Statement of Work (SOW) - 821 CRSS - Bldg 924 - Modular Furniture (v3).pdf

STATEMENT OF WORK (SOW)

PURCHASE & INSTALL FURNITURE, Bldg. 924 Room 112 (DOR)

TRAVIS AFB, CALIFORNIA

3 August 2020

INTRODUCTION

Contractor shall be responsible for all equipment, labor, tools, materials, and ancillary items necessary to purchase, demo and install modular furniture for the 821st Contingency Response Support Squadron, Building 924, Room 112, Department of Readiness (DOR) section.

BACKGROUND

The 821st Contingency Response Support Squadron is conducting a furniture refresh in its Department of Readiness section, Room 112 of Building 924. The current furniture in this room is outdated and does not support the current manpower requirements and constraints. As a result, a new layout/design is required for this office space in conjunction with new modular furniture.

SCOPE OF WORK

The performed tasks shall be based on the project description and other data furnished in this SOW. The scope of this project includes designing a functional layout using systems/modular furniture based on the provided floorplan (Attachment 1), purchasing the necessary furniture based on approved design layout, demolishing and hauling away the existing furniture in room 112 of building 924 off the installation, and installing the newly purchased furniture.

DESCRIPTION OF SERVICES

As part of the proposed effort, the Contractor shall implement means and methods that will limit disturbance to the base activities to the greatest extent practicable throughout the project performance. The government provided documents and existing field conditions shall be reviewed by the contractor to identify any potential discrepancies and develop necessary requests for information (RFI) prior to work beginning. Efforts shall be in strict accordance with the contract documents. Substitutions and/or deviations will not be accepted unless approved by the Contracting Officer (CO) in writing. Clean up all debris, restore disturbed areas, dispose of all waste off site at the conclusion of work. The task descriptions below are summaries of work to be completed in order to result in a completed project.

1.0 Task 1 – Design Functional Layout

1.1 Contractor shall conduct site visit to mitigate unforeseen site conditions and identify existing government property.

1.2 Contractor shall conduct site visit to coordinate the design of the new layout with the user to ensure functionality, conformity, and use.

1.3 Contractor shall design a layout based on provided proposed floorplan (Attachment 1) and the site visit with the user.

1.3.1 Design shall closely resemble provided example floorplan (Attachment 1) to include a proposed list of required furniture items and prices. Suggested initial furniture items:

Dual Monitor Arms – QTY: 32 60x30 Electric Standing Desks – QTY: 32

File Cabinets – QTY: 32 Round Table – QTY: 3

Desktop Power Hubs – QTY: 32 Relocatable walls, multiple heights/length

1.3.1.1 WALLS

This specification shall provide a definition for the modular wall system, which is specifically designed to create an enclosed, interior office space for an open plan environment and the ability to modify or reconfigure the office space to meet ever-changing office requirements for safety, privacy or inter-departmental needs. The modular wall system consists of aluminum framing elements, glass inserts, whiteboard inserts, felt inserts and integrated door options.

A. The wall system shall be for interior, non-ceiling mounted applications and fully relocatable. The modular wall system shall allow for panel runs of at least 25’ and shall allow frameless corners to provide the maximum unobstructed view.

B. Framing Elements: All framing elements shall be made of extruded aluminum. Required elements are:

1. Upper Beam: The upper load beam shall feature a tools free method for retaining the glass in position so that power tools are not necessary to install the glass inserts

2. Lower Beam: Lower load beams shall allow for multi-stage leveling

3. Vertical Posts: Shall include the following profiles and have the ability to accommodate:

i Hardwall Transition ii 3-way, 90 Degree, End of Run

C. Inserts: All inserts shall be available in at least three standard options.

D. Doors Sections: Doors shall be available with a pivot option and be able to be mounted to swing in or out.

E. The system shall provide no less than 1” of overall leveling capability F. The system shall incorporate a glass retention system that does not require the use of tools to secure the glass.

1.3.1.2 ELECTRIC STANDING DESKS

A. Desktop to be quoted shall be laminate.

B. The lift-top mechanism shall be powered by an electric motor with an automatic push-button height adjustment. A programmable memory button should be included with the height adjustment mechanism.

C. The lift-top elevation range should be approximately 27” to 45” inches above the floor.

D. Console must demonstrate stability at full extension. Maximum deflection of ½” is allowed when a horizontal load of 100 lbs. is applied to the center of each work surface.

E. Each work surface shall have a separate lifting equipment weight capacity of 200lbs. minimum which does not include weight of work surface.

1. The lift-top mechanism must operate quietly and without undue, excess racking noise.

2. Cable pathways must include wire management.

3. All lift-top furniture shall be equipped with rounded safety edges

4. All furniture shall have factory powder-coated structural steel frames with leveling feet.

5. Leg configuration to be T-Leg.

1.3.1.3 ROUND TABLES

A. Round tables quoted shall be laminate.

B. Tables may be any combination of single (pedestal) leg, 3 leg, or 4 leg. If quoted table has more than one leg, the table will have leveling footpads.

C. Size of round table contingent on space available in private office space. Will be small enough to ensure ample walking space into the private office and will be able to seat a minimum of one individual, maximum of 2 individuals, per the proposed drawing (Attachment 1).

1.3.1.4 DUAL MONITOR ARMS

A. Dual Monitor Arms shall attach to the desktop surface allowing a free and clear desktop.

B. Shall have a VESA compatible mounting bracket C. Shall be fully articulating with a range of positions.

D. Shall be black, grey, or silver or match the approved color scheme.

1.3.1.5 FILE CABINETS

A. File Cabinets shall be of a size and shape that can be easily stored underneath desktops at their lowest setting.

B. Shall have a minimum of two (2) , maximum of three (3) drawers, with one of the drawers sized for letter sized hanging file folders.

C. Shall be easily moveable from underneath the desk.

D. Shall be lockable by standard lock/key or a combination lock. Locking function shall be built into the drawer.

E. Shall match the approved color scheme.

1.3.1.6 DESKTOP POWER HUBS

A. Power hub quoted will either be built in to the electric standing desk or attached to the desktop without damaging laminate top (clamp).

B. Power hub will have a minimum of 3 AC outlets.

C. Shall be black, grey, silver or match the approved color scheme.

1.3.1.7 COLOR SCHEME

A. Color scheme quoted will be natural wood, reclaimed wood, stained wood, or standard monochromatic laminate colors.

B. Monochromatic colors will be black, silver, grey, slate, or blue.

C. Combinations of the above colors are acceptable to meet standard manufacturing color schemes.

D. Contractor shall submit all available color schemes per their provided design layout (Task 1).

2.0 Task 2 - Purchase New Furniture

2.1 Contractor shall purchase furniture in accordance with approved design and proposed items.

2.2 Each individual cubicle will have matching cores unique to that cubicle for all lockable accessories.

2.3 Master and core removal key required for all lockable accessories.

2.4 Color scheme shall match the approved scheme during the design (Task 1).

2.5 Although a conference room table and chairs are depicted in Attachment 1, they are not a part of this requirement.

3.0 Task 3 - Demolish Existing Furniture

3.1 Contractor shall dismantle and dispose of existing modular furniture off base. All costs associated with removal, recycling, and transporting of the existing modular furniture shall be the sole responsibility of the contractor.

3.1.1 Demolition of existing modular furniture includes:

A. (25) Cubicles of various sizes B. Existing electrical wiring.

C. (25) L shaped desks

D. Contractor will field verify dimensions of existing furniture.

4.0 Task 4 - Install New Furniture:

4.1 Contractor shall install all purchased furniture (Task 2) based on manufacturer standards and approved design (Task 1).

4.2 Any deviations from approved design due to unforeseen site conditions must be approved in writing by the CO.

4.3 Each cubicle will have matching key cores for any lockable accessories.

4.3.1 (1) Master and core removal key required for all lockable accessories.

4.4 All electrical whips will be ran from electrical point through installed furniture cable trays to allow for a plug and play/turnkey system upon completion of installation. If existing building electrical does not meet the specifications of contractor provided items, this will be made known to the government at the initiation of the design phase (Task 1). Contractor will not be responsible for reconfiguring electrical wiring/outlets of the building itself.

4.5 CAT 5 cabling shall be ran from existing hub in drop ceiling, through furniture cable trays and terminated at each desk. Contractor is not responsible for connecting CAT 5 cable to the Air Force network hub or activating any communication ports.

4.6 Verify actual existing site conditions and identify potential conflicts prior to starting work.

4.7 Install protective coverings and barriers as needed to protect non-work areas and equipment remaining in the work area from damage, debris and dust during performance of the work.

4.7.1 Remove protective coverings and clean up all areas affected by demolition/installation to restore original conditions.

4.8 Upon completion of installation, the Contractor shall dispose of all waste off the installation to include shipment packaging.

5.0 General Requirements

Identification of Employees: The Contractor shall be responsible for obtaining security clearances and badges for each employee, and for requiring each employee engaged on the work to display identification as approved and directed by the CO and Security Forces.

6.0 Job Site Tools and Equipment

All hand tools and equipment shall be maintained in good working conditions and properly stored when not in use.

7.0 Notification Requirements

The Contractor shall notify the Government a minimum of five (5) days in advance of demolition/installation. The Contractor is required to notify the CO and end-user of critical issues that may affect the contract performance and/or human health and the environment.

8.0 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure responsible oversight throughout accomplishment of the project. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

9.0 Period of Performance

The Period of Performance shall be no longer than 14 calendar days unless otherwise specified by the contract.

10.0 Federal Holidays

New Year’s Day 1 Jan

Martin Luther King Birthday Third Monday in Jan

Presidents Day Third Monday in Feb

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in Sep

Columbus Day Second Monday in Oct

Veterans Day Second Monday in Nov

Thanksgiving Day Fourth Thursday in Nov

Christmas Day 25 ec

11.0 Working Hours:

The normal working hours for the base are from 7:30 AM to 4:30 PM, Monday thru Friday excluding Federal Holidays.

12.0 Availability and Use of Utility Services:

The Government will make all reasonably required utilities available to the Contractor from existing outlets and supplies, as specified in the contract.

13.0 Clean Up:

At the end of each working day the Contractor shall clean up the work site by the removal of all debris, waste materials, packaging material and the like. If the before mentioned items could become airborne they shall be placed in refuse containers immediately.

14.0 Utility Outages

Utility Outages shall be defined as a stoppage in electric, gas, potable water, sewer, chilled or hot water, steam, telephone, Energy Monitoring and Control System (EMCS), or any other similar utility whether serving all or a part of a single facility or of several facilities.

14.1 Outage Coordination

14.1.1 All utility outages shall be coordinated with the Using Agency through the CO or the COR. Notice of the necessity for an outage shall be provided by the Contractor to the CO, in writing, not less than seven (7) working days prior to the time of the required outage and written approval for the outage will be issued by the Contracting Officer. All work shall be coordinated and arranged to ensure that the outage will be of minimum duration.

14.2 Restoration

14.2.1 Once a utility outage is arranged and work begun, work shall continue until all utilities are restored to the affected facility or facilities.

14.3 Cancellation

14.3.1 In the event a scheduled utility outage is cancelled by the Government, notification will be given to the Contractor at least 24 hours in advance of the time for the outage to start. Rescheduling of a cancelled outage must be coordinated with written notification as described above.

15.0 Deliverables / Submittals

15.1 Delivery/Warranty

15.1.1 The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the warranty documentation. The warranty shall be issued in accordance with FAR 52.246-21.

15.1.2 Inspect partition components upon delivery for damage. Minor damages may be repaired, provided finish items are equal to new work. Remove and replace damaged items as directed.

15.2 Delivery Address

109 Ragsdale St. Bldg 924, Travis AFB, CA 94535

16.0 Contractor’s Quality Control

16.1 Field Measurements

16.1.1 The Contractor shall be required to make his/her own field investigations to verify existing conditions, dimensions and other information shown on Government furnished reference drawings.

Deviations, errors, or omissions in the government supplied reference materials shall be identified and addressed by the Contractor prior to the start of work.

17.0 Inspection and Acceptance

17.1 Provisions

17.1.1 Government inspections and final acceptance shall be scheduled by the Contractor as the work is completed with the following additional provisions:

17.1.2 The Contractor shall give the Government a minimum of a one (1) working day notice for all requested inspections.

17.1.3 The Contractor shall verify that the work to be inspected is in full compliance with the contract documents prior to the requested date of inspection.

18.0 Resource Conservation

18.1 Operations and Storage Approval

18.1.1 Notwithstanding Contract Clause, FAR 52.236-10, Operations and Storage Areas, subject to approval by the CO and in turn, availability and need, a storage/staging area shall be provided by the Government at the subject project site.

18.2 Storage Area Clean Up

18.2.1 At work completion, clean the storage area. This area must be free of any materials, trash or debris before receipt of final payment.

19.0 Contract Administration / Points of Contact

19.1 Contracting Officer Authority

19.1.1 CO, the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way to amend or modify the terms or conditions of this contract.

20.0 List of Attachments

Attachment 1 – Proposed Layout – Pages: 1

1547048080A Cross-Out

Ceiling Height: 9' 6"

ATTACHMENT 1