Statement_of_Work_(SOW)_01252023_GUIS-FloridaAreasExhibitsDesignandInstallation.pdf

EXHIBIT DESIGN, REPAIR, BUILD

Fort Pickens Area, Florida, Gulf Islands National Seashore

BACKGROUND

Gulf Islands National Seashore was established in January 1971. The seashore stretches 160 miles from Mississippi to Florida and includes a variety of landscapes. The National Park

Service (NPS) preserves unimpaired the natural and cultural resources and values of the National

Park System for the enjoyment, education, and inspiration of this and future generations.

The Fort Pickens Area is the seashore’s most visited area providing the opportunity for visitors to experience historic defensive structures, and wildlife, and recreate along the Gulf of Mexico.

The interpretive exhibits at Gulf Islands National Seashore guide visitors through multiple structures as they learn about the seashore’s natural and cultural history. Over 5 million visitors have interacted with these exhibits annually.

Through this contract, the seashore will design and build new tactile exhibits for Mine Loading

Building, Battery Cooper, and the Santa Rosa Life Saving Station in the Fort Pickens Area.

The seashore has completed exhibit design through the Design Development phase.

The seashore will be repairing and reinstalling exhibits inside the old visitor center in the headquarters building into the Discovery Center (visitor center) and outside the headquarters building on the walls. The remaining exhibits in the headquarters building will be permanently removed. Exhibits and hardware in the Discovery Center (visitor center) will also be repaired and installed in-kind or reinstalled into the Mine Load Building.

Many of the exhibits are at least 10 years old. The exhibit elements are worn, damaged, or broken. The electronics including interpretive media hardware, walls, floors, and lighting need to be replaced and/or repaired throughout the spaces to ensure exhibits are adequately lit and powered. Minor building preparation and repairs will need to accompany the installation of exhibits. The building prep will be the responsibly to the contractor. A new accessible desk will also be designed and installed in the Discovery Center.

The new and rehabilitated exhibits shall orient visitors to Gulf Islands National Seashore and its significant resources. They shall convey the significance of the mine support structures in association with the Fort Pickens Area; provide context for the larger story of the defense of

Pensacola Bay, Third System Forts, and the themes of the seashore; enhance the understanding of the NPS role to preserve and protect natural and cultural resources and provide opportunities for self-guided visits throughout the Fort Pickens Area.

Summary of Work Sites

Fort Pickens Mine Loading Building is an approximate 1,100-square-foot historic structure built in 1900 (See Attachment A/ GUIS Fort Pickens Mine Support Structures Historic

Structures Report). Most of the structure’s historic fabric remains, however, much of the equipment used by the Army has been removed. The seashore previously used the Mine Loading

Building for the storage of vehicles, tools, and equipment, but it has not been used for the past few years. Currently, there are no exhibits interpreting the Mine Loading Building. Repaired exhibits from the Discovery Center will be relocated to the Mine Loading Building as part of this project.

The Discovery Center currently is an approximate 1,400-square-foot historic structure built in the early 1900s. Most of the historic fabric for this building remains. It is the primary staffed visitor center for the Fort Pickens Area and houses exhibits originally installed in 2009 and repaired in 2012. It also serves as office space and storage for staff.

Battery Cooper is an approximate 6,120 square foot historic structure built in 1905. The facility currently is used for storage, interpretive self-guided programs, and houses exhibits used for programs. It is open to the public for self-guided tours. Most of the structure’s historic fabric remains along with some remaining original/replica equipment and exhibit materials. It is considered a historic structure.

Santa Rosa Life-Saving Station is an approximate 4000 square foot historic structure built in

1908. The facility currently serves as the Fort Pickens Campground check-in station, staff offices, and storage. Most of the structure’s historic fabric remains.

The Naval Live Oaks Headquarters Building is an approximate 8,593 square-foot structure built in 1988. Gulf Islands National Seashore previously identified the headquarters building as the primary visitor center for the Florida area of the seashore. Since 2020 this area has been closed to the public due to storm damage. Some of the remaining exhibits will be repurposed in the Discovery Center. A Live Oak tree installation exhibit will be removed and transported to storage. Currently, the portion of the building housing exhibits is closed for use. The remainder of the building is used as office space daily.

PURPOSE

The purpose of this contract is to provide all design-repair-build services for exhibit planning, design, production, and installation of accessible exhibits at the Fort Pickens Area Mine Loading

Building, Discovery Center, Headquarters Building, Battery Cooper, and Santa Rosa Life-Saving

Station. Also, this project will revitalize the existing exhibits by repairing and updating all associated lighting, audiovisual, tactile, and building components. Finally, this project includes the disposal of all materials to include exhibits not used, and cleanup of worksite returning to pre-installation conditions.

SCOPE OF WORK

The contractor shall provide all services including labor, materials, equipment, facilities, and travel (except as otherwise specified in this contract) necessary to provide exhibit planning, design, fabrication, transportation, and installation for new and repaired exhibits at Gulf Islands

National Seashore.

Planning, design, fabrication, and installation services shall be provided for:

● Indoor signage, orientation, and interpretive exhibits

● Audiovisual exhibit equipment and programs

● Custom, Accessible Information Desk

● Removal of Live Oak Installation Exhibit

● Exhibit lighting and power

● Plans for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., new walls, new ceiling, floor, and wall treatments/colors), including electrical loads for all exhibit spaces.

Work shall include the final design of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, sculpted models, and lighting design. The seashore will provide available resources. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the maps, models, and artwork required in this contract.

All new, repaired/reused, and replaced exhibits created as part of this project should be fabricated to stylistically match current exhibits and include replicas of historic objects and themes. Some portions of the buildings will need prepared or updated prior to installation to ensure exhibits are adequately lit and powered. Preparations may include minor work such as wall repair (painting with similar color and hole repairs), replacement of non-historic flooring and ceiling tiles, repairs to electrical and media equipment, and reinstallation of parts removed.

Installation of exhibit materials should aim to use the same or existing penetrations in walls, floors, etc. for installation where possible, to avoid or minimize potential damage to any remaining historic fabric.

The work shall include coordination via the Contracting Officer’s Representative (COR) with the seashore staff. Work shall include coordination with the COR and the contractor responsible for the project to ensure exhibit design, repairs, fabrication, and installation integrates seamlessly into the rehabilitated historic structures.

(A) Issues Affecting Exhibit Design

1. The seashore has completed exhibit planning and design through the Design

Development phase. Production Documents and Shop Drawings shall be based on these existing plans, included as Attachments A- C. While most of the design is substantially complete, the following items still require final design and/or original artwork:

a. Mine Loading Building Attachment A

a. Introductory Panel

b. Pickens Aerial

c. Mine Cart 1 &2

d. Mine Controls

e. Mine Underwater

f. Photos Scrims

g. Fort Pickens Area History Panel

h. Mine Loading Building Panel

i. Assisted Listening Devices

b. Discovery Center

a. List of repairs Attachment B and C

b. Exhibit panel Attachment A pg D-3.100

c. New custom accessible desk

d. Assisted Listening Devices

e. Replica of Live Oak Tree branches

c. Battery Cooper (All new)

a. Simulated Shell Tactile

b. 4 Graphic Wall Map

c. Model

d. 3 Lockable Showcases

e. Soldier Cutout

f. Plotting Table Tactile Activity

g. Wall Graphic Panel

d. Santa Rosa Life Saving Station (All new)

a. Cannon Case

b. Artifact Replica Hanging Lifesaving Buoy

c. Custom Graphic freestanding panel units

d. Assisted Listening Devices

e. Artifact Replica Gun

2. The Mine Loading Building, Discovery Center, Battery Cooper, and Santa Rosa Life

Saving Station are historic structures. Building prep and repairs may be needed prior to installing the exhibits. The Live Oak tree in the building headquarters shall be removed and transported undamaged to storage in the initial building prep phase. The contractor shall be financially responsible for the repair of any accidental damages to the building or other government-owned property caused by work performed as part of the project. Any damages shall be communicated to the COR immediately. The designated seashore staff will determine whether the contractor or NPS staff will complete the repairs.

3. The exhibits contain several audio elements. Speakers and sound levels shall be configured so visitors can hear them in the immediate vicinity while not negatively impacting the enjoyment of other visitors or the ability of staff to interact with other visitors.

4. Seashore visitation has continued to increase during the exhibit planning process so the contractor shall evaluate the placement and sizes of exhibit elements per the current plan and make recommendations if adjustments are needed to accommodate increased visitor traffic, the flow through the exhibits, or the staging area during installation.

5. New exhibits should be fabricated to withstand an outdoor coastal climate and conditions expected to last 10 years.

(B) Use Rights: The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property required to produce the graphic layouts in the exhibit as specified in Attachment 4, Exhibit Planning, Design, and Fabrication Specifications, Section

17.

(C) The contractor shall provide printed 24x36 posters of exhibit designs mounted to foam boards of new exhibits for display and public meetings during renovations.

(D) The contractor shall develop and produce an audio-description program for the new interpretive media and the site, which must meet Americans with Disabilities Act requirements.

(E) The contractor shall install new assisted listening devices for each exhibit to replace removed outdated audio systems in accordance with Programmatic Accessibility Guidelines for NPS

Interpretive Media.

(F) Manual: The contractor shall provide a user manual for all exhibits to include electronics.

Work shall be done in accordance with NPS Standards outlined in the following documents:

• Attachment D: NPS Exhibit Planning, Design, and Fabrication Specifications

• Attachment E: Programmatic Accessibility Guidelines for NPS Interpretive Media

• Attachment F: Architectural Barriers Act (ABA) Standards

• Attachment G: Secretary of the Interior’s Standards for the treatment of historic

Properties

• Attachment H for photographs of the above-listed items.

REQUIREMENTS – THE CONTRACTOR SHALL:

A. PRODUCTION BUDGET

The Contractor shall design a production budget not to exceed $770,000.

This production budget shall include all costs associated with the following:

a. All costs for purchasing, designing, fabricating, transporting, and installing all exhibit elements as specified in Attachment D: Exhibit Planning, Design, and Fabrication

Specifications and its references.

b. Related fabrication costs, including but not limited to, project management, shop drawings, samples, packing, shipping, warranty, user manuals, and project closeout.

c. Production of original exhibit audio description and assisted listening program.

d. Production or acquisition of all audiovisual and multimedia programs and equipment including exhibit AV, electronic media, software, and audio description tour and equipment.

e. Acquisition and installation of all lighting and power integral to exhibit structures.

f. Acquisition and installation of all flooring, wall repairs, window treatments, and ceiling material integral to exhibit repairs.

g. Production of original artwork, including illustrations and maps, along with the associated use rights in perpetuity, and in accordance with the Rights in Data – Special

Works clause, FAR 52.227-17.

h. Production or acquisition of all custom elements including tactile object reproductions, sculpted, or cast figures, artifact mounts, display structures, topographic maps, signage, electronic elements, and mechanical and electromechanical devices.

i. Production of the custom information desk.

j. Removal and transportation of the Live Oak tree in park headquarters.

B. PROJECT MANAGEMENT

1) The contractor shall assign a project manager to oversee this contract to ensure that scheduling, coordination, oversight, and communication are effectively accomplished for all work produced and installed under this contract.

a) The contractor shall produce a proposed, detailed project timeline and delivery schedule with key milestones and associated payment schedule.

b) The contractor shall submit a preliminary project schedule to the Contracting Officers

Representative (COR) for review and approval seven working days prior to the post-award meeting. The contractor shall update the approved schedule and resubmit to the COR three working days prior to every project status meeting for the life of the project.

2) The Project Manager shall be the primary point of contact between the contractor and

COR, and shall:

a) Business Operations. Communicate with the Contracting Officer and COR regarding major or broad issues affecting this contract, including but not limited to:

(1) Clarification of work processes that are acceptable or unacceptable to the government under this contract.

(2) Inform Contracting Officer and COR of misunderstandings, inconsistencies, or conflicting instructions encountered when working with the COR.

(3) Lack of materials to complete the project.

(4) Changes to the project that will extend the contract past the negotiated deadline.

(5) Changes to key personnel.

b) Authority. The Project Manager shall be the primary point of contact between the contractor and COR and shall perform the following work:

• The Project Manager shall have full authority to act for the contractor on all matters relating to this contract. The Project Manager shall maintain contact with the COR as necessary, and shall:

o Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation 7 a.m. to 5 p.m. CST.

o Establish office procedures to ensure that messages are properly relayed when the Project Manager is not directly available.

o Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no less than two working days via email or phone.

c) Quality Control. Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications as follows:

(1) Provide routine inspections of ongoing work.

(2) Ensure that all modifications are implemented.

(3) Ensure accuracy of content through research, and through reviews with subject matter experts, s e a s h o r e staff, and COR as required.

(4) Ensure compliance with the Secretary of Interior Standards for the Treatment of

Historic Properties is to be followed to retain integrity. Delineate to the Cultural

Resource Specialist for questions.

(5) Ensure exhibit content, layout, and desks meet NPS visitor accessibility standards and Americans Disability Act standards.

(6) Inform the COR of any issues that could affect work quality or schedule.

(7) Ensure that all work not acceptable or compliant with the specifications is corrected prior to review by the COR.

(8) Oversee the quality of all work during installation.

(9) Provide weekly progress reports to the COR. Ensure that all deliverables of more than two pages have page numbers.

(10) Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals, virtual and in-person meetings, shipments, deliveries, and installations with the COR.

d) Travel. Travel as required in this contract, and attend meetings with the Contracting

Officer, COR, seashore staff, and other project stakeholders.

e) Government-furnished Materials. Receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the organization for use in the project. The Project Manager shall notify the

COR immediately if government-furnished materials are unsatisfactory for their intended purpose, not received in time to meet critical milestones, or are damaged while in the contractor’s possession.

f) Coordinate and ensure that all work is in accordance with the specifications referenced by this contract.

g) Coordination. Coordinate with the COR to confirm existing conditions for the areas in which exhibits shall be installed and inspect completed exhibits, including the work of subcontractors, prior to final inspection by the COR and shipment to the site.

h) Inspection. Inspect completed exhibits, including the work of subcontractors, prior to final inspection by the COR and shipment to the site. Ensure that all elements of the project are complete and ready for the final inspection. The Project Manager shall notify the COR prior to the inspection if any elements shall not be ready for final inspection as scheduled.

i) Installation. Ensure that all exhibits are delivered and installed as scheduled. If the

COR reports problems during or after shipment, delivery, and/or installation, the

Project Manager shall:

(1) Determine the nature of the reported problem, damage, or production error and provide a proposal for a resolution to the COR for review and approval within two business days.

(2) Ensure that approved corrections or repairs are made in a satisfactory manner within the time scheduled by the COR.

(j) Closeout. Compile, prepare, and forward a closeout package to the COR in accordance with Attachment B / National Park Service M u s e u m Exhibit Fabrication

Specifications; Attachment F /Specifications for Audiovisual Production and

Multimedia Planning, Design and Production Services with Installation; and Attachment

G / Specifications for Audiovisual Presentation Systems and Equipment.

C. PHASES OF WORK

The contractor shall perform all work as described below:

1. Pre-Design and Post Award

In Pre-Design, the contractor shall gain a clear understanding of the project’s history, the seashore’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

a. Post-award conference call and site visit:

The Project Manager shall attend a post-award conference call with the contracting officer and the COR to review the contract. The conference call shall be no longer than one hour. During this conference call, the date of the post-award site visit shall be determined.

The contractor shall travel to Gulf Islands National Seashore headquarters in

Gulf Breeze, Florida, to conduct the post-award site visit and exhibit planning workshop. The meeting shall be two eight-hour working days. The

Project Manager, Designer, and Developer shall attend.

During this meeting, the contractor shall:

● Review all government-furnished materials for the exhibit project.

● Orient to the seashore experience.

● Identify and document media and object resources.

● Inspect and evaluate the architectural space into which the exhibit shall be installed.

● Lead a discussion about the interpretive content and themes of the exhibit, project goals, potential methods of display, and visitor needs.

● Participate in a meeting with seashore staff, two hours in duration, to introduce the project with the senior leadership team staff and/or project managers to discuss:

1. Contracting Officer and COR responsibilities

2. Specifications and other work requirements

3. Special contract requirements

4. Correspondence procedures

5. Subcontractors

6. Changes, delays, extensions, and contract modifications notification procedures.

b. Project Brief:

Following the post-award site visit, the contractor shall develop a project brief, and submit to the COR via email and as a PDF document. The project brief shall include the following:

● Overview of project and notes from the post-award conference

● Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibits.

● Analysis of the media budget (including review and/or development of a Class C Production Estimate), project schedule, and all other known parameters on the development and successful completion of the project.

● Life-cycle cost goals for ongoing operational expenses and cyclical maintenance costs for the exhibition.

D. SCHEMATIC DESIGN

1. Work in this phase is organized into two sub-phases: Schematic I and Schematic II.

Schematic I include more detailed schematics based on the designs the seashore has in hand for each of the sites, including organizing both the interpretive content and physical layout of the exhibits and major stories. Schematic II includes a more detailed development of m ajor stories, exhibit elements, and presentation techniques illustrated and described.

a. Schematic Design I:

i. Content Research

1. Survey repositories of relevant resources.

2. Develop Resource Package Level I as specified in Attachment

A / Museum Exhibit Planning and Design Specifications / Section

10, Resource Packages.

ii. Develop Schematic I Documents

The contractor shall provide the Resource Package Level I and all

Schematic Design I documents to the COR for review and approval as five paper copies via mail and one electronic PDF file via email.

The contractor shall develop one design alternatives for each exhibit space including:

1. Bubble diagrams as specified in Attachment A / Museum Exhibit

Planning and Design Specifications / Section 13, Exhibit

Design Drawings.

2. Written descriptions of the major elements of each design including how the designs accomplish the established project goals.

3. Written accessibility narrative for each of the alternatives, including how each alternative meets or exceeds accessibility requirements.

4. Preliminary sketches of the designs.

5. Sketches of the recommended floor plan revisions for the visitor use areas within the visitor center, including building prep and expected building repairs that will be needed for each scheme.

6. Class B Production Estimate and life-cycle cost estimates for each design as specified in Attachment A / Museum Exhibit

Planning and Design Specifications / Section 6, Production Cost

Estimates.

iii. Present Schematic I Plan in five sets of printed documents as specified in Attachment A, Museum Exhibit Planning and Design Specifications

/ Section 4, Travel, Meetings, and Presentations.

1. The meeting shall be a video conference.

2. At a minimum the project manager, planner and designer shall participate.

iv. Prepare and submit a written response to COR review comments.

b. Schematic Design II:

i. Response to Schematic I

The contractor shall prepare and submit a written response to review comments on Schematic Design I. The contractor shall submit the response to the COR via email as an electronic Microsoft Word or Excel document.

ii. Develop Schematic II documents

The contractor shall provide all Schematic Design II documents and

Resource Package Level II to the COR for review and approval as five paper copies via mail and one electronic PDF file via email.

Schematic Design II shall be a further development of the selected preferred alternative from Schematic I, and shall include:

1. Written exhibit walkthrough.

2. Overall design approach including:

a. Media style and appearance.

b. Universal design/accessibility approach as specified in

Attachment A, Museum Exhibit Planning and Design

Specifications / Section 8 Accessibility, and Attachment E

/ Programmatic Accessibility Guidelines for Interpretive

Media. The accessibility narrative shall describe the proposed methods through which each Scene conveys its major interpretive themes to visitors with physical, sensory, and cognitive disabilities.

3. Floor plan with individual exhibit areas and major elements identified, and sample elevations as specified in Attachment A, Museum Exhibit Planning and Design Specifications / Section 13, Exhibit Design Drawings.

4. Exhibit visualizations as required in the following specifications of Attachment A / Museum Exhibit Planning and Design

Specifications / Section 9, Exhibit Visualization.

5. Resource Package Level II, with its content

6. Class B Production Estimate and life-cycle cost estimates for preferred alternative as specified in Attachment A.

7. The presentation and meeting shall be conducted via Teams/Zoom that shall include audio, video, real-time, and screen-sharing capabilities; the contractor shall provide access to the meeting. The contractor shall facilitate and conduct a three-hour meeting and discussion of the Schematic II plan. The Project Manager, Designer, and Developer shall attend.

8. The contractor shall prepare and submit a response to COR review comments with the next steps proposed. Prior to beginning work on the exhibit visualizations, the contractor shall submit to the

COR for review and approval of the proposed type of media to develop.

E. DESIGN DEVELOPMENT

1. Work in this phase is organized into two sub-phases: Design Development I and Design

Development II. Design Development I build on the de ta i l ed plan approved in the

Schematic Design phase. Its emphasis is on confirming all major details of the design and includes continued content planning. Design Development II focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure a n effective presentation of the content within the exhibit.

a. Design Development I

The contractor shall prepare and submit a written response to COR review comments on Schematic Design II. The contractor shall submit the response as an electronic Microsoft Word or Excel document via email.

i. Response to Schematic Design II comments on Schematic Design II. The contractor shall submit the response as an electronic Microsoft Word or Excel document via email.

ii. Develop Design Development I document

The contractor shall provide all Design Development I document to the

COR for review and approval as five paper copies via mail and one electronic PDF file via email.

The contractor shall provide:

1. Exhibit Design Drawings as specified in Attachment A, Museum Exhibit Planning and Design Specifications / Section 13, Exhibit Design Drawings.

2. Sample graphic layouts/graphic approach/typography as specified in Attachment A, Museum Exhibit Planning and Design

Specifications / Section 15, Graphic Layouts, and Digital Graphic

Files.

3. Propose material, finish, and color selections as specified in

Attachment A, Museum Exhibit Planning and Design

Specifications / Section 14, Material, Color, and Finish

Specifications.

The contractor shall be aware of existing fixtures and floor finishes and shall propose materials and finishes that complement existing conditions. The contractor shall provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., new walls, new ceiling, floor, and wall treatments/colors). In addition, the contractor shall provide information regarding the electrical loads for all exhibit spaces to inform and be coordinated with, the building renovation work

(included as part of vi. Below).

Two material sample and finish boards shall be provided to the

COR

iii. Establish Content Management Database

In accordance with Attachment A, Museum Exhibit Planning and

Design Specifications / Section 11, Content Management, the contractor shall establish a content management database that includes entries for the following:

1. Interpretive purpose or objective for each exhibit.

2. Text Intent as specified in Attachment A, Museum Exhibit

Planning and Design Specifications / Section 12, Text. All text in the exhibits shall be in accordance with Attachment C, Editorial

Style Guide.

3. Images and art.

4. Major artifacts, historic replicas, and display objects.

5. Electronic programs and equipment, including AV and interactive elements.

6. Custom elements, including but not limited to natural history models, topographic maps, architectural models, sculpted or cast human figures, and custom mechanical and electromechanical devices.

iv. Design Development I Report

In addition, the contractor shall provide to the COR for review and approval five paper copies via mail and one electronic PDF file via email of the following:

1. An exhibit overview including an exhibit walkthrough narrative.

2. A Content Outline of all Design Development I elements listed in section III.D.3.a.iii above.

3. Updated Class B Production Cost Estimate and life-cycle cost estimate. In addition, provide a list or description of materials and functional characteristics (i.e., for interactive elements) that are included in the Production Cost Estimate.

v. Present Design Development I Report as specified in Attachment A, Museum Exhibit Planning and Design Specifications / Section 4, Travel, Meetings, and Presentations.

1. The meeting shall be a video conference via zoom or teams.

2. At a minimum the Project Manager, Designer, and Developer shall attend to present the package and facilitate discussion and review;

the AV Producer shall call into the meeting for discussions regarding any AV programs.

3. Electrical Plan. To coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs as a separate deliverable; the contractor shall provide information regarding the electrical loads for all exhibit spaces to inform, and be coordinated with, the building renovation work.

The contractor shall provide the electrical plan to the COR as early as Design Development I or as late as Design Development II, to coincide with the architectural schedule, and as five paper copies via mail and one electronic PDF file via email.

4. Prepare and submit a written response to COR review comments with the next steps proposed.

b. Design Development II

i. Response to Design Development I documents comments on Design Development I. The contractor shall submit the response as an electronic Microsoft Word or Excel document via email.

ii. Develop Design Development II documents

The contractor shall provide all Design Development II documents to the

COR for review and approval as five paper copies via mail and one

The Design Development II documents shall include:

1. Revised exhibit designs as specified in Attachment A / Museum

Exhibit Planning and Design Specifications / Section 11, Content

Management including:

a. The exhibit design drawings shall include a lighting plan.

b. The contractor shall provide any updates to their recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., new walls, new ceiling, floor, and wall treatments/colors), and electrical loads.

c. Prepare and submit Design Development Graphic Layout

Package including all draft text (Text Level II) as specified in Attachment A / Museum Exhibit Planning and Design

Specifications / Section 15, Graphic Layouts and Digital

Graphic Files.

d. Prepare and submit updated Class B Production Cost

Estimate and life-cycle cost estimate as specified in

Attachment A/ Museum Exhibit Planning and Design

Specifications / Section 6, Production Cost Estimates. In addition, update the list or description of materials and functional characteristics that are assumed in your

Production Cost Estimate.

iii. Develop Design Development II report

In addition, the contractor shall provide the Design Development II report to the COR for review and approval as five paper copies via mail and one

The Design Development II report shall include:

1. Present Design Development II report as specified in

Attachment A / Museum Exhibit Planning and Design

Specifications / Section 4, Travel, Meetings, and Presentations.

a. Comprehensive Exhibit Plan.

b. Image Schedule and Facsimile Sheets

c. Artifact and custom element schedule and Facsimile Sheets

d. Treatments for audiovisual programs and designs for interactive programs as specified in Attachment A, National Park Service Standard Exhibit Planning and

Design Specifications / Section 19, Audiovisual and

Computer Elements - Software.

e. Identify equipment requirements for all audiovisual and interactive multimedia elements as specified in

Attachment A / Museum Exhibit Planning and Design

Specifications / Section 20, Audiovisual and Computer

Elements – Equipment.

f. Reference Packages for all custom elements requiring specialized creative or technical development. This includes, but is not limited to, maps, models, original artwork, photography, cast figures, and dioramas as specified in Attachment A / Museum Exhibit Planning and

Design Specifications / Section 16, Reference Packages for Custom Interpretive Elements. The Reference

Packages shall provide information on the interpretive purpose, content, design and/or artistic style of the custom element for review and approval purposes.

The contractor shall complete all data fields for media elements as specified in Attachment A. For images requiring acquisition, this shall include identifying the copyright owner and information regarding any licensing restrictions (for example, credit requirements, cropping, and any additional restrictions).

For all other content requiring acquisition (such as the rights to reproduce excerpts from copyrighted written works), the contractor shall document any licensing restrictions, including length of use, cropping restrictions, or credits required, in the “notes” field of the respective Exhibit Element Data.

In addition, the contractor shall provide a copy of the text as a Word document, transmitted to the COR by email. This text shall be identical to the text shown in the graphic layouts and shall also include footnotes.

2. Audiovisual and Interactive Multimedia Report, including:

● Treatments for audiovisual programs and designs for interactive programs

● Equipment requirements for all audiovisual and interactive multimedia elements.

The equipment shall be able to play other videos and show laptop computer presentations.

● Accessibility equipment, including triggering technology for the audio description tour, shall be identified. The locations for each audio description tour stop shall be identified.

The Audio Description script writer shall review all Design

Development II documents and provide input on the location and

iv. Present Design Development II Submittals

1. The presentation shall be in person or virtual if needed.

2. The Project Manager, Designer, and Developer shall attend to present the package and facilitate discussion and review; the AV

Producer shall call into the meeting for discussions regarding any

AV programs.

v. Response to Design Development II

1. The contractor shall prepare and submit a written response to COR review comments on Design Development II. The contractor shall submit the response as an electronic Microsoft Word or Excel document via email.

F. CONTENT SPECIALTIES

By the completion of Design Development II, requirements shall have been identified for all exhibit content. Creation, acquisition, and preparation of this content for use in the exhibition shall commence as soon as the design direction has been finalized, enough information is available to guide the specialists who shall be completing the work, and the COR gives approval.

Content Specialty tasks include image acquisition, creation of original art, creation of audiovisual and interactive programs, acquisition and preparation of artifacts, and the creation of custom 3D elements by artists and other technical specialists. Completion of each task shall be scheduled to support the workflow established for Pre-Production, Production, and Installation.

The contractor shall provide the following:

a. Images

Acquire all pre-existing images (such as historic photos and art, and stock photography) required for the exhibition as specified in

Attachment A / Museum Exhibit Planning and Design Specifications /

Section 17, Image Acquisition including:

i. Verify all image sources, availability, and restrictions on use. Consult with COR to select replacement images where necessary.

ii. Negotiate and purchase use rights in the name of the National

Park Service. Provide signed agreements or other appropriate documentation approved in advance by the COR.

iii. Obtain reproducible (photographs, negatives, transparencies, or image scans) of suitable quality for the intended use.

Copies of these reproducible shall become government property. Photographs, negatives, transparencies, or image scans shall be of suitable technical and content quality for their intended use in the exhibition.

iv. Return all original images to the owners as required by the user agreement.

b. Original Artwork

Commission or create original images, such as illustrations, photographs, and maps for reproduction in the exhibition including:

i. Finalize Reference Packages as specified in Attachment A/

Museum Exhibit Planning and Design Specifications /

Section 16, Reference Packages for Custom Interpretive

Elements.

ii. Establish a schedule with the COR for reviews of work-in-progress.

iii. Produce original art, photographs, negatives, transparencies, or image scans of suitable technical and content quality for their intended use in the exhibition. The government shall own the original copies of all illustrations and shall have unrestricted use rights to all original images produced under this contract in accordance with the Rights in Data – Special Works clause, FAR 52.227-17.

Provide the following in-progress deliverables for all new images:

(a) Preliminary sketch - A pencil drawing shall identify all the elements that shall be included in the final artwork. The pencil drawing shall be reviewed for content and composition and positioned into the graphic layout so that the government may provide specific comments for the final artwork. Revisions of preliminary sketches shall be required for review and approval before the final artwork is begun.

(b) Technical sample - A small-size rendering in the manner used for the final art that demonstrates the rendering style, level of detail, and color palette, that shall be approved before the final artwork is begun.

(c) Final artwork - The actual rendering and sample in the media desired, based on the COR-approved preliminary sketch. The actual rendering or final digital layered file shall require minor revisions based on the final art review.

(d) Revised final artwork - Incorporating the revisions as required by the

COR comments on the final artwork. In addition, provide use-rights documentation for the commissioned artwork. The contractor shall provide the COR with the originals of all images (digital or reflective) and unrestricted use rights to all original images produced under this contract as specified in Rights in Data –Special Works, Section G

Contract Administration Data.

c. Audiovisual and interactive multimedia programs

Commission or create original audiovisual programs and interactive multimedia programs for use in the exhibition including:

i. Finalize treatments for audiovisual programs and design requirements for interactive multimedia programs.

ii. Provide samples of work to the COR for review of proposed audiovisual and interactive multimedia program producers if not previously submitted as part of the

Contractor’s proposal.

iii. Establish a schedule with the COR for reviews of work-in-

iv. Produce original audiovisual and interactive multimedia programs of suitable technical and content quality for their intended use in the exhibition. All audiovisual and interactive programs shall conform to the development process and technical requirements as specified in Attachment F /

Specifications for Audiovisual Production and Multimedia

Planning, Design, and Production Services with Installation.

v. Provide technical specifications for all equipment required for the presentation of all audiovisual and interactive multimedia programs in the exhibition in accordance with

Attachment G, National Park Service Standard Specifications for Audiovisual Presentation Systems and Equipment.

d. 3D custom elements and tactile

Commission or create custom three-dimensional elements including, but not limited to, natural history models, taxidermy, topographic maps, architectural models, sculpted or cast human figures, custom electronic elements, specialty lighting, and mechanical and electromechanical elements including:

i. Finalize Reference Packages for custom elements as specified in Attachment A / Museum Exhibit Planning and Design

Specifications / Section 16, Reference Packages for Custom

Interpretive Elements.

ii. Establish a schedule with the COR for reviews of work-in-

iii. Produce custom 3D-dimensional elements, of suitable technical and content quality for their intended use in the exhibition.

1. Sketches or 3D files. Pencil sketches of digital renderings of the proposed design.

2. In-progress photos when the work is 35% and 65% completed.

3. Photos before casting. For any items that shall be cast, submit photos of the completed 3D elements before the mold is made. In addition, submit physical samples to the COR for review and approval of all materials used for casting.

4. Final photos. Submit to the COR for review and approval a final set of completion photos demonstrating that 100% of the work has been completed as specified.

iv. Produce tactile elements of technical and content quality for their intended use in the exhibit. Tactile shall be fabricated for durability as specified in the following best practices:

(a) Cast model as one piece. Models shall be cast in one piece, or in as few pieces as possible, to reduce seams and increase structural integrity. The visitor shall not be able to flex, wiggle, or shift any element of the model unless intended as part of an interactive experience.

(b) Mitigate wear and tear. Reduce or eliminate applied, glued-on, screwed-on, small elements that can potentially be pulled off by visitors.

(c) Protective coating. Heavy-duty sprayed-on clear protective coating shall be applied as the final finish over painted finishes. Avoid finishes that are not fully sealed and which are not cleanable with a damp cloth. Finishes created from rough and loosely bound together fragments of a material held together by glue tend to continuously shed this material, as they are constantly touched by visitors, and are therefore unacceptable because seashore maintenance crews have problems cleaning or maintaining such finishes over time.

vi. Artifacts

If artifacts are included prepare artifacts for the exhibition as specified in Attachment A, Museum Exhibit Planning and Design

Specifications / Section 18, Object Preservation and Protection, and

Attachment D, Exhibit Conservation Guidelines, Special Edition:

1. Finalize Artifact Schedule.

2. Establish artifact environmental requirements and incorporate them into display case design and fabrication.

3. Establish artifact mount requirements, including stands, plinths, and other case furniture, and fabricate artifact mounts and case furniture.

4. Design case layouts, including approved mounts and case furniture, and use field-verified measurements. The contractor shall provide case layout templates as necessary.

vii. Accessibility of digital media

Include full accessibility for any digital media, including:

i. Alternative tags that describe the images, not just identify them.

ii. Captions.

● Videos must have captions and audio descriptions.

● Audio elements must have captions or transcripts.

iii. Mobile. Mobile-responsive digital media must be compatible with the built-in accessibility features of mobile devices.

G. PRODUCTION

Work in the Production phase includes removal and disposal of all old exhibits, preparing the four historic buildings for installation of exhibits (electric, walls, floors, and ceilings), fabrication of new exhibits, repairs to exhibits, production of all graphics/art, acquisition of all equipment to include Audiovisual and other purchased items, completion of all content specialties, and integration of all elements of the exhibit in preparation for installation. The contractor shall produce exhibits in accordance with Attachment A. The contractor shall fully shop-fabricate all exhibit elements possible prior to installation. On-site fabrication is not allowed; only the very last stage of the assembly shall take place on-site.

a. Structures

Provide fabrication of all exhibit elements including cabinetry, panels, platforms, artifact cases, cabinets or kiosks containing computer equipment, vitrines, or other elements that constitute the basic structural elements of the exhibits as specified in Attachment

A.

b. Inspections

1. Preliminary Shop Inspection.

Provide set-up of in-progress exhibits at 35% completion for inspection and demonstration at the fabricator’s facility prior to final fabrication.

The shop inspection shall include an in-progress review and demonstration of graphics, AV elements, interactives, and all content specialties. The shop inspection shall be two eight-hour days at the fabricator’s facility. The Project Manager, COR, and seashore staff shall attend.

2. Final Shop Inspection

Provide set-up of exhibits at 95% completion for inspection and demonstration at the fabricator’s facility prior to crating and shipping exhibits to GUIS. The shop inspection shall include a review of all completed graphics, all AV elements, all interactives, and all content specialties. Any flaws in operation or workmanship noted by the COR at final inspection shall be corrected before the contractor ships exhibits. The shop inspection shall be one eight-hour day at the fabricator’s facility. The Project Manager, COR, and seashore staff shall attend.

c. Electrical and Audiovisual Components

Purchase, fabricate, assemble, install into buildings, and exhibit structures, and thoroughly test all electrical, electronic, and mechanical devices; this includes lighting. Install audiovisual equipment into exhibit structures, including electrical components to provide and ensure fully operational audiovisual systems for each exhibit unit as specified in Attachment A.

d. Graphics

Produce all exhibit graphics as specified in Attachment A.

e. Artifacts

If artifacts are included in the design, provide fabrication of artifact cases; case backs, walls, decks, plinths, and other case furniture; artifact mounts; installation of artifacts into exhibit cases; data loggers; case alarms, case lighting; silica gel desiccant for conditioning of exhibit cases; and any other case elements specified during Design

Development, and in accordance with Attachment A.

f. Custom Elements

Purchase, fabricate, assemble, and thoroughly test all tactile, interactive, and mechanical exhibit elements for functionality, safety, accessibility, and durability as specified in this contract and in accordance with Attachment A.

H. INSTALLATION

Work in the Installation Phase includes shipping, set-up, and installation of all exhibit elements so that they are complete, fully operational, and ready for use as specified in

Attachment B / Museum Exhibit Fabrication Specifications / Division 8, Setup, and

Installation.

The contractor shall provide the following:

i. Following approval of all exhibits at final inspection the contractor shall pack, crate, and ship all exhibit elements to

GUIS in such a way that they arrive at the site undamaged.

ii. Provide o n s i t e installation of all elements designed, fabricated, and acquired under this contract.

iii. On the final day of installation, the contractor shall provide an operational training session and a walkthrough of the fully installed exhibit to the COR and seashore staff and shall develop a list of items that shall be corrected by the contractor.

To the extent possible, list items shall be corrected during the scheduled installation.

iv. Additionally, the contractor shall provide warranty information, a maintenance kit, and two copies of the exhibit maintenance manual completion of the exhibit installation.

I. CLOSEOUT

Work in the Closeout Phase includes preparation and organization of all exhibit production material for submittal to the COR and closeout of the project as specified in

Attachment B / Museum Exhibit Fabrication Specifications / Division 9, Project

Closeout; Attachment F, Specifications for Audiovisual Production and Multimedia

Planning, Design and Production Services with Installation; and Attachment G

/Specifications for Audiovisual Presentation Systems and…