Sycamore Cabin SOW.pdf

US Forest Service Solicitation 127EAU22Q0042 Chris Wissen christopher.wissen@usda.gov

STATEMENT OF WORK

JANITORIAL SERVICES

for

SYCAMORE RENTAL CABIN

PRESCOTT NATIONAL FOREST

Verde Ranger District Office

300 AZ 260, Camp Verde, AZ 86322

This is a Small Business set aside, firm fix price; Request For Quote/ Oral solicitation (RFQ). No site visit will be scheduled at this time, if visit is requested, one will be set up with the Contracting Officer Represenative.

Send quote to Chris Wissen via email only: christopher.wissen@usda.gov

PURPOSE AND SCOPE

This contract requires labor, equipment, supervision, transportation, operating supplies, and incidentals to provide annual janitorial services and related work at two recreational rental cabins owned and operated by the Forest Service. The Contractor shall maintain every part of the premises known as Sycamore Cabin in a clean and acceptable condition. Scheduled cleanings include 1 Spring cleaning and 51 spot cleanings (1/week). Spring Cleaning may fluctuate based on use and may be negotiated with the contractor. Spring Cleaning will consist of housekeeping items listed on page 2.

INTENT TO AWARD MULTIYEAR CONTRACT TO MULTIPLE CONTRACTORS

The Government intends to make award of this contract to one contractor for a one year performance period. The contract may be awarded for four successive one year periods based on the contractor’s performance, adjustment in prices and availability of Government funds, so that total contract time may be five years.

Award will be for all items, listed in the Schedule of Items.

PROJECT LOCATION AND CABIN DESCRIPTION

Sycamore Cabin – Interstate-17; Exit 268 Dugas Road interchange, via a County road and Forest Service Road 68 about 8.3 miles of Primitive Road. Search Google Maps, Sycamore Cabin, and few the link for more details.

The cabin has a living room, kitchen, two bedrooms and a bathroom. Overnight sleeping use is for a maximum of six people. The cabin has full facilities, including water, electricity, septic system, propane gas, central heating and cooling and a wood-burning stove.There is a fenced yard around the cabin. An adjoining fenced area is available for RV parking with water, sewer and electric hookups. The cabin is available for rent year round.

mailto:christopher.wissen@usda.gov

Chris Wissen christopher.wissen@usda.gov

PROJECT SCHEDULE

Contract time will run for one year from date of award. Work performed will occurr every week.

A schedule of rental dates will be provided to the contractor so they can determine at least 48 hours in advance when opportunities for cleaning exist.

Note: Sycamore Cabin is open and available for rental year around.

CONTRACT REQUIREMENTS

Furnish all labor, equipment, supervision, transportation, operating supplies, and incidentals, unless indicated as Government-furnished property, to perform janitorial services described in this section. Services shall be performed so as not to interfere with guests renting the cabin.

1. Housekeeping: Furnish all housekeeping supplies, equipment, and services to maintain facilities in a clean and sanitary condition. Sycamore cabin will be serviced once per week and will include a combination of the following (a-y) as needed to ensure sanitary conditions area maintained. It is understood that all the following items do not necessarily have to be completed each week, rather the contractor exercises professional judgement as to what needs to be completed to ensure cleaning objectives (Clean and Sanitary Condition) are met.

a. Vacuum / clean interior floors throughout

b. Mop floors in kitchen and bathrooms

c. Dust mop wood floors

d. Sanitize and wash toilets, bathtubs, shower units, counters and sinks

e. Clean and dust tables and furniture, window sills and all wall mouldings.

f. Check and replace mattress protectors as needed.

g. Restock toilet paper in holder

h. Check operation of and clean refrigerator both inside and outside

i. Empty all garbage receptacles and replace receptacle liners

j. Clean surface of stove, interior of oven, and spills into stove top

k. Clean windows, mirrors, and other glass units

l. Clean / sanatize Cabinet and Drawer boxes in Kitchen and Bathroom.

m. Wash, dry and put away all dishes (if needed)

n. Check for cobwebs and remove where visible

o. Clean all woodwork and door handles

p. Test light fixtures and replace all non-functioning light bulbs

q. Check HVAC units and settings to ensure vacant setting at

i. 55 degrees during heating season (to prevent freezing)

Chris Wissen christopher.wissen@usda.gov

ii. off during cooling season

r. Police grounds for trash, debris, or hazards

s. Sweep sidewalks, steps and ramps

t. Clean ashes and debris from BBQ grill and fire ring

u. Check that Visitor Log is presented for use by renters

v. Check propane level in storage tank

w. Check premises are secure, including doors,windows, screens and gates

x. Remove solid waste from property and dispose of properly

y. Check for rodent activity and report to COR.

z. Change and launder bed covers (4 twin and 1 Queen) bi-monthly (every 2 weeks)

2. Coordinating Maintenance and Government Furnished Supplies The contractor is responsible for notifying the Forest Service contact of the following, including, but not limited to:

a. Abuse of cabin by rental party that requires inordinate cleaning

b. Required maintenance on any part of the cabin or premises, such as for

i. Plumbing repairs

ii. Sewer drain problems

iii. Light fixture repair

iv. Smoke, fire and carbon monoxide detector replacement

v. Door and window hardware repairs

vi. Flooring repairs

vii. Roof or window leaks

viii. Heating and cooling equipment operation

ix. Kitchen appliance operation

x. Furniture repair

xi. Landscape (mowing, weed control, pruning, etc.)

Note: the contractor is NOT required to perform maintenance, but rather inform the Forest Service of the need for maintenance

c. Propane level below 30% in propane tank

d. Electrical power outage

e. Need to restock supplies of Government furnished supplies

f. Need to restock kitchen utensils

SUBMITTALS

Submit the following information to the Forest Service contact after the contract is awarded and prior to performing work.

1. List of cleaning products proposed for use by contractor. Include product information and instructions for use.

Note: use of “green” products is recommended and encouraged.

2. Provide and keep current a written list of the names of all contractor's employees performing duties under this contract.

Chris Wissen christopher.wissen@usda.gov

QUALITY CONTROL

The contractor’s work will be inspected randomly by a Forest Service representative. Complaints related to cleanliness and conditions of the rental premises will be reported to the contractor and investigated by a Forest Service representative.

GOVERNMENT FURNISHED PRODUCTS

The Government will supply:

a. toilet paper

b. light bulbs

c. mattress covers (minimum 2 sets for each twin and queeen bed) to allow roatation and time to launder

d. trash bags

EXECUTION

A. Perform services following occupancy of each rental party and prior to occupancy by the next rental party. Schedule janitorial work according to the rental schedule (daily arrival report) provided to the contractor by the Forest Service.

B. Use non-toxic, safe cleaning products and methods that do not harm contractor personnel, the premises or the general environment.

C. Observe and perform all items listed in the previous section, Coordinating Maintenance and

Government Furnished Supplies

MEASUREMENT AND PAYMENT

Performance will be measured for items in the Schedule of Items, generally for each time a cabin is cleaned. Payment will be upon invoice from the contractor, invoiced for one or more cleanings by cabin site.

REGISTRATION IN CONTRACTOR CENTRAL REGISTRATION SYSTEM (CCR)

The successful offeror must be registered in the CCR system prior to award of this contract. To check current registration or to complete registration, go to the site www.ccr.gov.

BONDS

Neither a bid bond nor a performance bond is required for this contract.

http://www.ccr.gov/

Chris Wissen christopher.wissen@usda.gov

WAGE RATES

Register of Wage Determinations No: 2015-5471 Revision No: 17 Date of Last Revision:

06/27/2022.

FOREST SERVICE CONTACTS

Tom Palmer Verde Ranger District 300 E. Hwy 260 (physical / mailing) Camp Verde, AZ 86322 Ph: 928.567.1114 Email: thomas.palmer@usda.gov SCHEDULE OF ITEMS See attachment it has the base plus four year option table. Janitorial Services for Sycamore Rental Cabin:

Number of Regular Cleanings is an estimate only, to be considered when proposing a Unit Price per cleaning.

Name of Company:

SAM Unique Entity ID:

Phone Number:

Email:

Chris Wissen christopher.wissen@usda.gov

SCHEDULE OF ITEMS

Janitorial Services for Sycamore Rental Cabin Base year 1 start: September 2022 to Aug 2023

Item Description Unit Measure

No. of Units1/

Unit Price

Total

Sycamore Cabin ,One Year Service 1 Sycamore Spring Cleaning Each 1 2 Sycamore Regular Cleaning Each 51 Subtotal

TOTAL

Sign and Date:

Number of Regular Cleanings is an estimate only, to be considered when proposing a Unit Price per cleaning.

Name of Company:

SAM Unique Entity ID:

Phone Number:

Email: