5/2025 9:18:41 AM

Holder: Dustin Deason dustin.deason@azdoa.gov

Location: DocuSign

Security Appliance Status: Connected Pool: StateLocal

Storage Appliance Status: Connected Pool: Arizona Department of Administration -

General Services Division

Location: Docusign

Signer Events Signature Timestamp dick santistevan dsantistevan@esdengineers.com

Principal

Energy Systems Desing, Inc.

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 24.248.185.67

Sent: 8/5/2025 9:20:09 AM

Resent: 8/6/2025 3:15:42 PM

Viewed: 8/6/2025 4:16:13 PM

Signed: 8/6/2025 4:16:40 PM

Electronic Record and Signature Disclosure:

Accepted: 6/8/2021 2:06:56 PM ID: 11944acd-e668-429a-92eb-e7798a1102df

Dustin Deason dustin.deason@azdoa.gov

Procurement Manager

ADOA

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address: 70.171.206.121

Sent: 8/6/2025 4:16:41 PM

Viewed: 8/7/2025 9:30:00 AM

Signed: 8/7/2025 9:36:28 AM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

In Person Signer Events Signature Timestamp

Editor Delivery Events Status Timestamp

Agent Delivery Events Status Timestamp

Intermediary Delivery Events Status Timestamp

Certified Delivery Events Status Timestamp

Carbon Copy Events Status Timestamp

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/5/2025 9:20:09 AM

Certified Delivered Security Checked 8/7/2025 9:30:00 AM

Signing Complete Security Checked 8/7/2025 9:36:28 AM

Completed Security Checked 8/7/2025 9:36:28 AM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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