REQUEST FOR PROPOSAL

PROPOSAL NO. CS-26-04

STREET LIGHT REPAIR SERVICES

JULY 2026

CITY OF CLAREMONT

Community Services Department Maintenance Division

1616 Monte Vista Avenue

CLAREMONT, CA 91711

909-399-5431

Any questions relative to this proposal should be directed to:

Cari Dillman, Community Services Manager i

TABLE OF CONTENTS

Page No.

NOTICE OF REQUEST FOR PROPOSALS 1

EXHIBIT A - REQUIRED FORMS 7

EXHIBIT B - SCOPE OF SERVICES 25

EXHIBIT C - SAMPLE CONTRACT 27

PROPOSAL NO. CS-26-04

NOTICE OF REQUEST FOR PROPOSALS

The City of Claremont, California, is requesting sealed proposals for the following Project:

To be considered for selection, three (3) complete hardcopy bids must be submitted to the Community Services Department, of the City of Claremont, 1616 Monte Vista Avenue, Claremont, CA 91711, or in electronic format to Cari Dillman, Community Services Manager at or before 2:00 p.m., August 10, 2026. Electronic copies shall be addressed to Cari Dillman, cdillman@claremontca.gov, and the City Clerk’s Office, cityclerkdivision@claremontca.gov.

No proposal will be received unless it is made on the forms furnished by the CITY for this project.

The forms are available on the City website at www.claremontca.gov. Additional documentation may be added, if desired. Please review the entire package before submitting your proposal.

Incomplete submissions of any or all required Proposal Forms may be rejected as non-responsive.

Award shall be based on a best value evaluation. Criteria used for the evaluation will include:

cost, responsiveness to specifications, ability to provide services, consistency with current equipment and standards, and references/previous performance. Proposals based on low bid alone will not receive the award.

The successful respondent will be expected to sign a Contract (herein “Contract” or “Agreement”) within thirty (30) days after notification that the bidder was successful. The initial term of the Contract is for three (3) years with two (2) optional one-year extensions. A sample Contract is included in this document. The final Contract will include this request for proposal and the successful bidder’s response. Please do not execute the Contract at this time.

The City of Claremont reserves the right to reject any or all proposals or any part of the proposal, to waive minor defects or technicalities, or to solicit new proposals on the same project or a modified project. Please read the insurance requirements and general provisions carefully, they are part of your submission, and you must show proof of insurance and licensing to be considered a successful respondent.

Bids must be accompanied by cash, a certified or cashier’s check, or a Bid Bond in favor of the City in an amount not less than ten percent (10%) of the submitted Total Bid Price.

The successful bidder will be required to furnish the City with a Performance Bond equal to 100% of the successful bid, and a Payment (Labor and Materials) Bond equal to 100% of the successful bid, prior to execution of the Contract. All bonds are to be secured from a surety that meets all of the State of California bonding requirements, as defined in Code of Civil Procedure Section 995.120, and is admitted by the State of California. Pursuant to Public Contract Code Section 22300, the successful bidder may substitute certain securities for funds withheld by City to ensure his performance under the Contract.

The Director of Industrial Relations has determined the general prevailing rate of per diem wages mailto:cdillman@claremontca.gov mailto:sdesautels@claremontca.gov in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract which will be awarded to the successful bidder, copies of which are on file and will be made available to any interested party upon request online at http://www.dir.ca.gov/dlsr. A copy of these rates shall be posted by the successful bidder at the job site. The successful bidder, and all subcontractor(s) under him, shall comply with all applicable Labor Code and Public Contract Code provisions, which include, but are not limited to the payment of not less than the required prevailing rates to all workers employed by them in the execution of the Contract, the employment of apprentices, the hours of labor, and the debarment of contractors and subcontractors.

The City of Claremont reserves the right to reject any or all proposals or any part of the PROPOSAL, to waive minor defects or technicalities, or to solicit new proposals on the same project or a modified project. Please read the insurance requirements and general provisions carefully, they are part of your PROPOSAL and you must show proof of insurance and licensing to be considered a successful bidder.

For information regarding contract or proposal specifications, contact Cari Dillman by email at cdillman@claremontca.gov.

THE CITY OF CLAREMONT ENCOURAGES THE PARTICIPATION OF MINORITY AND

WOMEN-OWNED BUSINESSES

REQUEST FOR PROPOSAL

http://www.dir.ca.gov/dlsr mailto:cdillman@ci.claremont.ca.us

TO PROVIDE SERVICES FOR:

Proposal No. CS-26-04

With this Request for Proposal (“RFP”), the City of Claremont, ("City" hereinafter), is requesting proposals (“Proposals” or “Bids”) from qualified Contractors (hereinafter referred to as “Respondent” or “Contractor” or “Bidder”) for the following services:

The purpose of the Request for Proposals is to demonstrate the competence and capacity of Respondent to perform the work or provide the services described in this RFP, in conformity with the requirements of this RFP.

1. Contract Administrator

The Contract Administrator through the RFP process is Cari Dillman, Community Services Manager. The Contract Administrator for this project is the Community Services Director, or his designated representative.

2. Project Requirements

2.1 Project Description

The City seeks to obtain proposals from Contractors to perform street light repair services on an on-call, as-needed basis. The services and tasks to be performed include the furnishing of all labor, materials, tools, equipment, supplies, tasks and incidental and customary work necessary to competently perform street light repair services at various locations. Most common tasks include trouble shooting and subsequent repair street lights, which includes all energized components, and the replacement of burned-out sports light bulbs in the 25-60 foot high City-Owned and City-maintained equipment.

2.2 Scope of Work

The Respondent will be expected to fulfill, at a minimum, the services and technical requirements as described in the Scope of Services attached hereto as Exhibit “A.”

2.3 License Requirements

The successful Contractor must obtain a City of Claremont Business License and show proof that they possess at a minimum a C-10 Electrical Contractor License as required by the State of California in conformance with performing the duties under this Agreement.

2.4 Prevailing Wage

The Contractor is aware of the requirements of Labor Code Sections 1720 et seq.

and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq.

(“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Since this Project involves an applicable “public works” or “maintenance” project, as defined by the

Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The Contractor shall obtain a copy of the prevailing rates of per diem wages at the commencement of the Agreement from the website of the Division of Labor Statistics and Research of the Department of Industrial Relations located at www.dir.ca.gov/dlsr/. In the alternative, the Contractor may view a copy of the prevailing rates of per diem wages at City. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to perform work on the Project available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify and hold City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or allege failure to comply with the Prevailing Wage Laws.

Pursuant to Labor Code Sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to submit a Proposal, be listed in a Proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No Proposal will be accepted nor any contract entered into without proof of the Contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the

Respondent and its subcontractors, of any tier, shall maintain active registration with the

Department of Industrial Relations for the duration of the Project.

2.5 Insurance Requirements

The successful Respondent must provide the City with evidence of the following insurance coverage:

2.5.1 Comprehensive Commercial General Liability: Occurrence based with limits of $1,000,000 bodily injury per person, $500,000 bodily injury per occurrence, and $1,000,000 property damage per occurrence. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Project or the general aggregate limit shall be twice the required occurrence limit.

2.5.2 Comprehensive Automobile Liability: Coverage for “any auto” with limits of

$1,000,000 bodily injury per person, $500,000 bodily injury per occurrence, and $1,000,000 property damage per occurrence.

2.5.3 Workers’ Compensation and Employers’ Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance with limits of $1,000,000 per accident for bodily injury or disease. Umbrella liability coverage may be used to meet required limits of liability.

3. Proposal Timeline

3.1 Mandatory Pre-Bid Meeting

3.1.1 There will be no pre-bid meeting for this project, nor will there be private consultations. Proposers can submit questions and requests for clarification as stated in Section

5.

3.2 Proposal Submission Deadline

3.2.1 To be considered, the City must receive from Respondent a complete copy of the Proposal, at the address set forth below or in electronic form, prior to 2:00 p.m. local time on August 10, 2026.

3.2.2 Any proposal received after the time specified herein shall be returned unopened to the Contractor.

3.2.3 The proposals shall remain open and valid for a period of ninety (90) calendar days following the date set forth above.

3.2.4 The Contractor may withdraw the proposal at any time prior to the close of the Proposal period, upon presentation of a written request to the City Clerk.

4. Proposal Requirements

4.1 Required Documents

Respondent’s proposal shall be on the City’s forms included in Attachment “B.” The Proposal shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Respondent.

To be considered complete, a proposal must include:

(a) Cover Sheet

(b) Cost Proposal

(c) Contractor’s Statement of Experience and Financial Responsibility

(d) Proposal Bond Form

(e) Information Regarding Contractor’s Organization

(f) Contractor’s Statement of Ability to Provide Quoted Goods/

Services/Equipment

(g) Statement of Unspecified Value-Added Offerings

(h) Statement of Compliance with Insurance

(i) Contractor’s Work Force

(j) Public Works Contractor Registration Certification

(k) Contractor’s Acknowledgement

4.2 Submittal Instructions

4.2.1 To be considered, the City must receive from Respondent a complete copy of the Proposal, at the address set forth below or in electronic form, prior to 2:00 p.m. local time on August 10, 2026. Proposals submitted by mail, in person, or by courier must be sealed in an enclosed yellow envelope. Respondent’s name and address shall appear in the upper left-hand corner of the envelope. Proposals submitted in electronic form must be submitted to Cari Dillman, Community Services Manager, at cdillman@claremontca.gov and Shelley Desautels, sdesautels@claremontca.gov.

By Mail, In Person or by Courier By Electronic Form

City of Claremont

Re: Street Light Repair Services

Re: Street Light Repair Services mailto:sdesautels@ci.claremont.ca.us

1616 Monte Vista Avenue

Claremont, CA 91711

Attn: Cari Dillman, Community Services Manager

Attn: Cari Dillman, Community

Services Manager and Shelley

Desautels, City Clerk cdillman@claremontca.gov and sdesautels@claremontca.gov

4.2.2 No Deviations from the RFP

The City will not consider any deviation from this RFP. In submitting a proposal in response to this RFP, Respondent is certifying that it takes no exception to the RFP, including but not limited to: the Contract attached hereto as Attachment “C.” Respondent is directed to review the proposed Contract carefully and in particular the insurance and indemnification provisions therein.

5. Requests for Clarification

5.1 All questions, interpretations, or clarifications, either administrative or technical, must be requested in writing and directed to the Contract Administrator for the RFP process, Cari Dillman, Management Analyst. The City must receive written requests for clarification no later than 5:00 p.m. on July 30, 2026, 2026. Such requests, if any, must be sent to the Contract Administrator by emailing cdillman@claremontca.gov.

5.2 Any interpretation or correction of the RFP documents rendered by the Contract Administrator shall be made immediately available to all other persons who obtained RFP documents from the City.

5.3 All addenda issued during the proposal period or forming a part of the documents issued for bid shall be listed in the Contract and shall be made part of the contract.

6. Evaluation and Selection of Bids

6.1 Each Contractor, by submission of a bid, assents to each and every term and condition set forth within this specification and agrees to be bound thereby.

6.2 Any bid which is incomplete, conditional or obscure, or which contains irregularities of any kind, may be cause for rejection.

6.3 The City reserves the right to consider the competency and responsibility of all Contractors, and to use any information deemed necessary to establish the ability of any service company to perform all conditions of the Contract in order to avoid awarding a Contract to a company unable to produce the quality of service required and intended by this specification.

6.4 The City reserves the right to award a Contract to other than the lowest monetary proposer if determined to be in the best interest of the City. The City will evaluate the proposals on a “Best Value” basis, taking into consideration the following:

(a) Cost

(b) Responsiveness to Specifications

(c) Ability to Provide Services

(d) Consistency with Current Equipment, Materials and Standards

(e) References/Previous Performance

7. Rejection of Proposals

7.1 Issuance of this RFP and receipt of proposals does not commit the City to award a Contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to the RFP or to cancel or abandon all or part of this RFP.

7.2 A reasonable belief by the City that an individual, firm, partnership, corporation, or association is financially interested in more than one Proposal may cause the rejection of all Proposals in which such financial interest exists.

7.3 A materially incomplete or non-responsive Proposals shall be rejected.

8. Guarantee Of Good Faith

8.1 All proposals shall be accompanied by cash, cashier’s check, certified check, or bid bond, made payable to the CITY for an amount equal to and not less than ten percent (10%) of the amount of said proposal, and no proposal shall be considered unless such cash, cashier’s check, certified check or bid bond is enclosed therewith.

8.2 Fifteen (15) days after the award of the contract, the CITY will, upon request, return the bid guarantees accompanying each of the proposals that are not to be considered in making the award. All other bid guarantees will be held until the contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany.

9. Error in Proposal

9.1 If, prior to the close of the Proposal period, a Contractor discovers an error in the Contractor’s Proposal, the Contractor may submit a replacement Proposal prior to the time and date set as the deadline for submitting Proposals. The replacement Proposals shall clearly indicate that it supersedes the prior Proposal.

9.2 After the close of the Proposal Period, an erroneous Proposal may not be reformed or modified by the Contractor; but the Contractor may request that the City release the Contractor due to an error in the Proposal. The City may release the Contractor so long as the integrity of the proposal process is not jeopardized, the error was a result of excusable neglect, and the Contractor is not advantaged. If the City releases the Contractor, the Proposal will be deemed to have been rejected and the Contractor shall be prohibited from performing all or any portion of the proposed Contract.

10. Award of Contract

If awarded, the Contract will be awarded to the Contractor submitting the highest ranked Proposal. The City reserves the right to reject all proposals and to Contract for services in a manner that most benefits the City, including awarding more than one Contract if desired.

11. Protests

11.1 Respondents may file a protest of a Proposal with the City’s Director of Community Services. In order for a Contractor’s protest to be considered valid, the protest must:

(a) Be filed in writing within five (5) calendar days after the proposal opening date;

(b) Clearly identify the specific irregularity or accusation;

(c) Specify, in detail, the grounds of the protest and the facts supporting the protest;

and

(d) Include all relevant, supporting documentation with the protest at time of filing.

If the protest does not comply with each of these requirements, it will be rejected as invalid.

11.2 The City will review and evaluate the basis of the protest provided the protest is filed in strict conformity with the foregoing. The City shall provide the Respondent submitting the protest with a written statement concurring with or denying the protest. Action by the City relative to the protest will be final and not subject to appeal or reconsideration. The procedure and time limits set forth in this Section are mandatory and are the Respondent’s sole and exclusive remedy in the event of the protest. Failure to comply with these procedures will constitute a waiver of any right to pursue the protest further, including filing a Government Code claim or legal proceedings.

12. General Provisions

12.1 Amendments to RFP The City reserves the right to amend the RFP or issue to all Respondents a Notice of Amendment to answer questions for clarification.

12.2 Alternate/Multiple Proposals Only one final proposal is to be submitted by a Contractor. Multiple or alternate proposals will result in rejection of all proposals submitted by the Contractor. Should the City reasonably believe that an individual, firm, partnership, corporation, or association is financially interested in more than one Proposal, it may cause the rejection of all Proposals in which such financial interest exists.

12.3 Non-Responsive Proposal A proposal may be considered non-responsive if conditional, incomplete, or if it contains alterations of form, additions not called for or other irregularities that may constitute a material change to the Proposal.

12.4 Late Proposals The City will not be responsible for Proposals that are delinquent, lost, incorrectly marked, sent to an address other than that given herein, or sent by mail or couriers service and not signed for by the City.

12.5 Costs for Preparing The City will not compensate any Respondent for the cost of preparing any Proposal, and all materials submitted with a Proposal shall become the property of the City. The City will retain all Proposals submitted and may use any idea in a Proposal regardless of whether the Proposal is selected.

12.6 Public Documents All Proposals and all evaluation and/or scoring sheets shall be available for public inspection at the conclusion of the election process.

12.7 City Investigation By preparing and submitting a Proposal to the City, the Contractor agrees that the City is authorized to conduct investigations into Contractor’s background.

12.8 Amendments to Proposals No Amendment, addendum, or modification to any Proposal will be accepted after the deadline stated herein for receiving Proposals. Respondent may modify or amend its Proposal only if the City receives the amendment prior to the deadline stated herein for receiving Proposals.

12.9 Contractor’s Duty to Examine the RFP The Contractor shall carefully review the RFP prior to preparation of its Proposal and shall immediately report any errors, inconsistencies, or omissions to the Contract Administrator.

12.10 No Exceptions Submission of a Proposal constitutes acceptance by Respondent of the conditions contained in the RFP and the Contract should Respondent be selected.

Contractor’s Proposal to Provide Services for

PROPOSAL No. CS-26-04

EXHIBIT A

REQUIRED FORMS

EXHIBIT A

A. COVER SHEET

CONTRACTOR:

In compliance with the Request for Proposals for Street Light Repair Services, Proposal No. CS- 26-04, the undersigned hereby agrees to furnish all labor, materials, and equipment to perform the services in the proposed RFP, which is enclosed herewith; and to do so in strict accordance with the provisions of the proposed Contract Documents.

This Proposal constitutes a firm offer to the City which cannot be withdrawn for 90 calendar days after the date set for submitting a Proposal.

The undersigned certifies that it has examined and is fully familiar with all of the provision of the Contract Documents and any addenda thereto; that it has carefully examine all of the figures shown in its Cost Proposal; that it has carefully reviewed the accuracy of all statements in this Proposal and attachments hereto; and that it understands and agrees that the City will not be responsible for any errors or omissions on the part of the undersigned in preparing this Proposal.

The undersigned also acknowledges receipt, understanding, and full consideration of the following addenda:____________________________________________________.

The undersigned declares that the only persons or parties interested in this Proposal as principals are those named herein; that the Proposal is made without collusion with any other person, firm, or corporation; that Contractor has carefully examined the locations therein referred to; and Contractor proposes, and agrees if this Proposal is accepted, that Contractor will execute a Contract with the City of Claremont in the form annexed hereto to provide all necessary labor, machinery, tools, and to do all work and provide materials required as specified in the Contract documents according to the requirements of the City of Claremont as set forth; and that the Contractor will take as payment at the unit prices described in the Contract documents, as payment in full for the performed scope of work.

The undersigned Contractor certifies that Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including but not limited to verifying the eligibility for employment of all agents, employees, sub-Contractors and consultants that are included in the Proposal.

Incorporated herein by this reference and made a part of this Proposal are the following forms which have been completed and submitted by the undersigned Contractor:

Item Complete A Cover Sheet ________ B Cost Proposal ________ C Contractor’s Statement of Experience and Financial Responsibility ________ D Proposal Bond Form ________ E Information Regarding Contractor’s Organization ________

F Contractor’s Statement of Ability to Provide Quoted Goods/ Services/Equipment ________

G Statement of Unspecified Value-Added Offerings ________ H Statement of Compliance with Insurance ________ I Contractor’s Work Force ________

J Public Works Contractor Registration Certification ________ K Contractor’s Acknowledgement ________

The undersigned hereby represents that it has the authority to bind the Contractor and acknowledges that the representations made herein are made under penalty of perjury.

I ACKNOWLEDGE THAT I HAVE READ ALL THE REQUIREMENTS AND CONDITIONS SET

FORTH IN THE CITY OF CLAREMONT’S REQUEST FOR PROPOSALS FOR STREET LIGHT

REPAIR SERVICES.

CONTRACTOR: _______________________________________________________

ADDRESS: __________________________________________________________

PHONE: __________________________________________________________

EMAIL: __________________________________________________________

By: __________________________________________________________

Name (Print): __________________________________________________________

Title: __________________________________________________________

Dated: ___________________________________________________________

B. COST PROPOSAL

CONTRACTOR: ____________________________________________

I. Pricing

Labor: is the cost per hour for one non-supervisory or apprentice personnel including all associated costs.

Supervisory: is the cost per hour for one supervisory or journeyman/foreman personnel including all associated costs.

Business Hours: are considered 7:00 a.m. through 4:30 p.m., Monday through Friday.

Overtime: is the cost per hour over an 8 hour workday or 40 hour work week.

Supervision Ratio: What is the time ratio of supervision to labor staff personnel needed on any given project under the contract, assume 100% of total staff time. Example: S=20% L=80%

Mark up on Material: is the percent added to the actual wholesale (no retail pricing will be accepted) cost of materials or special equipment rental.

Business Hours Overtime Hours

1. Labor $___________/Hour $___________/Hour

2. Supervisory $___________/Hour $___________/Hour

3. Markup on Materials Cost ____________%

4. Supervision ratio S=________ L=_________

II. RATES

1. What is your hourly charge during normal business hours?

a. Bucket truck and labor to operate it. $_______________/Hour

b. Man Lift and labor to operate it. $_______________/Hour

2. What is your hourly charge outside normal business hours?

a. Bucket truck and labor to operate it. $_______________/Hour

b. Man Lift and labor to operate it. $_______________/Hour

3. If you will need to charge for other equipment (i.e. forklift, scaffolding, drills), list them and the rates here. Prices shall include the item and labor.

III. ADDITIONAL ITEMS

1. Will mileage be charged to the City? If so, from where? At what rate?

2. Are there any surcharges such as fuel, disposables, etc.? Please list a description of the surcharge with appropriate pricing?

3. The City prefers one (1) man/one (1) hour as a minimum callout charge. What is your minimum callout time that you bill?__________________________________________

As a basis to in forming your Proposal estimation, the following work load indicators are provided.

The City does not guarantee the provided service indicators as a minimum or maximum workload on an annual basis. The following are examples of past work types based on one year of street light repair call outs.

WORK TYPE

APPROXIMATE

QUANTITIES

Street Lights – Repair/replace: lamps, ballasts, photocells, poles, etc.

Sports Lights – Repair/replace: light fixtures at parks and sports fields

APPROXIMATE ANNUAL CALL OUTS 220

C. CONTRACTOR’S STATEMENT OF EXPERIENCE AND FINANCIAL RESPONSIBILITY

CONTRACTOR: __________________________________________

In submitting this Proposal, the Contractor represents that Contractor has a demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the proposed Contract in a manner that is satisfactory to the City. The Contractor represents that Contractor’s financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, and experience in dealing with public agencies all suggest that the Contractor is capable of performing the proposed Contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

In support of these representations, Contractor shall set forth herein:

Experience

1. Contractor has been engaged in business under its present business name for ____ years.

2. Contractor’s experience in work of a similar nature (type and magnitude) to that set forth in the RFP extends over a period of ____ years.

3. The Contract requires the replacement of Marbelite Street Light poles. Describe any relevant experience with replacing Marbelite poles.

4. Contractor has satisfactorily completed all Contracts awarded to it, except as follows:

(Name any and all exceptions and reasons therefore. Contractor shall attach and designate additional pages if necessary.)

5. Within the last five years Contractor has satisfactorily completed the following contracts covering work of a similar nature (type and magnitude) to that set forth in the RFP as follows:

Owner’s name, address

Name of owner’s representative

Type of work And year

Contract amount (rounded to closest thousand dollar)

Owner’s name, address

Name of owner’s representative

Type of work And year

Contract amount (rounded to closest thousand dollar)

References

Provide the names, addresses, and telephone numbers of five references for which the Contractor has performed, within the past five years, services that are similar in nature and scope to those described herein (do not include the City as a reference).

1. NAME OF REFERENCE: ________________________________________________

ADDRESS & PHONE: ________________________________________________

CONTACT PERSON: ________________________________________________

TYPE OF PROJECT: ________________________________________________

CONTRACT AMOUNT: ________________________________________________

DATE OF COMPLETION: ________________________________________________

2. NAME OF REFERENCE: ________________________________________________

ADDRESS & PHONE: ________________________________________________

CONTACT PERSON: ________________________________________________

TYPE OF PROJECT: ________________________________________________

3. NAME OF REFERENCE: ________________________________________________

CONTACT PERSON: ________________________________________________

TYPE OF PROJECT: ________________________________________________

4. NAME OF REFERENCE: ________________________________________________

CONTACT PERSON: ________________________________________________

TYPE OF PROJECT: ________________________________________________

5. NAME OF REFERENCE: ________________________________________________

CONTACT PERSON: ________________________________________________

TYPE OF PROJECT: ________________________________________________

List all licenses, permits, certifications, and/or other pertinent approvals that are legally required to perform street light repair services.

Holder Name and Position Required License / Permit / Certification

Date Granted

Attach a copy of the latest Annual Report, audited financial statements or balance sheets under separate cover clearly marked “CONFIDENTIAL.”

D. PROPOSAL BOND FORM

KNOW ALL PERSONS BY THESE PRESENTS that, hereinafter called the Principal, and , a corporation duly organized under the laws of the State of ______________________, having its principal place of business at ________________________________ in the State of ______________________, and authorized to do business in the State of California, hereinafter call the Surety, are held and firmly bound unto the City of Claremont, hereinafter called the Obligee, on order, in the sum of ________________________________ Dollars ($________________) (being at least ten percent (10%) of the total amount of Principal's PROPOSAL price) lawful money of the United States, for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these present.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH THAT:

WHEREAS, the Principal has submitted its PROPOSAL for the project entitled to the Obligee, the PROPOSAL, by reference thereto; being hereby made a part hereof.

NOW, THEREFORE, if Principal's PROPOSAL is rejected or, in the alternate, if the Proposal is accepted and the Principal signs and delivers a Contract and furnishes a Performance Bond and Payment Bond, all in the form and within the time required by the PROPOSAL and the Contract Documents, then this obligation shall become null and void, otherwise the same shall remain in full force and effect and upon default of the Principal shall be forfeited to the Obligee, it being expressly understood and agreed that the liability of the Surety for any and all default of the Principal shall be the amount of this obligation as herein stated, as liquidated damages.

The Surety, for value received, hereby agrees that its obligations and its bond shall not be impaired or affected by any extension of the time within which the Obligee may accept such Proposal, and the Surety hereby waives notice of any such extension.

In the event suit is brought upon this bond by the Obligee and judgment is recovered, the Surety shall pay, in addition to the sum set forth above, all costs incurred by the Obligee in such suit, including reasonable attorney's fees and expert witness fees, to be fixed by the court, in addition to the penal sum of the Bond.

Signed this ______ day of _______________________, 20___.

BY: SURETY BY: PRINCIPAL

Notary Acknowledgment

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF ______________

On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

Individual Corporate Officer

Title(s) Title or Type of Document

Partner(s) Limited

General Number of Pages

Attorney-In-Fact

Trustee(s)

Guardian/Conservator Date of Document

Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above

Note: Signature of person executing for Surety must be notarized and evidence of corporate authority attached.

E. CONTRACTOR’S ORGANIZATION

In submitting this Proposal, the Contractor represents that the Contractor has established an organization including an office or offices, communications, administrative staff, and the like; and that the Contractor’s organization is fully adequate to conform to the requirements of this Proposal.

In support of these representations, Contractor shall set forth herein:

1.0 Contractor Name: _________________________________________________

2.0 Type, if Entity: ____________________________________________________

3.0 Contractor Address: ________________________________________________

Email:__________________________Telephone Number:_________________

4.0 How many years has Contractor’s organization been in business? ___________

5.0 How many year has Contractors’ organization been in business under its present name?

Under what other or former names has Contractor’s organization operated?

6.0 If Contractor’s organization is a corporation, answer the following:

6.1 Date of Incorporation: ___________________________________

6.2 State of Incorporation: ___________________________________

6.3 President’s Name: ________________________________________

6.4 Vice-President’s Name(s): ____________________________________

6.5 Secretary’s Name: ________________________________________

6.6 Treasurer’s Name: _________________________________________

7.0 If an individual or a partnership, answer the following:

7.1 Date of Organization: _________________________________________

7.2 Name and address of all partners (state whether general or limited partnership):

8.0 If other than a corporation of partnership, describe organization and name principals:

9.0 List other states in which Contractor’s organization is legally qualified to do business:

10.0 What type of work does the Contractor normally perform with its own forces?

11.0 Within the last five years, has any officer or partner of Contractor’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

12.0 Provide the location, description, purpose, hours of operation, responsible contact person, phone number, and number of persons employed at the facility, for each of the Contractor’s offices, yards or other sites that may, in any way pertain to the performance of the requirements of this Proposal.

12.1 Address of Office or ___________________________________

Other Facility: ___________________________________

Description purpose of the Facility:_______________________________

Responsible Contact Person: ___________________________________

Phone Number: _________________________________________

Number of Employees: ___________________________________

12.2 Address of Office or ___________________________________

Other Facility: ___________________________________

Description purpose of the Facility: ______________________________

Responsible Contact Person: ___________________________________

Phone Number: _________________________________________

Number of Employees: ___________________________________

13.0 Name, title, primary location, and phone number for person primarily responsible for each of the following functions as they relate to the performance of the requirements of this Proposal: staffing (hiring, assignment, scheduling of staff, and the like), work scheduling, equipment procurement, invoicing, and coordination of communications.

13.1 Staffing

Name:_______________________________Title:__________________

Location Address: ___________________________________________

Telephone Number: _________________________________________

13.2 Work Scheduling

Location Address: ___________________________________________

13.3 Equipment

Location Address: ___________________________________________

13.4 Invoicing

Location Address: ___________________________________________

F. CONTRACTOR’S STATEMENT OF ABILITY TO PROVIDE QUOTED GOODS/ SERVICES/

EQUIPMENT

CONTRACTOR:_____________________________________________

The Contractor is required to make a statement of how services will be provided. This statement must include: time period between award and start of service, number of personnel to be used providing services, experience of personnel, numbers and type of equipment to be used, and any other information you can offer that will help determine your ability to provide services or equipment.

G. CONTRACTOR’S STATEMENT OF UNSPECIFIED VALUE-ADDED OFFERINGS

Contractor:

List items or services you are offering in addition to those in the attached specifications or scope of work offered as part of your quote and included in your PROPOSAL pricing, if any. If none, please state “none”. Attachments may be used.

H. CONTRACTOR’S STATEMENT OF COMPLIANCE WITH INSURANCE REQUIREMENTS

As a required part of the Bidder’s Proposal, the bidder must attach either of the following to this page.

1) Certificate of Insurance showing conformance with the requirements herein for each of:

Comprehensive General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to the Agreement/location or the general aggregate limit shall be twice the required occurrence limit.

Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

Workers’ Compensation: limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.

All Certificates of Insurance and statements of willingness to issue insurance for auto policies offered to meet the specification of the Contract must:

a) Meet the conditions stated in the included contract for each insurance company that the

Contractor proposes.

b) Cover any vehicle used in the performance of the Contract, used onsite or offsite, whether owned, non-owned or hired, and whether scheduled or non-scheduled. The auto insurance certificate must state the coverage is for “any auto” and cannot be limited in any manner.

OR

2) Statement with an insurance carrier’s notarized signature stating that the carrier can, and upon payment of fees and/or premiums by the Proposer, will issue to the Proposer Policies of Insurance for Comprehensive General Liability, Automobile Liability, and Workers’ Compensation in conformance with the requirements herein and Certificates of Insurance to the Agency showing conformance with the requirements herein.

I. CONTRACTOR’S WORK FORCE

The Contractor shall identify:

A. Each labor or supervisory position by title that will make up the Contractor’s work force needed to provide the described services.

B. A sufficiently detailed explanation of the minimum qualifications for a person working in each position title, including any required certifications.

C. A list and description of the qualifications of other pertinent staff that are not to be directly committed to this project but who will be available to support, consult, perform Extra Work, etc.

D. A description of Contractor’s employee training program.

The information provided in this attachment is for the purposes of determining the Contractor’s commitment and preparedness to perform the required Services. Nothing in this form shall in any way be construed to remove, lessen, or relieve the Contractor from any responsibility prescribed by the Contract.

A. POSITION TITLE B. MINIMUM QUALIFICATIONS

1.

2.

3.

A. POSITION TITLE B. MINIMUM QUALIFICATIONS

5.

6.

7.

D. Other Staff Support Title Duties and Description of Position

1.

2.

3.

4.

E. Description of Contractor’s Employee Training Program

J. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION

If this PROPOSAL is due on or after March 1, 2015, then pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to PROPOSAL on, be listed in a proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information.

No PROPOSAL will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.

Name of Bidder:

DIR Registration Number:

Bidder further acknowledges:

1. Bidder shall maintain a current DIR registration for the duration of the project.

2. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of PROPOSAL opening and maintain registration status for the duration of the project.

3. Failure to submit this form or comply with any of the above requirements may result in a finding that the PROPOSAL is non-responsive.

Signature:

Name and Title:

Dated:

K. CONTRACTOR’S ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT I HAVE READ ALL THE REQUIREMENTS AND CONDITIONS SET

FORTH IN THE CONTRACT AND SPECIFICATIONS TO THE CITY OF CLAREMONT’S

STREET LIGHT REPAIR SERVICES, PROPOSAL CS-26-04.

CONTRACTOR’s Signature

Print Name and Title

EXHIBIT B

SCOPE OF SERVICES

1.00 GENERAL REQUIREMENTS

1.01 Contractor shall use and furnish at his own expense all labor, equipment, and materials necessary for the satisfactory performance of street light repair services.

1.02 Upon commencement of work under the Contract, Contractor shall be fully equipped and staffed, thoroughly familiar with Contract requirements, and prepared to provide all services required.

1.03 Contractor shall provide sufficient personnel to perform all work in accordance with the specifications set forth herein. Such personnel shall possess the minimum qualifications for the position in which each is working.

1.04 Contractor shall be prepared to respond to all requests for service 24 hours per day, 365 days per year. All costs for labor and materials for these calls shall be included in the proposal.

1.05 Cost for work performed shall be determined on an hourly basis for equipment and materials, with normal incidentals included.

1.067 The City’s normal business hours are 7:00 a.m. to 4:30 p.m., Monday through Friday, which shall be considered normal work hours as may pertain to any other provision of the Contract.

1.07 Response time by the Contractor shall be within two (2) hours of all requests.

1.08 Response time for an Emergency Call Out, as deemed by the City, shall be within one (1) hour of the request and billed at the Emergency Response rate.

1.09 Contractor agrees to perform all work outlined in the Contract in such a manner as to meet all accepted standards for safe practices of street light repair services and to maintain safely stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all City, County, State, or Federal law pertaining to equipment operation at all times, so as to protect all persons, including Contractor’s employees, agents of the City, vendors, members of the public, or others from foreseeable injury or damage to their property.

1.10 It shall be the Contractor’s responsibility to inspect and identify any condition(s) that render(s) any portion of the premises unsafe, as well as any unsafe practices occurring thereon. The Contract Administrator shall be notified immediately of any unsafe condition that requires major correction.

1.11 Contractor shall notify the Contract Administrator immediately of any occurrence on a project site of accident, injury, or persons requiring emergency services, and, if so requested, shall prepare a written report thereof to the Contract Administrator within three

(3) calendar days following the occurrence. Contractor shall cooperate fully with the City in the investigation of any such occurrence.

1.12 The Contractor shall use vehicles and equipment marked with company logo at all times, even during after-hours and emergency response.

1.13 The Contractor shall require all personnel to adhere to basic working attire, including uniform shirts clearly marked with the Contractor’s company name as approved by the Contract Administrator. Contractor’s personnel shall present a neat and clean appearance at all times. Shirts shall be worn and buttoned at all times. Contactor’s personnel shall be equipped with proper shoes and other gear required by State Safety Regulations. Brightly colored traffic vests or reflectors shall be worn when personnel are working in the right-of-way.

EXHIBIT C

SAMPLE CONTRACT

May be subject to change

AGREEMENT BY AND BETWEEN THE CITY OF CLAREMONT

AND [CONTRACTOR] FOR STREET LIGHT REPAIR

SERVICES

1. PARTIES AND DATE.

This Agreement is made and entered into this ______ day of ____________________, 20___ by and between the City of Claremont, a municipal corporation of the State of California, located at 207 Harvard, Claremont, California 91711, (“City”) and [insert Name of Company], a [insert type of entity - corporation, partnership, sole proprietorship or other legal entity] with its principal place of business at [insert address] (hereinafter referred to as “Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement.

Contractor represents that it is experienced in providing Street Light Repair Services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City.

2.2 Project.

City desires to engage Contractor to render such services for the Street Light Repair

Services (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply professional Street Light Repair…