Statment Of Work Harris Purchase.pdf

IDC_0418

STATEMENT OF WORK

Harris Parts Purchase

PR#: 2120400B4200RJ097

1. SCOPE

1.1 Intent. This work item describes the requirements for the purchase, acceptance testing, preservation, packaging, packing, and marking of (RFDS) Radio Frequency Distribution System parts used on board

418’ WMSL Coast Guard Cutters.

1.2 Classification

CLIN ITEM DESCRIPTION QTY NSN

P/N

CAGE

VESSEL

1 TSM PWA

(CASREP)

1 NSN 5998-01-621-6396

P/N 792088-04

CAGE: 1C2N9

418'

WMSL

2 TSM PWA

(Seed Stock)

2 NSN 5998-01-621-6396

P/N 792088-04

CAGE: 1C2N9

418'

WMSL

2. REFERENCES

COAST GUARD DRAWINGS

Not Applicable

COAST GUARD PUBLICATION

Not Applicable

OTHER REFERENCES

MIL-STD-167-1A (SHIPS), 02 November 2005, Mechanical Vibrations of Shipboard

Equipment.

MIL-STD-2073-1E – Method 10

Barcoding portion only is waived

All parts must be individually packaged and labeled

MIL-PRF-81705E Electrostatic Discharge Protection

MIL-STD-129 Military Standard marking for shipment and storage

Refer to additional example 5.3.1 within this document below

NCSL Z540.3 Dated 03 August, 2006, Requirements for the Calibration of Measuring and Test

Equipment

American National Standards Institute (ANSI)/ National Conference of Standards Laboratories

(NCSL)

NCSL Z540.3 Dated 03 August, 2006, Requirements for the Calibration of Measuring and Test

Equipment

American Society for Quality (ASQ 9001-2008, Dated 2008, Quality management systems requirements.

3. REQUIREMENTS

NOTE

In the event of a conflict between the text of this statement of work and the attached specifications or references cited herein, this statement of work shall take precedence.

3.1 General.

3.1.1 Tech Rep. Not applicable.

3.2 Purchase procurement. The Contractor shall provide all equipment, labor and materials to manufacture, test, inspect, preserve, package, pack and mark the parts provided within this contract requirement. The Harris parts provided shall be in accordance with the Original Equipment Manufacturer

(OEM) specifications, drawing(s) and data provided within this Statement of Work (SOW) including and primarily the contractor shall use any propriety OEM specifications, drawings and data used to manufacture the OEM parts to the strict tolerances, measurements, and exactness to the original parts and their performances. Since much of the technical information is propriety this statement of work alone may not contain all the necessary information that the contractor would need to replicate OEM standards;

therefore it is critical that the OEM is the manufacture re of the parts sold in this requirement. All parts shall be new OEM parts. Reclaimed, recycled, or aftermarket parts are not acceptable and shall not be used.

3.3 Certificate of conformance: A Certificate of Conformance shall be supplied to the Contracting

Officer, at the time of contract award. The Certificate of Conformance shall state that all parts meet or exceeds the specification characteristics of Harris, the Original Equipment Manufacturer (OEM), and shall be signed by a corporate office of the OEM.

3.4 Surface preservation: Any part typically painted prior to installation shall be painted prior to delivery.

Painting shall be in accordance with OEM specifications.

3.5 Material. Unless otherwise specified in this State of Work (SOW) or attached specifications, all material will be in accordance with the original manufacturing processes specified by the OEM that were originally supplied to the WMSL 418' Cutters to include surface preservation and any manufacturing material upgrades recommended by the OEM. This requirement includes changes made by the OEM during production that the Coast Guard may not be aware for any part or component.

3.4 Tracking report: The Contractor shall maintain and submit to the Contracting Officer, a Cumulative

Tracking Report for all parts. The Contractor shall develop the formatting and submit to the Contracting

Officer for approval.

3.5 Warranty: If the item(s) required in the contract resulting from this solicitation are customarily warranted in industry by a standard commercial warranty, such warranty shall be incorporated into this contract and thereby provided to the Government at no additional cost. Any standard commercial warranty provided shall be identical to the standard commercial warranty normally offered by the

Contractor to the Contractor's most favored customer.

3.6 Test & inspection plans. The Contractor shall submit test and inspection plans to the Contracting

Officer within ten days of the award of contract for approval. Each plan shall include the specific inspections and tests specified herein, and all tests and inspections made by the contractor to verify conformance to every requirement and tolerance as specified in the OEM's drawings, specifications, and technical publications.

3.7 Cleanliness. The area in which any manufactured part, testing, and inspections are performed shall be kept free of any accumulation of dust, dirt, metal shavings, or contaminated fluids, and shall be separate from the manufacturing and machining area.

3.8 Final acceptance operational inspection/test report. This report shall include the following items along with any others needed to verify all requirements.

Date of inspection.

Inspector’s name.

Identification of units by serial number, part number, and stock number.

Complete final measurement report of all critical dimensions and applicable assembly tolerances for each part to include clearances and thrust measurements.

A final operational test (if applicable) of each completely part or assembly shall be documented on the report.

A complete listing of all test equipment used with a current calibration date for each piece of test equipment.

A complete description of each test and inspection including step by step procedures for all tests and inspections, in chronological order, with pass/fail criteria.

3.11.1 No tests or inspections required herein are intended to supplant any controls, examinations, inspections, or tests normally employed by the Contractor to ensure the quality of the parts manufactured.

3.11.2 No part shall be delivered until the final operational acceptance is approved by the Contracting

Officer.

3.12 Notifications & inspections. The Contractor shall be responsible for notifying the Contracting

Officer at least ten (10) calendar days prior to said Contractor being ready for any inspections testing, or balancing required herein.

4. QUALITY ASSURANCE

4.1 General. The Contractor shall maintain an inspection system, which shall ensure each item offered to the Government for acceptance conforms to contract requirements. The system shall be documented and in compliance with International Organization for Standardization (ISO), ISO 9001:2008. The Coast

Guard reserves the right to send a Coast Guard Quality Assurance Rep (QAR), to witness or review all quality control procedures and tests. All testing will be accomplished on contractor supplied calibrated test equipment. All testing shall be accomplished IAW OEM specifications and procedures and shall be made available to the QAR

4.2 Quality System. The Contractor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements in accordance with the International Organization for Standardization (ISO), ISO 9001:2008. The inspection system shall be documented and available for review by the QAR

4.3 Contractor’s calibration system. The Contractor as well as any subcontractors shall be required to maintain a calibration and maintenance system to control the accuracy of measurement and test equipment used in the fulfillment of this contract in accordance with ANSI/NCSL Z540.3. The system shall include as a minimum, prescribed calibration intervals, source of calibration, and a monitoring system to ensure adherence to calibration schedules. Calibration standards shall be traceable to the

National Conference of Standards Laboratories (NCSL). Documentation in support of this requirement shall be readily available for Government review

4.4 Inspections & tests (completed units). The inspections & tests required herein are the minimum necessary and are not intended to replace any controls, examinations, or tests normally employed by the

Contractor to assure the quality of the product.

4.4.1 Contractor shall have the latest versions of the drawings, specifications, tolerances, approved test procedures and test equipment calibration certificates available traceable to National Conference of

Standards Laboratories (NCSL) for inspection, as necessary.

4.4.2 The following shall be monitored by a CG-SFLC Quality Assurance Representative:

Tolerances and readings are in accordance within OEM drawings or specs.

Testing

Packing, packaging, and marking prior to shipping.

5. PACKING, MARKING, AND SHIPPING

5.1 Packing. General: Items will be identified in the parts list as requiring either commercial or military packaging. Packing shall be individually packaged and labeled in accordance with MIL-STD-20731E table G-1, method 10. Packaging should be appropriate to part size and weight, and must withstand multiple worldwide shipments in various shipping conditions / climates.

NOTE

All packaging must be packaged for long term warehouse storage and must be available to be reused after long term storage.

5.2 Electronic parts susceptible to damage by environmental field forces - Sensitive electronic devices and other items susceptible to environmental field force damage shall be protected as specified below.

5.2.1 Electrostatic protection - Shall be accomplished by enclosing the sensitive items in bags

(envelopes) or pouches conforming to method 41, paragraph 3.7, 5.2.4.1 & Table J-IA in accordance with MIL-PRF-81705E. Type I pouch with Type I resealable closure or barriers conforming to MIL-B-81705, Type II.

5.2.2 Electromagnetic protection - Shall be accomplished by enclosing the sensitive items in bags

(envelopes) or pouches conforming to MIL-B-117, Type I, Class F, and Style 1.

5.2.3 Combined Electrostatic and Electromagnetic - Sensitive electronic components requiring both electrostatic and electromagnetic protection shall be enclosed in bags conforming to MIL-B-117, Class F, Style 2 or barrier conforming to MIL-B-81705, Type 1.

5.2.4 Magnetic protection - Protection from simple magnetic fields (as opposed to RF or electromagnetic radiation) shall be accomplished by completely enclosing the sensitive items, in ferrous metals or ferritic compositions of sufficient thickness to provide the degree of protection required.

5.3 Marking - The contractor must affix a permanent vendor identification decal that is traceable by the Coast Guard. In addition, all interior packages and shipping containers shall be marked in accordance with MIL-STD-129 with Nation Stocking number, Noun name, Part number, Serial number, Contract number, weight, unit of issue, and condition code.

5.3.1 See below for marking layout.

STOCK NUMBER

NIIN 00-000-0000

ITEM NAME

(include Left or Right sided designators when

Side specific)

PART NUMBER

SERIAL NUMBER

As recorded from part

CONTRACT NUMBER

(See Contract)

SHIPPING WEIGHT

As Determined by Contractor

QUANTITY & UNIT OF ISSUE

1 - EA

CONDITION CODE

CONDITION A

5.4 Shipping. The Contractor shall ship, and deliver the parts and components to the government address specified in paragraph 5.5.1. Notice the Contracting Officer representative (COR) and KO about the shipment 7 days in advance. Provide timely shipping information to COR including the name of the shipping company, date of shipment leaving Contractor’s facility, and expecting arrival date and time at the government facility. No shipment shall arrive outside of government normal business hours as determined by the KO.

5.4.1 Unless otherwise specified, the Contractor shall ship, and deliver all parts to the following government addresses:

US Coast Guard

Surface Forces Logistics Center

2401 Hawkins Point RD, Receiving Room - Bldg 88

Curtis Bay, MD 21226

NOTE

Normal deliver hours at the warehouse are Monday through Friday 0730-

1300. If delivery is needed to be made outside that delivery window the

Contractor shall notify the Contracting Officer.

6 NOTES

6.1 Document sources.

6.1.1 Government document sources.

Department of Defense Single Stock Point (DODSSP)

Building 4, Section D

700 Robbins Avenue

Philadelphia, PA 19111-5094

215-697-2667/2179

FAX 215-697-1462

DOD & Navy Publications & Forms (Other Than DODSSP)

Naval Publication and Forms Center

5801 Tabor Ave.

Philadelphia, PA 19120

215-697-2000

6.1.2 Commercial document sources.

American National Standards Institute (ANSI)

25 West 43rd Street

(Between 5th and 6th Avenues) 4th Floor

New York, New York 10036

212-642-4900

FAX: 212-398-0023

www.ansi.org

American Society For Quality Control (ASQC)

611 East Wisconsin Avenue

Milwaukee, Wisconsin 53202

414-272-8575

Fax: 414-272-1734 http://www.ansi.org/