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SP4702-22-Q-0022 Page 1 of 63

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SP4702-22-Q-0022 Page 2 of 63

SP4702-22-Q-0022 – SECTIONS A THROUGH CONTINUATION PAGES

SECTION A – SUPPLIES AND SERVICES AND PRICES OR COSTS

1. GENERAL INFORMATION REGARDING THIS REQUEST FOR QUOTE (RFQ), AND DESCRIPTION OF

PRODUCTS AND SERVICES:

This RFQ is solicited using full and open competition under FAR Parts 13 and 15, and the government intends to award to the vendor submitting the lowest-priced technically acceptable quote.

The scope of the contract is for inspection services for the Fire Alarm / Mass Warning / and Mass Warning Notification systems at Defense Supply Center Columbus (DSCC), in Columbus, OH; to be accomplished in accordance with the Performance Work Statement.

2. MANDATORY SITE VISIT:

There will be a mandatory site visit for offerors wishing to respond to this RFQ. The site visit is scheduled for 11AUG2022 at 9:00 am EST. The site visit will meet at Building 308.

As the DSCC Installation is in HPCON Charlie, all visitors to the installation shall complete the attached DD3150 (attached as Attachment 1 to this RFQ) for each individual visiting the site. If visitors are not fully vaccinated or decline to disclose their COVID-19 vaccination status, in addition to the DD Form 3150, they must present a recent (no earlier than 72 hours prior to their visit) negative COVID-19 test.

Proof of a negative test must be on official letterhead from a doctor’s office, pharmacy or health department. Those who are non-compliant will be denied entry.

Offerors shall submit this documentation, and any questions related to the site visit generally, by email to Charles Ramsey at Charles.Ramsey@dla.mil , and carbon copy John.Patrick@dla.mil and Scott.Wesseler@dla.mil . Use the subject line “CSC-22505 Site Visit Question”.

For issues accessing the installation on the morning of the site visit, please contact:

a. Charles Ramsey at (220) 212-8437, then

b. John Patrick at 614-256-7642, then

c. Scott Wesseler at (614) 692-4871.

3. QUOTE SUBMISSION INSTRUCTIONS:

IMPORTANT:

- Detailed quote submittal instructions are found in FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021), located on page 15 of this document.

- Offerors shall submit all questions regarding this RFQ by email to scott.wesseler@dla.mil no later than 22AUG2022 at 10:00 am EST.

SP4702-22-Q-0022 Page 3 of 63

- Offerors shall submit their completed quotes by email to scott.wesseler@dla.mil no later than 02SEP2022 at 10:00 am EST. Offerors should put “Response to SP4702-22-Q-0022” in the email subject line. Quotes shall include:

o Signed DD1449 and any SF30 forms.

o Completed Section B proposed CLIN pricing. Note that the CLINs are 'flipped', so the value entered into the "Quantity" field should match the value entered into the "Ext Price" field.

o Completed Section K provisions (beginning on page 37 of this document), as required.

o Any other information required in FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021).

4. AWARD:

The Government intends to award to the lowest priced technically acceptable quote received in response to this Request For Quote (RFQ). However, the Government reserves the right to not make an award based on this RFQ if such award is determined contrary to the best interest of the Government.

5. DISCUSSIONS:

The Government intends to issue an award without discussions. However, the Government reserves the right to enter into discussions if it is deemed to be in its best interest.

6. PROPOSAL PREPARATION COSTS

The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any technical volume, price volume, etc. in response to an offeror’s submittals for this RFQ.

7. EXCEPTIONS: Exceptions to any terms and conditions of the RFQ may make the quote unacceptable.

8. PERIOD OF PERFORMANCE

The Period of Performance shall be for one base year with two 1-year options.

9. REAL ID ACT

Current Status of States/Territories: The Department of Homeland Security (DHS) announced on December 20, 2013 a phased enforcement plan for the REAL ID Act (the Act), as passed by Congress, that will implement the Act in a measured, fair, and responsible way.

Enforcement: If a state or territory does not receive a new extension Federal agency may not acceptlicenses and identification cards issued by thesestates and territories beginning May 3, 2023.

10. C05 Changes to Key Personnel (OCT 2016)

Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this task order. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of

SP4702-22-Q-0022 Page 4 of 63 any changes shall be in writing with a detailed explanation of the circumstances necessitating the change.

The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government.

11. ANTITERRORISM TRAINING BY CONTRACTOR

In accordance with DOD Instruction 2000.16 and DLA Instruction 6308, Level 1 Antiterrorism (AT Training must be completed on an annual basis by all employees of the contractor performing under this requirement and may be accomplished by one or two means:

a) Under the instruction of a qualified Level 1 AT Awareness Instructor

b) Competition of a DoD-sponsored certified computer or web-based distance learning instruction for Level 1 AT Awareness, which can be found at http://jko.jten.mil/courses/atl1/launch.html for non_CAC holders and https://jkodirect.jten.mil/Altas2/faces/page/login/Login.seams for CAC holders.

c) Specifically, only those employees whose contract performance requires them to have routine access to federally-controlled facility and/or routine access to a federally-controlled information system must take the training. Also note that the contractor shall coordinate with the Contracting Officer for those employees that require access only intermittently or for a period of less than six months, to determine if the training is required.

d) Upon initial hire the contractor will contact the onsite DLA Antiterrorism Officer (ATO) to schedule the initial training.

e) The Certificates are valid for one year; therefore, training shall be completed every year for the duration of the contract.

f) The contractor shall maintain copies of all training certificates for the duration of the contract and may be required to supply copies of the training certificates to the Contracting Officer no more than biannually for submission to the ATO.

12. COMMON ACCESS CARD (CAC) MANAGEMENT:

No Common Access Cards will be required by the vendor to perform this service.

SP4702-22-Q-0022 Page 5 of 63

SECTION B – SUPPLIES AND SERVICES AND PRICES OR COSTS

BASE YEAR:

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE EXT PRICE

0001 J063-V00010401 JB $1.00 $

NOUN: CLIN 0001 – Inspection and Testing of the Fire Alarm System, Mass Notification System (MNS), Mass Warning Notification System (MWNS) for the Base Year.

PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: TBD

ITEM DESCRIPTION: Inspection and Testing of the Fire Alarm System, Mass Notification System (MNS), Mass Warning Notification System (MWNS) at DLA Land and Maritime, Columbus, OH for the Base Year.

See Section C, Performance Work Statement.

OPTION YEAR 1:

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE EXT PRICE

1001 J063-V00010401 JB $1.00 $

NOUN: CLIN 1001 – Inspection and Testing of the Fire Alarm System, Mass Notification System (MNS), Mass Warning Notification System (MWNS) for Option Year 01.

PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: TBD

ITEM DESCRIPTION: Inspection and Testing of the Fire Alarm System, Mass Notification System (MNS), Mass Warning Notification System (MWNS) at DLA Land and Maritime, Columbus, OH for the Option Year 01. See Section C, Performance Work Statement.

Services as needed as directed by the Contracting Officer.

OPTION YEAR 2:

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE EXT PRICE

2001 J063-V00010401 JB $1.00 $

NOUN: CLIN 2001 – Inspection and Testing of the Fire Alarm System, Mass Notification System (MNS), Mass Warning Notification System (MWNS) for Option Year 02.

PRICING TERMS: Firm Fixed Price

PERIOD OF PERFORMANCE: TBD

ITEM DESCRIPTION: Inspection and Testing of the Fire Alarm System, Mass Notification System (MNS), Mass Warning Notification System (MWNS) at DLA Land and Maritime, Columbus, OH for the Option Year 02. See Section C, Performance Work Statement.

Services as needed as directed by the Contracting Officer.

SP4702-22-Q-0022 Page 6 of 63

SECTION C – SPECIFICATIONS/SOW/SOO/ORD

PERFORMANCE WORK STATEMENT

Testing of Fire Alarm / MNS / MWNS Systems

1.0 Title: Performance Work Statement (PWS) - Testing of Fire Alarm / MNS / MWNS Systems for DSCC Columbus.

2.0 Introduction: This PWS will cover the detailed requirements for inspection services for the Fire Alarm/ Mass Notification (MNS) / Mass Warning Notification Systems (MWNS) located at DSCC Columbus. The Contractor will be tasked with providing performance-based testing/inspection services to ensure the building life safety systems achieve a 99 percent overall system reliability in response to an actual fire event. The contractor will provide all management, supervision, labor, materials, supplies, tools, and shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified. All Fire Alarm/MNS/MWNS testing/inspection of systems, their initiating devices, controls, and notification appliances will comply with UFC 4-021-01, UFC-3-600-02, and NFPA 72, Chapter 14, Tables 14.3.1 and 14.4.3.2 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein. In addition to compliance with these code requirements, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA).

3.0 Background: The Contractor shall be responsible for providing services in the following DSCC buildings: Buildings 1, 2, 4, 5, 6, 9, 10, 11, 14, 17, 18, 19, 20, 20A, 21, 21A, 22, 23, 27, 30, 31, 43, 44, 46, 47, 49, 52, 58, 61, 64, 65, 201, 301, 302, 306, 308, 314, and 507. The Fire Alarm/MNS/MWNS systems consist of Simplex 4100 and EST-3 model fire alarm control systems. They vary in age and have multiple system configurations. The Fire Alarm/MNS/MWNS systems require annual testing/inspection to ensure compliance with code and other required installation standards. The contractor shall need to have the expertise to perform the specified work, document any abnormality observed or detected, and report all defects found during the course of inspection to the Contracting Officer or their designee immediately.

4.0 Scope and Tasks:

A. The Contractor shall provide a test plan. The testing plan shall clearly establish the scope of testing/inspection to be conducted on the Fire Alarm/MNS/MWNS systems located at DSCC Columbus. At a minimum, the testing plan shall include all personnel to conduct testing/inspection, the licenses and certifications for each individual, the methods and tools to be used to conduct testing/inspection for each building, and a schedule identifying the expect number of days for each individual building testing/inspection. Contractor personnel shall meet the requirements of UFC-3-600-02, Chapter 1-8 to be permitted to conduct testing/inspection at DSCC Columbus. Testing/inspection frequencies shall follow the requirements of NPFA 72, Chapter 14, Tables 14.3.1 and 14.4.3.2 requirements.

B. The Contractor shall provide an individual testing/inspection report for all buildings where work is to be conducted. The Contractor shall prepare and submit an electronic file of all testing/inspection reports within seven (7) calendar days after the completion of

SP4702-22-Q-0022 Page 7 of 63 testing/inspection. All main fire alarm control panel locations will be provided with a service record identifier at the panel locations. The service record identifier shall include the company name, the date the testing/inspection was completed, the name(s) of personnel that participated, the license/certification numbers of all participating personnel, and the contact information for each person who participated in the testing/inspection of the system.

C. The Contractor shall provide testing/inspection of each individual fire alarm control panel, transponder panel, NAC extender panel, MWNS panel, annunciator panel, graphic display panel, and CO detector panel as specified in NFPA 72, Table 14.3.1, and Table 14.4.3.2. All system panel testing/inspection will be completed on an annual basis. The results of the testing/inspection of these components will be provided in the respective building summary report. Each panel shall be individually catalogued with model numbers, serial numbers, node identifiers, and location descriptors.

D. The Contractor shall provide testing/inspection of each individual initiating device, to include pull stations, smoke detectors, heat detectors, duct detectors, waterflow switches, tamper switches, AED monitor points, CO detectors, elevator monitor points, fire pump monitor points, kitchen hood monitor points, lift station monitor points, cooling tower monitor points, and eyewash station monitor points as specified in NFPA 72, Table 14.3.1, and Table 14.4.3.2. The results of the testing/inspection of these components will be provided in the respective building summary report. Each initiating device shall be individually catalogued with device type, system addressable device identifiers, and location descriptors.

E. The Contractor shall provide testing/inspection of each individual notification device, to include speaker/visuals, audio/ visuals, bells, MWNS speakers, speaker only, strobe only, amber strobes, and textual notification appliances as specified in NFPA 72, Table 14.3.1, and Table 14.4.3.2. The results of the testing/inspection of these components will be provided in the respective building summary report. Each notification device shall be individually catalogued with individual device type, system addressable device identifiers, and location descriptors.

F. The Contractor shall provide testing/inspection of each individual control function, to include AHU shutdown, elevator recall, signal bypass control, MNS preprogrammed messaging to individual buildings, MNS preprogrammed messaging base wide, magnetic door holders, individual building microphone messaging, base wide microphone messaging, elevator shunt trips, and kitchen hood shunt trips. All system control function testing/inspection will be completed on an annual basis. The results of the testing/inspection of these components will be provided in the respective building summary report. Each control function shall be individually catalogued with individual device type, system addressable device identifiers, and location descriptors.

G. The Contractor shall provide testing/inspection of two (2) Simplex TSW workstations, (8) Network Display Units (NDU), and one (1) EST-3 Fireworks workstation. The Contractor shall verify that all alarm, priority two, supervisory, and trouble signals report identically as building main fire alarm control panels. The Contractor will verify graphic map content is accurate, and programmed control functions are operational. All system workstations and NDU testing/inspection will be completed on an annual basis. The results of the testing/inspection of these components will be provided in the respective building summary report. Each control function shall be individually catalogued with individual device type, system node identifiers, and location descriptors.

H. The Contractor shall document all identified deficiencies from the building testing/inspection. All deficiencies shall be noted in the individual building summary report, and provided in a separate deficiency summary report to encompass all building deficiencies found. Each building

SP4702-22-Q-0022 Page 8 of 63 deficiency shall be individually catalogued with building number, component type, addressable device identifiers, and location descriptors.

I. All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device manufacturer’s maintenance bulletins shall be retained to assist in the proper care of the system and its components.

5.0 Deliverables: Prior to commencing work, the Contractor shall provide the following:

A. A list of products and corresponding SDS sheets for each chemical to be used and/or stored on-site.

B. Dates for scheduled annual Fire Alarm/MNS/MWNS systems testing.

C. Test plan.

D. Sample of report to be submitted after each testing/inspection.

E. Resume, license, certificates for qualified technicians to perform services.

F. Company emergency contact information.

G. A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

H. Provide required insurances.

6.0 Equipment Description: A description of the building panels, initiating device counts, notification device counts, control function devices, ancillary equipment has been provided in Appendix A. This information has been provided for reference only. It is the responsibility of the Contractor to field verify the accurate counts of components, and does not release the Contractor from providing a complete testing/inspection as specified.

7.0 Period of Performance (PoP): The Period of Performance shall be one base year of 12 months, with an additional two option years.

8.0 Work Schedule: work shall be performed from 6:30 a.m. through 6:00 p.m. (Eastern Time), Monday through Friday. No work shall be performed during weekend or federal holidays. Government will not be paying overtime to the contractor. Work hours are subject to change after award per customer request.

9.0 Quality Control (QC): The Contractor shall adhere to all Federal, State, County, and City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

10.0 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

SP4702-22-Q-0022 Page 9 of 63

Dates Holidays

Monday, January 1 New Year’s Day

Monday, January 21 Birthday of Martin Luther King, Jr.

Monday, February 18 Washington’s Birthday

Monday, May 27 Memorial Day

Monday, June 20th Juneteenth National Independence Day

Tuesday, July 4 Independence Day

Monday, September 2 Labor Day

Monday, October 14 Columbus Day

Friday, November 11 Veterans Day

Thursday, November 28 Thanksgiving Day

Monday, December 25 Christmas Day

11.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address is;

Defense Supply Center Columbus 3990 E. Broad Street Columbus, Ohio 43218

12.0 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDLA and/or local policy. Should the Force Protection Condition (FPCON) or Health Protection Condition (HPCON) change, the Government may require changes in contractor security matters or processes.

SP4702-22-Q-0022 Page 10 of 63

13.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

14.0 Warranty: The contractor shall furnish a 12-month warranty or the industry standard OEM commercial warranty; whichever is greater, on all parts, labor, and services of each component with regards to the calibration of each item.

15.0 Section 508 Compliance: Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Any/all electronic and information technology procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov

16.0 Common Access Card: Common Access Card (CAC) not required. Prior to gaining access to any DLA facility, contractor personnel must be vetted through the local security office. Due to DoD Police requirements, foreign nationals and illegal aliens will not be permitted access to any DLA facility.

Individuals with outstanding warrants or certain convictions also will be denied access. Contractor personnel must ensure they have the appropriate identification required to access DLA facilities.

Contractor personnel entering a DLA facility should anticipate their vehicle will undergo a security check by DLA Police, and should ensure that no drugs, alcohol, or weapons of any kind are found within the vehicle. It is the contractor’s responsibility to ensure the personnel performing under this contract can and will meet these requirements for accessing DLA facilities. Names of contractor personnel will be provided to the local POC for vetting purposes no less than one week prior to the scheduled performance start date.

17.0 C05 Changes to Key Personnel (OCT 2016): Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government

18.0 Continuity of Services:

A. The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to

1. Furnish phase-in training; and

SP4702-22-Q-0022 Page 11 of 63

2. Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

B. The Contractor shall, upon the Contracting Officer’s written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required.

The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer’s approval.

The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

C. The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

D. The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

19.0 Protection of Government Buildings, Equipment, and Vegetation:

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

20.0 Site Visit: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

21.0 Point of Contacts:

Contracting Officer: Contracting Officer’s Representative (COR):

Scott Wesseler Charles Ramsey DLA Contracting Services Office – Columbus DLA Installation Management Scott.Wesseler@dla.mil; Phone: 614-692-4871 3990 E. Broad St.

Columbus, OH 43218 Charles.Ramsey@dla.mil , Phone: (220) 212-8437

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SECTION F – DELIVERIES OR PERFORMANCE

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

SECTION G – CONTRACT ADMINISTRATION DATA

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

_____2-in-1 Invoice______________________________________________ (Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

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(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

https://wawf.eb.mil/

Routing Data Table* Field Name in

WAWF

Data to be entered in WAWF

Pay Official DoDAAC SL4701 Issue By DoDAAC SP4702 Admin DoDAAC** SP4702 Inspect By DoDAAC N/A Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) SC0707 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

___Charles Ramsey (charles.ramsey@dla.mil); (220) 212-8437___ (Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

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SECTION I – CONTRACT CLAUSES

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(A) The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered.

(B) A summary of the basis for award is as follows:

(1) Quotes will first be evaluated on the basis of Technical Acceptability, which will be determined by rating the non-price factors of Technical Acceptability of Proposed Testing Plan, Technical Qualifications of Proposed Staffing, and Past Performance Acceptability on an acceptable/unacceptable basis. These factors address an offeror’s capabilities and provide evidence as to whether or not they can perform the requirements described in the Technical Specifications. Past Performance evaluation will investigate information furnished by the offerors, as well as potentially other publicly available information (e.g., CPARS ratings), to ensure an offeror has consistently demonstrated a commitment to sound contract administration, customer satisfaction, timely delivery, and quality service in prior contracts of similar scope and complexity. This is a matter of judgment and will be a subjective assessment based on investigative findings.

(2) Only the quotes found to be Technically Acceptable will be further evaluated for award. To be Technically Acceptable, a quote shall be evaluated as “acceptable” for all non-price factors.

(3) Price will be evaluated for reasonableness and completeness.

(4) Contract award will be made to the responsible vendor that offers the lowest priced technically acceptable quote.

(C) Evaluation of Technical Acceptability:

(1) Factor 1 - Technical Acceptability of Proposed Testing Plan will be rated in accordance with the following table:

To be Technically Acceptable under Factor 1 – Technical Acceptability of Proposed Testing Plan the offeror shall meet the following requirements:

The offeror shall submit with its quote a detailed Testing Plan. The Testing Plan shall clearly establish the scope of testing and inspection to be conducted on the Fire Alarm/MNS/MWNS systems located at DSCC Columbus. At a minimum, the testing plan shall include all personnel to conduct testing and inspection, the licenses and certifications for each individual, the methods and tools to be used to conduct testing and inspection for each building, and a schedule identifying the expected number of days required to

Adjectival Rating Description Acceptable Proposed Testing Plan meets the requirements of the solicitation Unacceptable Proposed Testing Plan does not meet the requirements of the solicitation

Technical Acceptability of Proposed Testing Plan Rating Method

SP4702-22-Q-0022 Page 15 of 63 inspect and test each individual building. Contractor personnel shall meet the requirements of UFC-3- 600-02, Chapter 1-8 to be permitted to conduct testing and inspection at DSCC Columbus. Testing and inspection frequencies shall follow the requirements of NPFA 72, Chapter 14, Tables 14.3.1 and 14.4.3.2 requirements.

(2) Factor 2 – Technical Qualifications of Proposed Staffing will be rated in accordance with the following table:

To be Technically Acceptable under Factor 2 – Technical Acceptability of Proposed Testing Plan the offeror shall meet the following requirements:

(a) The offeror shall provide sufficient documentation of the certifications, licenses, and specific experience of all technicians to work on the project. These qualifications shall demonstrate the ability of the technicians to manage, operate, and execute the quality assurance requirements for the testing and inspection to be conducted on the Fire Alarm/MNS /MWNS systems for a requirement of this size and scope.

(b) The offeror shall provide all licenses required by the Local, State, and Federal Government for the work being conducted. Contractor personnel shall meet the requirements of UFC-3-600-02, Chapter 1-8 to be permitted to conduct testing and inspection at DSCC Columbus.

(c) The offeror shall submit copies of any contingent contracts or subcontracts that provide any services required under this contract.

(d) The offeror shall provide sufficient documentation of the certifications, licenses, and specific experience for all Program Managers (Safety Manager, Project Manager, Quality Control Manager, etc.).

All Program Managers are required to have a minimum of three years of experience executing the designated program requirements. Safety Manager(s) shall have an OSHA 30 hour course certification.

Key personnel designated for these assignments must be designated by the principle in writing.

Designees may perform multiple responsibilities

(3) Factor 3 - Past Performance Acceptability, will be rated in accordance with the following table:

Adjectival Rating Description Acceptable Proposed Staffing meets the requirements of the solicitation Unacceptable Proposed Staffing does not meet the requirements of the solicitation

Technical Acceptability of Proposed Testing Plan Rating Method

Adjectival Rating Description

Acceptable

Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will be able to successfully perform the required effort.

Unacceptable

Based on the offeror's performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Past Performance Rating Method

SP4702-22-Q-0022 Page 16 of 63

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Past performance will be initially evaluated to determine whether the offeror’s present and/or past performance is recent and relevant to the effort to be acquired. Second, the past performance evaluation will determine how well the offeror performed on previously awarded contracts. To be Technically Acceptable for Past Performance the offer shall meet the following requirements:

The offeror shall submit with its offer two (2) previously awarded contracts and/or purchase or task orders (collectively referred to as “contracts” from now on) of similar size, complexity, and scope that are deemed to meet recency, relevancy, and quality requirements. For this acquisition, recency refers to contracts awarded within the past four years (with at least ONE (1) year of completed performance) as of the closing date of this solicitation. Relevancy refers to contracts of similar size to this acquisition for inspection services for the Fire Alarm / Mass Warning / and Mass Warning Notification systems. Quality refers to contracts that were satisfactorily completed within their designated periods of performance.

The following information shall be submitted with all referenced contracts:

(a) The award date of each referenced contract, and the contract award amount in dollars;

(b) The completion date (projected or actual) of each referenced contract, and the final contract amount, in dollars;

(c) A brief description of each service contract scope of work; and

(d) Identification of at least one point-of-contact (POC) at the organization that awarded each referenced contract, to include POC’s name, e-mail address, and telephone number.

(4) Quotes that are not rated Technically Acceptable for all non-price factors will be removed from consideration.

(D) Evaluation of Price:

Offerors must complete the pricing in Section B of the solicitation. Note that the CLINs are 'flipped', so the value entered into the "Quantity" field should match the value entered into the "Ext Price" field.

The total evaluated price will be calculated by adding the total proposed prices for the base and all option periods. The total evaluated price will be used for evaluation purposes. The proposal will be evaluated for price reasonableness. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

Lowest Priced: Proposals not technically acceptable will be removed from consideration and award will be made to the lowest priced, technically acceptable, and responsible contractor. A price analysis will be used to determine the total evaluated price to support the selection of the lowest priced, technically

SP4702-22-Q-0022 Page 17 of 63 acceptable offeror(s). Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques as described in FAR 15.404.

(E) AWARD:

Contract Award will be made to the responsible vendor that submits the lowest priced technically acceptable quote. The government reserves the right not to make an award, if not making an award is in its best interest.

(END OF PROVISION)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (JUN 2020)

52.204-2 SECURITY REQUIREMENTS (MAR 2021)

252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013)

252.204-7000 DISCLOSURE OF INFORMATION (OCT 2016) (DFARS)

252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992) (DFARS)

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (NOV 2021)

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

SP4702-22-Q-0022 Page 18 of 63

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

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(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and Office of…