Tab 4d_JNA_001.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER

61200PR230000111

PROJECT/TASK NUMBER

UCGIFORCNT/23BCAFL

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT) $3,200

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

Contracting Office will be FORCECOM Support team and is a contract modification to an award for emergency tree removal and pruning to prevent further risk to property and live onboard TRACEN Petaluma as a result of the initial storm damage that occurred on January 4th and 5th, 2023. FAR Clause 6.302-2 is justification to modify this contract as an urgent and compelling need based on delay of this modification would result in serious injury, financial or other, to the Government.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Prune to remove limbs/branches on the house side of 404H to reduce the chances of damage to person or property, remove any broken limbs over driveway

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

Davey Tree Company is already onsite and quoted to prune back these trees because of the inherent risk that the dead limbs presented during initial damage assessment on Friday, January 6th, 2023. Upon executing the work on the trees, it was determined that the entire tree is dead and will become a higher risk if left in place. This modification is ordered to remove the trees and the higher costs associated with the labor to fell the trees.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

N/A This modification is needed because of an atmospheric river event impacting California and the unprecedented rainfall that has impacted the area.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

This vendor has already been awarded a contract on the trees that needs to be felled versus pruned. It would not be prudent to have Davey Tree Co. prune the trees and another company fell them. It is in the governments best interest to remove the trees with a modification to the contract versus establishing another contract.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

This does not apply, TCP does have adequate description developed, this is a contract modification.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

This does not apply; this is a result of severe winter storms that have affected TRACEN Petaluma and the surrounding area.

This is unforeseen, TCP does not have an arborist on staff to help determine which trees are dead and can present a hazardous condition to government property. President Biden declared an emergency in California as a result of these series of storms on Monday, January 9th (Biden declares emergency for California due to winter storms | Reuters). This damage is a result of round 2 of the storms impacting California.

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE

NUMBER

707-765-7288

DATE

01/11/2023 https://www.reuters.com/world/us/biden-declares-emergency-california-due-winter-storms-2023-01-09/

August 2020

John Fullwood, LT Comptroller

SIGNATURE OF CONTRACTING OFFICER

John Caicedo, CWO4, SFCO

CODE TELEPHONE

NUMBER

DATE

01/11/2023