City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 1

INVITATION TO BID

ITB NO. 26-41B COLONY WEST CHAMPS COURSE

IRRIGATION IMPROVEMENT PROJECT

Publish Date:

7/22/2026

Pre-Bid Conference:

8/4/2026 at 10:00AM ET

Microsoft Teams Join Meeting

Meeting ID: 235 881 736 379 0 Passcode: Qy3YG7eW

Dial in by phone +1 954-289-2459,,23552640#

United States, Fort Lauderdale Find a local number

Phone conference ID: 235 526 40#

Deadline for Questions:

8/11/2026 12:00 PM ET

Bid Due/Opening Date:

8/26/2026 3:00 PM ET

Microsoft Teams Join Meeting

Meeting ID: 219 983 028 272 310 Passcode: 3Gz994D2

Dial in by phone +1 954-289-2459,,548932669# United States, Fort Lauderdale Find a local number Phone conference ID: 548 932 669#

Where to Deliver Bids:

https://www.tamarac.org/bids

ALL Bonds Required For this Project: Bid Bond, Performance Bond and Payment Bond

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 2

TABLE OF CONTENTS

INVITATION TO BID

TABLE OF CONTENTS

ADVERTISEMENT INVITATION TO BID (ITB)

OUR VISION AND MISSION

I. INSTRUCTIONS TO BIDDERS

1. AUTHORITY

2. SUBMISSION OF THE BID

3. PRE-BID MEETING

4. TYPES OF SOLICITATIONS ISSUED BY THE CITY

5. WITHDRAWAL OF BID

6. NON-COLLUSIVE AFFIDAVIT

7. CONFLICT OF INTEREST

8. FOREIGN ENTIY AFFIDAVIT

9. ANTI-HUMAN TRAFFICKING AFFIDAVIT

10. QUANTITIES

11. PRICES, PAYMENTS, DISCOUNTS & ELECTRONIC PAYMENTS

12. DELIVERY

13. MANUFACTURER’S NAME & APPROVED EQUIVALENTS

14. SAMPLES AND DEMONSTRATIONS

15. BACKGROUND INVESTIGATION

16. CLARIFICATION, QUESTIONS & ADDENDA

17. BID TABULATION

18. UNBALANCED BIDS

19. UNIT PRICES

20. FORM AGREEMENT DOCUMENT

21. OTHER GOVERNMENTAL ENTITIES

22. PROTESTS

23. CONTACT INFORMATION AND QUESTIONS FOR ADDENDUM

24. DIGITAL FORMS TO BE COMPLETED WITH BID

25. FORMS THAT MUST BE UPLOADED TO THE DOCUMENT UPLOAD SECTION

26. BID BOND SUBMITTAL

27. PREFERENCE FOR LOCAL, CBE AND VETERAN-OWNED FIRMS

28. CONSIDERATION OF CONVICTION HISTORY EMPLOYMENT POLICIES

29. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN

GOVERNMENT CONTRACTING – F.S. 287.05701

II. SCOPE OF WORK

1. DESCRIPTION OF WORK

2. LICENSES

3. PROJECT TIMELIME

4. PROJECT ESTIMATE

III. BID SCHEDULE

IV. SAMPLE BID / CONSTRUCTION AGREEMENT

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 3

1. THE CONTRACT DOCUMENTS

2. THE WORK

3. INSURANCE

4. PERFORMANCE, PAYMENT AND WARRANTY BONDS

5. TIME OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

6. CONTRACT SUM

7. PAYMENTS

8. REMEDIES

9. CHANGE ORDERS

10. LIQUIDATED DAMAGES

11. NO DAMAGES FOR DELAYS

12. WAIVER OF LIENS

13. WARRANTY

14. INDEMNIFICATION

15. NON-DISCRIMINATION & EQUAL OPPORTUNITY EMPLOYMENT

16. INDEPENDENT CONTRACTOR

17. ASSIGNMENT AND SUBCONTRACTING

18. NOTICE

19. TERMINATION

20. AGREEMENT SUBJECT TO FUNDING

21. VENUE

22. SIGNATORY AUTHORITY

23. SEVERABILITY; WAIVER OF PROVISIONS

24. UNCONTROLLABLE CIRCUMSTANCES

25. MERGER; AMENDMENT

26. NO CONSTRUCTION AGAINST DRAFTING PARTY

27. CONTINGENT FEES

28. SCRUTINIZED COMPANIES - 287.135 AND 215.473

29. PUBLIC RECORDS

30. E-VERIFY

31. CUSTODIAN OF RECORDS

32. FOREIGN ENTITY OWNERSHIP ATTESTATION

CORPORATE ACKNOWLEDGEMENT

V. GENERAL TERMS AND CONDITIONS

1. CONDITIONS OF MATERIALS

2. COPYRIGHTS OR PATENT RIGHTS

3. SAFETY STANDARDS

4. PERFORMANCE

5. INSPECTION

6. TERMINATION

7. ASSIGNMENT

8. EMPLOYEES

9. NON-DISCRIMINATION & EQUAL OPPORTUNITY EMPLOYMENT

10. TAXES

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 4

11. OMISSION OF DETAILS

12. INSURANCE REQUIREMENTS

13. INDEMNIFICATION

14. INDEPENDENT CONTRACTOR

15. VENUE

16. SCRUTINIZED COMPANIES

17. RECORDS/AUDITS

18. BUDGETARY CONSTRAINTS

19. GRANT FUNDED PROJECTS

20. E-VERIFY COMPLIANCE

21. CUSTODIAN OF RECORDS

VI. SPECIAL CONDITIONS

1. LIQUIDATED DAMAGES

2. PERFORMANCE, PAYMENT AND WARRANTY BONDS

3. BID GUARANTY

4. ASSIGNMENT OF CONTRACT

5. CONTRACTOR’S RESPONSIBILITY

6. DAMAGE TO PUBLIC AND/OR PRIVATE PROPERTY

7. PERMITS AND LICENSES

8. SITE INSPECTION – CITY

9. SUBMITTALS

10. WAIVER OF LIENS

11. DELIVERY

12. PAYMENT

13. CONTRACT DOCUMENTS

14. CHANGE ORDERS

15. CHANGES IN THE WORK/CONTRACT PRICE

16. CHANGES IN CONTRACT TIME

17. CITY’S OPTION

18. LOCATION OF EXISTING UTILITIES

19. CONFLICT WITH EXISTING UTILITIES

VII. SPECIAL PROVISIONS

1. PURPOSE OF BID

2. BASIC DEFINITIONS

3. ENUMERATION OF PRECEDENCE OF BID DOCUMENTS

4. INTENT

5. SUPPLEMENTS, MINOR VARIATIONS OR DEVIATIONS

6. CONTRACTOR’S ADDITIONAL RESPONSIBILITY

7. FAMILIARITY WITH THE TOTAL SCOPE OF THE PROJECT

8. SHOP DRAWINGS AND SAMPLES

9. SUBCONTRACTORS, SUPPLIERS AND OTHERS

10. CITY’S RESPONSIBILITIES

11. ENGINEER/PROJECT MANAGER’S RESPONSIBILITIES

12. AVAILABILITY OF AREA TO STORE EQUIPMENT AND MATERIAL

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 5

13. CLEANUP AND RESTORATION

14. DAMAGE TO PUBLIC AND/OR PRIVATE PROPERTY

15. CONNECTION TO CITY WATER

16. BASIS OF PAYMENT, UNIT PRICES AND RIGHT TO CHANGE QUANTITIES

17. ACCEPTANCE OF WORK

18. TESTS AND INSPECTIONS

19. CORRECTION OR REMOVAL OF DEFECTIVE WORK

20. PROGRESS PAYMENTS

21. CHANGE QUANTITIES/CHANGE ORDERS

22. REGULATORY CHANGES

23. WARRANTY PERIOD

24. FINAL INSPECTION

25. FINAL APPLICATION FOR PAYMENT

26. FINAL PAYMENT AND ACCEPTANCE

27. CITY'S RIGHT TO WITHHOLD PAYMENT

28. WARRANTIES

29. CORRECTION PERIOD

30. CONSTRUCTION SCHEDULE

31. PROTECTION OF PERSONS AND PROPERTY

32. HURRICANE AND SEVERE WEATHER PRECAUTIONS

33. WORK BY THE CITY OR CITY’S CONTRACTORS

34. BID PREPARATION EXPENSE

35. WORKING HOURS

36. TRAFFIC CONTROL AND WORKING HOURS

Attachment 1 - Technical Specifications

Exhibit 1 – Bid Set

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 6

July 22, 2026 ITB NO. 26-41B

ADVERTISEMENT INVITATION TO BID (ITB)

ALL QUALIFIED BIDDERS:

COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT

The City of Tamarac is hereby requesting bids, from qualified contractors, for ITB No. 26-41B Colony West Champs Course Irrigation Improvement Project. The project is located at the Colony West Gulf Club in Tamarac, FL. The Contractor shall provide a complete and operational irrigation system capable of delivering the required flow and pressure to all areas of the golf course and associated landscaped areas.

The work shall include, but not be limited to, demolition of certain existing elements and construction of all proposed improvements, including a new golf course irrigation system, a new golf course irrigation pump system (230HP/2200GPM) and enclosure, a pump station concrete foundation pad, 72” O.D. precast concrete wet well, canal intake liner replacement, and steel access ladder, and electrical service to new irrigation pump station. The work to be performed consists of furnishing all labor, materials, tools, and equipment necessary to complete this project, as indicated in the Special Conditions, Special Provisions, and Technical Specifications detailed in the bid document and within the project design plans.

A Non-Mandatory Pre-Bid Conference will be held on Tuesday, August 4, 2026 @ 10:00 AM Eastern Local Time via Microsoft Teams at the link shown on the cover page of the Bid Document. Please note that this meeting will be recorded and uploaded to Bids&Tenders, but it is highly encouraged that all parties interested in bidding on this project should try to attend this meeting. To join the Microsoft Teams meeting by telephone, use the dial in information on the cover page.

Sealed Bids must be received electronically via the City’s encrypted procurement management system, bids&tendersTM on or before 3:00 PM Eastern Local Time, Wednesday, August 26, 2026.

Any Bids received after 3:00 PM on said date will not be accepted under any circumstances. Any uncertainty regarding the time a Bid is received will be resolved against the Bidder. Local Tamarac Vendors, Broward County Certified Business Entities, Minority-Owned, Woman-Owned, Veteran- Owned and Small Business Enterprises are encouraged to respond to this solicitation.

City reserves the right to reject any or all Bids, to waive any informalities or irregularities in any Bids received, to re-advertise for Bids, to award in whole or in part to one or more Bidders or take any other such actions that may be deemed to be in the best interests of the City. Bid documents may be obtained electronically ONLY at: https://tamarac.bidsandtenders.org/Module/Tenders/en.

Armanda Erdle Procurement Specialist Publish Sun-Sentinel: July 26, 2026

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 7

OUR VISION AND MISSION

Tamarac's core values include Teamwork, Accountability, Innovation, Professionalism and Integrity.

These values serve as the guiding principles for the city's commitment to service and Excellence Always.

Our vendor partnerships are integral to our unwavering commitment to community service. We pledge to engage with vendors who not only meet our stringent criteria for quality and efficiency but also embody our core values of teamwork, accountability, innovation, professionalism, and integrity. These values are foundational to the excellence we strive for in every aspect of our service delivery.

Vendors chosen to collaborate with the City are expected to provide high-quality products and services, ensuring timely and accurate fulfillment of orders, thereby enhancing the City's value proposition to our residents. Upholding a spirit of teamwork, vendors must work cohesively with various City departments, maintaining the highest standards of integrity in all interactions.

In executing the requirements of this solicitation, attention to detail and diligent adherence to these principles are vital. They directly influence the caliber of services the entire community receives.

We are in pursuit of a firm that will not only deliver on the stated objectives but will also become a beacon of these ideals through their work conduct.

The successful firm will be held to these performance standards, as detailed in this solicitation invitation, reflecting our collective pursuit of excellence always.

ACCESSIBILITY

The information contained in this document is available in an accessible format at:

https://tamarac.bidsandtenders.net/Module/Tenders/en.

INTRODUCTION

It is the intent of the City to award this quotation to the lowest responsible and responsive Bidder. The City reserves the right to accept or reject any or all quotations and to waive any informality concerning the quotations when such rejection or waiver is deemed to be in the best interest of the City. The City reserves the right to award the quotation on a split order basis, lump sum or individual item basis unless otherwise stated, whichever is in the best interest of the City.

Remainder of Page Intentionally Blank

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 8

I. INSTRUCTIONS TO BIDDERS

26-41B

1. AUTHORITY

This solicitation is issued pursuant to the City of Tamarac Code, Chapter 6, “Finance & Taxation”, Article V, “Tamarac Procurement Code”.

2. SUBMISSION OF THE BID

2.1 All bidders must visit https://www.tamarac.org/bids to download bid documents.

Bidders must create a New Account with the City’s solicitation distribution partner, bids&tenders™, and must select the commodity codes for which they wish to be notified. Upon selection of commodity codes and the completion of registration, bidders will receive electronic e-mail notifications any time new solicitations are uploaded for the specific commodity codes selected. The notifications will provide vendors with a link, allowing the vendor to download the package and receive all new addendums released by the City for that solicitation. It is the Contractor’s responsibility to select the correct Commodity Code associated with what type of items or services they can provide to the City.

2.2 Upon completion of the registration process, a confirming e-mail will be sent to the individual who registered.

2.3 Bidders shall be solely responsible for maintaining accurate contact data through the

Bids and Tenders system. The City shall under no circumstances be responsible for any errors or omissions in vendor’s contact information on file with Bids and Tenders.

Updates to contact information may be requested by contacting Bids and Tenders at support@bidsandtenders.org .

2.4 The Bidder is directed to submit all bids online at https://www.tamarac.org/bids no later than the date and time specified on the cover page of this solicitation document. Bids will not be considered and cannot be entered online after the above referenced closing date. The City will not be responsible for a late bid as a result of the vendor’s inability to respond and upload their bid response in a timely manner.

2.5 It is the Bidder's responsibility to read and understand the requirements of this bid request. Unless otherwise specified, the Bidder must use the bid form located online for Invitation for Bid document.

2.6 All bids shall be submitted in the English language. All prices, terms and conditions bid in the submitted response shall be expressed in U.S. Dollars and will be firm for acceptance for ninety (90) calendar days from the date of the bid opening unless otherwise stated by the City.

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 9

2.7 The Bidder preparing a bid in response to this solicitation shall bear all expenses associated with its preparation. The Bidder shall prepare a bid with the understanding that no claim for reimbursement shall be submitted to the City for expenses related to its preparation.

3. PRE-BID MEETING

The City may hold a pre-bid conference for this project. The information regarding such meeting, if any, will be noted on the cover page or advertisement page of this document.

4. TYPES OF SOLICITATIONS ISSUED BY THE CITY

Anytime the City releases a new solicitation it will contain a suffix of one of the following types:

B = Invitation to Bid (ITB) R = Request for Proposal (RFP) L = Letter of interest (LOI) Q = Request for Qualifications (RFQ) RB/RP = Re-Bid/Proposal FQ = Formal Quotation (RFFQ) IQ = Informal Quotation (RFIQ) HQ = Housing Quotation (RFHQ)

This suffix will determine what type of solicitation the City will be procuring.

5. WITHDRAWAL OF BID

Any Bidder may withdraw its bid prior to the indicated opening time. The request for withdrawal must be completed online at https://tamarac.bidsandtenders.org/Module/Tenders/en if requested prior to the bid opening date and time

6. NON-COLLUSIVE AFFIDAVIT

Each Contractor shall complete the Non-Collusive Affidavit Form and shall submit this form with the bid/proposal. The City considers the failure of the Contractor to submit this document to be a major irregularity and may be cause for rejection of the bid.

7. CONFLICT OF INTEREST

The award hereunder is subject to the provisions of Chapter 112 of the State of Florida Statutes. Bidders shall disclose the name of any officer, director, partner, proprietor, associate or agent who is also a public officer or employee of the City or any of its agencies.

8. FOREIGN ENTIY AFFIDAVIT

The Entity is not owned by the government of a foreign country of concern as defined in Section 287.138, Florida Statutes. (Source: § 287.138(2)(a), Florida Statutes); The government of a foreign country of concern does not have a controlling interest in Entity. (Source: § 287.138(2)(b), Florida Statutes); The Entity is not organized under the laws of, and does not have a principal place of business in, a foreign country of concern. (Source: § 287.138(2)(c), Florida Statutes); The Entity is not owned or controlled by the government of a foreign country

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 10

of concern, as defined in Section 692.201, Florida Statutes. (Source: § 288.007(2), Florida Statutes); The Entity is not a partnership, association, corporation, organization, or other combination of persons organized under the laws of or having its principal place of business in a foreign country of concern, as defined in Section 692.201, Florida Statutes, or a subsidiary of such entity. (Source: § 288.007(2), Florida Statutes); The Entity is not a foreign principal, as defined in Section 692.201, Florida Statutes. (Source: § 692.202(5)(a)(1), Florida Statutes);

and The Entity is in compliance with all applicable requirements of Sections 692.202, 692.203, and 692.204, Florida Statutes.

9. ANTI-HUMAN TRAFFICKING AFFIDAVIT

Each offeror shall complete and upload the Anti-Human Trafficking Affidavit to attest to the following:

Pursuant to section 787.06(13), Florida Statutes, the Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes, entitled “Human Trafficking”.

10. QUANTITIES

Quantities shown are estimates only. No guarantee or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting contract. The City reserves the right to decrease or increase quantities or add or delete any item from the contract if it is determined that it best serves the interests of the City.

11. PRICES, PAYMENTS, DISCOUNTS & ELECTRONIC PAYMENTS

11.1 Firm Pricing: Bid prices shall be fixed and firm to the extent required under Special

Conditions. In the absence of a reference in the Special Conditions, pricing submitted shall be fixed and firm for a period of ninety (90) calendar days including when the contract must be approved by another agency. Payment will be made only after receipt and acceptance of materials/services. Cash discounts may be offered for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation.

11.2 Prompt Payment Discounts: Bidders are encouraged to provide prompt payment terms in the space provided on the Bid Form. If no payment discount is offered, the

Bidder shall enter zero (0) for the percentage discount to indicate net 30 days. If the

Bidder does not enter a percentage discount, it is understood and agreed that the payment terms shall be two percent (2%) ten (10) days, net thirty (30) days effective on the date that the City receives an accurate invoice or accepts the product, whichever is the later date. Payment is deemed made on the date of the mailing of the check. All payments shall be governed by the Local Government Prompt Payment Act, F.S.

Chapter 218. (See link for more information)

11.3 *************IMPORTANT NOTE**********************Payments by Electronic Funds

Transfer: ALL payments by the City will be made by Direct Deposit (ACH) via electronic funds transfer. Vendors must register for direct deposit with the City prior to receiving any payments by providing a “City of Tamarac Consent for Direct Deposit” form (ACH

Form) to the City’s Financial Services Accounting Division. The form may be accessed on the City of Tamarac web-site at https://tamarac.seamlessdocs.com/f/DirectDeposit.

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 11

11.4 Please contact the Purchasing & Contracts Division at the number shown on this solicitation document herein as the first point of contact for more information.

12. DELIVERY

All items shall be delivered F.O.B. destination to a specific City address. All delivery costs and charges must be included in the bid price. The City reserves the right to cancel orders or any part thereof, without obligation if delivery is not made at the time specified in the quotation.

13. MANUFACTURER’S NAME & APPROVED EQUIVALENTS

13.1 Manufacturer's name, trade name, brand name information and/or model/catalog numbers are used in these specifications for information and establishment of a quality level desired and are not intended to restrict competition unless otherwise specified in the bid. The Bidder may offer any brand which meets or exceeds the specifications for any item(s) unless the specification specifically requires the use of a certain brand or model to provide for compatibility with existing items already in place at the City.

13.2 If bids are based on equivalent products, indicate on the bid form the manufacturer’s name and model/catalog number. Bidder shall submit complete descriptive literature and/or specifications with the bid. The burden of proof for specification compliance is solely on the Bidder. The City reserves the right to be the sole judge of what is equal and acceptable. Failure to provide this information within three (3) business days of the

City’s request may be grounds for bid disqualification. If Bidder fails to name a substitute, it will be assumed that the Bidder has submitted a bid which conforms in all aspects to the requirements of the bid document, and that the Bidder intends to furnish goods identical to the bid standard.

14. SAMPLES AND DEMONSTRATIONS

When requested, samples are to be furnished free of charge to the City. If a sample is requested, it must be delivered within seven days of the request unless otherwise stated in the bid. Each sample must be marked with the Bidder's name and manufacture's brand name. The City will not be responsible for returning samples. The City may request a full demonstration of any product or service before the award of a contract. All demonstrations will be done at the expense of the Bidder.

15. BACKGROUND INVESTIGATION

As a part of the Bid evaluation process, the City may conduct a background investigation including a criminal record check of Bidder’s officers and/or employees, by the Broward County Sheriff’s Office. Bidder’s submission of a bid constitutes acknowledgement of and consent to such investigation. City shall be the sole judge in determining Bidder’s qualifications.

16. CLARIFICATION, QUESTIONS & ADDENDA

16.1 It is essential that all vendors receiving a bid or proposal download the document from the City’s website.

16.2 Any Addenda issued by the City will be uploaded to the City’s website but regardless of the means of transmission of an Addendum it is the responsibility of the bidder to ensure that they have received all addendums issued for a solicitation prior to submitting a response.

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 12

16.3 Where there appears to be variances or conflicts between the General Terms and

Conditions and the Special Conditions and/or Scope or Work outlined in this quotation, the Special Conditions and/or the Scope or Work shall prevail.

16.4 The Bidder shall examine all bid documents and shall judge all matters relating to the adequacy and accuracy of such documents. If, upon review, any material errors in specifications are found, the Bidder shall contact the Purchasing & Contracts Division

Office immediately.

16.5 Any inquires, suggestions, requests concerning clarification, or requests for additional information shall be submitted online at https://tamarac.bidsandtenders.org/

16.6 Once on the webpage, the bidder should click the solicitation they are interested in and click the “Submit a Question Button”. All questions will be reviewed by the City and answered in the form of an addendum which will be uploaded to the City’s website and available for all firms registered as plan holders.

16.7 The City of Tamarac reserves the right to amend this bid prior to the bid opening date indicated by written addenda. Written addenda shall serve as the sole means of clarification. The City shall not be responsible for oral interpretations given by any City employee or its representative.

16.8 **** SPECIAL NOTE -- Addendums will only be issued electronically through the City’s web-site. Vendors will be notified of the availability of new solicitations and addendums via e-mail (per the vendor’s selected commodity choice).

17. BID TABULATION

When an ITB closes, a bid tabulation will be posted at: https://tamarac.bidsandtenders.org.

Bidders will be able to download the unofficial bid tabulation at the link provided directly above.

The City may or may not notify unsuccessful Bidders of contract awards. Pursuant to Florida Statute Chapter 119, Section 7(m), sealed bids and quotations or proposals received by an agency pursuant to invitations for bid or requests for proposals are exempt from the provisions of subsection (1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of a decision or intended decision pursuant to F.S. §120.57(3) (a), or within 30 days after bid/proposal opening, whichever is earlier.

18. UNBALANCED BIDS

When a unit price bid has variable or estimated quantities, and the bid shows evidence of unbalanced bid pricing, the City reserves the right to reject such bid.

19. UNIT PRICES

Where a discrepancy between unit price and total price is indicated on a Bidder’s online submitted Schedule of Bid Prices or Price Proposal Form, the unit prices shall prevail.

20. FORM AGREEMENT DOCUMENT

The City may attach as a part of this solicitation, a Form Agreement document. Bidders shall be responsible for complying with all the terms and conditions of the Form Agreement document if included herein, except where variant or conflicting language may be included in

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 13

any Special Conditions contained herein. Bidders shall note any deviation or variance with the Form Agreement document at the time of the online bid submission.

21. OTHER GOVERNMENTAL ENTITIES

If a Bidder is awarded a contract because of this Request for Quotation, Bidder will, if Bidder has sufficient capacity or quantities available, provide to other governmental agencies, so requesting, the products or services awarded in accordance with the terms and conditions of the Request for Quotation and resulting contract. Prices shall be F.O.B. Destination to the requesting agency.

22. PROTESTS

Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the purchasing and contracts manager. The protest shall be submitted in writing within five (5) business days after such aggrieved person knows or should have known of the facts giving rise thereto and shall be submitted with the procedures outlined in section 6-154 “Appeals and remedies” of the Tamarac procurement code, available at the following link:

https://www.municode.com/library/fl/tamarac/codes/code_of_ordinances?nodeId=PTIICO_CH6

FITA_ARTVTAPRCO

23. CONTACT INFORMATION AND QUESTIONS FOR ADDENDUM

For inquiries regarding this solicitation Bidders must submit questions online at https://tamarac.bidsandtenders.org/Module/Tenders/en Once on the webpage bidder should click the solicitation they are interested in and click the “Submit a Question Button”. All questions will be reviewed by the City and answered in the form of an addendum which will be uploaded to the City’s website and available for all firms registered as plan holders.

24. DIGITAL FORMS TO BE COMPLETED WITH BID

The following fillable digital forms have been created and must be submitted / acknowledged with each bid:

• Certification

• Vendor Drug-Free Workplace

• Bidder’s Qualification Statement

• References

• Scrutinized Companies List

• E-Verify Compliance

• Sub-Contractor Form (Applicable if above Twenty percent (20%)

• Firm’s Primary Ownership

• Local, CBE and Veteran Information

• Conviction History Employment Policy Inquiry

25. FORMS THAT MUST BE UPLOADED TO THE DOCUMENT UPLOAD SECTION

The following forms must be filled out, scanned back and uploaded to the defined section below:

1. Non-Collusive Affidavit and Acknowledgment – Form is available for download in the on-line procurement system Documents Section for this solicitation.

(Document Upload 1)

2. Certified Resolution - Form is available for download in the on-line procurement system Documents Section for this solicitation. (Document Upload 2)

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 14

3. Affidavit of Compliance with Anti-Human Trafficking Laws and Affidavit of

Compliance with Foreign Entity Laws – Form is available for download in the on-line procurement system Documents Section for this solicitation. (Document

Upload 3)

4. Proof of State Certification or County Competency Licenses (Document

Upload 4)

5. U.S. Internal Revenue Service Form W9 (Document Upload 5)

6. Proof of Insurance – including proof of Professional Liability Insurance coverage

(if required herein) with a minimum of $1,000,000. (Document Upload 6)

7. Trench Safety Form (Document Upload 7)

8. Proof that firm has a Conviction History Employment Policy as detailed in

Instructions. (Document Upload 8)

9. Other material which would provide clarification for your bid. (Voluntary).

(Document Upload 9)

Failure to provide the requested attachments may result in your bid being deemed non-responsive.

26. BID BOND SUBMITTAL

A scan or copy of the original Bid Bond MUST be submitted along with your electronic bid response. However, the original (raised seal/thicker stock) paper should also be received by U.S. Mail, air, ground courier services, by messenger service; or in person to the address shown below BEFORE the due date of the ITB outlined above; however, the City may allow for the submittal of original Bid Bonds by no later than three (3) business days after the actual bid opening only if the bidder uploaded the scan/copy of their Bid Bond electronically with their original bid submittal. Failure to provide the original Bid Bond as detailed in this section WILL result in your Bid being non-responsive:

ITB # 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT

Room 108 – Procurement and Contracts Division 7525 NW 88th Ave Tamarac FL, 33321-2401

27. PREFERENCE FOR LOCAL, CBE AND VETERAN-OWNED FIRMS

27.1. Local Tamarac Vendors (LTV)

Definition: "Local Tamarac Vendor" (LTV): A business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of one year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the City of Tamarac.

Prime Contractors who are part of our Local Tamarac Vendors (LTV) may receive a preference on and invitation to Bid (ITB), if there pricing is at least 5% higher than the lowest responsive bidder. If this occurs, the Prime Contractor will be given an opportunity to submit a Best and Final Offer (BAFO), and if the (BAFO) or revised pricing is at least 1% below the original lowest responsive bidder, the Prime Contractor who is a (LTV) will be recommended for the contract award.

27.2. Broward County Business Enterprise (CBE)

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 15

Definition: “Broward Certified Small Business Vendor” (CBE): A business entity certified by the Broward County Office of Economic and Small Business Development (OESBD), and which has maintained a permanent place of business with fulltime employees within the Broward County limits for a minimum of one year prior to the date of issuance of a bid or proposal solicitation. The permanent place of business may not be a post office box. The business location must actually distribute goods or services from that location. In addition, the business must have a current business tax receipt from the Broward County or the city within Broward County where the business resides.

Bidders interested in becoming certified as a County Business Entity are encouraged to go to:

http://www.broward.org/EconDev/Pages/localcertificationprograms.aspx to learn more about the program.

If the Prime contractor is a certified Broward County Business Enterprise (CBE) they may receive a preference on an Invitation for Bid (ITB) if their pricing is at least 2.5% higher than the lowest responsive bidder. If this occurs, the Prime Contractor will be given an opportunity to submit a Best and Final pricing offer (BAFO), and if (BAFO) or revised pricing is at least 1% below the original lowest responsive bidder, that Prime Contractor who is certified as a (CBE) will be recommended for contract award.

27.3. Veteran-Owned Small Business (VOSB)

Definition: “A Veteran-Owned Small Business” (VOSB): as specified in U.S. 38

CFR § 74.1, as amended, is a business that is not less than fifty-one (51) percent owned by one or more veterans, or in the case of any publicly owned business, not less than fifty-one (51) percent of the stock of which is owned by one or more veterans; the management and daily business operations of which are controlled by one or more veterans and qualifies as "small" for federal business size standard purposes.

If the Prime contractor is a Veteran-Owned Small Business (VOSB) they may receive a preference on an Invitation for Bid (ITB) if their pricing is at least 2.5% higher than the lowest responsive bidder. When that occurs, the Prime Contractor will be given an opportunity to submit a Best and Final pricing offer (BAFO), and if (BAFO) or revised pricing is at least 1% below the original lowest responsive bidder, that Prime Contractor who is a VOSB will be recommended for contract award. The City will consider a VOSB who is 2.5% higher than the lowest bid unless the following occurs: An LTV submits a bid within 5% or a CBE submits a bid within 2.5%.

28. CONSIDERATION OF CONVICTION HISTORY EMPLOYMENT POLICIES

28.1 The policy of the City of Tamarac is that it will not include any question on any application for employment, inquire either orally or in writing, receive information about an applicant’s criminal history background check, or otherwise obtain information about an applicant’s criminal history until after the City initially determines that the applicant is otherwise qualified for a position. Once the City has initially determined that an applicant is otherwise qualified, the City may inquire into or obtain information about a criminal record.

28.2 The City encourages vendors that do business with the City to adopt and employ conviction history policies, practices, and standards that are consistent with the policies found in the first paragraph of this section herein. The City reserves the right to review

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ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 16

all vendors’ conviction history policies for consistency with City standards. The vendors' conviction history standards may be part of the criteria to be evaluated by the

City when determining whether to award a City contract to a vendor, and vendors utilizing similar practices as those enumerated in the first paragraph of this section herein. Vendor may receive bonus points when the City is soliciting Requests for

Proposal, Requests for Qualifications or Requests for Letters of Interest, unless prohibited by the requirements of Florida or U.S. statutes or codes. Further, the City reserves the right to evaluate a contractor’s execution of the conviction history standards as a part of the performance criteria of said City contracts.

28.3 Vendors are requested to provide information relating to their policies regarding criminal information history and will be asked to provide information as a part of vendor’s electronic response. Vendors with criminal history information procedures may be requested to validate their procedures by providing copies of their written policy and/or copies of their employment applications as part of their electronic submittal response.

29. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING – F.S. 287.05701

Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the City's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests.

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II. SCOPE OF WORK

1. DESCRIPTION OF WORK

1.1 General Description

The City of Tamarac is hereby requesting bids, from qualified contractors, for the Colony West Champs Course Irrigation Improvement Project (ITB No. 26-41B). The project is located at the Colony West Gulf Club in Tamarac, FL. The Contractor shall provide a complete and operational irrigation system capable of delivering the required flow and pressure to all areas of the golf course and associated landscaped areas.

The work shall include, but not be limited to, demolition of certain existing elements and construction of all proposed improvements, including a new golf course irrigation system, a new golf course irrigation pump system (230HP/2200GPM) and enclosure, a pump station concrete foundation pad, 72” O.D. precast concrete wet well, canal intake liner replacement, and steel access ladder, and electrical service to new irrigation pump station. The work to be performed consists of furnishing all labor, supervision, materials, equipment, transportation, permits, testing, and incidentals necessary to complete a turnkey replacement of the existing golf course irrigation system for the Colony West Golf Club – Champs Course, including all associated civil, mechanical, electrical, and irrigation improvements as shown on the Contract Drawings and specified within the Technical Specifications.

1.2 Irrigation System Replacement

The Contractor shall remove, replace, install, test, and commission a complete golf course irrigation system, including but not limited to:

• Demolition and removal of existing irrigation mains, laterals, valves, controllers, wiring, and associated irrigation components as indicated on the plans.

• Installation of new HDPE and/or PVC irrigation mainline piping.

• Installation of new lateral piping systems.

• Installation of all quick couplers, isolation valves, air relief valves, drain valves, and fittings.

• Installation of new irrigation heads, rotors, and sprinkler assemblies as specified.

• Installation of swing joints and head assemblies.

• Installation of decoder systems, control wiring, communication cables, and grounding systems.

• Installation of central control interface and field control equipment.

• Connection and integration of all irrigation components into a fully functional system.

• Coordination with the Owner and Golf Course Operations staff to minimize disruption to course operations.

1.3 Pump Station Installation

City of Tamarac Procurement and Contracts Division

ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 18

The Contractor shall furnish and install a complete golf course irrigation pump station rated for approximately 230 HP and 2,200 GPM, including:

• Pump station equipment package.

• Variable Frequency Drives (VFDs).

• Pump motors and controls.

• Surge protection equipment.

• Pressure monitoring equipment.

• Flow metering equipment.

• Filtration systems, if specified.

• Pump station control panel.

• Remote monitoring and communication systems.

• Manufacturer startup services.

• Factory testing documentation.

• Complete commissioning and operational verification.

1.4 PUMP STATION FOUNDATION

The Contractor shall construct a new reinforced concrete foundation pad for the irrigation pump station including:

• Excavation and subgrade preparation.

• Compaction and stabilization as required.

• Formwork, reinforcing steel, and concrete placement.

• Anchor bolts and embedded hardware.

• Equipment housekeeping pads.

• Final grading around the structure.

1.5 WET WELL AND INTAKE IMPROVEMENTS

The Contractor shall remove and replace the existing intake structures including:

• Replacement of the 72-inch outside diameter precast concrete wet well.

• Replacement and rehabilitation of the canal intake liner.

• Dewatering operations as necessary.

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ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 19

• Excavation and backfill.

• Structural connections to the new pump station.

• Intake screening and appurtenances.

• Restoration of disturbed canal banks and adjacent areas.

1.6 ELECTRICAL WORK

The Contractor shall furnish all labor, materials, and equipment necessary to provide electrical service to the new irrigation pump station including:

• Coordination with the serving utility provider.

• New electrical service installation.

• Service disconnects and metering equipment.

• Electrical panels and distribution equipment.

• Conduit systems and conductors.

• Grounding and bonding systems.

• Surge protection systems.

• Equipment controls wiring.

• Startup and testing of all electrical systems.

• Compliance with all applicable NEC requirements and local codes.

1.7 DEMOLITION AND REMOVAL

The Contractor shall perform all demolition necessary for installation of the new system including:

• Removal of existing irrigation infrastructure.

• Removal of obsolete pump station equipment.

• Removal of abandoned piping and appurtenances where indicated.

• Disposal of demolished materials at approved facilities.

• Proper handling and disposal of any hazardous materials encountered in accordance with regulatory requirements.

1.8 COURSE RESTORATION

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ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 20

The Contractor shall restore all disturbed areas resulting from construction activities, including:

• Fairways.

• Tees.

• Greens approaches.

• Rough areas.

• Landscape areas.

• Cart paths.

• Utility corridors.

• Canal banks.

Restoration work shall include grading, compaction, sod replacement, seeding, sprigging, mulching, and turf establishment sufficient to return affected areas to pre-construction conditions or better.

1.9 TESTING, STARTUP, AND COMMISSIONING

The Contractor shall perform complete testing and commissioning of all installed systems including:

• Hydrostatic pressure testing of irrigation piping.

• Leakage testing.

• Electrical testing and verification.

• Pump station startup and performance testing.

• Flow and pressure verification.

• Irrigation head adjustment and coverage testing.

• Decoder and communication testing.

• Central control system testing.

• Final operational acceptance testing in the presence of the Owner's representative.

1.10 TRAINING AND CLOSEOUT

The Contractor shall provide:

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ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 21

• Operator training for City and Golf Course personnel.

• Pump station operation training.

• Irrigation central control training.

• Maintenance procedures and manuals.

• Equipment warranties.

• Manufacturer certifications.

• Record drawings (As-Builts).

• GPS-located irrigation component mapping, if specified.

• Final acceptance documentation.

1.11 MAINTENANCE OF OPERATIONS

Throughout construction, the Contractor shall:

• Maintain uninterrupted access to the Colony West Clubhouse, cart barn, maintenance facilities, Fairfield Inn and Suites, Lagos De Campos Boulevard, and North Pine Island Road.

• Coordinate work sequence with City representatives and golf course management.

• Maintain safe conditions for golfers, staff, hotel guests, and the public.

• Provide temporary irrigation service where required to preserve existing turf conditions.

• Maintain erosion and sediment control measures throughout construction.

1.12 CONTRACTOR RESPONSIBILITIES

The Contractor shall be solely responsible for:

• Project management and supervision.

• Safety compliance and site security.

• Utility locates and verification.

• Protection of existing facilities and improvements.

• Permits and inspections required for construction.

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ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 22

• Traffic control and maintenance of access.

• Environmental compliance.

• Coordination with utility companies and regulatory agencies.

• Warranty of all labor, materials, and equipment in accordance with contract requirements.

The completed project shall be delivered as a fully operational, tested, commissioned, and warranted golf course irrigation system meeting all performance requirements of the City of Tamarac and the Contract Documents.

2. LICENSES

To be eligible for award of this project, the Bidder must possess at time of bid opening, one of the following State Certified and/or County Competency licenses or any license that can meet, exceed, or legally perform the scope of work will be acceptable, as determined by state or county licensing agency.

State: Certified General Contractor License, defined by F.S. 489.105 3a, plus a minimum of having performed three (3) verifiable, full-time successful experience municipal or commercial projects of similar size and scope within the last five (5) years. These projects must demonstrate full-time, successful experience performing work comparable to the requirements of this solicitation.

or

County: Certificate of Competency – 2(a) Heavy Marine (Harbor Facilities, Docks, Shipyards, Bulkheads, Retaining Walls, Seawalls, Dams, Locks) plus a minimum of having performed three (3) verifiable projects of similar size and scope within last five

(5) years. These projects must demonstrate full-time, successful experience performing work comparable to the requirements of this solicitation.

or

County: Certificate of Competency – Category 2(d) – Specialty Engineered Structural License, plus a minimum of having performed three (3) verifiable projects of similar size and scope within last five (5) years. These projects must demonstrate full-time, successful experience performing work comparable to the requirements of this solicitation.

Occupational license must be in effect as required by Florida Statute §205.065.

When the successful Contractor is performing work in other locations outside of Broward County or the State of Florida, Contractor shall be subject to the requirements for all appropriate local jurisdictions.

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3. PROJECT TIMELIME

Project substantial completion shall be within One Hundred and Fifty-Three (150) calendar days from Contractor’s receipt of City’s Notice to Proceed. Final Completion shall be Thirty

(30) calendar days from date of substantial completion, totaling One Hundred and Eighty- Three (183) calendar days.

4. PROJECT ESTIMATE

The project estimate is: Two Million Nine Hundred Ninety Thousand Two Hundred Twenty-Three Dollars and Fifty Cents ($2,990,223.50).

III. BID SCHEDULE

The Bidder, hereby declares that he or she has carefully examined the site of the proposed work, the plans and specifications contained herein, and does hereby agree to furnish all labor, materials, tools, equipment and incidentals and to sustain all the expenses incurred in performing the work in strict accordance with the plans & specification, which are made a part thereof at the following prices offered.

In the event of latent multiplication errors, the Bidder recognizes that these are clerical errors and may be corrected by the Owner.

The bid schedule is available online at: https://tamarac.bidsandtenders.org/Module/Tenders/en

To be eligible for award of this project, the Bidder must possess at time of bid opening, a State Certified and/or County Competency licenses or any license that can meet, exceed, or legally perform the scope of work will be acceptable, as determined by state or county licensing agency.

BID SCHEDULE 1 – INDEMNIFICATION

ITEM NO. DESCRIPTION UNIT Quantity UNIT PRICE EXTENDED TOTAL

PRICE

1 Indemnification LS 1 $ 10.00 $ 10.00

Total:

BID SCHEDULE 2 – Colony West Champs Course Irrigation Improvement Project

2 Bonds and Insurance LS 1 $ $

3 General Conditions LS 1 $ $

4 As-Built / Record Drawings LS 1 $ $

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ITB 26-41B COLONY WEST CHAMPS COURSE IRRIGATION IMPROVEMENT PROJECT 24

5 Mobilization / Demobilization LS 1 $ $

6 Maintenance of Traffic LS 1 $ $

7 Erosion Control / SWPPP LS 1 $ $

8 Demolition and Site Preparation LS 1 $ $

9 Site Restoration LS 1 $ $

10 Irrigation – Golf Course System LS 1 $ $

11 Irrigation – Pump Station LS 1 $ $

Sub Total:

Grand Total:

The Contractor shall provide a complete and operational irrigation system capable of delivering the required flow and pressure to all areas of the golf course and associated landscaped areas.

In the event of obvious mathematical errors, the Bidder recognizes that these are clerical in nature and may be corrected by City.

For each bid item, Bidder agrees to furnish all labor, materials, tools and equipment necessary to properly perform the work described herein and on the project drawings. A more detailed description of Pay Items is located throughout the Attachment A - Technical Specifications. It is the intent of the City to award this bid based on the Total Base Bid for all bid items.

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IV. SAMPLE BID / CONSTRUCTION AGREEMENT

BETWEEN THE CITY OF TAMARAC

AND

THIS AGREEMENT is made and entered into this __ day of , 20__ by and between the City of Tamarac, a municipal corporation with principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the “CITY”) and corporation with principal offices located at (the

“Contractor”) to provide for construction…