TAB 25 - Combined Synopsis-Solicitation-RFQ2025.pdf

SP4701-25-Q-0036

Sign Language interpreter & Communication Access Real Time Translation

Source Selection Information – See FAR 2.101 and 3.104

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTE (RFQ)

(1) Action Code: N/A

(2) Date: January 29, 2025

(3) Year: 2025

(4) Contracting Office Zip Code: 19111

(5) Classification Code: 561621

(6) Contracting Office Address:

DLA Contracting Services Office Philadelphia

700 Robbins Avenue, Building # 26/2, North Side

Philadelphia, PA 19111

(7) Subject: Communication Access Real-Time Translation (CART) services and Sign

Language Interpreter services on-site, off-site and remotely to the Deaf and Hard of

Hearing at the Defense Logistics Agency Troop Support

(8) Proposed Solicitation Number: SP4701-25-Q-0021

(9) Closing Response Date: February 18, 2025, by 8:00 AM Eastern Time

(10) Contact Points:

Contracting Officer : Rhonda Saunders; rhonda.saunders@dla.mil; (215) 737-9107

(11) Contract Award: N/A

(12) Contract Award Dollar Amount: N/A

(13) Contract Line-Item Number: See section (16)(vii) below.

(14) Contract Award Date: N/A

(15) Contractor N/A

(16) Description:

mailto:rhonda.saunders@dla.mil

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format provided at FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being issued on an unrestricted basis.

(ii) Solicitation Number: SP4701-25-Q-0021; this solicitation is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04.

(iv) The North American Industrial Classification System (NAICS) code for this acquisition is 541930 (Size Standard: $22.5 Million).

(v) BASIS FOR AWARD: This procurement will be awarded to a responsible vendor on a competitive basis in accordance with the provisions of FAR Part 12 and 15.4. The Government will review the proposal for technical acceptability at a fair and reasonable price. The Government will review the proposal to ensure that the proposal meets the requirements set forth in the Performance Work Statement

(PWS). Technical acceptability will be based on the vendor demonstrating a thorough understanding of the PWS.

The offeror is responsible for providing adequate documentation to enable a thorough evaluation of the proposal. The vendor shall submit a proposal that clearly and concisely describes and defines the vendor’s response to the objectives/requirements contained in the RFQ.

SECTION 1.0: GENERAL INFORMATION

This subsequent contract will be awarded on a Firm Fixed Price contract basis. The contract will consist of 12- month base period with the option to extend the contract for two (2) additional 12-month option periods; respectively. The maximum duration of the contract, with all options exercised is three (3) years.

DLA Sign Language Interpreter and Communication Access Real-Time Translation in accordance with Section 2 - Performance Work Statement (PWS).

CLIN SERVICES QUANTITY UNIT OF

ISSUE

UNIT

PRICE

TOTAL

PRICE

0001 Sign Language

Interpreter

168 HR $ $

0002 CART

200 HR $ $

0003 Travel

1001 Sign Language

Interpreter

168 HR $ $

1002 CART 200 HR $ $

1003 Travel

2001 Sign Language

Interpreter

168 HR $ $

2002 CART 200 HR $ $

2003 Travel

*Notes: Prices will be evaluated based on the total price for all items for all periods of performance (12-Month Base period and Two (2) 12-Month Option Periods).

1.1 PROPOSAL SUBMISSION INSTRUCTIONS

1) It is the Government’s intent to award a firm-fixed price contract on a full and open competitive basis in accordance with Federal Acquisition Regulation (FAR) Subpart 12 and FAR

15.4. This request for quote (RFQ) will be posted on the beta.Sams.gov Federal Business

Opportunities website.

2) All proposals must be submitted to Rhonda.saunders@dla.mil on or before February 18, 2022; 12:00 PM (Eastern Time).

1.2 SUBMISSION OF QUESTIONS

Should the vendors have any questions with respect to this RFQ, they should submit them, via email, to the Contracting Specialist/ Contracting Officer/ referenced in Section 3.3.

Any technical questions, requests for clarification or requests for data in connection with this

RFQ must be submitted in writing on or before February 10, 2025, by 8:00 AM (Eastern

Time) to allow DLA adequate time to provide correct answers to the questions submitted and to prevent any delays in the closing date of the RFQ.

Vendors are strongly urged to follow-up the submission of any questions with a phone call to the

Contracting Officer to ensure that questions have been received.

1.3 CONTRACTOR IDENTIFICATION

As stated in 48 CFR 211.106, Purchase Descriptions for Service Contracts, Contractor personnel shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and by displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.4 PLACE OF PERFORMANCE

DLA Troop Support Philadelphia at 700 Robbins Ave, Philadelphia, PA 19111

1.5 PERIOD OF PERFORMANCE

The period of performance for this contract will be for a one (1) year base period with two

(2) one-year option periods.

Base Year: February 27, 2025, thru February 26, 2026

Option Year 1: February 27, 2026, thru February 26, 2027

Option Year 2: February 27, 2027, thru February 26, 2028

1.6 HOURS OF OPERATION

Regular working hours for DLA Site Name are normally 0700-1530 Monday through

Friday. Routine maintenance and repairs will normally be performed during these hours.

1.7 FEDERAL HOLIDAYS

The Contractor is not required to provide services on the eleven Federal holidays observed at DLA unless approved by the COR/PM. The following holidays are observed:

Observed Federal Holidays

New Year Day Martin Luther King Day

Presidents Day Memorial Day

Juneteenth Day Independence Day

Labor Day Columbus Day

Veterans Day Thanksgiving Day

Christmas Day

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

In the event an Executive Order issued by the President of the United States declares

Agencies of the Federal Government closed for a regularly scheduled workday, the

Contacting Officer (KO) or designee will determine and advise the Contractor on whether services are required for that day.

1.8 NON-PERSONAL SERVICES

The contract is for "non-personal services" as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor’s employees: (1) shall perform the services specified herein as independent vendors, not as employees of the Government; (2) shall be responsible for their own management and administration of work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer as is necessary to ensure accomplishment of the contract requirements.

1.9 FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

(End of Clause)

1.10 FAR 52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

1.11 CONTRACT TYPE (FAR 52.216-1 (APR 1984))

As a result of this solicitation, the Government contemplates the award of a Firm-Fixed Price

(FFP) Indefinite Delivery Contract (IDC) Agreement-Unilateral, contract in accordance with FAR

52.216-1 for Sign Language interpreter & Communication Access Real Time Translation.

1.12 AWARD WITHOUT DISCUSSION

The Government intends to evaluate quotations and make award without discussions. Therefore, the vendor’s initial offer should contain the vendor’s best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

1.13 NO AWARD

The Government reserves the right not to make an award as a result of this RFQ if such award is determined contrary to the best interest of the Government.

1.14 PREPARATION COST

The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any price proposal in response to this Request for Quote (RFQ).

1.15 EVALUATION

The contractor’s performance may be evaluated in accordance with the Quality Assurance

Surveillance Plan and uploaded to the Contractor Performance Assessment Reporting System

(CPARS). If any services are provided that do not meet the satisfaction of the COR or any of

DLA’s employees, customers or tenets, the COR shall notify the contractor promptly. The contractor shall work with the COR to determine what actions will be taken such as but not limited to: not sending an interpreter back to provide services, replacing an interpreter, etc. A written record shall be provided to the contractor regarding the issue, usually via email.

SECTION 2.0 PERFORMANCE WORK STATEMENT

2.1 Scope

The Defense Logistics Agency Troop Support require contractor support on an as needed basis to provide Communication Access Real-Time Translation (CART) services and Sign

Language Interpreter services on-site, off-site and remotely to the Deaf and Hard of Hearing at the Defense Logistics Agency Troop Support, 700 Robbins Ave., Philadelphia PA 19111.

Defense Logistics Agency Troop Support is required to provide CART and interpreter services to be compliant with title 1 of the Americans with Disabilities Act, as amended, which prohibits employment discrimination on the basis of disability; and pursuant to the

ADA Amendments Act of 2008.

2.2 Definition

Communication access realtime translation (CART), also called open captioning or realtime stenography or simply realtime captioning, is the general name of the system that stenographers and others use to convert speech to text. A trained operator writes the exact words spoken using a special phonetic keyboard, or stenography methods, relaying a reliable and accurate translation[1] that is broadcast to the recipient on a screen, laptop, or other device.[2] CART professionals have qualifications for added expertise (speed and accuracy) as compared to court reporters and other stenographers. Certified CART professionals provide accurate and complete Realtime Translation Services for individuals or large groups either onsite or remotely. An electronic copy of transcript can be included if requested and provided at no additional cost. A confirmed assignment is one that has been tendered to and accepted by the contractor as per Section 6 below.

2.3 Remote CART Service:

The CART Reporters must possess a minimum of two (2) year experience transcribing materials to include training materials in a formal or informal educational setting. The CART reporter must possess at least one of the following types of Remote Sign Language Interpreting Services:

Certified CART Provider (CCP), Certified Real-time Reporter (CRR), or Certified Broadcast

Captioner (CBC) in accordance with the National Court Reporters Association (NCRA)

On-site CART is with a trained caption or travels to our location and provides the captioning services there. The captioner will bring his or her own laptop computer and stenography machine. Remote CART is when a trained captioner provides services over the Internet connection from an off-site location. An Agency laptop computer with internet service will be available in the room where the meeting or event will take place

2.4 Sign Language is a visually perceived language based on a naturally evolved system of articulated hand gestures and their placement relative to the body, along with non-manual markers such as facial expressions, head movements, shoulder raises, mouth morphemes, and movements of the body. The contractor shall provide Sign Language Interpreter(s) for each confirmed assignment. A confirmed assignment is one that has been tendered to and accepted by the contractor as per Section 5 below.

2.5 Qualifications:

All CART providers must have a minimum of three (3) years of professional writing/captioning experience and a minimum of an Associate of Arts (AA) degree or higher or equivalent experience. Additionally, CART providers must maintain one more of the following certifications: Certified CART Provider (CCP), Registered Merit Reporter (RMR), Certified

Real-time Reporter (CRR), Certified Broadcast Captioner (CBC), Registered Diplomat Reporter

(RDR), Registered Professional Reporter (RPR), or State Certified Shorthand Reporter (CSR).

All Sign Language Interpreters provided by the contractor for this requirement must be able to proficiently interpret oral communications for Deaf and/or Hearing-Impaired employees, customers, or applicants. All Sign Language Interpreters shall use American Sign Language (ASL) and Sign English (SE) to perform interpreting for Deaf or Hearing-https://en.wikipedia.org/wiki/Shorthand https://en.wikipedia.org/wiki/Stenography https://en.wikipedia.org/wiki/Communication_access_real-time_translation#cite_note-:0-1 https://en.wikipedia.org/wiki/Communication_access_real-time_translation#cite_note-:1-2

Impaired employees and applicants. The Sign Language Interpreters must also be certified by the National Certification Registry of Interpreters for the Deaf (RID), Registered with the Pennsylvania office of Deaf and Hard of hearing mandated by the Pennsylvania Department of Labor and Industry, and affiliated with the National Association of the Deaf (NAD). The contractor shall ensure that all Sign Language Interpreters provided under this requirement adhere to the NAD-RID Code of Professional Conduct.

All parties involved agree that all information obtained while on assignment(s) be kept strictly confidential and shall not be used or disclosed to others after completed assignment(s).

The CART Reporters (s) and/or Sign Language Interpreter(s) certification information shall be kept up to date. The Contractor shall ensure that current copies of all applicable documents including, but not limited to updated/ renewed certifications are on file for each CART

Reporters and/or the Sign Language Interpreter(s) assigned to task orders and if needed made available upon request to the DLA Troop Support Contracting Officer and EEO Office.

All parties involved agree that all information obtained while on assignment(s) be kept strictly confidential and shall not be used or disclosed to others after completed assignment(s).

Extra Time - When assignments go over the contracted time, the CART and/or Sign Language Interpreter(s) must be available to stay after the end time of the assignment; extra time will be charged in half-hour increments.

The contractor or the sign language interpreter(s) shall not discuss personal business; distribute personal business cards or promotion of personal “cause” while on assignment in order to develop clientele from assignment(s) originating from the DLA Troop Support. The Sign

Language Interpreter (s ) and/or CART Reporters working through the contractor shall receive orientation for and adhere to the Federal Government’s and DLA Troop Support’s rules of protocol, ethics, procedures and professionalism while on assignment(s).

The CART reporter(s) or Sign Language Interpreter(s) shall be well groomed and dressed in a manner appropriate for a business environment.

Any CART reporter(s) or Sign Language Interpreter(s) whose professional conduct is questionable warrants an immediate review at the discretion of the COR, the EEO Office

Manager, the Deaf Services Coordinator and the Contracting Officer – reference RID

Professional Code of Conduct.

2.6 Assignments

The Contractor shall provide Sign Language Interpreter(s) for an assignment as issued by task order for meetings scheduled between 6:00 a.m. and 6:00 p.m. Monday through Friday with the exception of Federal holidays as listed below:

Observed Federal Holidays

New Year Day Martin Luther King Day

Presidents Day Memorial Day

Juneteenth Day Independence Day

Labor Day Columbus Day

Veterans Day Thanksgiving Day

Christmas Day

For specific days and/or dates for Federal Holidays please refer to the Office of Personnel

Management website OPM.GOV.

The Contracting Officer (KO) will issue task orders for assignments via email or telephone to email addresses or telephone numbers provided by the contractor. There may be multiple assignments included in a task order.

When a task order is issued by telephone, the Government will follow up via email within 24 hours of the telephone call with a complete reference of all pertinent facts contained in the telephone call order to the email address the contractor provided indicating that it is a follow up to the telephone call order.

The contractor shall provide to the PMO and the KO a list of persons authorized to accept task orders on the contractor’s behalf. The contractor shall respond to the task order by email to the

PMO and the COR within 24 hours of receipt. A task order is considered accepted upon government receipt of contractor verbal or written acknowledgement. The contractor shall include in their response the name of the Sign Language Interpreter(s) who will be satisfying the task order. The time begins for the task order at the time requested in the task order or when the

Sign Language Interpreter where service is to be performed whichever is later. The government will provide an escort from the Visitor’s Center on Robbins Avenue Street entrance to the site.

In the event there is no escort for the Sign Language Interpreter the Sign Language Interpreter shall remain on site until notified or for one half-hour whichever is shorter. The contractor is expected to comply with any additional security measures, if implemented, based on the NSA

Threat Level. The Contractor is then authorized to invoice for the two-hour minimum.

There will be a two-hour minimum paid at the agreed upon rate for all task orders. If there are multiple assignments that are concurrent to each other and less than a total of 2 hours, then the two-hour minimum shall apply. If two or more assignments are 2 hours apart or more than each assignment shall be subject to the two-hour minimum. If the Sign Language Interpreter leaves the site prior to being released by the PMO the two-hour minimum shall not apply.

Sign Language Interpreter(s) should stay on the assignment(s) for the indicated time. Sign

Language interpreter(s) shall report to the contact person at each assignment(s) for notification and permission to leave. This includes all assignment(s) regardless of length.

If the contact person dismisses the sign language interpreter(s) prior to the time originally contracted, the contractor, and/or sign language interpreter(s) shall contact the EEO Office. The contractor may invoice for the 2-hour minimum rate. If the assignment(s) goes over the two-hour minimum the sign language interpreter(s) shall be paid the hourly rate with the time to be agreed upon with the contractor and the EEO, and / or the COR. The contractor shall then invoice the Government for the total time worked, including the 2-hour minimum initial assignment, and in 30-minute increments after the 2-hour minimum.

For same day rescheduling, interpreter(s) shall be available for earlier or later time slots to complete the agreed upon assignment(s). The contractor may invoice for the total hours on-site from the originally scheduled assignment time until completion of the requirement. When several assignments are scheduled together within the 2-hour minimum time frame using the same sign language interpreter(s) there shall be no separate billing of those assignments.

On occasion it may be necessary for the government to issue a call order with less than a 3-hour notice. In the event that a task order is issued with less than a three hour notice the contractor shall accept the assignment provided that the Sign Language Interpreter(s) dispatched to satisfy the task order arrive(s) on or before the requested time.

On occasion it may be necessary for the government to cancel a task order. In the event that a task order is cancelled by the government 2 working days or less, prior to the agreed upon start time for the accepted call order the contractor may submit an invoice for no more than the scheduled hours for day one only at the agreed upon labor rate. In the event that a call order is cancelled after the Sign Language Interpreter(s) have arrived at the DLA Troop Support or after such time as it would be reasonable to assume that the Sign Language Interpreter(s) would be reroute to the DLA Troop Support the contractor may include the mileage charge that would have applied had the task order not been cancelled.

In the event that a task order is cancelled more than 16 hours prior to the agreed upon start time for the accepted task order the Contractor shall not invoice for service or mileage for the affected task order.

Unless a message is received from an authorized person on-site indicating the employee(s) can not appear to escort the sign language interpreter, the sign language interpreter(s) shall remain on-site at least one-half hour from the time the assignment(s) is scheduled. If the Interpreter employee(s) fails to appear, the contractor may invoice for the 2- hour minimum rate.

Sign Language Interpreter(s) shall keep all assignment(s), but in the event that a sign language interpreter(s) should cancel, the Contractor shall assume responsibility for notifying the EEO

Disability Program Coordinator within a 24-hour time frame and provide a substitute interpreter(s). If no interpreter(s) are available, the contractor shall inform the EEO Disability

Program Coordinator. At that point, see section 3.6.

On occasion it may be necessary for the government to issue a task order for constant sign language interpreting and processing of large quantities of information for 2 hours or more in length, e.g. workshops, seminars, training sessions, etc. In the event the government requests and as a result the contractor provides two Sign Language Interpreters for one task order that is scheduled for more than the two hour minimum the contractor may invoice for the two hour minimum for each Sign Language Interpreter and in fifteen minute increments, for the time exceeding two hours, for each Sign Language Interpreter.

For assignments 6 hours or longer in length Troop Support personnel or more will coordinate with the Sign Language Interpreter(s) to schedule break and lunch times. This may include 2 breaks up to 15 minutes each and one lunch period of 30 minutes for such assignments.

Sign Language Interpreter(s) working through the contractor are expected to take into consideration time for entering and obtaining passes to enter facility, if applicable. Tardiness or missed assignments shall not be tolerated except for true emergencies. The contractor shall notify the Disability Program Coordinator if this happens. If the interpreter(s) should arrive 10 or more minutes late for an assignment, the EEO Disability Program Coordinator shall determine if services will still be needed. If it is determined that the service is still needed the government may take a deduction from the agreed upon rate commensurate with the time the Sign Language

Interpreter arrives at the service site. If it is determined that the service is no longer needed this will be recorded as a missed task order and the Contractor shall not invoice for service or mileage related to the missed task order.

2.7 Subcontracting

If a sign language interpreter(s), from the contractor is not available, the contractor shall notify the EEO Disability Coordinator of the situation. This does not relieve the contractor of the responsibility of providing the personnel necessary to perform the needed service(s). The contractor shall subcontract with another sign language interpreter(s), and/or contractor for a certified sign language interpreter(s). The current contractor shall take care of billing directly with the subcontracting agency; the Federal Government and/or the DLA Troop Support shall not be responsible for third party billing but shall only deal directly with the current contractor.

2.8 FAR 37.103-90 Contracting Officer Responsibility.

(e) To comply with Undersecretary of Defense, Acquisition, Technology, and Logistics memorandum dated November 28, 2012, Subject: Enterprise-wide Contractor Manpower

Reporting Application, contracting officers shall include the following language in all contracts that require the performance of services, including contracts for goods with defined requirements for services. This standard language shall be included in new statements of work, performance work statements, and statements of objective, and in modifications to existing contracts.

Exceptions are detailed in paragraph (3) of this section.

(1) Contractor manpower reporting language for contract statements of work, performance work statements, and statements of objective:

(i) The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics

Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

(ii) Reporting input will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

(2) The reporting requirement applies to all contracted services, provided the organization receiving or benefiting from the contracted services is a Department of Defense (DoD) organization. This includes reimbursable appropriated funding sources from non-DoD executive agencies where the Defense component requiring activity is executive agent for the function performed.

(3) The reporting requirement does not apply to the following types of procurements by product service code:

(i) S111 Utilities: Gas services;

(ii) S112 Utilities: Electricity services;

(iii) S113 Utilities: Telephone and/or communications services;

(iv) S114 Utilities: Water services

(v) S119 Other utilities; and,

(vi) Construction of structures and facilities.

(4) Use and safeguarding of information from the secure web site. Data provided by contractors is considered to be proprietary in nature when the contract number and contractor identified are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

http://www.ecmra.mil/ http://www.ecmra.mil/

2.7 Points of Contacts

Supervisory Equal Employment Opportunity Specialist • Troop Support

Marina Krug

Phone: 215-737-7289

Email: marina.krug@dla.mil

Equal Employment Specialist

Michelle Harrington

Phone: 215-737-7289

Email: michelle.harrington@dla.mil

DLA Contracting Services Office Contracting Officer

Rhonda L. Saunders

Phone: 215-737-9107

Email: Rhonda.saunders@dla.mil

CLAUSES

(IDCs) below the simplified acquisition threshold (SAT).

(a) IDCs below the SAT use simplified procedures to acquire an indefinite quantity of supplies in amounts not to exceed the simplified acquisition threshold for the total contract period. The basic contract will establish the terms and conditions of the IDC below the SAT. IDCs below the SAT are useful when repetitive low dollar value purchases are made for the same item, the price of the item is expected to be stable and expected yearly or other long–term demands are not sufficient to establish an indefinite delivery contract using FAR Part 15 procedures. A guaranteed minimum (GM) must be established for the base period and is optional for any option periods.

To satisfy the GM, the first delivery order shall be issued with the basic contract, or a GM account shall be established.

mailto:marina.krug@dla.mil mailto:michelle.harrington@dla.mil

(b) Contracting officers shall coordinate expected duration and frequency with the materiel planner before deciding to use an IDC below the SAT.

(c) Only one IDC below the SAT shall be established per item; except that multiple IDCs below the SAT for the same item may be awarded if the awardee's performance under each IDC below the SAT is limited to a separate and distinct region or physical location.

(d) IDCs below the SAT may be unilateral or bilateral depending on the risk associated with the item and contractor.

(e) Contracting officers shall include procurement notes H05 or H06 in IDCs below the SAT

RFQs.

H06 Unilateral Indefinite-Delivery Contract (IDC) Below the Simplified Acquisition Threshold

(SAT) (SEP 2017)

(1) The Government will award an IDC below the SAT resulting from this request for quote to the responsible offeror whose offer conforming to the terms and conditions in the request for quote will be most advantageous to the Government, price and other factors considered.

(2) Price evaluation will be based on the price quoted for the estimated annual demand in the schedule.

(3) Acceptable contractor performance on the initial delivery order creates the IDC below the

SAT and is agreement by the contractor to accept additional orders under the same terms and conditions specified in the basic award.

(4) Once the guaranteed minimum quantity for the IDC is met, the Government is under no obligation to place additional orders. The Government may place additional orders for the period of performance stated in the basic award, effective from the award date. All additional orders will reference the basic award, which documents the terms and conditions of the IDC. The maximum aggregate value of orders under the IDC below the SAT is stated in the basic award;

the aggregate value of all orders will not exceed the simplified acquisition threshold or, for IDCs below the SAT using FAR Subpart 13.5, the thresholds in 13.500(a).

(5) Pricing of orders. The unit price for orders is based on the price for the quantity range that will cover the total quantity on the order, regardless of destination, if applicable.

FAR 52.216-19 -- Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $114.00, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $9,120.00.

(2) Any order for a combination of items in excess of $18,240.00; or

(3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-

21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the

Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

FAR 52.216-22 -- Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the

Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after December 07, 2020.

(End of Clause)

DFARS 252.216-7006 Ordering (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule.

Such orders may be issued from February 27, 2022, through February 26, 2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered

“issued” when the Government deposits the order in the mail or transmits by facsimile.

Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

FAR 52.212-1 Instructions to Offerors-Commercial Products And Commercial Services

(SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1)The solicitation number;

(2)The time specified in the solicitation for receipt of offers;

(3)The name, address, and telephone number of the offeror;

(4)A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5)Terms of any express warranty;

(6)Price and any discount terms;

(7)"Remit to" address, if different than mailing address;

(8)A completed copy of the representations and certifications at Federal Acquisition

Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9)Acknowledgment of Solicitation Amendments;

(10)Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11)If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items line items are consistent with FAR subpart 4.10 , or alternative commercial Products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f)Late submissions, modifications, revisions, and withdrawals of offers.

(1)Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i)Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the

Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A)If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B)There is acceptable evidence to establish that it was received at the

Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C)If this solicitation is a request for proposals, it was the only proposal received.

(ii)However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3)Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4)If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5)Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile https://www.acquisition.gov/far/subpart-4.10#FAR_Subpart_4_10 received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the

Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the

Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i)Availability of requirements documents cited in the solicitation.

(1) (i)The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii)If the General Services Administration, Department of Agriculture, or

Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2)Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i)ASSIST ( https://assist.dla.mil/online/start/).

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(ii)Quick Search ( http://quicksearch.dla.mil/).

(iii)ASSISTdocs.com (http://assistdocs.com).

(3)Documents not available from ASSIST may be ordered from the Department of

Defense Single Stock Point (DoDSSP) by-

(i)Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii)Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to

1600 EST; or

(iii)Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4)Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity

Identifier" followed by the unique entity identifier that identifies the Offeror's name and address.

The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k)[Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1)The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2)The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3)The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4)A summary of the rationale for award;

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 http://www.sam.gov/

(5)For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6)Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability

Price

Past Performance

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are equal [Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) https://www.acquisition.gov/far/part-15#FAR_15_304 https://www.acquisition.gov/far/part-15#FAR_15_304

FAR 52.212-3 -- Offeror Representations and Certifications –

Commercial Products And Commercial Services (MAY 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management

(SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of…