Summary of Change pagesLP.docx
DOCX document 32 KB Posted
- Solicitation number
- 12024B20R0003
- Issued by
-
Department of Agriculture Forest Service
About this file
This document contains a combined synopsis and solicitation for a Type II Bell Medium Rappel Helicopter in support of Lucky Peak. The Forest Service is seeking one helicopter to be awarded under existing Call When Needed agreements issued under Solicitation 12024B19R9000. Only small businesses as defined by NAICS code 481212 with 1,500 employees or fewer are eligible to respond by the unspecified due date. The helicopter must meet requirements detailed in the attached solicitation such as rappel capabilities for two deploying simultaneously, skid landing gear dimensions, passenger seating configuration, cargo restraints, and FAA-approved rappel equipment. The selected contractor will provide the helicopter and rappel system at the terms specified in the base agreements as amended in the attached solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 02.pdf | ||
| Amendment 01.pdf | ||
| Solicitation_12024B20R0003_Lucky Peak4_1.docx | DOCX document | |
| Summary of Changes LP.xlsx | XLSX spreadsheet | |
| NATL CWN 2020 Agreement.pdf |
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Text version
A.13 CONTRACT PILOT QUALIFICATION (page5)
Pilots performing on this contract will meet the requirements of Section B.12 (c) & (d) and B.20.
Contractors will offer pilots approved or eligible for approval in the mission tasks selected below.
All pilots offered may be evaluated in accordance with B.12 (b) (2) or when requested by the CO.
Add requirement for Rappel Practical Test Standard to be administered B.4 HELICOPTER REQUIREMENTS (page 16) – B.4 Add paragragh (e) as follows:
(e) Required equipment
(1) Electronic Weight and Balance, tablet or similar device to calculate electronic weight and balance and transmit it via email (when internet access exists). This is for operational weight and balance and is not a substitute for other contract requirements.
(2) Fast Fin and Strake, FAA approved tail boom and vertical fin modifications. BLR is a known supplier of this equipment
(3) Auto re-ignition kit if commercially available for make and model of aircraft offered.
(4) Aircraft shall have a Supplemental Type Certificate for Left Seat Operations under Part 91, 135 and 133.
B.5 HELICOPTER MAINTENANCE (page 18) – B.5(a)12-14) change the reserved paragraph to require the following:
(12) When less than 50 hours remain before the initial 100-hour inspection, the first 100 hour inspection shall be performed before or after the daily standby, or as approved by the Contracting Officer.
(13) Helicopters on an FAA Approved Aircraft Maintenance Programs (for example 100 hr Inspections, phase or progressive type inspection), and after having flown 50 or more hours following the start of the Mandatory Availability Period, the Contractor May Perform scheduled inspection or maintenance without loss of availability. From that time, after every subsequent 100 hours of flight (±10%), scheduled inspections or maintenance may be performed without loss of availability per the requirements in (i) thru (iii) below.
(i) When the inspection is due and the aircraft and flight crew have been released for the day, the contractor will be allowed to perform this scheduled inspection and/or maintenance, up to the end of the following calendar day, without assessment of unavailability.
(ii) When the helicopter is available for service, it is the Contractor’s responsibility to ensure that the flight crew is also available. If the flight crew is not available when the aircraft is returned to service, unavailability will be assessed from that time until such time that they do become available.
(iii) If the entire calendar day is not used to perform maintenance, no credit of that unused time shall be granted.
(14) During the MAP, contractor may, with the approval of the CO, elect to use 2 additional non-paid calendar days for the accomplishment of scheduled maintenance.
These 2 days need not be consecutive; however they will each be full calendar days.
Contractor shall request approval from the CO at least 48 hours prior to the initiation of the additional scheduled maintenance days. Contractor will not be assessed unavailability for performance purposes and will not be paid availability.
B.7 AVIONICS REQUIREMENTS (page 20) – B.7(a)(2) change the reserved paragraph to require the following:
(2) Type II Standard Category Exclusive Use and Rappel Helicopters
All Type II standard category exclusive use helicopters and helicopters approved for Rappel operations shall meet the requirements in paragraph (a) (1) (iii) through (a) (1) (xv), the additional requirements of section B and the following minimum requirements.
(i) Two VHF-AM Radios (COM 1 & COM 2)
(ii) Two VHF-FM Radios (FM 1 & FM 2)
(iii) An External Public Address system (PA)
(iv) An Intercom System (ICS) for all positions
(v) An Aft Cabin Audio Control system
(vi) One GPS with moving map in lieu of the standard GPS requirement
(vii) An Additional Telemetry Unit (waived for 2020 operations)
B.7 AVIONICS REQUIREMENTS (page 23) – B.7(b)(1)(v) change the reserved paragraph to require the following:
(v) Public Address systems (PA)
PA systems shall be operated through the aircraft audio control systems and provide a siren with Yelp and Wail tones activated by the PIC and SIC/observer.
(A) External PA. The PA shall utilize speakers external to the aircraft with sufficient volume to be easily heard 100 feet below a hovering helicopter.
(B) Internal PA. The PA shall utilize speakers internal to the aircraft with sufficient volume to be easily heard throughout the passenger compartment while in flight. Helicopter manager positions in heavy helicopters shall have a switch to activate the siren tones.
B.7 AVIONICS REQUIREMENTS (page 27) – B.7(b)(4)(iii) change the reserved paragraph to require the following:
(iii) Additional Telemetry Unit (ATU)
(A) Additional Telemetry Units must be powered by the aircraft’s electrical system and operational in all phases of flight.
(B) The ATU must report tank/bucket open, close, gallons filled and gallons dropped events with GPS data (Date, Time, Latitude, Longitude, Altitude, Speed and Heading) following the data format as specified in the AFFJSON requirement at https://www.aff.gov/documents/Json_Specification_Section_Supplement.
pdf. Depending on the tank or bucket system, additional data may be requested such as pump on/off and coverage level.
(C) Helicopters performing bucket operations must have a load cell system installed which provides data to the ATU. The ATU must use the difference in weight before and after water is filled or released to provide the data for gallons filled and gallons dropped events. Actuation of the bucket open switch must be used to initiate the open, close, and drop events. To prevent erroneous transmissions caused by metering loads, events may not be sent between filling the bucket and forward flight. The fill event must be based on a significant gain in weight and sent when forward flight is established. The aircraft and bucket must be configured to provide a ground to the ATU which indicates that a bucket is attached without any action required beyond installing the bucket. Type II and Type III helicopters must use the 9 Pin connector.
(D) The ATU data must be delivered to the government within two minutes from the time of the event and not interfere with any AFF position reports.
A subscription service shall be maintained through the AFF equipment provider allowing AFF position reporting and ATU event data via the Government AFF program.
(E) Calibration events shall be performed no less than seven calendar days prior to the aircraft inspection. The vendor shall verify that the system is properly reporting all data correctly and all GPS information is included per event.
(F) If the ATU becomes unreliable, the system shall be returned to full operational capability within 5 calendar days after the system is discovered to be unreliable.
(G) Contact the AFF Program Manager by emailing affadmin@firenet.gov for a list of systems known to meet the ATU requirements.
B.7 AVIONICS REQUIREMENTS (page 27) – B.7(b)(4)(vi) change the reserved paragraph to require the following:
(vi) Traffic Advisory Systems (TAS)
Traffic advisory systems shall be TSO approved, use active interrogation, graphically display traffic relative to the aircraft’s horizontal position, and provide alert audio to the PICs audio control system. The display shall be within view of the PIC and SIC/observer. The system shall provide coverage in all directions above and below the aircraft with a maximum range of at least 10 nautical miles. The display shall allow range selection of 2 miles or less.
B.7 AVIONICS REQUIREMENTS (page 27) – B.7(b)(5)(i) change the reserved paragraph to require the following:
(i) RADAR Altimeters
RADAR altimeters shall be approved, operate from zero to a minimum of 2000 feet AGL and provide the operator an adjustable cursor which enables an altitude low (decision height) annunciation. The altitude low light shall be clearly identified, adjacent to the glare shield, and in view of the PIC.
| B.25 | MANDATORY AVAILABILITY PERIOD (MAP) INCLUDING EXTENDED AND PRE/POST MAP USE (pages 54-55) |
| (a) | MAP will begin on the date stipulated in the Schedule of Items unless: |
| (1) | The Government fails to award the contract at least 30 days prior to the established start date |
OR
| (2) | By mutual consent, a new starting date is established. When a new starting date is established, the number of net days in the availability period will remain the same. |
| (b) | Extended Use. The MAP may be extended on a day-to-day basis either prior to the starting date or subsequent to the ending date set forth in the Schedule of Items provided that no break in service occurs and that such extension is agreed to by both parties via a bi-lateral modification prior to extension and that all terms, conditions, and specifications contained in this contract apply. |
| (c) | During the MAP and any extensions thereof, availability is required 14 hours each day beginning at start of morning civil twilight unless otherwise specified by the Helicopter Manager/ COR. |
| (d) | Pre/Post MAP. When a break in service occurs, outside of the MAP or extended use, the aircraft may be hired under the optional use period paragraph. (Payment will be in accordance with B-32, Payment for Service in the Pre/Post MAP Use Period.) Availability begins when the aircraft departs from point of hire. |
| B.26 | DAILY AVAILABILITY REQUIREMENTS (page 56) – Paragraph B-26(b)(5) change the reserved paragraph to require the following: |
(5) Additional maintenance days for scheduled maintenance. During the MAP, contractor may, with the approval of the CO, elect to use two (2) additional non-paid calendar days for the accomplishment of scheduled maintenance. These two (2) days need not be consecutive; however they will each be full calendar days. Contractor shall request approval from the CO at least 48 hours prior to the initiation of the additional scheduled maintenance days. Contractor will not be assessed unavailability for performance purposes (clause B-27 (a)).
| B.28 | PAYMENT PROCEDURES (pages 57-58) |
| (a) | All flight time, daily availability and other authorized charges or deductions shall be recorded on a flight use invoice in Incident Business System (IBS). At the end of each day data shall be entered and reviewed by the Government and the Contractor’s Representative. |
| (b) | Invoices will be packaged electronically for payment on a semi-monthly basis for submission through the IBS process and electronically forwarded to the contractor for review and approval. Corrections shall be returned electronically to the designated representative for resolution. Upon approval, the package will be electronically forwarded to the Albuquerque Service Center (ASC) for payment. Invoices accumulated during the first half of the month will be processed for payment about the 15th and those accumulated during the last half of the month will be processed about the 1st of the following month. |
Go to https://apps.fs.usda.gov/ibs for instructions and more information.
| B.30 | PAYMENT FOR AVAILABILITY (pages 58-59) |
| (a) | Payment of availability will be made at the applicable daily rate in the Schedule of Items and will be recorded in IBS as appropriate minus any reductions due to unavailability. |
| (b) | The Government will pay daily availability as specified in this section. The maximum amount of availability to be earned per day is the daily availability offered amount. |
| (c) | Availability for helicopters and crewmembers (maximum 14-hours-single crew) will be ordered, measured, and recorded each day. |
| B.35 | REIMBURSEMENT FOR MOBILIZATION AND DEMOBILIZATION COSTS (page 61) |
The Contractor is responsible for all mobilization and demobilization costs to the initial host base and from the final host base location. When the initial dispatch is to an alternate base, the Government shall be entitled to the equivalent of one round trip at no cost from the Contractor’s home base to the initial host base and return from the final host base.
| B.41 | PAYMENT FOR COSTS AWAY FROM THE HOST BASE (page 63) |
| (a) | When Contractor's aircraft is dispatched away from the host base, the Government will authorize payment for additional necessary and reasonable costs involved in transporting authorized relief crewmembers to and from alternate bases when approved in advance by the Contracting Officer. Examples of acceptable expenses are airline tickets; car rentals; privately owned vehicle (POV) at the government mileage rate (Internet site http://www.gsa.gov/mileage) and charter airplane showing aircraft make/model, flight time, hourly rate and departure and destination locations. Unless authorized in advance by the CO, the expense for charter resources shall not exceed reasonable costs by common carrier and are only authorized for mandatory relief exchanges resulting from duty limitations. The Government will not reimburse the Contractor for salary and subsistence costs for Contractor personnel in travel status. The Contractor shall be reimbursed for the total cost of transportation as authorized above minus the Relief Crew Cost Per Person amounts proposed and accepted in the Schedule of Items. Payment for relief exchanges will be limited to required relief exchanges every 12 days (may be 12 & 2 or 12 & 12). |
| (b) | The Contractor must complete and submit the Transportation Worksheet Exhibit, attach supporting transportation invoices to the Transportation Worksheet, and enter the total dollar amount as a line entry on the invoice for payment (SC pay item code). Claims that do not include these items or other documents necessary to verify incurred costs will be returned to the Contractor for proper completion |
(c) See Exhibit 3 for Alaska dispatches B.42 PAYMENT FOR OVERNIGHT ALLOWANCE (page 63)
(a) The Contractor shall receive an overnight allowance for each crewmember for each night that the Government requests the crewmembers to stay at a location other than the Host Base. The Government will pay the Contractor the actual cost of lodging up to the current standard maximum rate that is allowed as established by the Federal Travel Regulations (FTR). Rates are available at: www.gsa.gov/perdiem.
| (b) | Overnight allowance will not be paid when the aircraft is assigned to its Home Base. |
| (c) | If partial overnight allowance is provided by the Government, the Contractor will be reimbursed at current FTR rates for the portion that is Contractor provided. |
| (d) | The appropriate rate for meals and incidental expenses will be paid unless the Government makes three meals available to the Contractor. |
| (e) | The Contractor's lodging will be paid only when lodging is not furnished by the Government. If the Contractor elects to not utilize Government provided lodging, there is no reimbursement for lodging or transportation costs incurred by the Contractor. When the FTR rate changes, the change in overnight allowance to the Contractor will become effective on the effective date of the FTR change. |
| (f) | The Contractor may claim overnight expenses using following method: |
(1) Reimbursement of actual lodging cost up to the Standard Rate including lodging taxes shall require lodging receipts to be submitted with the Flight Use Report. M&IE rate shall be based on the FTR rate. If lodging rates are not available at the FTR rate, the flight use report shall be documented accordingly. Lodging receipts must be kept on file by the contractor and made available to the CO upon request.
(g) The Flight Use Report shall clearly show the county or city where the overnight occurred. High rate claims for subsistence that do not include this information will be reduced to the standard rate.
(h) In the event that FTR rate(s) are not available, the Government shall be notified and the Flight Use Report documented accordingly.
B.43 MISCELLANEOUS COSTS TO THE CONTRACTOR (page 63) – Paragraph B-43(a) change the reserved paragraph to require the following:
(a) Housing, subsistence, ground transportation, and other expenses will be the responsibility of the contractor or its employees at the host base.
EXHIBIT 17 - SUPPLEMENTAL RAPPEL REQUIREMENTS – EQUIPMENT (B-12, C-7) (page 128)
NOTE
To obtain the latest electronic versions or rappel related information such as, ELAM sourcing, ELAM installation instruction documents, or National Rappel Operations Guide (e.g. rappel procedures, aircraft configuration) contact:
National Rappel Specialist at 208-387-5634 National Airworthiness Branch Chief at 208-387-5617
The Bell medium 205, 210, and 212 helicopters are approved for Forest Service rappel operations.
Provide rappel capabilities for two rappellers deploying simultaneously.
Touchdown footprint of aircraft shall not exceed 20 X 20 feet. Applies to Type II medium helicopters.
FAA approved high skid landing gear (25 and 28 inch center measured from center cross tube) (if available by STC or aircraft manufacturer). D12-664-101(28 inch) forward/D212-664-201(25 inch) aft cross tube height.
All aircraft shall have a compliment of 9 passenger seats installed. Bell 205, 210, and 212 shall have 4-person aft facing bench seat and 5 forward facing seats in the cabin area.
Rappel aircraft shall not be equipped with auxiliary fuel tanks.
FAA approved floor protection for passenger seating area Cargo restraints (netting) shall not impede movement of cargo for cargo letdown during rappel operations External Load Attachment Mechanism (ELAM) Rappel Bracket for Bell medium (205/210/212)
| • | Design Owner: USDA |
| • | STC #: SH261WE |
| • | Current Source: Dart Aerospace Canada, Sales Department, 1-514-907-5959 ext. 247 |
Rappelling Kit ¹ (required by contractor)
• External Load Attachment Mechanism (ELAM).
Load Rating: 300 pounds per side (3.5 limit load factor, 5.25 ultimate load factor)
• Installation basis² STC SH261WE USFS approval status: Final (NTDP/NIFC) Rappelling Kit Accessories (required by contractor)
| • | Two NAS1211B or equiv. rings (2500# minimum ultimate strength & .625” stud length) |
| • | Skid tube rope abrasion guards – compliance with FSTB 2011-01 |
Rappelling Kit Accessories (provided by government)
• Spotter Anchor (spotter tether attachment system connected to NAS1211B rings)
Rappelling Kit Notes:
1) Kit includes the anchor, placards, ICA, FMS, & Installation Instructions. The STC calls out specific rings and ring locations for the Spotter tether attachment point.
2) The Jaw Clamp Locking Pin shall be secured with a Split Ring on each end. Reference STC Installation Instructions USDA200-012, Revision F, Table 1, Parts Breakdown, Item #15, Split Ring, Part Number D16-SS (Aerofast Part Number R1-SS identical to existing 1.0 dia. ring on opposite side of the locking pin). The hairpin cotter, Part Number HC2-SS is no longer authorized and shall not be installed.
3) There was an earlier version of this kit that only had an allowable working load of 250 pounds. These kits have been superseded by the 300 pound kit and are no longer approved for Forest Service rappel contracts.
4) Rappel system must have an anchor point for each rappeller to permit attachment of their secondary restraint (rappeller tether). Strength: 300 pound working load (per attachment point), 3.5 limit load factor and all other applicable FAR load factors required (1.5 safety factor, casting factor, fitting factor, etc.)
Rappel Bracket Inspection: USDA200MMS, Revision F The owner of the bracket is responsible for ensuring that the inspection(s) are conducted.
Critical inspection of metal components can be achieved using Magnaflux, x-ray, sonic, or dye penetrate. No welding or major repairs will be accomplished without prior approval of a USDA Forest Service Contracting Officer.
Major repairs shall only be performed by the STC holder or manufacturer.
EXHIBIT 33 - ADDITIONAL TELEMETRY UNIT SYSTEM DESCRIPTION (page 154)
(1) Clearly describe the ATU system installed on the offered:
(2) Hardware configuration:
| Manufacturer / Company |
| Model Number |
AFF Hardware
AFF Service Provider
ATU Hardware
ATU Service Provider
Tank / Bucket Provider
Drop Controller
Load Cell
(3) What parameter logic determines the following:
(a) Tank / Bucket Fill:
(b) Gate or Door Open:
(c) Gate or Door Close:
(d) Volume Dropped:
(4) ATU Service Provider Website
File details come from the government source that posted it. Updated .