Statement of Work (SOW).pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03822QE0000007

STATEMENT OF WORK (SOW)

A. GENERAL

The Department of Homeland Security, United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division (IOD) has a requirement to upgrade its existing Aircraft Electrical Component Test

Stand (AECTS) to perform functional and diagnostics testing on the Engine Accessory Generators used on the

USCG’s HC-130 aircraft. The AECTS is currently capable of testing a variety of alternating and auxiliary power unit

(APU) generators used on the USCG’s MH-60 and MH-65 aircraft. As part of this effort, the USCG requires the modernization of the stand-alone computer hardware as well as the installation of an updated version of the underlying test software. To achieve this objective, the USCG intends to solicit and award a sole source, firm fixed-price (FFP)

Purchase Order directly to the Original Equipment Manufacturer – Testek, LLC (CAGE Code 06659) for the goods and services further detailed in this SOW.

All requirements are intended for and/or related to the USCG’s AECTS, commonly referred to as the Generator Test

Stand, which was manufactured and installed by Testek, LLC in the Avionics/Electrical Shop located at ALC, Building 63.

Nomenclature Part Number (PN) Serial Number (SN)

Aircraft Electrical Component Test Stand (AECTS) 101990-P31 2880

B. REQUIREMENTS

I. C130 Generator Test Capability Upgrade and Adapter Kit

1. Upon award, the Contractor shall designate a main point of contact (POC) for coordination on technical matters.

The USCG’s technical POC for this effort is Mr. Leland Midgett. He may be contacted either by phone at (252)

335-6248 or by email at Leland.C.Midgett@uscg.mil. Within three weeks after receipt of order (ARO), a kickoff teleconference call will be scheduled to introduce the key players and review the timeline. Technical POCs will coordinate all of the technical work and deliverables outlined in this SOW up to the scheduling of the installation and testing at ALC. Contractual matters shall be referred to the Contracting Officer. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule without prior written authorization from the Contracting Officer.

2. All work outlined in this SOW is to be performed either at the Contractor’s facility or at the USCG’s

Avionics/Electrical Shop. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities required for performance under this SOW unless otherwise noted. Requests for clarification shall be directed to the Contracting Officer. Traditional systems requirement review (SRR), preliminary design review (PDR), critical design review (CDR), test readiness review (TRR), and first article testing (FAT) activities are not included.

3. The Contractor shall utilize the OEM’s technical instructions and documentation as well as the relevant

Component Maintenance Manual (CMM). If the OEM manual or CMM does not cover a procedure, the Contractor shall utilize the best commercial business practice. The original design or functional capabilities of the end component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

4. The USCG owns the Mechanical and Electrical Adapter Kits (MEAK) and Test Program Sets (TPS) to test the generators listed in Table 1. During the Commissioning Activities discussed later in this SOW, a streamlined

Acceptance Test Plan (ATP) will be used to verify the AECTS’s operation and accuracy. The streamlined ATP requires that one each of all generators types listed in Table 1 be run prior to the upgrade, with the test report saved. For each Unit Under Test (UUT), the USCG shall provide Testek with the PN, SN, and test results. As part mailto:Leland.C.Midgett@uscg.mil of equipment acceptance, these test reports will be compared to the test reports run on the same UUTs after the upgrade. The USCG shall ensure the availability of these UTTs during Testek’s visit.

5. The Contractor shall provide the services, software, and equipment required to upgrade the AECTS with the capability to conduct functional and diagnostics testing as well as calibrate the following part numbers.

6. The adapter hardware provided by the Contractor shall be capable of securely mounting the new generator for testing on the AECTS. The Contractor will provide a MEAK and TPS for the Engine Accessory Generator noted in Table 2. The MEAK and TPS shall include a mounting adapter, spline adapter, electrical harness, MEAK case and identifier, and TPS with semi-automatic testing. The USCG is responsible for providing the OEM’s voltage regulator (VR) and Current Transformer (CT) assembly.

7. The Contractor shall provide copies of and/or electronic access to any operating and/or technical documentation normally provided to customers who purchase of the software and hardware. Any documentation provided by the

Contractor will not be released outside of the USCG.

II. Modernization and Set-up of Computer Hardware and Updated Software

1. The Contractor shall provide the computer hardware, software, and peripherals necessary to run the OEM’s software in a Windows 10 compatible environment. The final hardware configuration must be a stand-alone computer without any network connections. Contractor provided equipment shall include:

a) Computer with Windows 10 operating system and TestEx software

b) Memory to support future additional modifications or upgrades

c) Four (4) standard 18inch Color LCD monitors

d) Color printer

e) UPS (uninterrupted power supply)

f) Miscellaneous ribbon cable jumpers and connectors, as required

g) Data acquisition cards with PCI protocol configuration

h) Updated Test Application Software for three (3) parts maximum for TestEx LLC software

i) Application software for HC-130 Generator, PN: 31130-012

Table 1: Generators Currently Supported

NOMENCLATURE NATIONAL STOCK NUMBER PART NUMBER

65 STARTER/GENERATOR 2925-01-HS2-9985 524-240

65 STARTER/GENERATOR 2925-01-HS1-5227 524-230

60 APU 6115-01-300-9669 AGH958-1

60 APU 6115-01-252-0367 28B262-35-C

60 MAIN 6115-01-114-9696 28B302-8-DM

60 MAIN 6115-01-114-9696 70550-02031-111

144 STARTER/GENERATOR 2925-01-HS1-9367 8160-530MOD-H

65 GENERATOR AC 6115-01-HR1-9211 82562-7

Table 2: Generators To Be Added

NOMENCLATURE NATIONAL STOCK NUMBER PART NUMBER

C130 ENGINE ACCESSORY GENERATOR 2925-01-541-5012 31130-012

C130 ENGINE ACCESSORY GENERATOR 2925-01-541-5012 697970-1

2. There shall be no change in the content of the existing software and no existing programs compromised. Within one week ARO, the USCG is responsible for providing the digital files from the existing computer system. Testek will provide guidance on the exact directories needed.

3. Upon receiving the new computer, Testek will:

a) Connect a monitor, keyboard, mouse, printer, and UPS and run for a minimum of five (5) days to ensure that it will not fail prematurely.

b) Download and install the latest Windows updates via the internet.

c) Remove any extraneous pre-installed software.

d) Reformat the hard disk.

e) Copy digital files from the existing system as provided by the USCG.

f) Install TestEx software (i.e., test executives, application software, etc.)

g) Install DAS circuit cards to verify computer and software operation.

h) Operate TestEx software in self-feedback loop for software verification with the new computer.

i) Keep system operational for a minimum of sixteen (16) hours.

j) Test printer connection and functionality.

k) Disconnect everything and pack into labeled individual boxes for shipment to customer.

l) Coordinate shipment and delivery with USCG.

4. Upon delivery, the USCG is responsible for setting up and configuring the new computer hardware and peripherals with Testek providing technical support via phone and email to start up AECTS using new computer hardware.

The Contractor shall assist with troubleshooting such as tuning of closed loops, timing functions, updating printer drivers, etc. in order to get the AECTS back to full operation minus the HC-130 generator capability upgrade.

III. Commissioning Activities

1. Prior to Testek’s visit commissioning activities, the AECTS shall be in good working order. Routine maintenance tasks and calibration have been completed. The AECTS must be within its calibration period during the upgrades.

2. The USCG shall notify Testek if there are maintenance, calibration, or operational issues so that they be separately resolved prior to commissioning activities. The USCG shall also notify the Contractor of any modifications not made by Testek. Troubleshooting and equipment repairs unrelated to the upgrade are not included and will be quoted as necessary.

3. This upgrade is an add-on to the existing AECTS and should not affect the performance of the existing system. If it is discovered during commissioning activities that the AECTS has other problems and requires troubleshooting, Testek will provide a separate quote for those efforts.

4. The streamlined ATP requires that one each of all generators types listed in Table 1 be run prior to the upgrade, with the test report saved. These test reports will be compared to test reports run after the upgrade as a part of equipment acceptance. The USCG shall ensure the availability of these UTTs during Testek’s visit.

5. The upgrade and commissioning activities shall be performed at:

USCG Aviation Logistics Center

1664 Weeksville Road

Building 63, Avionics/Electrical Shop

Elizabeth City, NC 27909

6. The Contractor shall work with the USCG to schedule a mutually agreeable period for the upgrade. The

Contractor’s representative shall perform all work between the hours of 7:00 a.m. and 4:00 p.m. ET, Monday through Friday (excluding Federal holidays).

7. Commissioning activities will include updating the equipment and performing basic functional testing to verify performance. These activities shall be carried out by one (1) Testek Engineer in a visit of up to three (3) working weeks (5 days per week; 8 hours per day). The firm-fixed price listed in the schedule includes: travel time; on-site engineering hours; airfare; lodging; local transportation; and any other travel costs. The price does not include the cost of any hardware that is required to be repaired or replaced. The Contractor is not authorized to exceed three working weeks without prior written approval from the Contracting Officer. If additional time is required, it will be quoted at Testek’s standard field service rates.

8. A streamlined ATP will be used for verification and acceptance of this portion of the SOW. Testek will run the application code prior to computer hardware delivery. During commissioning, Testek will perform a variety of checks and actions sufficient to verify that the AECTS is fully-operational. These shall include: conducting basic functional testing; retesting the specific UUT for each generator listed in Table 1 and checking the results against the tests conducted by the USCG prior to the upgrade; and verifying testing accuracy on the new HC-130 generator part numbers.

9. The Contractor shall provide hands-on demonstration and instruction for up to four personnel on the proper testing of the HC-130 generator. Training shall include a thorough and detailed explanation and demonstration of the equipment’s operation and maintenance as well as any troubleshooting guidance.. The training will be based on the text and drawings provided in the test stand manual. Training shall cover machine breakdown and reconfiguration for the removal and operation of the new MEAK and Test Program Set (TPS). Any documentation provided by the

Contractor will not be released outside of the USCG.

IV. USCG Responsibilities and Deliverables

1. While the responsibilities of the Contractor and the USCG are set forth throughout this SOW, this section provides a summary what the USCG must provide to the Contractor in order to perform this upgrade.

2. The USCG is responsible for providing the digital files from the existing computer system. Testek will provide guidance on the exact directories needed.

3. Upon delivery, the USCG is responsible for setting up and configuring the new computer hardware and peripherals with remote technical support from Testek.

4. The streamlined ATP requires that one each of all generators types listed in Table 1 be run prior to the upgrade.

For each UUT, the USCG shall provide Testek with the PN, SN, and test report. These test reports will be compared to test reports run after the upgrade as a part of equipment acceptance. The USCG shall ensure the availability of these UTTs during Testek’s visit.

5. The USCG shall notify Testek if there are maintenance, calibration, or operational issues so that they be separately resolved prior to commissioning activities. Troubleshooting and equipment repairs unrelated to the upgrade are not included and will be quoted as necessary.

6. During commissioning activities, the USCG is responsible for providing any OEM tools (used for testing, subassembly, disassembly, etc.) such as fixtures, electronic boxes, voltage regulators, current transformer assemblies, UUT connectors, V-band clamps, submersible tanks for leak checks, manual torque wrenches, etc.

7. The USCG is responsible for providing any consumable items required for testing such as grease, cleaning agents, lubricating agents, oil, fuel, nitrogen bottles, etc.

V. Warranty

1. The Contractor’s standard one-year commercial warranty shall apply to any resultant order. Acceptance of the standard commercial warranty does not waive the Government's rights under any "Inspection" clause that may be in the order nor does it limit the Government's rights with regard to the other terms and conditions of this order. In the event of a conflict, the terms and conditions of the order shall take precedence over the standard commercial warranty. The standard commercial warranty period shall begin upon final acceptance of the applicable material and/or services listed in the Schedule. The warranty shall cover a minimum period of twelve (12) months.

2. If there are technical difficulties with the goods or installation during the warranty period, the Contractor will have a field service representative available to try to resolve the problem by communicating via telephone or email. If the problem is not resolved after a reasonable amount of time, the Contractor will offer to send a field service representative to the USCG’s site at the Government’s expense, at least initially. Any field service visits, or remote technical support outside of warranty coverage, will be quoted separately at the Contractor’s standard service rates.

During field service visit, the Contractor will work with the USCG to determine the cause of the problem and whether covered under warranty. If covered or partially covered under warranty, those expenses will be borne by the Contractor with any necessary cost reductions to the USCG to be adjusted by modification.

VI. Over and Above Hardware and/or Repairs

1. If the Contractor determines that the AECTS requires the repair or replacement of hardware, additional labor hours, and/or additional travel expenses not already covered under this order, the Contractor shall provide a separate quote for this work. The quotation shall include a description of repairs, itemized pricing of replacement hardware, and the number of labor hours required to complete the repairs. No work shall be performed until an executed modification is in place.

2. The Contracting Officer will be responsible for reviewing the quotation. Every effort will be made to provide approval in time to allow the Contractor to complete the repair during their visit. In the event that this is not possible, the Contracting Officer will respond to the quotation no later than 30 days after receipt. Additional work shall not be performed until the quotation is accepted and a modification is provided by the Contracting Officer.

3. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

C. OTHER APPLICABLE CONDITIONS

1. Qualified Personnel

The Contractor shall provide personnel qualified to perform all requirements specified in this SOW. Qualified personnel shall have been trained and authorized by the OEM to perform these services.

2. Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All

Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identify the employee as a Contractor representative.

3. Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on ID checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C 1382.

4. Compliance with Local Regulations, Instructions, Directives

Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors to ALC shall review the ALC Visitor/Contractor Safety &

Environmental Health Brochure information which is included as Attachment 1 to this SOW.

5. Removing Contractor Employees for Misconduct/Non-Performance/Security Reasons

The Contracting Officer may, at their sole discretion, direct the Contractor to remove any Contractor employee from performance of contract work for any contract related matters such as misconduct or non-performance.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the task order. The Contracting Officer will provide the Contractor with a written explanation to support any direction to remove an employee.

6. Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including

Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG

ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW Section 2.3.

7. Environmental, Safety, and Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees.

Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

8. The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.