Sustainability Report FLW PWS 06-03-21.pdf

Performance Work Statement

Report on the Installation Sustainability Strategic Plan (ISSP) activity for US Army Fort Leonard Wood, MO

C.1. INTRODUCTION. FLW recognizes the Department of Defense (DoD) strategy of meeting the mission through sustainability and resilience planning, and aligns the ISSP with the DoD focus and approach.

“By increasing the efficiency of operations, Federal agencies cut waste, save taxpayer dollars, reduce impacts on the environment, and promote clean air, land, and water, while enhancing the mission. DoD’s mission is to provide the military forces needed to deter war and protect the security of our country. To successfully execute this mission, our Military Services must have the energy, land, air, and water resources necessary to train and operate, today and in the future.”

- DoD 2020 Sustainability Report and Implementation Plan

In 2010, Fort Leonard Wood established its sustainability vision using the IMCOM Installation Strategic Sustainability Plan (ISSP) process. The resulting plan defines long-term goals, supporting objectives and action plans as a means for defining the path forward which are integrated into the Installation Strategic Plan overseen by the Garrison Commander. Fort Leonard Wood’s goal is to optimize performance with respect to Mission, Community, Environment, and Cost/Economic Benefit. In pursuing its goals, Fort Leonard Wood will achieve Net Zero energy use, water consumption, and waste as means to secure the installation for current and future missions. Based on the current plan, Fort Leonard Wood will focus on developing actions and initiatives that influence the mission, quality of life, and resource consumption patterns throughout the installation.

Fort Leonard Wood has established six (6) planning Lines of Effort (LOE) consisting of stakeholder teams to further refine and accomplish long-term installation sustainability and resiliency. The LOE teams consist of stakeholders such as personnel from the installation Directorates; from the Army Maneuver Support Center of Excellence and the Army schools of Engineers, Military Police, Chemical, Biological, Radiological and Nuclear, and Prime Power; other installation tenants and activities; and community members.

C.2. OBJECTIVE: The Contractor shall provide a Sustainability Report that documents the planning activity to develop, execute, implement, and promote sustainability and resiliency on and throughout Fort Leonard Wood (and where applicable, with the surrounding community). This contract will be a culmination of tasks that are executed in order to develop the contents for and deliver this Report.

C.3. MAJOR REQUIREMENTS. In order to accomplish the above objective, the Contractor shall execute the Tasks as specified herein.

C.3.1. Kick Off Teleconference. The Contractor shall participate in a kick-off teleconference with the Government to discuss the work to be accomplished under this contract. This is to occur within 10 business days of contract award. The Contractor shall take notes and provide a copy of the notes via email to the Contractor Office Representative (COR) three business days after the Kick Off Teleconference occurred. The participants on this teleconference will be Fort Leonard Wood (FLW)

FOUO PROCUREMENT SENSITIVE INFORMATION

Plans, Analysis & Integration Office (PAIO), FLW Mission and Installation Contracting Command (MICC) Contracting Officer (KO) and the Contractor Office Representative (COR) on the contract.

During the teleconference, the following items are expected to be covered: Fort Leonard Wood’s sustainability planning process and approach; compliance with all security requirements; and the objective and deliverables under this contract. The purpose of the meeting is for the Contractor to become familiar with expectations, and to begin preliminary data gathering. Other issues affecting execution of the contract will be discussed, to include the following (at a minimum):

− Technical Points of Contact;

− Information/data available;

− Various procedures for coordinating activities; and − Other related Army requirements that may influence this effort.

The Deliverable from this task is meeting notes.

C.3.2. Work Plan. The Contractor shall develop a written Work Plan to deliver the Sustainability Report, including its work execution approach, milestones, meetings, coordination, submittals and review periods, and identify any information needs in order to execute the contract tasks. The work plan is due within 15 business days of contract award to address project organization, personnel and management; coordination procedures and activity schedule; and quality control measures and activities that will contribute to the successful execution of the contract.

The Deliverable from this task is the written Work Plan.

C.3.3. Installation Strategic Sustainability Plan (ISSP) Review and Refinement. The Government will provide the existing ISSP to the Contractor. The Contractor will review and refine the existing ISSP in concert with the LOE teams and PAIO, accomplished during the meetings established in Tasks C.3.4 and C.3.5 and update the ISSP. This update will include reviewing, updating, prioritizing, and identifying timelines for the execution of major objectives, sub-objectives, and projects in the ISSP. The Government-provided Idea Database is an integral component of the ISSP that includes sustainability/resiliency ideas that can be used to screen, develop, rand, and prioritize projects. The Contractor will review, update, and maintain the Idea Database.

The Deliverables from this task are:

− Written revisions and updates to the ISSP document.

− Update the Idea Database of collected and reviewed sustainability/resiliency ideas.

C.3.4. Quarterly ISSP IPR LOE Team Meetings. The ISSP follows the four-step, iterative planning model of Plan-Do-Check-Act. To achieve this, the Fort Leonard Wood LOE planning teams meet quarterly during week-long IPR to plan new initiatives and review progress and collaborate on existing efforts, discuss emerging technologies and solutions, develop new projects, and address issues and incorporate lessons learned. IPRs will be 5 work days of Monday through Friday and held once each quarter. The Government anticipates these dates will be in October, January, April, and July. The Government will set the actual IPR dates that are agreeable to the Contractor. The Contractor shall:

− Facilitate and coordinate four (4) week-long IPR meetings on a quarterly basis at Fort Leonard Wood, working with the LOE teams and PAIO.

− Prepare written materials for IPR meetings − Identify potential speakers who are subject matter experts on sustainability / resiliency.

− Provide written summary materials of each IPR meeting.

The Deliverables from this task are:

− Written material such as agenda, schedule, presentations, and briefings used for each of the four quarterly IPR meetings.

− Written ISSP IPR Summary Report of each of the quarterly IPR meetings, to include capturing new ideas provided by the LOE planning teams, briefing slides, presentations, and updated Project Status Report.

C.3.5. Mid-Quarter ISSP Project Meetings. The ISSP project management process includes individual project stakeholder meetings, mid-quarter, that has been proven successful in maintaining forward progress. Four (4) one-week sessions are necessary by the Contractor at Fort Leonard Wood to work with each individual project team and PAIO at each mid-quarter point of the fiscal year. Sessions will be 5 work days of Monday through Friday. The Government anticipates these dates will be in December, March, June, and August. The Government will set the actual mid-quarter dates that are agreeable to the Contractor. The Contractor shall:

− Facilitate and coordinate four (4) mid-quarter sessions, where during each the week the Contractor meets with each project team individually.

− Prepare written materials for mid-quarter planning project meetings.

The Deliverables from this task are:

− Written material such as agenda, schedule, presentations, and briefings for each of the four mid-quarter planning project meetings.

− Written Project Status Report with project updates and progress following mid-quarter meetings.

C.3.6. ISSP Program and Project Planning, Assistance, Development, Execution, and Tracking.

Facilitate with PAIO a self-sustaining installation strategic sustainability and resilience program covering the six LOEs and respective stakeholders. This includes ISSP identification, development and management of projects, documentation, presentations, promotion, research, and processes that fully supports program execution and improvement. The Contractor shall:

− Identify list of recommended ISSP actions/projects for execution for each LOE.

− Assist the LOE teams and PAIO in execution of no more than twenty (20) ISSP projects identified in ISSP In-Progress Reviews (IPRs) and / or in support of emerging sustainability / resiliency challenges for the installation.

− Use the ISSP Execution and Reporting process to generate written Project Management Plans (PMPs) in concert with the LOE team, project stakeholders, and PAIO.

− Develop PMPs for no more than four (4) additional, assigned projects by PAIO, in concert with the COR, for Contractor execution.

− Track the progress of execution for each project to be reported at the quarterly IPRs.

− Research, identify and document similar strategic sustainability/resiliency planning efforts in industry and at other military installations.

− Develop ISSP Program documentation; white papers, concept papers, briefings, technical materials, articles, outreach/promotion materials, award package nominations, research summaries, and information summaries.

− Develop, maintain and improve ISSP program standardized reports, slides, and templates used to facilitate and document requirements C.3.1 through C.3.7.

The Deliverables for this task are:

− Written list of recommended ISSP actions/projects for execution to include priorities and timelines for each LOE.

− Written PMPs for twenty (20) assigned projects for the LOE teams and four (4) Contractor execution projects.

− Individual written Project Completion Reports for the twenty-four (24) assigned projects (twenty LOE team-executed plus four Contractor-executed), including executive summary, narrative, findings, data, analysis, courses of action, recommendations, conclusions, references, etc. upon project completion.

− Research summaries on strategic sustainability/resiliency planning efforts in industry and at other military installations.

− ISSP Program documentation − ISSP program standardized reports, slides, and templates.

C.3.7. Sustainability Report. The Contractor shall draft and finalize a Sustainability Report, to include the planning activity output and documentation from tasks C.3.1 through C.3.6.

The Deliverables from this task are:

− Written Draft Fort Leonard Wood Sustainability Report; and − Written Final Fort Leonard Wood Sustainability Report.

C.4. MONTHLY PROGRESS REPORTS. Reports describing progress on this contract will be submitted to the COR via email no later than the 10th calendar day following the reporting period. The reporting period is to be the last day of the month. The first and last report may cover more than a month with prior concurrence by the COR. Monthly progress reports are to include a summary of substantive email communications. Invoices for partial payment will be submitted with the submission of the monthly progress reports, and a copy shall be included as an attachment in the Army’s Wide Area Work Flow (WAWF) system. No partial payment will be approved unless the Government has received all progress reports which are due.

C.5. DELIVERABLE SUBMITTALS AND MEETINGS. The following schedule establishes milestones that shall be met for submittal of documents/deliverables and other work. Should major changes to the schedule be required, the Government and the Contractor will mutually agree upon the revised schedule. The Contractor will be given a minimum of one (1) week prior notice of any changes to target dates. The updates to the schedule shall be included as part of the monthly progress reports.

Task Submittal Schedule

C.3.1. Kick Off Teleconference

Kick-Off Teleconference notes to be provided electronically to the COR.

Within three business days after the Kick Off Teleconference call occurred.

C.3.2. Work Plan Written Work Plan to be provided electronically to the COR.

Within 15 business days of contract award.

C.3.3. Existing ISSP Review and Refinement

Written revisions to the ISSP document to be provided electronically to the COR.

30 calendar days after each Quarterly IPR meeting.

Update the Idea Database of collected and reviewed sustainability/resiliency ideas.

30 calendar days after each Quarterly IPR meeting.

C.3.4. Quarterly ISSP IPRs

Materials for each of quarterly ISSP IPRs.

Prior to the scheduled IPR.

Written ISSP IPR Summary Report for each of the quarterly IPRs to be provided electronically to the COR.

15 calendar days after IPR ended.

C.3.5. Mid-Quarter ISSP Project Meetings

Materials for each Mid-Quarter ISSP Project Meeting.

Prior to the scheduled Mid- Quarter ISSP Project Meeting.

Written Project Status Report to be provided electronically to the COR.

15 calendar days after Mid- Quarter ISSP Project Meetings.

C.3.6. ISSP Program and Project Planning, Assistance, Development, Execution, and Tracking

Written revised list of recommended projects for execution to be provided electronically to the COR.

30 calendar days after each Quarterly IPR meeting.

Written PMPs for 24 assigned projects (20 LOE team-executed and 4 Contractor-executed plans) to be provided electronically to the COR.

30 calendar days after project is approved (approval will flow downward from Garrison Command or PAIO, as needed)

Written Project Completion Reports for the 24 assigned projects to be provided electronically to the COR.

30 calendar days after project completion.

Research summaries on strategic sustainability/resiliency planning efforts in industry and at other military installations to be provided electronically to the COR.

30 calendar days after each Quarterly IPR meeting.

Task Submittal Schedule

Written ISSP Program documentation; white papers, concept papers, briefings, technical materials, articles, outreach/promotion materials, award package nominations, research summaries, and information summaries to be provided electronically to the COR.

30 calendar days after each Quarterly IPR meeting (when requested).

Develop and updated ISSP program standardized reports, slides, and templates used to facilitate and document requirements C.3.1 through C.3.7 to be provided electronically to the COR.

30 calendar days after each Quarterly IPR meeting (when requested).

C.3.7. Sustainability Report

Written Draft Fort Leonard Wood Sustainability Report to be provided electronically to the COR.

16 Sep 2022

Written Final For Leonard Wood Sustainability Report to be provided electronically to the COR.

30 Sep 2022

C.4. Monthly Progress Reports

Written monthly reports documenting progress on the contract requirements and submitted to the COR via email.

The first and last report may cover more than a month with prior concurrence by the COR.

Invoices for partial payment will be submitted with the submission of the monthly progress reports.

Monthly; no later than the 10th calendar day following the reporting period.

C.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The COR for this contract is A.

Brock Lercher, (573) 563-5138, email: a.b.lercher.civ@army.mil.

A COR will be appointed for this contract in writing. No Government personnel, other than the Contracting Officer, shall have the authority to do other than clarify technical points or supply relevant information to the Contractor regarding this contract. Specifically, no requirement in these specifications may be altered through verbal clarification. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

C.7. NON-PERSONAL SERVICES. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under this contract between the Government and contractor’s employees.

C.8. GOVERNMENT SUPPLIED SUPPLIES/INFORMATION/MATERIAL. Government will provide access to the Idea Database.

C.9. PERIOD OF PERFORMANCE: Work to commence within 15 days of award and to be completed no later than 30 Sep 2021.

C.10. AT/OPSEC REQUIREMENTS.

a. Antiterrorism (AT) Level I Training. All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation AT Office or a certified Level II trained ATO will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation. Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Access and General Protection/Security Policy Procedures. All Contractor and sub-contractor personnel performing tasks on this PWS shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures which will be provided to the Contractor by a Government representative within five working days of Task Order award. Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Requesting Contractor shall submit request for installation pass to the COR or KO at https://vcc1.icmvcc.com/im3500/. In the event that the automated system at https://vcc1.icmvcc.com/im3500/ is not available (e.g., server problems), the COR or KO will use this process to request a visitors card or pass: (For information on if a visitor card or pass is required and how to pre-register for a card or pass please contact the Fort Leonard Wood Visitor Center at

(573) 596-0590 or Fort Leonard Wood Physical Security Office at (573) 596-0597 or email usarmy.leonardwood.usag.mbx.desvisctr@mail.mil at least 10 working days prior to arrival to allow for adequate responses and/or processing. All requests for cards or passes require a Fort Leonard Wood DoD sponsor. Approved card or pass requests must be picked up by the applicant at the Visitor Center (building 100) during operational hours, 0800-1600 M-F). Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC-III check for access to the installation.

b. iWatch Training. Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or KO.

c. OPSEC. The OPSEC Plan and User Agreement: The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

For contracts that require an OPSEC Standard Operating Procedure/Plan: Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of award.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.