Tab 1 - 01 12 00 Enviro Special Conditions 2022.pdf

JBLE-Langley Environmental Special Conditions 2022

Revised 02 Nov 22 – Supersedes all previous versions

JBLE-Langley

Environmental

Special Conditions

Developed by the 633 CES Installation Management Flight, Environmental Element

(CEIE)

Facility 328

37 Sweeney Blvd.

Hampton VA 23665

633ces.cei.flight@us.af.mil

757-764-3906

This document is subject to change at any time. i

SUMMARY OF CHANGES

Below is a summary of changes made during the most recent revision.

• 1.0 Objective. Added. Description of the National Environmental Policy Act (NEPA), to include an overview of the NEPA process.

• 7.1.2 Permitting Process. Added. Listed specific documents required for permitting emission sources/units.

• 7.1.5 HVAC. Added. Requirements for the maintenance, service, repair or disposal of any HVAC unit through contractor work, to include the submittal of Attachment 3:

HVAC Record.

• 7.2.1 Asbestos Presence. Changed. The Contractor should provide a statement and all supporting documentation (i.e., most recent survey) indicating whether asbestos is present or not in the work area.

• 7.3.1 Lead Based Paint Presence. Changed. The Contractor should provide a statement and all supporting documentation (i.e., most recent survey) indicating whether lead-based paint is present or not in the work area.

• 7.8.6 Illicit (Prohibited) Discharges. Added. There shall be no connection of indoor activities to the environment or the storm sewer system, including from basement flood pumps and sprinkler overflow, without explicit approval from the 633 CES/CEIE Water

Program Manager.

• 7.8.7.1 Cooling Towers in New Facilities. Added. Condensate discharge to the sanitary sewer is prohibited, unless approved by HRSD’s P3 Division. Since most condensate is viewed as unpolluted water, therefore; per section 301 of the HRSD Industrial Discharge

Regulations these waste streams are prohibited.

• 8.2.1 Imported Fire Ant Quarantine. Added. Contractors shall comply with the provisions of the Federal Imported Fire Ant Quarantine and Virginia’s Imported Fire Ant

Quarantine for Enforcement of the Virginia Pest Law.

• 8.2.3.6 Prohibited Plant List. Added. Chionanthus spp, commonly known as Fringe

Tree, has been listed on the Prohibited Plant List (Table 9) as it is no longer acceptable due to recent invasion of the Emerald Ash Borer.

This document is subject to change at any time. ii

TABLE OF CONTENTS

Foreword ...............................................................................................................................vii

1.0 Objective

2.0 Implementation

3.0 Training

4.0 Environmental Document Submittal Procedures

4.1 Before Construction Starts (60 – 90 days)

4.2 Before Construction Starts (30 days)

4.3 During Contract

4.4 End of Contract/Before Contract Closes

5.0 Non-Compliance, Fines and Inspections

6.0 Discrepancies

7.0 Environmental Compliance Program Areas

7.1 Air Quality

7.1.1 Air Emissions Producing Units

7.1.2 Permitting Process

7.1.2.1 External Combustion Units

7.1.2.2 Emergency/Non-Emergency Generators

7.1.2.3 Paint Booth/Paint Area

7.1.2.4 Solvent-Based Parts Washers/Cold Cleaners

7.1.2.5 Aboveground Storage Tanks

7.1.3 Replacement Sources

7.1.4 Volatile Organic Compounds (VOCs)

7.1.4.1 VOC Work Practice Standards

7.1.5 HVAC

7.1.6 Ozone Depleting Substances & Chemicals (ODS and ODCs)

7.1.7 Fugitive Dust Emissions

7.2 Asbestos

7.2.1 Asbestos Presence

7.2.2 Abatement Plan

7.2.3 Asbestos, Abatement or Removal Notification

7.2.4 Asbestos Manifests

7.3 Lead-Based Paint

7.3.1 Lead-Based Paint Presence

This document is subject to change at any time. iii

7.3.2 Abatement Plan

7.3.3 Lead-Based Paint Disposal

7.4 Hazardous Materials (HAZMAT) Management

7.4.1 Hazardous Materials Usage and Reporting

7.4.2 Hazardous Materials Management Program (HMMP)

7.4.3. Hazardous Material Storage

7.4.3.1 Tanks and 55-Gallon Liquid Drums

7.4.3.2 Gas Cylinders

7.5 Fuel, Sewage And Other Spills

7.6 Storage Tanks

7.6.1 Storage Tank Registration Notification

7.6.2 Disposal of Petroleum Contaminated Soil

7.6.3 Aboveground Storage Tanks (ASTs)

7.6.4 Underground Storage Tanks (USTs)

7.7 Waste Disposal

7.7.1 Solid Waste Disposal

7.7.1.2 Refuse Containers

7.7.1.2.1 Construction and Demolition (C&D) Debris Diversion

7.7.1.3 Recycling and Disposal Reporting

7.7.1.4 Contain Loose Debris

7.7.1.5 Trip Tickets

7.7.2 Hazardous Waste (HW)

7.7.2.1 Site Management

7.7.2.2 Waste Characterization Samples For Floor Renovation

7.7.2.3 Manifests

7.7.3 Universal Waste

7.7.3.1 Florescent Lamps

7.7.4 Soil and Petroleum Contaminated Wastes

7.7.4.1 Contaminated Absorbents

7.7.4.2 Soil

7.8 Water Quality

7.8.1 Energy Independence and Security Act (EISA) Section 438

7.8.2 Erosion and Sediment Control (ESC)

7.8.2.1 Site Specific ESC Plan

This document is subject to change at any time. iv

7.8.3 Virginia Stormwater Management Plan (SWM Plan)

7.8.4 Stormwater Pollution Prevention Plan (SWPPP)

7.8.4.1 Stormwater Management Plan (SWM)

7.8.4.2 Stormwater Management Facility

7.8.4.3 Pollution Prevention Plan (P2 Plan)

7.8.5 Construction General Permit (CGP) Coverage)

7.8.6 Illicit (Prohibited) Discharges

7.8.7 Wastewater

7.8.7.1 Cooling Towers in New Facilities

8.0 Environmental Conservation Program Areas

8.1 Cultural Resources

8.2 Natural Resources

8.2.1 Imported Fire Ants Quarantine

8.2.2 Tree Protection, Preservation and Planting

8.2.2.1 Protecting Mature Existing Trees

8.2.2.2 Erect Tree Protection Zone Structures

8.2.2.3 Protect Young Trees

8.2.2.4 Damage to Trees from Digging or Trenching

8.2.2.5 Planting New Trees

8.2.3 Plant Listings

8.2.3.1 Approved Plant List - Trees

8.2.3.2 Approved Plant List – Shrubs

8.2.3.3 Approved Plant List – Perennials & Vines

8.2.3.4 Approved Plant List – Grasses, Sedges & Rushes

8.2.3.5 Approved Plant List – Annuals & Shortlived Perennials

8.2.3.6 Prohibited Plant List

8.2.4 Wetlands

8.2.5 Roof Design to Minimize Bird Colonization

9.0 Pollution Prevention

9.1 Green Procurement

9.1.1 Green Procurement Forms

10.0 Installation Restoration Program

10.1 Soil Support Program (SSP) Acceptability

10.1.1 Clean Soil

This document is subject to change at any time. v

10.1.2 Borrow Soil

10.1.2.1 On-Base Soil Sources

10.1.2.2 Excess Soil Work

10.1.3 Sample Plan

10.1.4 Chemical Testing Standards

10.1.5 Clean Soil Determination

10.1.6 Excavation and Delivery Screening

10.1.7 Material Physical Characteristics

10.2 Contaminated Soil and Free Product

10.3 Site Safety

10.4 Monitoring Wells

10.5 Additional Excavation

11.0 Environmental Management Systems (EMS)

LIST OF FIGURES

Figure 1: Current JBLE-Langley Wetland Boundary Map

Figure 2: Example of Illegal Dumping (Stormwater)

Figure 3: Location of the Critical Root Zone and Tree Protection Zone

Figure 4: Trench and Hole Cuts to Result in Damage or Death of Tree

Figure 5: Tree Planting Detail

Figure 6: Tree Staking Detail

Figure 7: Example of a Wetland

LIST OF TABLES

Table 1: Local Sources of Recycling

Table 2: Land Disturbance Requirements Quick Reference

Table 3: Approved Tree List

Table 4: Approved Shrub List

Table 5: Approved Vine List

Table 6: Approved Perennials

Table 7: Approved Grasses, Sedges & Rushes List

Table 8: Approved Annuals & Shortlived List

Table 9: Prohibited Plant List

This document is subject to change at any time. vi

LIST OF ATTACHMENTS

Attachment 1: Glossary of References and Supporting Information

References

Abbreviations and Acronyms

Definitions

Attachment 2: 633 CES/CEIE Environmental Program Managers Contact List

Attachment 3: HVAC

Attachment 4A: Contractor Hazardous Materials Worksheet

Attachment 4B: Contractor HAZMAT SDS Submittal

Attachment 5: Contractor’s Monthly Report for HAZMATs

Attachment 6: Construction/Demolition Debris Recycling and Reporting

Attachment 7: Contract Submittal and Contractor Reporting Form

Attachment 8: Recovered Materials Determination Form

Attachment 9: Construction General Permit Notice of Termination Form

This document is subject to change at any time. vii

Foreword

Contractors shall comply with the most current version of this Environmental Special Conditions

Package in the bidding and performance of contracts for all work performed at Joint Base

Langley Eustis – Langley (herein referred to as JBLE-Langley).

This document was created by JBLE-Langley’s 633 CES Environmental Element (herein referred to as the 633 CES/CEIE) to guide those engaging in construction projects and maintenance work within the boundaries of the installation. There are many statutes pertaining to Federal lands, some of which are more restrictive and have more requirements than those of the Commonwealth of Virginia or the City of Hampton. These Environmental Special

Conditions are meant to identify those requirements, some which are unique to JBLE-Langley, to be met in the performance of work and ensure full compliance with pertinent provisions of

Federal (Environmental Protection Agency, EPA), State (Virginia Department of Environmental

Quality, VDEQ), local regulations and procedures and Air Force policies. These Conditions are not intended to be fully inclusive of all regulations. It is the Contractor’s responsibility to comply with all Federal, State and local laws, regulations or guidance(s). The Contactor shall also execute Best Management Practices (BMPs) throughout each project or performance of work.

Anyone performing work at JBLE-Langley is required to coordinate with the Government Point of Contact (POC) for a given project, usually the Contracting Officer’s Representative or Project

Manager, to ensure the complete, accurate and timely submittals of all environmental related documents. Refer to Section 4 for more information on document submittals.

This document is subject to change at any time. 1

1.0 Objective

It is the duty of JBLE-Langley’s environmental specialists (Program Managers) to ensure that all projects that occur on JBLE-Langley meet Federal, State, local and Air Force requirements. This document contains fundamental provisions that pertain to common construction, renovation, repair and demolition activity which regularly occurs at JBLE-Langley. Special projects may have additional requirements not mentioned within, and as such, will require a more detailed review by the 633 CES/CEIE environmental staff in order to ensure that all aspects of JBLE-

Langley’s environment is protected.

JBLE-Langley is committed to sustaining the environment through a C.L.E.A.N. approach:

Comply – We will comply with all environmental regulations and all other requirements while reducing compliance costs and liabilities.

Limit impact – We will prevent pollution and minimize waste while cleaning up past sites of environmental concern and making efforts to achieve Chesapeake Bay conservation.

Execute plans – We will identify and attain energy, environment, safety and occupational health objectives and targets through planning that is Specific, Measurable, Achievable, realistic, and

Timely (SMART).

Achieve improvements – We will continuously improve our programs and processes through the use of effective management and planning.

Notify – We will communicate our environmental commitments and performance to all levels of our organization and local community.

It is the Contractor’s responsibility to ensure that all the requirements of the Environmental

Special Conditions are adequately addressed and that all requested submittals are received and approved by the 633 CES/CEIE. There are several submittals that are required to be delivered through the Contracting Officer’s Representative and to the 633 CES/CEIE. Failure to adhere to these requirements can cause delays in construction, renovation, repair, maintenance, etc. of projects. Additions, there may be delays in final payment to the Contractor and the Contractor may be required to uninstall equipment that is not compliant, or redesign and correct any components of the project that do not pass final inspections.

Figure 1: Current JBLE-Langley Wetland Boundary

Map

This document is subject to change at any time. 2

A reference to the Environmental Special Conditions must be included in all Performance Work

Statements, Scope of Works and Contract Proposals for work at JBLE-Langley. A project submittal will not be approved by the 633 CES/CEIE without including such reference.

This document is reviewed and updated annually to reflect changes in regulations and policies.

Achieving compliance with laws and regulations is a team effort at JBLE-Langley and close integrated collaboration between Contractors and environmental staff is key to protecting the environment in which our families work, live and play. In accordance with the National

Environmental Policy Act (NEPA), this program area is imperative to “encourage productive and enjoyable harmony between man and his environment; to promote efforts which will prevent or eliminate damage to the environment and biosphere, and stimulate the health and welfare of man; to enrich the understanding of the ecological systems and natural resources important to the

Nation.”

NEPA is the underlying national charter for protecting the environment. It was enacted on

01 January 1970 and is referred to as the “Environmental Magna Carta.” Each Federal agency has its own implementing procedures which adapt the regulations to address agency specific missions and decision-making authority. The NEPA process begins when an agency proposes to take an action (this can include proposals to adopt rules and regulations, formal plans that direct future actions, programs and specific projects). Once a proposal is conceptualized and any reasonable alternatives have been developed, the agency must determine if the action has the potential to affect the quality of the human environment. This process results in one of three levels of NEPA analysis. Agencies may conduct a:

• Record of Environmental Consideration (REC) – application of a Categorical

Exclusion (CX)

• Finding of No Significant Impact (FONSI) – preparation of an Environmental

Assessment (EA) or

• Record of Decision (ROD) – preparation of an Environmental Impact Statement (EIS)

Most JBLE-Langley actions do not require an EA or EIS and can be documented with a

Categorical Exclusion (CX), which are listed in 32 Code of Federal Regulations (CFR) Appendix

B to Part 989 (Air Force Environmental Impact Analysis Process). However, it is important to note that CX’s are sometimes not applicable because NEPA does not replace or supersede the requirements of certain other laws or regulations, such as the National Historic Preservation Act.

In addition, some CX’s require completion of an AF813, Request for Environmental Impact

Analysis. Ultimately, the level of NEPA analysis and documentation for each project is determined by the 633 CES/CEIE Environmental Element Chief or designated representative, who utilizes processes outlined in NEPA to ensure that all requirements are being addressed.

Part of this process includes using information from subject matter experts to determine the environmental effects of every project proposed to occur on JBLE-Langley property.

Any modifications to JBLE-Langley property or its environment must be executed in a manner that prevents pollution, protects the environment, conserves natural resources and respects historic properties. All procedures must follow the requirements specified in these

Environmental Special Conditions and be in joint effort with the 633 CES/CEIE.

This document is subject to change at any time. 3

2.0 Implementation

All work is to be performed in a manner that prevents pollution, protects the environment and conserves natural resources. All work performed within JBLE-Langley boundaries shall be carried out in accordance with all applicable Federal, State and local laws, regulations, ordinances, Executive Orders and any other rules or rulings including JBLE-Langley specific policies. Personnel shall have all necessary required trainings and certifications for the work that is being accomplished.

All parts of this document that pertain to the project work/scope should be included in the contract. Failure to do so could result in noncompliance issues.

3.0 Training

JBLE-Langley requires Environmental Management System (EMS) and Environmental

Compliance Training for all Contractor personnel (to include subcontractors, etc.) performing work within the boundaries of the installation. This training is a requirement of the International

Organization for Standardization (ISO) 14001 and Department of the Air Force Instruction

(DAFI) 32-7001, Environmental Management. Details on accessing and obtaining the required training certification can be found in Section 11. Upon inclusion in the contract Statement of

Work, the Contracting Officer's Representative will verify that all Contractor personnel have acquired the training at their appropriate site or location and that copies have been submitted to the 633 CES/CEIE EMS Coordinator via email at 633CES.EMS.TRAINING@us.af.mil.

Additionally, all on-site Contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site.

4.0 Environmental Document Submittal Procedures

For environmental issues, the 633 CES/CEIE serves as JBLE-Langley’s repository for copies of permits obtained by contractors as required by environmental regulatory agencies such as the

EPA and the VDEQ. Upon request, copies of permit applications, mandatory notification requirements (to include spills and releases), mandatory reports and proof of compliance actions

(including records, checklists, logs, etc.) are required to be submitted.

The following contract deliverables are due to the JBLE-Langley Project

Manager and Contracting Officer’s

Representative who will in turn provide them to the appropriate

633 CES/CEIE Program

Manager/Point of Contact, found in Attachment 2.

The documents listed shall only be submitted if they are applicable to the project and work being performed.

mailto:633CES.EMS.TRAINING@us.af.mil

This document is subject to change at any time. 4

4.1 Before Construction Starts (60 – 90 days)

• Wetland Permits/Joint Permit Application (JPA), submitted to and approved by: the

Virginia Marine Resources Commission (VMRC), the Virginia Department of

Environmental Quality (VDEQ), the City of Hampton Wetland Board and the U.S. Army

Corps of Engineers (USACE), as applicable. One JPA is sent to all agencies for review following submittal.

• Nationwide Permit (USACE) (Note: allow 45 days)

• Technical and Manufacturer data for Air Polluting Stationary Sources, see Section 7.1.2 for specific information necessary for submittal

• VDEQ Construction Generator Permit Registration Statement

• Stormwater Pollution Prevention Plan (SWPPP) o Please note that the SWPPP include the following plans:

▪ Erosion and Sediment Control Plan (ESC Plan)

▪ Pollution Prevention Plan (P2 Plan)

▪ Stormwater Management Plan (SWM Plan) to include Runoff Reduction

Calculation(s)

• For construction projects involving historic buildings: Building elevations showing proposed building modifications, as well as photographs of the existing condition to support base consultation with the State Historic Preservation Office (SHPO)

4.2 Before Construction Start (30 days)

• Asbestos Abatement Plan

• Lead-Based Paint (LBP) Abatement Plan

• Contractor Hazardous Material (HAZMAT) Worksheet

• Copy of all SDSs attached to Contractor Hazardous Material Worksheet

• Green Procurement Planning Use Forms

• EMS and Environmental Compliance Training Certification(s)

• VDEQ Construction General Permit Coverage Letter

• VDEQ SWM/ESC Plan Approval Letter

• Virginia Clean Soil Certifications

• Proposed Borrow Soil Sampling Laboratory Results

• Petroleum, Oils and Lubricants (POL) Storage Tank Registration Notification (Inspection logs should be maintained on-site)

• EPA Certificate(s) of Conformity for each portable/temporary generator

4.3 During Contract

• Monthly HAZMAT Usage Report

• Monthly wetland impact reports (required only for individual wetland permits issued by

VDEQ)

• Quarterly Refuse/Recycling Reports and Weight Tickets

• Hazardous Waste/Asbestos/LBP Manifests (Must be signed by the appropriate

JBLE-Langley Environmental Representative(s))

• Weekly/Monthly Storage Tank Inspections (Inspection reports should be maintained on-site)

This document is subject to change at any time. 5

4.4 End of Contract/Before Contract Closes

• VDEQ Construction General Permit Notice of Termination Letter

• Green Procurement Exemption Form (if applicable)

• Green Procurement Final Usage Report

• All returned Asbestos, LBP and Hazardous Waste Manifest (signed by receiving landfill or treatment facility)

• VDEQ Stormwater Management As-Builts with seal and signature of Virginia registered professional

• GIS files containing updated stormwater and wastewater utilities, stormwater BMPs, plantings (if available), final site elevations, impacted wetlands or other environmental spatial files produced

• CAD files for wastewater processes and roof gutters (if available)

• HVAC Report

5.0 Non-Compliance, Fines and Inspections

Any fines and penalties that are the result of actions by the Contractor, its subcontractors, employees, other representatives or agents of the Contractor are the responsibility of the

Contractor to pay. These fines/penalties will not be passed on to JBLE-Langley.

Federal, State and local inspections may occur at any time during the contract period. The 633

CES/CEIE will coordinate with the Contracting Officer’s Representative, Project Manager, the

Contractors and any other applicable parties as necessary in the event the contract work site/equipment will be involved in any inspection.

6.0 Discrepancies

In case of a conflict or discrepancy between environmental laws and regulations, as well as these special conditions, and the contract specifications, the Contractor shall immediately submit the matter in writing to the Contracting Officer’s Representative for further investigation. Without such investigation, any actions taken shall be at the Contractor’s own risk and expense.

This document is subject to change at any time. 6

7.0 Environmental Compliance Program Areas

7.1. Air Quality

Any fixed or stationary unit/source that produces or has the potential to produce any of the six

Criteria Pollutants (CP), Hazardous Air Pollutants (HAPs), Greenhouse Gases (GHG) or fugitive

Ozone Depleting Chemical (ODC) emissions into the atmosphere constitutes an emissions unit/source at JBLE-Langley and is subject to regulations set forth under the Clean Air Act.

Only projects found by the 633 CES/CEIE Air Quality Program Manager to demonstrate compatibility with regulations and permits may have approval and be allowed to proceed through procurement and construction.

7.1.1 Air Emission Producing Units

Stationary sources of air pollutants are required to be permitted based on the process category

(operation category) and overall expected emission rate (referred to as the Potential to Emit emissions, PTE). JBLE-Langley must track various usage and operating throughputs (i.e., hours of operations, fuel consumption and paint usage) to ensure compliance with all

Federal, State, local and Air Force regulations. Because JBLE-Langley is quantitatively limited by the amount of pollutants emitted from its sources per the VDEQ issued State

Operating Permit, all stationary sources must be evaluated.

The following equipment list contains examples of common stationary sources which emit regulated emissions, and as such, require written approval from the 633 CES/CEIE Air

Program Manager prior to procurement:

• External Combustion Units (including but not limited to: boilers, water heaters, furnaces, unit heaters, space heaters, etc.)

• Internal Combustion Engines (including but not limited to: emergency, non-emergency, fire pumps, barrier engines, etc.)

• Paint Booths/Painting Areas

• Solvent-Based Parts Washers/Cold Cleaners

• Aboveground Storage Tanks (including but not limited to those storing gasoline, MOGAS, E-85, jet fuel, No. 2 distillate oil, diesel fuel or biodiesel) [Note Air Quality approval is different than approval from the Tank Program]

• Any other equipment that emits pollutants regulated under the Clean Air Act

If equipment, such as portable rock crushers, have their own permit already assigned, please provide the 633 CES/CEIE Air Program Manager a copy of the permit.

7.1.2 Permitting Process

To meet permit requirements, the Contractor shall submit necessary information for each stationary source to the 633 CES/CEIE Air Program Manager for evaluation on permitting.

The sooner the information is provided, the sooner the 633 CES/CEIE Air Program Manager can complete the evaluation and determine if a New Source Review (NSR) Construction

Permit will be required before construction of the stationary source can begin. An evaluation must be completed for the entirety of a project (i.e., multiple sources per facility, multiple facilities per project, etc.).

This document is subject to change at any time. 7

If during the evaluation, it is determined that a NSR application is required to be submitted, the 633 CES/CEIE Air Program Manager will coordinate with the Contracting Officer’s

Representative and the Contractor to determine who will be responsible for the submission of the NSR application to the VDEQ. If it is determined that the Contractor will be responsible for the NSR application, the 633 CES/CEIE Air Program Manager will need to review the application before submission. If the 633 CES/CEIE Air Program Manager will be responsible, the 633 CES/CEIE Air Program Manager will provide updates to the

Contracting Officer’s Representative and the Contractor as necessary.

If during the evaluation, it is determined that a NSR application is not required to be submitted, the 633 CES/CEIE Air Program Manager will provide written notification to the

Contracting Officer’s Representative and the Contractor.

The following sections provide a list of the necessary information that must be submitted to the 633 Air Program Manager for evaluation. Please note that the complexity of the project/work may require more information to be submitted.

7.1.2.1 External Combustion Units

• Type of unit (i.e., boiler, water heater, unit heater, furnace, etc.)

• Technical specification sheets/documents including but not limited to:

o Manufacturer o Model o Serial Number o Maximum heat input (size) o Burner data o Date of manufacture

• Fuel type(s) (please identify upfront if the source will be dual or multi-fueled)

• Vent/stack or exhaust data (vertical or horizontal configuration, height and exit diameter, if known

• Total number of units, if the same manufacture and size

7.1.2.2 Emergency/Non-Emergency Generators

o Manufacturer o Model o Serial number o Output brake horsepower (hp) and output electrical power in kilowatts (kW)

Depending on the project, the definition of before construction may refer to the construction of the entire project or facility rather than an individual unit. If VDEQ has determined that the definition applies to the project/facility, no work (i.e., even digging a hole) can start until a permit has been issued. The 633 CES/CEIE Air

Program Manager will provide appropriate guidance.

This document is subject to change at any time. 8 o Fuel consumption rating o Family name o Date of manufacture

• Fuel type

• Emission Standards (per manufacturer)

• EPA Certificate of Conformity

Regardless of the engine’s power or date of manufacturer, all generators shall follow

Federal, State and Air Force regulations and standards. This includes meeting fuel requirements (if unit is a diesel combusted engine, the diesel fuel must have a maximum sulfur content of 15 parts per million), emission standards (Tier Standards) and emission controls.

7.1.2.3 Paint Booth/Paint Area

Painting sources often require a NSR application to be submitted based on guidance provided by the VDEQ, and therefore are more complex projects. The permitting process may include more specific information than that listed below:

• Design schematic/drawing(s) including but not limited to:

o Manufacturer design sheets or drawings o Date of manufacturer is spray booth o Maximum rated capacity (of intended spray gun(s)) o Vent/stack or exhaust data:

▪ Vertical or horizontal configuration

▪ Height

▪ Exit diameter

▪ Exit gas flow rate

• Filtration design and specification o Manufacturer and model of air pollution control equipment (i.e., fabric filters) o Percent efficiency o Filter material o Number of stages

• Differential Pressure Gauge specifications o Specific type of monitoring instrumentation (i.e., differential pressure gauge) o Pressure drop (inches of H2O)

7.1.2.4 Solvent-Based Parts Washers/Cold Cleaners

o Model o Serial number o Size/capacity o Date of manufacture

• Solvent SDS

This document is subject to change at any time. 9

7.1.2.5 Aboveground Storage Tank

o Model o Serial number o Tank capacity (gallons) o Tank diameter o Shell and roof color o Date of manufacture

• Material to be stored (i.e., gasoline, diesel, jet fuel, etc.)

• Color of tank

7.1.3 Replacement Sources

Replacement units/sources are defined as the substitution of one emissions source for another, which will thereafter perform the same function as the primary (replaced) emissions unit at the same location.

The 633 CES/CEIE Air Program Manager will evaluate all replacement sources as a new stationary source to determine the appropriate permitting action(s). If it is determined that the replacement source does need to be permitted, an expected removal date for the old source must be provided to complete the NSR application.

If it is determined that the replacement source does not need to be permitted, the

Contractor/Contracting Officer’s Representative needs to provide the date in which the old source was removed.

7.1.4 Volatile Organic Compounds (VOCs)

All coatings and solvents used in the performance of this contract shall meet the required performance specifications and shall not exceed the Volatile Organic Compound (VOCs) limits of the Air Pollution Control District(s) where they are used. Coatings and solvents shall be registered with the base HAZMART, as described in Section 7.4.

7.1.4.1 VOC Work Practice Standards

At all times the disposal of VOCs shall be accomplished by taking measures, to the extent practicable, consistent with air pollution control practices for minimizing emissions.

VOCs shall not be intentionally spilled, discarded in sewers, stored in open containers, or handled in any other manner that would result in evaporation beyond that consistent with air pollution practices for minimizing emissions.

7.1.5 HVAC

If the maintenance, service, repair or disposal of any HVAC unit is done through contracted work, the responsible person (either the Contractor or subcontractor) must provide a record, as required by 40 CFR Part 82, Protection of Stratospheric Ozone, detailing the work performed.

https://www.ecfr.gov/current/title-40/chapter-I/subchapter-C/part-82

This document is subject to change at any time. 10

This record must include:

• Location/building number

• Date of service

• Type of work (maintenance, service, repair or disposal)

• Model and serial number

• Full charge of the unit

• Refrigerant type

• Part(s) of unit being maintained/serviced/repaired of disposed

• Type of maintenance/service/repair or disposal performed for each part

• Amount and type of refrigerant added to, or in the case of disposal removed from, the unit

• Leak rate and calculation method, if applicable

• Point of Contact

This information can be provided to the 633 CES Operations Flight Infrastructure Systems

Element (CEOI) HVAC Shop and the 633 CES/CEIE Air Program Manager using

Attachment 3: HVAC Record.

7.1.6 Ozone Depleting Substances and Chemicals (ODS and ODCs)

Contracts may not include any specification, standard, drawing or other documents that require the use of a Class I ODS in the design, manufacture, test, operation or maintenance of any system, subsystem, item, component or process. Contracts may not require the delivery of any items of supply that contains a Class I ODS or any service that includes the use of a

Class I ODS.

7.1.7 Fugitive Dust Emissions

If the project is likely to create dust emissions, the following requirements apply.

Mitigation of fugitive dust emissions shall be accomplished in accordance with the Virginia

Department of Environmental Quality (VDEQ) Code 9VAC5-40-90, Standard for Fugitive

Dust/Emissions, as described below:

• Use, where possible, of water or chemicals for control of dust in the demolition of existing buildings or structures, construction operations, the grading of roads or the clearing of land.

• Application of asphalt, water, or suitable chemicals on dirt roads, materials stockpiles and other surfaces which may create airborne dust; the paving of roadways and maintaining them in a clean condition.

• Installation and use of hoods, fans and fabric filters to enclose and vent the handling of dusty materials. Adequate containment methods shall be employed during sandblasting or other similar operations.

• Open equipment for conveying or transporting materials likely to create objectionable air pollution when airborne shall be covered or treated in an equally effective manner at all times when in motion.

• The prompt removal of spilled or tracked dirt or other materials from paved streets and of dried sediments resulting from soil erosion.

https://law.lis.virginia.gov/admincode/title9/agency5/chapter40/section90/

This document is subject to change at any time. 11

7.2 Asbestos

Contact the 633 CES/CEIE Asbestos Specialist to determine any known presence of asbestos before starting any work.

7.2.1 Asbestos Presence

It is important to note the results of any asbestos through proper testing. If asbestos is present, the Contractor must abide to the sections below pertaining to plans, notifications and manifests.

The Contractor should provide a statement and all supporting documentation (i.e., most recent survey) indicating whether asbestos is present or not in the work area.

If suspected asbestos materials are encountered during contract execution, the Contractor shall cease work in that area and advise the Contracting Officer’s Representative of the discovery.

7.2.2 Abatement Plan

An abatement plan is only required when a project will have asbestos removal. Abatement plans are to include but not limited to:

• The description of how abatement is to be accomplished

• Required notifications

• Required licensing

• Employee Safety Requirements

• Air Sampling

The Abatement Plan shall be submitted to the 633 CES/CEIE Asbestos Specialist for review.

7.2.3 Asbestos Abatement or Removal Notification

Asbestos Abatement or Removal Notifications are only required when a project will have asbestos removal.

Disposal of asbestos debris is the responsibility of the Contractor. The Contractor is subject to Occupational Safety and Health Administration (OSHA), Federal and State compliance and inspection regulations for asbestos removal. The Contractor must perform asbestos abatement in accordance with these specifications and the EPA National Emissions

Standards for Hazardous Air Pollutants (NESHAPs) for asbestos and any subsequent updates thereto. This includes EPA Region 3 and State notifications that shall be accomplished at least 20 days prior to starting any asbestos abatement or removal. A copy of the notification shall be submitted to the

Contracting Officer’s

Representative and to the

633 CES/CEIE Asbestos

Specialist.

For questions about Asbestos or Lead

Based Paint, please contact the JBLE-

Langley Specialist(s) at:

757-764-1046

Disposal of asbestos debris is the responsibility of the Contractor.

This document is subject to change at any time. 12

7.2.4 Asbestos Manifests

Asbestos Manifests are only required when a project will have asbestos removal.

All asbestos waste manifests shall be signed by a 633 CES/CEIE representative (can be either the Asbestos Specialist or the Hazardous Waste Program Manager) prior to removal of asbestos waste from the base. A copy of the completed manifest (signed by the receiving landfill) shall be submitted to the 633 CES/CEIE Asbestos Specialist.

This document is subject to change at any time. 13

7.3 Lead-Based Paint (LBP)

Contact the 633 CES/CEIE LBP Specialist to determine any known presence of LBP before starting any work.

7.3.1 Lead Based Paint Presence

It is important to note the results of any lead based paint through proper testing. If lead-based paint is present, the Contractor must abide by the sections below pertaining to plans and disposal.

The Contractor should provide a statement and all supporting documentation (i.e., most recent survey) indicating whether lead-based paint is present or not in the work area.

7.3.2 Abatement Plan

An abatement plan is only required when a project will have LBP removal. Abatement plans are to include but not limited to:

• The description of how abatement is to be accomplished

• Required licensing

• Employee Safety Requirements

• Air Sampling

The Abatement Plan shall be submitted to the Project Manager for review.

7.3.3 Lead-Based Paint Disposal

Disposal of lead debris containers is the responsibility of the Contractor. Lead contaminated debris must be sampled and tested to determine the concentration level of lead. The analysis will determine the proper waste management procedures. The 633 CES/CEIE LBP

Specialist will inform the Contractor on these management procedures. If wastes are determined to be hazardous by regulatory criteria, the containers cannot leave the installation until a completed manifest is reviewed and signed by the 633 CES/CEIE Hazardous Waste

Disposal of lead debris containers is the responsibility of the Contractor.

This document is subject to change at any time. 14

7.4 Hazardous Materials (HAZMAT) Management

7.4.1 Hazardous Materials Usage and Reporting

In compliance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention, Contractors are required to report the usage of all hazardous materials to the Federal

Government for all projects and contracts, including service contracts executed on JBLE-

Langley. In accordance with the Federal Acquisition Regulation (FAR) Clause 52.223-3, Hazardous Materials Identification and Material Safety data, each offeror (the Contractor) must provide the Contracting Officer’s Representative with a list of proposed HAZMAT that is planned to be used on the installation during the performance of the contract. In accordance with FAR Clause 5352.223, Health and Safety on Government Installations, the

Contractors must obtain installation authorization prior to bringing the HAZMAT on an Air

Force installation, and must report usage data to the HAZMART.

Hazardous materials are any substance defined by OSHA as a hazardous substance requiring a Safety Data Sheet (SDS). Hazardous materials that need to be reported include but are not limited to:

• Chemicals

• Paints

• Thinners and solvents

• Sealing compounds

• Strippers

• Glues and adhesives

• All petroleum productions including oils, hydraulic fluids and fuels stored on-site (POLs in vehicles and equipment are exempt)

• Pesticides

• Acids

• Flammables

• Corrosives

• Oxidizers

• Compressed gases (i.e., oxygen, acetylene, propane, flammable and non-flammable gases)

• All aerosols

• All materials containing hazardous substances

The Contractor shall request the proposed usage of all Hazardous Materials by completing and submitting the following for each project to the Contracting Officer’s Representative prior to bringing the items on the installation:

• Contractor Hazardous Material Worksheet at Attachment 4A

• Contractor HAZMAT SDS Submittal at Attachment 4B o Be sure to list all information for each hazardous material o Please note that an Excel spreadsheet can be provided upon request

• Copy of the SDS(s) for each item

No contractor (including sub-contractors) shall bring hazardous materials onto JBLE-Langley without proper coordination and approval!

https://static.e-publishing.af.mil/production/1/af_a4/publication/afman32-7002/afman32-7002.pdf https://www.acquisition.gov/far/52.223-3 https://www.acquisition.gov/affars/5352.223-9001-health-and-safety-government-installations

This document is subject to change at any time. 15

The Contractor shall submit to the Contracting Officer’s Representative the information for each item not less than thirty (30) calendar days prior to bringing the items on the installation to give the Government sufficient time to review and approve the hazardous materials. The Contractor shall submit this information to the Contracting Officer’s

Representative as soon as possible for short notice contracts or projects.

NOTE: An electronic version of the Contractor Hazardous Material Worksheet and the

Contractor HAZMAT SDS Submittal can be obtained through the Contracting Officer’s

Representative, the Project Manager or the 633 CES/CEIE Hazardous Materials Management

The Contracting Officer’s Representative will immediately provide this information to the

Project Manager who will in turn immediately provide it to the 633 CES/CEIE Hazardous

Materials Management Program Manager. If possible, it is best for the Contractor to submit this information electronically so it can be distributed to all reviewing parties electronically for a faster review.

After the project starts, monthly usage information will be provided to the Contracting Officer’s Representative

(who will in turn provide this information to the Project

Manager, who will in turn provide it to the 633 CES/CEIE

Hazardous Materials Management Program Manager).

Using Attachment 5, Monthly Report for HAZMAT.

• For contracts/projects exceeding six months, this form is required to be filled out monthly.

• For contracts less than six months, this form is required at the beginning and upon completion of work.

If there are any questions on how to fill out the Contractor Hazardous Material Worksheet or the monthly report, see the Contracting Officer’s Representative, the Project Manager or the

633 CES/CEIE Hazardous Materials Management Program Manager.

7.4.2 Hazardous Materials Management Program (HMMP)

The JBLE-Langley HMMP team will meet on an as-needed basis to review the Contractor

Hazardous Material Worksheets and SDSs to ensure there are no concerns with the chemicals being used and/or stored on the installation. If there are concerns about any chemicals, and if it is determined that the Contractor plans to use an extremely hazardous chemical on JBLE-

Langley, the HMMP team will notify the Contracting Officer’s Representative and the

Project Manager who will in-turn notify the Contractor of JBLE-Langley’s concern.

The Contractor will not bring any extremely hazardous chemicals on JBLE-Langley or any other chemicals that the HMMP team determines cannot be used on JBLE-

Langley. The HMMP team will notify the Project

Manager if all hazardous materials are authorized for use.

This document is subject to change at any time. 16

If the Contractor requires additional hazardous materials not previously submitted for approval, they shall submit the request as stated above seven days prior to bringing the item on the base.

NOTE: If it is determined at any time that hazardous materials are on-site that were not reported in advance, the Contracting Officer’s Representative will be notified, and the project could be stopped until the materials are submitted as previously stated.

7.4.3. Hazardous Material Storage

Hazardous materials will be managed properly at all times while on JBLE-Langley. This means:

• Containers will be in good condition

• Containers will be properly labeled with the contents and hazard class (flammable, toxic, corrosive, oxidizer, etc.) at all times

• Containers will be remain closed when not in use

• Hazardous materials shall be kept under cover to protect them from the elements and to prevent stormwater runoff contamination

7.4.3.1 Tanks and 55-Gallon Liquid Drums

Tanks and 55-gallon liquid drums shall have secondary containment.

7.4.3.2 Gas Cylinders

Gas cylinders shall be maintained in the upright position with caps on and secured with chains and locks to prevent tampering and from falling over. Gas storage areas will have signs indicating what type of gases are stored in the area (i.e., flammable, oxidizer, non-flammable, etc.).

JBLE-Langley is subject to inspections at any time from outside agencies (EPA, VDEQ and

OSHA). Any violations by the Contractor will be the responsibility of the Contractor and any fines associated with the violations will be resolved at the Contractor’s expense.

Inclusive in all HAZMAT storage areas

NO SMOKING signs will be posted in all HAZMAT storage areas. In addition, all HAZMAT will be segregated for storage according to compatibility (i.e., flammables will not be stored with corrosives, corrosives will not be stored with oxidizers, flammable gases will not be stored with flammable liquids, etc.).

This document is subject to change at any time. 17

7.5 Fuel, Sewage and Other Spills

In the event of a fuel, sewage, and/or other toxic spillage during the performance of this contract, the

Contractor shall be responsible for its containment, cleanup and related disposal costs. The

Contractor shall have sufficient spill response supplies readily available on-site to contain any spillage. In the event of any contractor-related release, even if

Fire and Emergency Services are not needed, the Contractor shall immediately notify the Contracting Officer’s Representative, the

Project Manager and the 633 CES/CEIE at 757-764-3906. The Contractor shall take appropriate actions to correct the cause of the release to prevent future occurrences.

NOTE: If the Federal, State or local authorities assess any monetary fine, penalty or assessment related to the release of any substance by the Contractor, his/her employees or agents during the performance of this contract, the Contractor shall be solely liable for the payment and authorizes the United States Air Force (USAF) to withhold such from payment and otherwise indemnify and hold the USAF (JBLE-Langley) harmless.

CALL 911 FIRE AND

EMERGENCY SERVICES

IMMEDIATELY in the event of a spill where assistance is needed to stop or contain the spill.

This document is subject to change at any time. 18

7.6 Storage Tanks

This section must be included if work includes or is in an area of storage tanks, either

Aboveground Storage Tanks (ASTs) or Underground Storage Tanks (USTs). Contact the 633

CES/CEIE Tank Program Manager to determine any known history or presence of storage tanks before performing work.

Note: Storage tank determination will be made during the design review stage.

7.6.1 Storage Tank Registration Notification

Notify the 633 CES/CEIE Tank Program Manager 30 days prior to a tank being put into service to meet regulatory documentation requirements. Include the following documents in the submittal:

• Tank contents

• Tank size and schematics

• Tank and pipe testing documentation

7.6.2 Disposal of Petroleum Contaminated Soil

If excavating around any removed, abandoned or in-service AST or UST, please note that contaminated soil may be encountered in proximity to previous and current tank sites.

Disposal of such soil must be funded as part of this project. Soil must be disposed of in accordance with Section 7.8.2 of these Environmental Special Conditions, along with applicable Federal and State regulations. If contaminated soil is discovered, notify the 633

CES/CEIE Hazardous Waste Program Manager prior to disposal.

7.6.3 Aboveground Storage Tanks (ASTs)

Any temporary or permanent AST(s) allowed on-site shall have secondary containment, venting and spill/overfill protection. Anti-siphon valves are also required. The Contractor shall visually inspect such tanks daily for leaks. All ASTs shall be installed or erected in accordance with VDEQ Code 9VAC25-91, Facility and Aboveground Storage Tank (AST)

Regulation, National Fire Protection Association (NFPA) 30, Flammable and Combustible

Liquids Code and 40 CFR 112.7, General requirements for Spill Prevention, Control and

Countermeasure Plans.

If an AST is removed or re-located, the Project Manager is required to notify the 633

CES/CEIE Tank Program Manager and the 633 CES/CEIE Air Program Manager prior to the action so regulatory documentation can be initiated and submitted.

7.6.4 Underground Storage Tanks (USTs)

If there is going to be construction or excavation where there is an abandoned UST, that any

UST located within the project area presents an underground hazard and the work should to be routed around the site. Other provisions may be made if necessary. Contact the 633

CES/CEIE Tank Program Manager for additional information.

Note: The 633 CES/CEIE Tank Program Manager will review proposed project site plans/maps and layouts prior to the start of work to determine if there are any existing USTs within the project area.

https://law.lis.virginia.gov/admincode/title9/agency25/chapter91/ https://www.ecfr.gov/current/title-40/chapter-I/subchapter-D/part-112

This document is subject to change at any time. 19

7.7 Waste Disposal

7.7.1 Solid Waste Disposal

All waste materials generated by any work under this contract performed on JBLE-Langley shall be handled, transported, stored, recycled and disposed of by the Contractor, and any subcontractors, at any time in accordance with these specifications, all applicable Federal, State or local laws, ordinances, regulations, court orders or other types of rules or rulings having the same effect of law. These include but are not limited to:

• Resource Conservation and Recovery Act (RCRA) (40 CFR 260-270)

• Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA) (42 USC Sec 9601)

• National Oil and Hazardous Substances Pollution Contingency Plan (NCP) (40 CFR

300)

• Federal Water Pollution Control Act, as amended (33 USC Sec 1251)

• Clean Air Act, as amended (42 USC Sec 1857)

• Endangered Species Act, as amended (16 USC Sec 1531)

• Toxic Substances Control Act, as amended (15 USC Sec 2601)

• Solid Waste Disposal Act, as amended (42 USC 6901)

• Archaeological and Historic Preservation Act, as amended (16 USC Sec 469)

• Virginia Solid Waste Management Regulations (9VAC20-81)

The Contractor shall collect all solid wastes generated during the performance of the contract in a container/area provided by the Contractor and approved by the Contracting Officer’s

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