T Onondaga LWRP RFP_FINAL (002).pdf

RFP - Contract Number 152623

REQUEST FOR PROPOSALS

NYS Department of State Contract Number: 152623

Local Waterfront Revitalization Program for Town of Onondaga

RFP Issued by Town of Onondaga, 5020 Ball Rd., Syracuse, NY 13215 Issue Date: October 1, 2026 Q&A Due Date: October 15, 2026 Response Due Time/Date: November 13, 2026 at 3:00 P.M.

Section 1 - Introduction and Instructions

Introduction The Town of Onondaga is soliciting proposals for a qualified agency/business/organization to develop a Local Waterfront Revitalization Program (LWRP).

The selected Contractor will work with the Town to delineate the Town’s waterfront revitalization area (WRA), identify and assess existing natural and cultural resources, learn from the public what is confronting the WRA, examine the current local laws and regulations and assist the Town in drafting any new and amended local laws necessary to support the implementation of land and water uses and projects that will be identified in the LWRP. A comprehensive description of the work and products that are expected to be delivered by the Contractor is included in Section 2 of this RFP.

Purpose/Objective of the RFP The purpose of this RFP is to procure the services of a Contractor with a background in land and water use planning to develop a Local Waterfront Revitalization Program for the Town’s waterfront along Onondaga Creek and the surrounding Nedrow community.

Budget The development of this project is funded by a grant awarded by the New York Department of State (DOS). The proposed budget of this project shall not exceed $125,000, for the development of a complete LWRP ready for local adoption and Secretary of State approval.

In addition, the grant requires that a minimum of $37,500 of the awarded grant shall be used for the services of M/WBE certified firm(s) that will participate in the development of this project.

Waterfront Visit A visit to the waterfront area and Nedrow hamlet before submitting a proposal should be scheduled with Michelle Biggs, Administrative Assistant to the Town Supervisor, by calling

315.469.3888 or email mbiggs@townofonondaga.gov.

Project Organization The Town will establish a Waterfront Advisory Committee (WAC) to support the Contractor in development of the LWRP by providing required and relevant information, reviewing in a timely manner any materials drafted and shared by the Contractor, providing revisions and comments, and assisting the Contractor in coordination of the public outreach process throughout the lifetime of this project.

The WAC will include select community stakeholders and representatives of non-governmental, community-based, and watershed organizations. Throughout the planning process, the Contractor and WAC will work closely with the Town, the New York Department of State and other State agencies with jurisdiction within the WRA.

Contact Person:

Questions or clarifications should be directed by email to the below point of contact by October 15, 2026:

Michelle Biggs Administrative Assistant to the Town Supervisor mbiggs@townofonondaga.gov

Submission Deadline Proposals must include a description of the Contractor's approach to the required tasks included in Section 2 of this RFP, including project management and the means to achieve the MWBE goal of the grant awarded to the Town for development of this project. The response must specifically address the approach for public engagement, the planning process and strategy for development of the LWRP in accordance with the DOS workplan included in Section 2 of this RFP. The proposal should also outline how the development of the LWRP will be completed within the term of the funding grant contract before the expiration date of July 13, 2030 below.

Submitted proposals are the property of the Town and will not be returned. Proposals received after the date/time designated will not be considered. Any expenses associated with preparation of the proposal are the responsibility of the respondents and will not be reimbursed by the Town.

If the proposal is submitted by mail, the envelope containing the proposal must be sealed and clearly marked with the proposal name, company name, and address. Failure to do so may necessitate the premature opening of the proposal which may compromise its confidentiality.

The proposal, accompanied by a cover letter signed by an authorized officer must be submitted by November 13, 2026 at 3:00 P.M. to:

Michelle Biggs Administrative Assistant to the Town Supervisor 5020 Ball Rd., Syracuse, NY 13215

OR

mbiggs@townofonondaga.gov

Please note that electronic submission is preferred but not required.

Tentative Project Schedule Request for Proposal Issued: October 1, 2026 Q&A Deadline: October 15, 2026 RFP Deadline: November 13, 2026 Contractor Selection: December 14, 2026 Executed Contract w/Contractor: February 15, 2027 Project Initiation Meeting: February 15, 2027 Preliminary Draft LWRP December 13, 2027 SEQR December 13, 2028

60 Day Review Draft LWRP: January 15, 2029

LWRP Adopted: June 13, 2030 Grant Contract End Date: July 13, 2030

Award of Contract The Contract will be awarded by the selection committee to the most qualified Contractor that submits the most well-developed and detailed proposal following all guidelines outlined in this RFP. The selected Contractor will be notified within 60 days of the proposal’s submission due date. Contractor pricing shall be valid for 90 days from the date of proposal submittal. The selected Contractor will be required to enter into an agreement with the Town before issuance of a Notice to Proceed.

Rights Reserved The Town reserves the right to reject any submittals; submittals received after the submission deadline; or proposals that do not identify means of reaching the MWBE goal.

RFP Preparation Costs All costs related to preparation of the submitted proposals and any related activities are the sole responsibility of the Contractor. The Town assumes no liability for any costs incurred by contractors throughout the selection process.

DOS Project Description The Town wishes to develop a Local Waterfront Revitalization Program to establish a community vision and strategic plan for the Onondaga Creek waterfront within its boundaries mainly in the hamlet of Nedrow. Strategies identified in the program will improve public access to the Creek, create multi-modal connections between the waterfront and business district, flood mitigation through green infrastructure, water quality protection, and help generate economic investment in the community.

This project involves preparation of the Town’s Local Waterfront Revitalization Program (LWRP) pursuant to the provisions of New York State Executive Law, Article 42 and 19NYCRR Parts 600-603.

This LWRP is on an inland waterway designated in Article 42 of Executive law. A LWRP is comprised of:

A plan that includes a clear description and thorough assessment of the existing and proposed land uses and water-related uses within the identified municipal Waterfront Revitalization Area, reflects coastal policies revised for communities on designated inland waterways (available from the Department), describes the local regulations and management structure supporting and evolving the implementation of the LWRP, and includes the lists of federal and state agencies and activities impacting and being impacted by the proposed LWRP.

Local laws and regulations supporting the implementation of the LWRP policies and purposes; and

A local management structure to implement the LWRP and ensure consistency of proposed actions with the policies and purposes of the LWRP.

Onondaga Creek flows through the hamlet of Nedrow in the Town of Onondaga and alongside the Town-owned Kelley Park. The LWRP grant paves the way for recreational and economic development opportunities for residents in the economically challenged hamlet of Nedrow within the Town - and beyond.

The grant has the potential to provide area residents with kayak/canoe access to Onondaga Creek, and allow for creation of nature trails and other amenities along the creek, and improvements along South Salina Street - Nedrow’s main business corridor. The Town foresees continuing its partnership with the City of Syracuse – which borders the Town - via the LWRP to extend its Creekwalk though the Town, continuing to address mutual flood mitigation efforts, and implementing recommendations made in the Syracuse Metropolitan Transportation Council’s Mobility Study of U.S. 11 (Nedrow main thoroughfare).

Project Initiation Meeting The Town, DOS, and any partners responsible for managing the project, shall hold an initial meeting to review and agree upon the project scope and schedule, project requirements, roles and responsibilities, involvement by the municipal attorney, State Environmental Quality Review (SEQR) compliance requirements, MWBE requirements, ADA requirements for public meetings and electronic products, the number of public meetings and other engagement opportunities for public involvement proposed for the project, and any other information which would assist in project completion. In addition, the composition of a project advisory committee shall be discussed during the project initiation meeting. The Town, or a designated project partner, shall prepare and distribute to all project partners a brief meeting summary clearly indicating the agreements reached at the meeting. Work on subsequent tasks shall not proceed prior to DOS approval of the proposed approach as outlined in the meeting summary. Information on preparing a LWRP is available in the following resources:

Local Waterfront Revitalization Programs in the Coastal Area: Guidance Manual for

Preparing Local Programs” found at: https://dos.ny.gov/local-waterfront-revitalization-program

Making the Most of Your Waterfront: Enhancing Waterfronts to Revitalize Communities" found at https://dos.ny.gov/system/files/documents/2020/08/lwrp_guidebook.pdf

Model Local Laws to Increase Resilience found at: https://dos.ny.gov/model-local-laws-increase-resilience

Resilience principles, which provide a framework for planning and development, found at:

https://dos.ny.gov/system/files/documents/2021/08/resilienceprinciples_opd.pdf

Products: Project initiation meeting held with appropriate parties. Written meeting summary outlining agreements reached.

Section 2 – Contractor Scope of Work Project Components The Contractor shall develop and deliver to the Town and DOS the products associated with the following specific Work Plan tasks from the grant contract between the New York Department of State and the Town.

The awarded contractor will be required to complete the following tasks:

DOS Task 5: Waterfront Advisory Committee Meetings Hold a second project meeting with the Town, Contractor and WAC to review project requirements, site conditions, and roles and responsibilities; identify new information needs and next steps; and transfer any information to the consultant(s) which would assist in completion of the project.

The WAC shall meet regularly over the course of the project to guide project development and review findings and documents. Following each meeting, the Contractor shall prepare and distribute a brief meeting summary including attendees, main topics discussed, decisions agreed upon by committee, and action items.

Products: Waterfront Advisory Committee meetings. Written meeting summary of each meeting.

DOS Task 6: Preparation of a Community Outreach Process and Plan Prepare a method and process to encourage community participation in the development and implementation of the LWRP. The community outreach plan shall identify key individuals, organizations, and entities to be involved, and shall identify the visioning process and roles and responsibilities in coordinating the entire outreach process, logistics, and proposed schedule of public meetings and other public engagement activities such as social media, website updates, workshops, etc. All public meetings will be advertised in the community through website and social media announcements, mailings, the Town newsletter, and any other available means.

Meetings and public engagement shall be scheduled in a manner that maximizes attendance and participation from Nedrow community members. Outreach efforts should encourage participation from populations who are frequently underrepresented in this process.

Meetings and public engagements should be scheduled at times that are convenient to underrepresented communities and at locations that are ADA accessible. Workshops shall be promoted with generous advance notice to help ensure maximum reach and participation.

A summary of each public outreach session will be made available in written form on the Town website. The draft and final community outreach plan shall be submitted to DOS for review, comment and approval.

Product: Draft and final versions of the community outreach plan

DOS Task 7: Draft Section I - Waterfront Revitalization Area Boundary Prepare a narrative description and map of the waterfront revitalization area which includes surface waters and underwater lands. The waterfront revitalization area should include those portions of the water body within the municipality, as well as adjacent upland which affects the water body through drainage, viewshed, and any other factors. Include references to the Inventory and Analysis section justifying the inclusion of particular land use areas in this section if beneficial for increased understanding. The narrative must accompany a boundary map showing the landward side of the proposed waterfront area and the waterside of the proposed waterfront area, which is also the extent of the Harbor Management Area boundary. For data that may be useful for preparing the LWRP boundary see the Geographic Information Gateway at:

http://opdgig.dos.ny.gov/#/map. Contact DOS staff for additional tools and guidance to complete this section.

The narrative description must include the size in acres or square miles of the existing or proposed WRA. The Department recommends the following resource for completion of this section:

Geographic Information Gateway available at http://opdgig.dos.ny.gov/#/map, for mapping data that may be useful for the delineation of the boundary of the proposed waterfront revitalization area.

Additional guidance may be requested from the DOS.

Submit Draft Section I to the DOS for review and comment. Comments from the DOS must be addressed in the next version of Section I submitted to them.

Submit GIS boundary information in appropriate format, which will be utilized to map the LWRP boundary on the state’s Geographic Information Gateway.

Products: Draft Section I – Description of the Waterfront Revitalization Area Boundary in Word format, including the WRA boundary map. GIS Shapefile of the WRA, the HMA boundaries, and associated spatial data in either ArcGIS format, or a similar product acceptable to the DOs.

DOS Task 8: Draft Section II - Inventory and Analysis The Town and its Consultant will develop the narrative, maps and other illustrations of Draft Section II, which includes a thorough inventory of existing upland, waterside and underwater land uses and resources; and an analysis of conditions, issues, opportunities and constraints to economic development and resource protection within the proposed waterfront revitalization area (WRA).

This section will also provide an assessment of the vulnerable resources and potential risks associated with storms, flooding, and the effects of climate change. The inventory and analysis must be broad enough to ensure consideration of important problems and opportunities related to the natural and cultural resources within the proposed WRA, including the relationship between water-dependent uses within the harbor management area (HMA) that have the potential for conflict, congestion, and competition - and be detailed enough to support development of a specific and realistic LWRP.

Overarching topics to be addressed in Section II - Inventory and Analysis, commensurate with the local conditions, include but are not limited to:

Community Profile (focused on the WRA) Existing Land and Water Uses and Public Access Natural Resources Flooding and Erosion (Risk and Resiliency) Historic and Cultural Resources Harbor Management Area Inventory Existing Authorities of Federal, State, Regional, and Local Agencies that have Jurisdiction in the Waterfront Revitalization Area Summary of existing Plans, Projects and Initiatives that affect the waterfront area such as the municipal comprehensive plan, All-Hazard Mitigation Plans, watershed management plans, downtown revitalization plans, community resiliency plans.

A detailed Inventory and Analysis Checklist is available from the DOS to assist in development of Section II. Submit Draft Section II to the DOS for review and comment. Comments from DOS must be addressed in the next version of Section II submitted to DOS.

Electronic data for all Geographic Information System-based mapping products must be submitted to the DOS in either ArcGIS format or similar product acceptable to the DOS.

Provide existing local land use laws/ regulations/ ordinances that will affect the LWRP. See the LWRP Preparation Guidance on local laws for additional information.

Products: Draft Section II - Inventory and Analysis in Word format. Data/shapefiles used to develop required maps. Existing local land use laws/ regulations/ ordinances related to LWRP implementation

DOS Task 9: First Public Information Meeting Following completion of Draft Section I - Waterfront Revitalization Area Boundary and Draft Section II - Inventory and Analysis, a public information meeting must be held to inform the public about the extent of the proposed WRA boundary and the findings of the inventory and analysis of the existing conditions within the WRA, discuss key local conditions illustrated on the draft maps and described in the narrative, and solicit public input on Draft Section I and Draft Section II.

Products: First public meeting held. Meeting announcement, agenda, presentation, handouts, sign-in sheet and minutes

DOS Task 10: Draft Section III - Local Waterfront Revitalization Program Policies The Town will receive a template of the State waterfront revitalization policies from DOS which includes the approved State waterfront revitalization policy statements, standards and explanations. The municipality may add information to the policy explanations, however any additional guidelines inserted in a policy explanation should be supported by local laws or the principles or guidelines recommended in regional/Statewide plans, and reflect information provided in Section II: Inventory and Analysis. A policy explanation may also reference specific and applicable geographic or topical information to inform the review of the proposed action for consistency with the approved LWRP policies. Additional guidance may be requested from DOS.

Submit Draft Section III to DOS for review and comment. Comments from DOS must be addressed in the next version of Section III submitted to DOS.

Products: Draft Section III - Local Waterfront Revitalization Policies in Word format.

DOS Task 11: Draft Section IV - Proposed Land and Water Uses and Proposed Projects Describe and map proposed land and water uses within the WRA and proposed projects necessary to implement the LWRP. Proposed land and water uses and proposed projects should be within the WRA boundary in Section I and supported by the Inventory & Analysis in Section II and the policies in Section III. The DOS recommends use of the following resources for completion of this section:

Project Profile Template - see Appendix 8 of Local Waterfront Revitalization Programs in the Coastal Area: Guidance Manual for Preparing Local Programs available at https://dos.ny.gov/local-waterfront-revitalization-program

Additional guidance may be requested from DOS.

Submit Draft Section IV to DOS for review and comment. Comments from the DOS must be addressed in the next version of Section IV submitted to them.

Products: Draft Section IV - Proposed Land and Water Uses and Proposed Projects in Word format. Maps and associated data of the proposed land use, water use, and proposed Zoning (if applicable), in PDF format.

DOS Task 11B: Preliminary Conceptual Designs/Alternative Options

Determine the conceptual designs and/or alternative options for identified projects and/or land and water uses from Task 11A, but no more than three (3). Prepare preliminary or sketch conceptual designs and alternative analysis of identified projects and/or land and water uses, considering and including analysis of, as applicable: Best management practices to be employed to avoid or reduce water quality impairments from upland runoff or in-water activities; and impacts, Scenic Areas of Statewide Significance, or other sensitive resources, and how those impacts should be avoided or mitigated. In consultation with the Department and the WAC, the Contractor will capture comments to incorporate into the preliminary designs and/or alternative options.

Products: Drafts of preliminary conceptual designs and/or alternative options and associated analytical discussions.

DOS Task 12: Second Public Information Meeting Conduct a public information meeting to inform the public about the land and water uses and projects proposed within the WRA and local laws necessary to implement the LWRP, and to solicit public input.

Products: Second public information meeting held. Drafted meeting announcement, agenda, presentation, handouts, sign-in sheet, and minutes or meeting summary

DOS Task 13: Draft Section V - Techniques for Local Implementation of the Program Draft Section V of the LWRP which discusses existing local laws and regulations; any new or amended laws or regulations necessary to both improve community resilience and implement the policies, strategies, proposed uses, and projects set forth in the LWRP; other actions necessary to implement the LWRP; and a local management structure for the LWRP. Relevant local land use controls may include the zoning code, subdivision review, site plan review, design standards, historic preservation, farmland protection, stormwater management, and flood damage prevention.

A. Local Laws and Regulations Examination - Identify and review the local land and water use laws/regulations/ ordinances that implement the LWRP policies in Section III and the land and water uses proposed in Section IV and prepare a table or matrix listing the LWRP policies and the corresponding local laws that will implement each policy to legally uphold the LWRP.

B. If applicable, draft new and amended local laws and regulations necessary to implement the LWRP. Full drafts of new or amended laws and regulations, including a draft local consistency review law, should be submitted to DOS for review and attached as appendices to the Draft LWRP. Local laws, regulations, standards, and procedures essential to the implementation of the policies and purposes of the LWRP must be effective (locally adopted and filed with DOS) at the time of approval of the LWRP by the Secretary of State.

The DOS recommends the use of the following resources for Tasks 13A and 13B:

Local Laws Implementing Coastal Policies - Appendix 10 of the Local Waterfront

Revitalization Programs in the Coastal Area: Guidance Manual for Preparing Local Programs accessible at https://dos.ny.gov/local-waterfront-revitalization-program

Model Local Laws to Increase Resilience accessible at https://dos.ny.gov/model-local-laws-increase-resilience

C. Describe other public and private sector actions necessary to implement the LWRP, including actions by federal and State agencies necessary to fully implement and advance projects in the waterfront revitalization area. These actions may include approving anchorage and mooring areas prior to designation, dredging, constructing and maintaining breakwaters, funding certain studies, or providing technical assistance.

D. Describe the local management structure for reviewing proposed waterfront projects for consistency with the approved LWRP, and the financial resources required to implement the approved LWRP. Implementation of the LWRP will be a continuing responsibility of the municipality. In preparing its LWRP, the municipality needs to consider the costs of implementing the program and whether the funds needed are, or can be reasonably expected to be, available.

E. Guidelines for Notification and Review of State Agency Actions Where Local Waterfront

Revitalization Programs are in Effect may be included here or an Appendix (a template for the guidelines will be provided by DOS).

Submit Draft Section V to DOS for review and comment. Comments from DOS must be addressed in the next version of Section V (and related appendices) submitted to the DOS.

Products: Draft Section V - Techniques for Local Implementation of the Program in Word format. Drafts of new and/or amended local laws, and table of LWRP policies and corresponding local laws necessary to implement the LWRP policy in Word format.

Comments from the Department must be addressed in Draft Section V and the appendices of the LWRP that include draft local laws.

DOS Task 14: Draft Section VI - State Actions and Programs Likely to Affect LWRP Implementation

A. Section VI.1 - The DOS shall provide an approved list of State agency actions and programs to be undertaken in a manner consistent with the LWRP. This approved list shall be inserted in Section VI.

B. Section VI.2 - The Contractor shall list specific State actions or programs necessary to further implementation of the LWRP (technical assistance, funding, procedural changes, etc.).

Products: Verification of the most up to date Section VI.1 list of State Actions and Programs

Likely to Affect Implementation of the LWRP was received from the Department and has been inserted in the Draft LWRP. Section VI.2 listing specific programs and actions applicable to the community.

DOS Task 15: Draft Section VII - Local Commitment and Consultation

Describe the public consultation efforts undertaken in preparation of the LWRP, such as public hearings, public informational meetings, or meetings with governmental agencies. All activities undertaken to consult and obtain local support and commitment should be thoroughly documented in Section VII. Describe any local committees created to oversee preparation of the LWRP and the role of other municipal agencies.

Submit Draft Section VII to DOS for review and comment. Comments from DOS must be addressed in the next version of Draft Section VII.

Products: Draft Section VII - Local Commitment and Consultation in Word format.

DOS Task 16: Draft Appendices Prepare Appendices for the LWRP, as necessary.

Appendix A of the LWRP shall include the draft local LWRP Consistency Review Law.

Other appendices may include but are not limited to:

Excerpts of State Legislature acts establishing municipal boundaries, which are used to delineate the extent of the proposed WRA.

Other draft or existing local laws supporting the implementation of the LWRP.

Relevant excerpts of local/regional/State/federal planning documents, including relevant maps If not included in Section V, guidelines for notification and review of state and federal agency actions where LWRPs are in effect. A template will be provided by the DOS.

The proposed content of the other appendices and their sequence shall be discussed with DOS.

Submit Draft Appendices to DOS for review and comment. Comments from DOS must be addressed in the next version of the Appendices submitted to the DOS.

Products: Draft Appendices

DOS Task 17: Preliminary Draft LWRP Assemble draft sections and appendices incorporating comments provided by DOS into a Preliminary Draft LWRP document. The document must be submitted in Word format to allow comments by DOS. Each map included in the Preliminary Draft LWRP must also be submitted as an individual high-resolution PDF. Each PDF must be under 20MB. The GIS data/shapefile used to create the WRA boundary map must be submitted together with the Draft LWRP.

Submit the Preliminary Draft LWRP to DOS for review and comment. Comments from the DOS must be addressed in the next version of the Draft LWRP.

Products: Preliminary Draft LWRP in Word format together with revised maps in PDF format.

GIS data/shapefile used to develop the WRA boundary map, submitted to the Department in a format compatible with the Department’s Geographic Information Gateway

DOS Task 18: Determination of Significance and Compliance with SEQRA

The Town shall comply with SEQRA regulations 6 NYCRR § 617. Upon completion of the Draft LWRP, the Town shall prepare, distribute, and file a Full Environmental Assessment Form for purposes of evaluating the significance of the environmental impacts associated with preparing, accepting as complete, and ultimately adopting the LWRP. Upon completing the Full Environmental Assessment Form, the municipality shall designate a Lead Agency.

In accordance with the SEQRA regulations, the Lead Agency shall make a Determination of Significance regarding the local acceptance of the Draft LWRP as complete and ready to be submitted to the Secretary of State for initiation of the 60-day review by State and federal agencies.

If the Determination of Significance results in a Positive Declaration, the Lead Agency shall prepare a Draft Generic Environmental Impact Statement for the Draft LWRP in accordance with SEQRA regulations and guidelines.

If the findings of the Determination of Significance are such that the LWRP will not have a significant environmental impact, a Negative Declaration may be prepared and filed to complete the SEQRA process. The Contractor shall determine whether a public hearing will be held to share the Determination of Significance with the public.

Completed SEQRA documents shall be submitted to the DOS.

Products: Completed Full Environmental Assessment Form and associated SEQRA determination statements (Positive Declaration or Negative Declaration, Draft Generic Environmental Impact Statement, if needed) and public hearing notes

DOS Task 19: Third Public Information Meeting Following completion of the Draft LWRP and in conjunction with 60-Day Review and compliance with SEQRA conduct a public meeting or meetings on the Draft LWRP.

Products: Third public meeting held. Meeting announcement, agenda, presentation, handouts, sign-in sheet, and minutes or meeting summary

DOS Task 20: 60-Day Review Draft LWRP Following completion of the SEQRA compliance process, the local government shall accept by resolution the version of the Draft LWRP that addresses the entirety of the comments provided by DOS. The resolution shall state that the local government found the LWRP to be complete and ready for submission to the Secretary of State for the initiation of the 60-day review by State, Federal, regional and local agencies.

Upon receipt of the of the Draft LWRP in Word and PDF formats and documentation reflecting the conclusion of the SEQRA compliance process, the Department will review the Draft LWRP to confirm the LWRP is complete and ready for online publication and the initiation of 60-day review by State, federal, local and other agencies.

Products: (1) Draft LWRP in Word and PDF, including maps and appendices. (2) Resolution by the local municipal legislative body accepting the Draft LWRP as complete and ready to be submitted to DOS for review and initiation of the 60-Day review process

DOS Task 21: Final LWRP After the 60-Day Review period of the Draft LWRP (and Draft Generic Environmental Impact Statement, if applicable), the DOS shall meet with the Town to discuss all 60-day comments received, determine appropriate responses, and revise the LWRP document to reflect each response. All supporting local laws proposed for adoption in conjunction with the adoption of the LWRP, and the Final Environmental Impact Statement (if applicable), shall also be revised as necessary to reflect 60-day comments and responses, to the satisfaction of the DOS.

Additionally, submit a schedule of adoption of the LWRP and local laws necessary for implementation of the LWRP. Once the local government has locally adopted the LWRP and local laws, the local government must file each local law with the Department, Division of Corporations, for the law(s) to become effective, pursuant to Section 27 of the Municipal Home Rule Law. Filing information is accessible at https://dos.ny.gov/local-law-filing.

Products: LWRP document in Word and PDF (20 MB maximum per PDF) (and one paper copy upon request), including supporting local laws (and Final Environmental Impact Statement, if applicable). Electronic data for all Geographic Information System-based mapping products submitted in either ArcGIS format, or a similar product acceptable to the DOS, and schedule of LWRP adoption

DOS Task 22: Final Project Summary Report and Measurable Results Submit the Final Project Summary Report and Measurable Results electronically at:

https://forms.office.com/g/eZERFeEeKM

Products: Final Project Summary Report and Measurable Results submitted to the Department

DOS Task 23: MWBE Reporting Comply with MWBE Reporting Requirements by completing the following actions:

Submit Form D - MWBE Utilization Plan to indicate any state-certified MWBE firms selected to work on this contract. Form D must be updated and submitted to DOS whenever changes to the selected MWBE firms occur (addition or removal).

Record payments to MWBE subcontractors using DOS funds through the New York State Contract System (NYSCS).

Technical assistance for use of the NYSCS system can be obtained through the NYSCS website at https://ny.newnycontracts.com by clicking on “Contact Us & Support”.

Products: Ongoing reporting through NYSCS during the life of the contract. Form D submitted as necessary to reflect updated MWBE subcontractors

DOS Task 24: Project Status Reports Submit project status reports semi-annually (every June 30 and December 31) on the form provided, including a description of the work accomplished, the status of all tasks in this work plan, schedule of completion of remaining tasks, and an explanation of any problems encountered.

Products: Completed project status reports submitted to the DOS during the life of the contract

Project Attribution and Number of Copies The Contractor must ensure that all materials produced acknowledge the contributions of the DOS to the project. All final and public facing materials must include the DOS logo and the following acknowledgment:

This [document, report, map, etc.] was prepared with funding provided by the New York State Department of State under Title 11 of the Environmental Protection Fund.

The contributions of DOS must also be acknowledged in community press releases and other notices issued for the project, including website postings and other forms of digital distribution.

The Contractor must coordinate with the Town and provide adequate notice of at least two weeks, to the DOS prior to any press release and/or events to coordinate appropriate DOS attribution and participation. Project press releases and other notices shall be approved by the DOS prior to release. All products must be provided in the following formats:

Draft products: one digital copy of each product must be submitted in Microsoft Word and

Adobe® Acrobat® Portable Document Format (PDF), created using 300 dpi scanning resolution.

Final products: one electronic copy of each product must be submitted in Microsoft Word, PDF (20 MB maximum, per PDF), created using 300 dpi scanning resolution. In addition, one paper copy of each final product (including reports, designs, maps, drawings and plans) must be submitted upon request.

Electronic data for all Geographic Information System-based mapping products and associated spatial data must be submitted in either ArcGIS format, or a similar product acceptable to the DOS, and comply with the requirements for Contract GIS Products.

Formal metadata must be provided with all digital GIS data which includes, at minimum, a file summary/abstract, intended use, data, source data, and author information.

Photographs and images included in the products of this project should have a minimum resolution of 300 dpi, must be dated and captioned with the location and a brief description of the activity/site being documented.

Section 3 - Proposal Format and Requirements

Technical Plan Proposals shall include a narrative description of the approach to the required tasks in Section 2, including project management. The response must specifically address the approach for public engagement, the planning process, and your strategy for overall success. Proposals shall also outline resources available to fulfill the proposal requirements and demonstrate the ability to complete the scope of work in a timely and safe manner.

Experience Provide a specific description of your firm's experience in the Central New York region of New York, or New York State with economic development, open space planning, public engagement, brownfield redevelopment, and multi-modal transportation planning. In particular, identify experience with other LWRPs your firm may have completed or assisted in.

Please provide references to any supporting documents and contact persons.

Project Team Provide a project organization chart that identifies the project manager and project team members together with subcontractors if possible and include resumes of individuals who will work directly on the project.

Budget Provide a proposed budget that includes a breakdown of the costs per task (including any additional proposed tasks). The cost breakdown must provide the estimated number of hours dedicated to each task (or sub-task, if applicable). Periodic and final payments will be tied to the review and acceptance of work projects and reports. Contractors responding to this RFP should handle fees on a "not-to-exceed" lump sum account basis enumerated on a detailed cost per component area.

Please note that the total cost available for this contract is fixed based on grant funding provided by the New York Department of State. The proposed budget is not to exceed $125,000. An amount of $37,500 must be used for services provided by MWBE firms for the development of this project. The proposal must explain how this MWBE goal will be achieved.

Schedule Provide a preliminary schedule showing the completion dates for each task. A more detailed schedule will be prepared by the Contractor as part of DOS Task 24.

Note that the Town’s contract requires project completion b Extensions beyond this may be provided at the discretion of the New York Department of State.

Minority and Women Owned Business Enterprises (MWBE) Utilization The Contractor shall agree to abide by all applicable Federal, State, and Local Laws, rules and regulations regarding equal opportunity and affirmative action. The Contractor must explain in the submitted proposal how the goal of using NYS-certified minority and women owned businesses (MWBE) services that would cost at least $29,325 will be achieved.

Only the use of NYS-certified MWBEs will count towards meeting the MWBE goals for this project.

NYS-certified MWBE contractors should be identified by accessing the NYS MWBE Directory located at https://ny.newnycontracts.com.

Outline your plan to utilize MWBEs, including names of MWBE certified firms, work that they will be completing on each task and/or related costs.

Payment The successful Contractor shall receive payment as the work is completed and documented. To receive payment, the Contractor shall submit detailed invoices to the Town, including descriptions of work completed under each DOS task and the MWBE participation to that specific work.

The Town may withhold payments hereunder for reasons including, but not limited to the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with the material provisions of the contract, third-party claims filed, or reasonable evidence that a claim will be filed or other reasonable cause.

Changes, Additions, Deductions, and Additional Work The Town may authorize changes, additions, or deductions from the work to be performed.

The authorization must be by written notice to the Contractor. No extra work shall be done or any obligation incurred except upon written order by the Town. If any change causes an increase or decrease in the Contractor’s cost of, or the time required for, the performance of any part of the work under this contract, the Town shall make an equitable adjustment and modify the contract in writing.

Termination of Contract The Town may, by written notice to the Contractor, terminate this agreement in whole or in part at any time, either for the Town’s convenience or for cause. Upon receipt of notice, the Contractor shall immediately discontinue all services affected, unless the notice directs otherwise. If the termination is for the convenience of the Town, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit or unperformed service.

This contract shall be terminated for cause if the Contractor defaults in the performance of any of the terms hereof including, but not limited to, unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the contract, third-party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause, or otherwise fails to cure any other deficiency identified by the Town within 24 hours of delivery of notice of said deficiency.

The Town retains all other legal or equitable rights or remedies existing as a result of said default, including, but not limited to, any legal process necessary to obtain any sureties securing this contract. Any reasonable attorney's fee incurred in enforcing this contract will not exceed 5 percent of said contract price.

Independent Contractor Status The parties agree that the Contractor operates an independent business and is contracting to do work according to its own methods, without being subject to the control of the Village, except as to the product or the result of the work. The relationship between the Town and the Contractor shall be that between an independent Contractor and the Town and not as an employer-employee relationship. The payment to the Contractor is inclusive of any use, excise, income, or any other tax arising out of this agreement.

Indemnification and Insurance Requirements To the fullest extent permitted by New York law, the Contractor, its sub-contractor, agents, servants, officers, or employees, shall indemnify and hold harmless the Town, including, but not limited to, its elected and appointed officials, officers, employees, and agents from any claims brought by any person or entity whatsoever, arising from any act, error, or omission of the provider during the Contractor's performance of the agreement or any other agreements of the Contractor, entered into by reason thereof. The Contractor shall indemnify and defend the Town, including, but not limited to, its elected and appointed officials, officers, employees, and agents concerning any claim arising, or alleged to have arisen from negligence, and/or willful, wanton, or reckless acts or omissions of the Contractor, its sub- Contractors, agents, servants, officers, or employees, and any losses or liabilities resulting from any such claims, including, but not limited to, damage awards, costs, and reasonable attorney's fees. The indemnification shall not be affected by any other portions of the agreement relating to insurance requirements.

Section 4 – Proposal Evaluation & Contract Award

It is the Town’s intent to enter into a contract(s) with a responsible contractor(s) with the lowest total cost who best demonstrates the ability and technical plan to expeditiously complete the requirements of this RFP. The evaluation criteria used for this RFP are as follows:

1 The proposal narrative and ability to design a project that will accomplish the overall project goals; and

The clarity and comprehensiveness of the proposed approach to the entire project, particularly the public consultation component;

and

Expressed understanding of the intended community outcomes of the project, as well as its relationship with the required DOS-approved "work plan"; and

Experience, professional qualifications, and evidence of project personnel expertise (contractor and sub-contractors) on similar projects having objectives similar to those described herein; and

5 Ability to bring the project to a timely conclusion;

and 10

6 Clarity and breakdown of the proposed budget; and 10 7 MWBE utilization/plan. 5

Total: 100

The Town may award the work, in whole or in part, to Contractor(s) to perform the work described herein. The Town reserves the right, without limitation, to reject any bids, waive technicalities, and make the award(s) as deemed in the best interest of the Town.

The Contractor agrees to work diligently to complete this contract by the earliest possible date. The Town desires the project be completed by the outlined in the successful proposal, unless the Town initiates additions or deletions by written change orders, or in its sole discretion extends the completion date, or the contract is terminated as provided herein.

Section 5 - Standard Proposal Information

Authorized Signature An individual authorized to bind the Contractor to the provisions of the RFP must sign the proposal.

Responsibility for Preparation Costs The Town will not pay any costs associated with the preparation, submittal, presentation, or evaluation of any proposal.

Proposal/Bid Bond No proposal/bid bond is required for this RFP.

Special Conditions The Town reserves the right to reject any proposals, to waive informalities, and to select the proposal and Contractor(s) that, in the Town’s sole discretion, are in the best interests of the Town. The Town further reserves the right to:

1) Amend, modify, or withdraw this RFP.

2) Revise any requirements under this RFP.

3) Require supplemental statements of information from any responding party.

4) Extend the deadline for submission of responses hereto.

5) Negotiate or hold discussions with any bidder to correct insufficient responses that do not completely conform to the instructions contained herein.

6) Waive any nonconformity with this RFP.

7) Cancel, in whole or in part, the RFP if the Town deems it is in its best interest to do so.

8) Request additional information or clarification of information provided in the response without changing the terms of the RFP.

9) Waive any portion of the selection process to complete the selection and negotiation with the top-ranked Contractor.

10) Not award a contract as a part of, or result of, this RFP process.

The Town may exercise the foregoing rights at any time without notice and liability to any bidder, or any other party, for expenses incurred in the preparation of responses hereto or otherwise.

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EXHIBIT A: CREEK & TOWN BOUNDARY

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I) TOWN OF ONONDAGA INSURANCE REQUIREMENTS

The Contractor shall procure and maintain at his own expense and without expense to the Town, insurance for liability for damages imposed by law, of the kinds and in the amounts hereinafter provided. The Insurance shall cover all operations under the contract whether performed by the Contractor or by subcontractors. This insurance must remain in force until final acceptance by the Town of the work covered by the contract.

II) The policies must name the Town, on a non-contributory basis, as an additional insured and shall:

A) Be an insurance policy from an A.M. Best-rated New York State licensed, admitted insurer; with a rating of an A or better.

B) State that the coverage shall be primary for the Town, its Board, employees, and volunteers. At least 10 working days prior to the commencement of the work, the Contractor and all subcontractors shall submit to the Town evidence of insurance coverage, in a form approved by the Town’s legal counsel, as required by these documents. The Insurance shall provide no less than thirty (30) days’ notice of cancellation or non-renewal of the insurance coverage. All Certificates of Insurance must be signed by a licensed agent or authorized representative of the insurance carrier. A broker signature is not acceptable.

The terms of this appendix shall control any contractual terms elsewhere in the contract unless specifically exempted in writing.

III) The Contractor/permittee agrees to indemnify the Town for any applicable deductibles.

IV) The types and limits of insurance are as follows:

A) Commercial Automobile Liability and Property damage Insurance covering all owned, leased, hired and non-owned vehicles used in connection with the Work with a combined single limit for Bodily Injury and Property damage of at least $1,000,000 per occurrence.

B) Workers’ Compensation Insurance. A policy covering the obligations of the contractor in accordance with the provisions of the Workers’ Compensation Law covering all operations under the Contractor, whether performed by him or by his subcontractor. The contract shall be void and of no effect unless the person or corporation making or executing same shall secure compensation coverage for the benefit of, and keep insured during the life of said contract such employees in compliance with the provisions of the Workers’ Compensation Law (State Finance Law 142). The “All States” endorsement must be attached to the Workers’ Compensation Insurance.

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C) Commercial General Liability (CGL) with a combined single limit for Bodily Injury, Personal Injury, and Property Damage of at least $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall provide and encompass the following:

1. Written on an occurrence form.

2. Endorsement naming the Town of Onondaga as an additional insured.

3. Policy, or policies, must be endorsed to be primary as…