Statement of Work (RENTAL VEHICLES).docx

Attachment 1: Rental Vehicles

STATEMENT OF WORK (SOW)

2023 Air Show

1. SCOPE: To provide a specific quantity and type of rental vehicles during the 2023 Wings over Wayne Air show, 19-21 May 2023 on Seymour Johnson Air Force Base.

2. MATERIALS: The following shall be provided by Rental Vehicle Supplier.

a. Provide pricing quote for up to 20 Minivans or equivalent minimum 7 pax, two 15 pax large vans, 2 pickup trucks 6 pax F250/2500 series type, 44 four-door sedans 4 door 5 passenger consisting of 22 standard level and 22 intermediate level vehicles. No economy or luxury vehicles are desired.

b. Vehicles shall be delivered full of gas, no electric vehicles may be provided. Quote shall include cost to accept the vehicles, unrefueled.

c. Provide insurance covering the cost of any damages to the vehicles either as a result of wear and tear, or from incident resulting from acts of god, disasters, acts of terror, operation accident or mishap, or any other damage received to the vehicle.

d. Provide and execute any required transportation vehicles, equipment, and manpower to load, deliver the contracted vehicles prior to 1800hrs on 16 May 2023, and to remove all vehicles from the base no earlier than 1200hrs on 23 May 2023 and no later than 1800hrs on 23 May 2023.

e. The rental vehicle supplier will provide additional rentals at the quoted a-la-carte price, if additional are needed or requested, prior to 72 hours before required delivery date and time of 1800hrs 16 May 2023.

The following shall be provided by the Sponsor:

f. Location to park rental vehicles at the base theater or other similar location capable of accepting and storing the vehicles, with notification of exact location well in advance of the 72hr prior to required delivery timeline.

g. A point of contact to assist Rental Vehicle Supplier with access to base on dates required for setup through pickup, and to inspect, accept, and return custody to the Rental Vehicle Supplier.

3. LOCATION: This performance is to be accomplished on, Seymour Johnson Air Force Base, Goldsboro, NC, 16-23 May 2023.

4. CLEANUP: The contractor is responsible to return all work sites to the condition in which they were found. The contractor is responsible to prep, load, and remove all loaned vehicles.

5. WARRANTY: The contractor shall ensure the contracted number of vehicles are serviceable and safely operational throughout the contract period of 16-23 May.

6. EMPLOYEES: The contractor shall ensure all employees working on Seymour Johnson Air Force Base possess proper identification and/or citizenship documentation. Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U.S. Department of Labor: http://www.dol.gov/compliance/guide/aw.htm#whowhich)

7. Confidentiality: All terms and conditions set forth in this contract shall remain confidential between the “Supplier” and the “Sponsor” and its agents.

8. The “Supplier” agrees to indemnify and hold harmless the United States Air Force, its invitees, heirs, and assigns from all liability and against any demands, actions or causes of action arising out of or relating to “Supplier’s” participation in the WOW Air Show 2023 including costs, expenses, and attorney’s fees associated with said actions or causes of action. “Supplier” has in effect a policy of insurance, including liability insurance, covering such events.

9. Contract Cancellation: The Contracting Officer (in concert with the Seymour Johnson Air Show Director) is the Sole Authority to cancel the agreement. Cancellation of the agreement by the Contracting Officer due to weather, natural disaster, Force Protection issues, or military contingency will not constitute breach of contract or subject the Sponsor to any liability for damages, if cancelled before scheduled arrival date of Supplier.

10. Environmental Compliance: The Supplier shall be responsible for compliance with all Federal, State and local statutes and policies regarding transport, use, leaks, or maintenance actions required the golf carts.