SVC Attachment B Statement of Work.pdf

Attachment B 36C24825Q1219

Statement of Work Background:

The Lake City VA Medical Center has an urgent service requirement: Elevator Evaluation.

Scope of Work:

The contractor shall provide all labor, materials, services, testing and equipment necessary to perform elevator evaluation for seven (7) elevators in various buildings at the Lake City VA Medical Center.

The offerors’ quote shall meet or exceed the following requirements for the required service herein.

Elevator Evaluation: Shall include but not be limited to:

Reference to elevator systems within this scope includes the full elevator system and its components including, but not limited to, the controller, drive machine, car & hoist way doors, car operating panel, car door operator, car frame and safeties, elevator machine room, elevator pit and equipment, and all components within the hoist way. A brief overview of the scope includes:

1. Inventory of elevator equipment/components

2. Full Current Condition and Modernization Assessment

3. Determination of Immediate Repair or Upgrade

4. A long term (3-5 years) determination of capital improvement and modernization needs of all 7 elevators

5. Records and documentation review

6. Recommendations on increased maintenance

7. Review of recent incidents

Full detailed scope is listed below.

Detailed Scope

1. Inventory of elevator equipment and components: Provide a full inventory of all major components of the elevator system including controller, drive machine, car & hoist way equipment, car operating panel, car door operator, and other equipment integral to the elevator system. The report shall include make and model of the equipment, as well as year installed

2. Full Current Condition and Modernization Assessment: Conduct an assessment survey of the existing conditions of the elevators listed in this scope related to operation, condition, compliance with current codes and VHA design manuals and guides and estimated remaining service life. This comprehensive survey shall evaluate the following

a. Major components, including controller, drive machine, car & hoist way doors, car operating panel, car door operator, car frame, and safety.

b. Functional integrity of the elevator machine room and hoist way

c. Operating condition of building systems that interface with the elevator including fire alarm, fire protection, electrical service, and HVAC

d. Sump pump & piping, emergency power and communication systems

3. Determination of Immediate Repairs or Upgrades (Immediate – 1 year): Following assessment of the current system, offeror shall make recommendations for immediate repairs and upgrades necessary to ensure continued safe operation of the elevators until longer term capital improvements can be implemented. Offeror shall use ASME 17.1 and 17.2, VA master specifications Division 14 Conveying Equipment, and VA design manuals for Automated

Transport Systems, and any other applicable codes and regulations. Offeror shall provide code/design manual/master specification references and cost estimate for each recommendation. Offeror shall include recommendations on performance industry standards such as speed variation under all load conditions, safe acceleration rates of change, start/stopping/leveling requirements to meet VA accuracy standards, etc.

4. Long Term Capital Improvements (3-5 years): Determine long term capital improvement modernization and upgrades necessary to the elevators to bring them fully to the most recent ASME codes, VA design manuals, and VA master specification. Offeror shall use ASME 17.1 and 17.2, VA master specifications Division 14 Conveying Equipment, and VA design manuals for Automated Transport Systems, and any other applicable codes and regulations. Offeror shall provide code/design manual/master specification references and cost estimate for each recommendation.

5. Records and Documentation Review: Conduct a thorough review of the below listed documentation and records for each of the 7 elevators. Based on the review, offeror shall validate if the necessary repairs have been completed to address the deficiency from the inspection/testing records. Determine, if necessary, maintenance activities are being taken in accordance with applicable ASME codes and shall make recommendations on any changes to the maintenance plan and logs to strengthen the maintenance and repair program. VA will provide the following documents for the offerors’ review:

a. The last 12 months of maintenance and repair records including maintenance logs and weekly work reports from the maintenance and repair vendor

b. The last semi-annual, annual, and 5-year inspection/testing records

c. Most recent Facility Condition Assessment report related to Vertical Transport

6. Recommendations on Increased Maintenance: Based on the findings and review of records, the awardee shall make recommendations to the VA on any increased maintenance activities and/or inspections the VA should consider in order to increase the reliability of the elevator systems and increase the life expectancy of the elevator systems.

7. Review of Recent Incidents: Review the last 12 months of documented elevator incidents to identify trends and possible causes of recurring elevator issues and/or failures. Offeror shall work to determine if the incidents are likely caused by misuse of the elevators or poor functionality of the elevators. The offeror shall consider any trends in the determination of short- and long-term recommendations.

Deliverables/Meetings:

1. Day 1 on-site kick-off meeting, the awardee shall allow for a 30-minute entrance briefing with the Lake City VA Engineering team, executive leadership, VISN 8 staff, VHA headquarter staff, and others deemed necessary by the facility point of contact. This entrance briefing shall provide a summary of what the facility is to expect during the on-site visit.

2. At the conclusion of the on-site visit, the awardee shall allow for a 60-minute exit briefing with the same team that was included in the entrance briefing. The awardee shall provide a high-level summary of findings and notification of any immediate safety concerns that the facility needs to take immediate action on.

3. An interim report within 10 business days of completion of the on-site review. This report will be provided to the VA to review for comment/clarifications. The awardee shall allow for a 90-minute meeting within 5 business days of delivery of the interim report to discuss the report and any clarifications the VA has about the contents. The schedule shall allow for a total VA review period of 10 business days.

4. A final report incorporating all comments and clarifications received from the VA review period within 7 business days of receipt of VHA comments on the interim report.

Qualification Requirements:

The Offeror shall provide a Qualified Elevator Inspector (QEI) for the purposes of completing this scope of work. All work performed under this contract shall be completed by QEI-1 Certified Inspector.

• The inspector shall meet the qualification requirements of the ANSI/ASME QEI-1 certification.

• Inspector shall be certified by an organization accredited by ANSI/ASME in accordance with the requirements of ANSI/ASME QEI-1.

• Offeror shall provide proof of QEI-1 certification for their inspector.

• A copy of the certificates shall be provided with the offerors.

• A current certification shall be provided to the government prior to work beginning.

Inventory The full scope of work shall be accomplished for all 7 elevators listed in this inventory:

Item NO. Car

NO. Location Service System Type Floors

Served Year Acq. MFGR

Capacity

1 87-

Bldg. 38 P1

Passenger Geared Traction 3 87 MCE 4000#

2 86- 390-1

Bldg. 38 P2

Passenger Hydraulic 3 86 MCE 4000#

3 87-

Bldg. 62 P1

Passenger Geared Traction 3 87 MCE 4000#

4 93-

Bldg. 82 P1

Passenger Hydraulic 4 93 MCE 4000#

5 93-

Bldg. 82 P2

Passenger Hydraulic 4 93 MCE 4000#

6 93-

Bldg. 82 P3

Passenger Hydraulic 4 93 MCE 4000#

7 93-

Bldg. 82 P4

Passenger Hydraulic 4 93 MCE 4000#

Applicable Codes

1. ASME 17.1

2. ASME 17.2

3. VA Master Construction Specifications 14 21 00 “Traction Elevator – New” and 14 21 10

“Traction Elevator – Modernization”

4. VA Design Manuals for Automated Transport Systems (Elevator)

5. Uniform Federal Accessibility Standards

6. National Elevator Industry, Inc. NEEI-1 Building Transportation Standards and Guidelines

VA specific requirements, specifications, and design manuals are found on VA’s Office of Construction and Facilities Management Technical Information Library (Technical Information Library (TIL) - Office of Construction & Facilities Management)

Facility Hours:

• Monday – Friday (Excluding National Holidays), 8am – 4:30pm:

However, if any of the assessments needs to be completed outside of normal business hours to ensure safety of the facility occupants, awardee shall communicate that with the Contracting Office and the facility POC and consider this within their offer.

• Plan the assessment to limit the impact to patients, visitors, and staff by limiting the number of elevators taken offline in a specific bank of elevators. Take down no more than 1 elevator in a single bank of elevators, unless it is necessary for a thorough assessment

The DOL Wage Determination for the specific locality applies to this solicitation and any contract awarded is available at the site below. Please note the listing below is not an all-inclusive wage determination of each area of performance. It is the contractor’s responsibility to obtain and evaluate each wage determination locality.

www.sam.gov/content/wage-determinations

Lake City Location (Columbia County) WD 2015-4579 (Rev 30) posted on www.sam.gov 07/08/2025

VHA ICARE STANDARDS

VHA ICARE Standards is available at https://www.va.gov/icare/ https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/ http://www.sam.gov/content/wage-determinations http://www.sam.gov/ https://www.va.gov/icare/