Statement of Work - USNMRTC GUAM STERIS EQUIPMENT .pdf

Statement of Work Calibration and Corrective Maintenance Contract

1.0 GENERAL SCOPE OF WORK

The contractor shall provide fully qualified field engineers and technicians who shall perform periodic Preventive

Maintenance and Calibrations for the equipment items and equipment requirements listed in this statement of work under Appendix 1 in this statement of work (SOW). The contractor will provide labor, all supplies, and transportation for technicians to perform the services in accordance with (IAW) Original Equipment Manufacturer (OEM) specifications, Naval Medical Command P-5132- Equipment Management Manual (Section 10: Biomedical

Equipment maintenance division, Article 10-3 Biomedical Equipment Maintenance Division Operations.) and local command instruction (US Naval Hospital Guam INST 6700.4F CH-1: Section 6 Command Policy.)

The Contractor shall allow only FULLY QUALIFIED FIELD ENGINEERS AND TECHNICIANS who have gone through OEM Training to perform services on the equipment listed under Appendix 1 of this statement of work

(SOW). Upon request, contractor shall provide training certificates prior to the start of any services to be performed.

Training certificates and/or certifications will detail training location, training completion date, and training expiration dates. If any equipment and equipment requirements is found that is not on the supplied list in Appendix 1 and

Appendix 2, Contracting Section must be notified. No work is to be performed on any unit not on the list without a cost estimate and approval in advance.

2.0 DETAILED WORK REQUIREMENTS

The Contractor shall provide the following support:

2.1 Calibration

Provide on-site equipment calibration (including supplemental parts) as scheduled for the equipment listed on

Appendix 1 of this SOW. Calibration shall be IAW the manufacture’s OEM specifications or in 6 month intervals.

This activity should be the procedure for mechanical and electronic adjustments required by the original manufacturer to ensure consistent, standardized performance or output.

2.2 Preventive Maintenance

The contractor shall provide preventive maintenance (including supplemental parts) as scheduled for the equipment listed in Appendix 1 of this SOW and should be IAW the manufactures specifications in 6 month intervals.

2.3 Corrective Maintenance (Repairs)

The items that require corrective maintenance for the equipment listed on Appendix 1 and 2 of this SOW, will bring the unit back to working condition per original manufacturer specifications are required to be reviewed and approved by the Biomedical point of contact. A written outline of the fault and corrective maintenance to resolve the concern will be approved by Biomedical point of contact before commencing any action.

2.4 Repair Parts

Once separate purchase order for repair has been approved by Contracting Officer, the contractor shall provide any and all parts necessary to perform the repairs on the equipment listed in Appendix 1. Any additional costs associated for repair parts will be submitted in written form and emailed to this email address: usn.guam.navhospgu.list.biomed-repair@mail.mil with description to be approved by the Biomed Medical Repair Section point of contact before initiation. The contractor shall ensure that the original design and functional capabilities will not be changed, modified or altered unless authorized in writing by the manufacture and the Biomedical Repair Division. If any action requires a contractual change to cover expenses, only the contracting Officer has the ability to authorize this change. Any contractual change will be issued in the form of a modification to the contract.

2.5 Field Service Reports (FSR)

The contractor shall develop and submit to the government an itemized list of all preventive maintenance work, calibration certification and repair work (FSR) upon completion of the service. Reports shall be submitted to this email address: usn.guam.navhospgu.list.biomed-repair@mail.mil.

mailto:usn.guam.navhospgu.list.biomed-repair@mail.mil

2.6 Travel and Accommodations

The contractor shall be responsible for all travel and travel related cost (lodging, airfare, per Diem, and transportation) and accommodations shall be arranged by the contractor.

2.7 Recalls

When product recall or upgrades are necessary to maintain the equipment in service within the original manufacture’s specification, the Contractor shall obtain and install equivalent. The Contractor shall schedule with the Biomed

Medical Repair Section point of contact for recall services at this email address: usn.guam.navhospgu.list.biomed-repair@mail.mil prior to performing any recall maintenance, to avoid disrupting patient care and to notify the department of arrival, services and maintenance required.

3.0 SPECIAL CONTRACT REQUIREMENTS

3.1 Place of performance:

Work will be performed onsite/ on campus at the following locations:

United States Naval Hospital Guam Central Processing Department

Building 50 Fahrenheit Rd

Agana Heights, Guam 96910

Phone: (671) 34-9381

United States Naval Hospital Branch Dental Clinic

Building 50 Fahrenheit Rd

Phone: (671) 34-9381.

United States Naval Apra Harbor Meidcal and Dental Clinic

Building 50 Fahrenheit Rd

Phone: (671) 34-9381

3.2 Minimum Qualifications:

Only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone thorough original manufacturer

(OEM) Training, certified with the CETA and capable of performing compounding area certification in accordance with the guidelines of USP 797 Pharmaceutical Compounding- Sterile Preparations is to be employed in the performance of any and all work performed under this contract.

3.3 Normal Working Hours:

The contractor shall notify the Biomed Shop prior to performing any services at United States Naval Medical

Readiness Training Center. (USNMRTC) Guam, United States Naval Hospital Branch Dental Clinic, United States

Naval Apra Harbor Meidcal and Dental Clinic and any time Monday through Sunday, and be available at all hours of the day for emergency service. Specific work schedules will be provided in writing to this email address:

usn.guam.navhospgu.list.biomed-repair@mail.mil 30 days prior to any on-site work to be performed.

3.4 Number of Personnel Required

The contractor will provide a minimum number of technicians to ensure the successful and complete calibration, maintenance, and testing documentation of all work identified in the contract.

3.5 Work Attire:

All contractor personnel shall dress professionally when at the work site. Business attire excludes short pants, tee shirts, open toe shoes, and other dress considered not to be appropriate. Notwithstanding any other terms or conditions of the contract, contractor wearing inappropriate dress to the work site may be immediately removed from the project, or at the discretion of the USNH Guam. Contracted personnel may be requested by USNH Personnel to leave the work site and return with appropriate attire. Travel time and lost work time to return with appropriate dress is not chargeable to USNH Guam.

4.0 Documentation and Performance

4.1 Service event documentation

Upon completion of each Preventive Maintenance or Calibration visit the field service technician must submit a FSR for services provided to the biomedical point of contact at this email address: usn.guam.navhospgu.list.biomed-repair@mail.mil within 72 hours of completion. The FSR shall indicate all problems addressed, devices checked, parts replaced or repaired with identification, parts ordered and any issues resolved. Each service report must at minimum document the following data legibly and in complete detail.

REPORTING DETAILS

Will consist of the following information listed below:

Name of Contractor

Name of Technician(s).

Control number for the Contractor or log number for the report

Description of the work performed in detail

Equipment identification: Manufacture, model, serial number, electronic control number (ECN)

Itemized description of services performed with labor and time.

Action taken and or recommendations for consideration.

Pending actions or resolutions to any problems.

Total billing for services provided should be clearly indicated.

Signature of the field service technician(s) that conducted the maintenance.

USNMRTC Guam shall have unlimited rights to and ownership of all deliverables provided under this statement of work including all field service reports, equipment recommendations, equipment service briefings, work plans and all other deliverables. The definitions of “unlimited rights” is contained in the Federal Acquisition Regulation (FAR)

27.401, Definitions.

5.0 PERIOD OF PERFORMANCE

Period of performance (POP): One (1) Base Year and one (1) additional Option Year.

Preventive Maintenance and Calibrations shall be provided every 6 months according to OEM specifications.

Appendix 1. Equipment (Preventive Maintenance, Calibrations, Repairs and Repair Parts)

Ensure that the original design and functional capabilities will not be changed, modified or altered unless authorized I writing by the manufacturer and the Biomedical Equipment repair section. If any action requires a contractual change to cover expenses, only the contracting officer has the ability to authorize this change. Any contractual changes will be issued in the form of a modification to the contract.

ECN MANUFACTURE

SERIAL NO.

NOMENCLATURE MANUFACTURE COMMON

MODEL

SYSTEM

80145 0332612-13 STERILIZING UNIT STERIS CORP EVOLUTION

80146 0327912-13 STERILIZING UNIT STERIS CORP EVOLUTION

80147 0512C1537 ULTRASONIC STERIS CORP CAVI-15WRD-

E

80148 0313C1738 ULTRASONIC STERIS CORP CAVI-15WRD-

E

80149 3630312011 WASHER,

SURGICAL

STERIS CORP RELIANCE

GENFORCE

80150 3630312012 WASHER,

SURGICAL

STERIS CORP RELIANCE

GENFORCE

80151 0321313-10 STERILIZING UNIT STERIS CORP AMSCO 400

SERIES

80152 0321413-21 STERILIZING UNIT STERIS CORP AMSCO 400

SERIES

80153 0322813-15 STERILIZING UNIT STERIS CORP AMSCO 400

SERIES

77887 0328412-30 STERILIZING UNIT STERIS CORP AMSCO 400

SERIES

BRANCH

OR1

n/a RL0090FB486CCC ALL ACCESSORIES AND

COMPONENTS

STERIS CORP HARMONY

INTEGRATION

SYSTEM

80214 405813048 LIGHT, SURGICAL STERIS CORP

80215 405813047 LIGHT, SURGICAL STERIS CORP

n/a 131072352 ARM, MONITOR STERIS CORP n/a 131272410 ARM, MONITOR STERIS CORP n/a 407013053 LIGHT

CONTROLLER

STERIS CORP

n/a 231300058 ROOM WALL

MONITOR

STERIS CORP

OR2

n/a RL0090FB48617F ALL ACCESSORIES AND

COMPONENTS

STERIS CORP HAR 3600 INTEGRATION

SYSTEM

80216 405613060 LIGHT, SURGICAL STERIS CORP

80217 405613062 LIGHT, SURGICAL STERIS CORP

n/a 131062350 ARM, MONITOR STERIS CORP n/a 131072353 ARM, MONITOR STERIS CORP n/a 407013050 LIGHT

CONTROLLER

STERIS CORP

n/a 281300069 ROOM WALL

MONITOR

STERIS CORP

OR3

n/a RL0090FB486CCB ALL ACCESSORIES AND

COMPONENTS

STERIS CORP HARMONY 3600 INTERGRATION

SYSTEM

80218 405613066 LIGHT, SURGICAL STERIS CORP

80219 405813049 LIGHT, SURGICAL STERIS CORP

n/a 131092357 ARM, MONITOR STERIS CORP n/a 131092355 ARM, MONITOR STERIS CORP n/a 407013051 LIGHT

CONTROLLER

STERIS CORP

n/a 221300045 ROOM WALL

MONITOR

STERIS CORP

OR4

n/a RL0090FB486CD0 ALL ACCESSORIES AND

COMPONENTS

STERIS CORP HARMONY

INTEGRATION

SYSTEM

80220 406413064 LIGHT, SURGICAL STERIS CORP

80221 404613065 LIGHT, SURGICAL STERIS CORP

n/a 131072351 ARM, MONITOR STERIS CORP n/a 131092356 ARM, MONITOR STERIS CORP n/a 407013052 LIGHT

CONTROLLER

STERIS CORP

n/a 281300078 ROOM WALL

MONITOR

STERIS CORP

OR5

n/a RL0090FB486CCD ALL ACCESSORIES AND

COMPONENTS

STERIS CORP HARMONY

INTEGRATION

SYSTEM

80222 405613059 LIGHT, SURGICAL STERIS CORP

80223 404613154 LIGHT, SURGICAL STERIS CORP

n/a 131272411 ARM, MONITOR STERIS CORP n/a 131092354 ARM, MONITOR STERIS CORP n/a 407013056 LIGHT

CONTROLLER

STERIS CORP

n/a 281300074 ROOM WALL

MONITOR

STERIS CORP

OR6

n/a RL0090FB486C76 ALL ACCESSORIES AND

COMPONENTS

STERIS CORP HARMONY

INTEGRATION

SYSTEM

80224 406413069 LIGHT, SURGICAL STERIS CORP

80225 406413066 LIGHT, SURGICAL STERIS CORP

n/a 131302420 ARM, MONITOR STERIS CORP n/a 131302421 ARM, MONITOR STERIS CORP n/a 406713121 LIGHT

CONTROLLER

STERIS CORP

n/a 281300075 ROOM WALL

MONITOR

STERIS CORP

RM2V15 ENDO 1

80228 0404613042 LIGHT, SURGICAL STERIS CORP

RM2V17 ENDO 2

80229 0403913102 LIGHT, SURGICAL STERIS CORP

Appendix 2. (Repairs and repair parts only)

Ensure that the original design and functional capabilities will not be changed, modified or altered unless authorized I writing by the manufacturer and the Biomedical Equipment repair section. If any action requires a contractual change to cover expenses, only the contracting officer has the ability to authorize this change. Any contractual changes will be issued in the form of a modification to the contract.

ECN MANUFACTURE

SERIAL NO.

NOMENCLATURE MANUFACTURE COMMON

MODEL

SYSTEM

n/a 4213H000162218 ANESTHESIA BOOM STERIS n/a n/a n/a 4213H000162216 ANESTHESIA BOOM STERIS n/a n/a n/a 4213H000162219 ANESTHESIA BOOM STERIS n/a n/a n/a 4213H000162215 ANESTHESIA BOOM STERIS n/a n/a n/a 4213H000162217 ANESTHESIA BOOM STERIS n/a n/a n/a 4213H000162220 ANESTHESIA BOOM STERIS n/a n/a n/a 4413H000168238 EQUIPMENT BOOM STERIS n/a n/a n/a 4413H000168237 EQUIPMENT BOOM STERIS n/a n/a n/a 4413H000168240 EQUIPMENT BOOM STERIS n/a n/a n/a 4413H000168236 EQUIPMENT BOOM STERIS n/a n/a n/a 4413H000168239 EQUIPMENT BOOM STERIS n/a n/a n/a 4713H000168238 EQUIPMENT BOOM STERIS n/a n/a n/a 40424131094-09 HILL-ROM BOOM HILL ROM n/a n/a n/a 40424131094-12 HILL-ROM BOOM HILL ROM n/a n/a n/a 40424131094-07 HILL-ROM BOOM HILL ROM n/a n/a n/a 40424131094-11 HILL-ROM BOOM HILL ROM n/a n/a n/a 40424131094-10 HILL-ROM BOOM HILL ROM n/a n/a n/a 40424131094-08 HILL-ROM BOOM HILL ROM n/a n/a n/a 40605322699-00 HILL-ROM BOOM HILL ROM n/a n/a

80130 0431613004 OR TABLE STERIS STERIS 3085 SP n/a

80131 0431613005 OR TABLE STERIS STERIS 3085 SP n/a

80132 0431113020 OR TABLE STERIS STERIS 3085 SP n/a

80133 0431613006 OR TABLE STERIS STERIS 3085 SP n/a

80134 0419713019 OR TABLE STERIS STERIS 3085 SP n/a

80135 0431713100 OR TABLE STERIS STERIS 3085 SP n/a

Addendum- Upgrade of Harmony