Subsistence Award Decision Memo Sam.gov.pdf

U.S. Department of Justice Federal Bureau of Prisons

FCI Leavenworth 1300 Metropolitan Avenue Leavenworth, Kansas 66048

(913) 682-8700

March 4, 2026

MEMORANDUM FOR PROCUREMENT FILE

SUBJECT: Award Decision/Determination of Responsibility memo Fiscal Year 26, Quarter 3 Subsistence Requirement

RFQ #: 15B40826Q00000007

BPQ #: VARIOUS/SEE FILE

Purchase Order #: VARIOUS/SEE FILE

Set Aside:

As stated in the Request for Quote, this acquisition is set-aside for small business concerns. The NAICS for this requirement is 311999 with a small business size of 700 employees.

ALL VENDORS were verified to be a small business in accordance with NAICS 311999, small business size of 700 employees. See file for www.SAM.gov verification prior to award.

Evaluation Factors:

• 52.212-2, Evaluation-Commercial Products and Commercial Services The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price – The Government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.

(2) Past Performance – Go/No-Go Evaluation - The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: The offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a “No-Go” determination.

http://www.sam.gov/

• Order Accuracy and Completeness: The offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items – supported by customer complaints, returns, or input from other Contracting Officers – will be considered. A pattern of incomplete or inaccurate deliveries will result in a “No-Go” determination.

Only offerors receiving “Go” rating under this factor will be considered eligible for award.

Past Performance:

ALL VENDORS must also have a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.

Therefore, all vendors have received a “Go” rating and will be eligible for any awards.

Price:

With the final pricing of all contractors, the abstract below represents the best price per line item.

See abstract below:

Line Item

Item Description Quantity Lowest Price

Total Line Price

Lowest Vendor

1 Black Beans 3,100 lb $0.42 $1,302.00 Shaver Foods 2 Lentil Beans 200 lb $0.43 $86.00 JNS Foods 3 Pinto Beans 9,000 lb $0.39 $3,510.00 Shaver Foods 4 Rice 12,500 lb $0.431 $5,387.50 Shaver Foods 5 Pasta – Elbow 2,500 lb $0.36 $900.00 JNS Foods 6 Pasta – Lasagna 200 lb $0.84 $168.00 Mina Holdings 7 Pasta – Spaghetti 1,000 lb $0.43 $430.00 Shaver Foods 8 Pasta – Ziti 1,000 lb $0.445 $445.00 Shaver Foods 9 Flour 650 lb $0.31 $201.50 Shaver Foods 10 Cereal 1,200 lb $0.82 $984.00 Mina Holdings 11 Peanut Butter 200 lb $1.29 $258.00 JNS Foods 12 Soy Protein Product 100 lb $1.06 $106.00 Shaver Foods 13 Meat Alternative 1,700 lb $2.39 $4,063.00 Clark’s Trading Co.

14 Shortening 150 lb $0.82 $123.00 JNS Foods 15 Oil, Salads 150 gal $29.15 $4,372.50 Shaver Foods 16 Margarine Reddies 120 cs $32.95 $3,954.00 Shaver Foods 17 Salad Dressing 65,000 ea $0.025 $1,625.00 CJ Foods 18 Fruit Jelly 50,000 ea $0.04 $2,000.00 CJ Foods 19 Brown Sugar 700 lb $0.66 $462.00 Shaver Foods 20 White Sugar 750 lb $0.61 $457.50 JNS Foods 21 Syrup, Table 64,000 ea $0.074 $4,736.00 Shaver Foods 22 Cheese Pizza 3,000 ea $0.65 $1,950.00 Shaver Foods 23 Taco Shells 30,000 ea $0.074 $2,220.00 Shaver Foods 24 Tortilla Chips 500 lb $1.44 $720.00 Shaver Foods 25 French Toast 20,400 ea $0.18 $3,672.00 National Food Group

26 Tomato Catsup Cans 56 cs $27.15 $1,520.40 Shaver Foods 27 Tomato Catsup

Packets 95,000 ea $0.02 $1,900.00 CJ Foods

28 Tomatoes Canned 280 cs $19.50 $5,460.00 Highland Wholesale 29 Tomato Paste 56 cs $27.00 $1,512.00 Mina Holdings 30 Green Beans 672 cs $20.98 $14,098.56 Shaver Foods 31 Beets 168 cs $25.98 $4,364.64 Shaver Foods 32 Carrots 280 cs $24.68 $6,910.40 Shaver Foods 33 Whole Kernel Corn 336 cs $22.20 $7,459.20 JNS Foods 34 Mixed Vegetables 112 cs $28.75 $3,220.00 Highland Wholesale 35 Sweet Peas 112 cs $22.19 $2,485.28 Shaver Foods 36 Spinach 56 cs $36.15 $2,024.40 Shaver Foods 37 Potato French Fries 23,100 lc $0.3776 $8,722.56 Rainmaker 38 Baking Powder 5 cs $35.25 $176.25 Shaver Foods 39 Garlic Powder 150 lb $3.22 $483.00 Shaver Foods 40 Ground Beef 80% lean 11,000 lb $2.76 $30,360.00 Shamrock Meats 41 Ground Beef Patties

80% lean 5,000 lb $2.84 $14,200.00 Shamrock Meats

42 Beef Roast, Beef Top or Bottom

5,000 lb $3.98 $19,900.00 Apex Food Group

43 Beef for Stewing 3/4” 6,000 lb $3.95 $23,700.00 Clark’s Trading Co.

44 Boneless Skinless

Chicken 16,500 lb $1.1054 $18,239.10 Smooth Sailing

Group 45 Boneless Skinless

Chicken Breast 6,000 lb $1.42 $8,520.00 Matt’s Trading Co.

46 Chicken Leg Quarters 5,000 lb $0.68 $3,400.00 Matt’s Trading Co.

47 Chicken Fillet 4-5oz 5,000 lb $1.38 $6,900.00 Big Daddy Foods 48 Fish Fillet, Individuals, Skin on 1,200 lb $2.592 $3,110.40 Pueblo Trading Co.

49 Fish Fillet, Breaded, Skin off

3,500 lb $2.08 $7,280.00 Clark’s Trading Co.

50 Boneless Skinless Turkey

4,000 lb $1.479 $5,916.00 Pueblo Trading Co.

51 Frankfurters (Hot Dogs)

2,200 lb $1.63 $3,586.00 Matt’s Trading Co.

52 Cheddar Cheese 2,865 lb $1.469 $4,208.685 Pueblo Trading Co.

53 Mozzarella Cheese 2,929 lb $1.469 $4,302.701 Pueblo Trading Co.

54 Dairy Milk 207,480 ea No Quotes 55 Hot Dog Buns 2,520 ea No Quotes 56 Hamburger Buns 5,503 ea No Quotes 57 Sliced Bread 48,505 ea No Quotes 58 Eggs 68,042 cs No Quotes 59 Yellow Cake Mix 20,000 lb $0.63 $12,600.00 Shaver Foods 60 Biscuit Mix, 50# Bag 6,500 lb $0.536 $3,484.00 Adv. Commodities 61 Pancake Mix, 50# Bag 6,500 $0.57 $3,705.00 Shaver Foods

Best Value Analysis:

All vendors were reviewed for “go/no-go” ratings for small business size and past performance prior to price. As they received “Go” ratings for each size and past performance, best value is now based on price.

In accordance with the solicitation, the Government will make multiple awards, per line item.

Therefore, each vendor is the best value, per line item, and will win the respective awards above.

Responsibility Determination Per RFO FAR 9.103,

(a) Award contracts to responsible prospective contractors only.

(b) Do not award a contract award before making an affirmative determination of contractor responsibility. Without a clear indication of responsibility, make a determination of nonresponsibility. If the prospective contractor is a small business concern, comply with the subpart, Certificates of Competency and Determinations of Responsibility, at part 19.

(c) A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

In accordance with FAR 9.104-1, To demonstrate responsibility, a prospective contractor must—

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

All vendors will reasonably have the financial resources, or the ability to obtain them, to perform this contract. They are gathering food for a 1-time delivery. After which, they will be paid.

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

All vendors will be able to comply with the required delivery schedule. We are calling for a 30-day ARO delivery, which is standard and achievable.

(c) Have a satisfactory performance record (see 9.104-3(b) and part 42). Do not determine a prospective contractor responsible or nonresponsible based solely on a lack of relevant performance history;

All vendors have a satisfactory performance record, or at least not any recent negative performance record.

(d) Have a satisfactory record of integrity and business ethics (see part 42);

All vendors have a satisfactory record of integrity and business ethics, according to www.SAM.gov.

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) (see 9.104-3(a));

All vendors have the necessary organization, experience, accounting and operational controls https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_103 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_104_1 and technical skills, or the ability to obtain them for a 1-time food delivery order. This is a very low skill requirement.

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and All vendors have the necessary ability to obtain all food service items for a 1-time delivery. This is a very low skill requirement.

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108).

All vendors are otherwise qualified and eligible to receive an award under appliable laws and regulations.

Award Determination Memo Signature:

All information within this memo is complete and to the best of my knowledge.