Statement_of_Work_Office_Furnace_and_Heat_Pump_Replacement_dtd_8_21_2023.docx

STATEMENT OF WORK

Office HVAC System Replacement U.S. Fish and Wildlife Service Julia Butler Hansen Refuge for the Columbian White-tailed Deer Cathlamet, Washington August 21, 2023

1. GENERAL:

1.1 The US Fish and Wildlife Service (FWS) has a need to replace and upgrade components of the heating, ventilation, and air conditioning (HVAC) system at the Julia Butler Hansen Refuge for the Columbian White-tailed Deer (JBH Refuge), Wahkiakum County, Washington. The unit will be installed at the administrative building of the Refuge. The building’s breaker panel has the required space for the new system. The building also has an accessible crawl space, and an exterior outlet within 25 feet of the proposed heat pump location. The dimensions of the proposed space for the new air handler are 24" x 30" and is accessible by a folding closet door.

1.2 The aging electric furnace at the JBH headquarters building has undergone a series of repair that are no longer sufficient in keeping it reliably operational. In addition, warming climate conditions have made it increasingly necessary to have air conditioning capabilities in the office, with building interior temperatures reaching 90 degrees in recent days creating uncomfortable and unsafe working conditions.

2. PLACE AND PERIOD OF PERFORMANCE:

2.1 Work will be conducted at the Refuge office at 46 Steamboat Slough Road, Cathlamet, Washington 98612.

2.2 All work will be completed before November 30, 2023.

3. SCOPE:

3.1 The Contractor shall furnish all labor, equipment, materials, and supplies for the replacement of the HVAC system. General project tasks are as follows:

Base Tasks

1- Removal and disposal of electric furnace unit currently in place (see below photo). The unit is a King Electric mobile home furnace. Sticker says the company is/was based out of Seattle. Model is 2412-1. The age of the unit is unknown, however, there is a possibility it predates the building's remodel that occurred in the year 2000.

2- Dispose of off-site in accordance with all applicable Federal, State, and local regulations.

3- Installation of one new 2.5 ton 14.3 SEER2 heat pump (or unit with equivalent specifications for a 1,600 square foot building) as follows:

a) Ensure proper hook-up to existing electrical system, duct work, and any additional components as required.

b) Installed outside northwest corner of building.

c) Elevated 3 feet to protect from flooding.

d) Heat pump should be elevated and placed on platform in case of flooding.

e) Installation of one new 10 kw two stage air handler (or unit with equivalent specifications for a 1,600 square foot building

f) Ensure proper hook-up to existing electrical system, duct work, and any additional components as required.

4- Contractor shall test the installed HVAC unit to verify functionality prior to acceptance by the government.

5- The contractor shall identify an equivalent replacement unit with equivalent fitment, cooling capacity, and heating capacity.

6- Contractor shall provide qualified, trained, skilled personnel, experienced in HVAC systems and repairs for all related work.

7- Contractor shall warranty work for 1-year following acceptance by Government.

Protecting Existing Utilities

1- Contractor shall be responsible for locating and preventing damage to known utilities on site or indoors. If contractor damage occurs, alert Technical Coordinators as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact Technical Coordinators as soon as safely possible.

2- Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

A. Notify Technical Coordinators not less than two business days in advance of proposed utility interruptions.

B. Hours for Utility Shutdowns: Shutdowns shall not exceed 4 to 6 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance or if required for critical systems as determined by Technical Coordinators.

4. DELIVERABLES:

4.1 Deliverables shall include product manuals of any installed equipment, and a written summary of work completed that lists any and all replaced and new components, and a concise list of materials, products and their specifications. Proper use and care for the system will also be described to the technical coordinator or their designee.

5. GOVERNMENT FURNISHED EQUIPMENT AND INFORMATION

5.1 No government furnished equipment will be provided.

6. EVALUATION AND ACCEPTANCE:

6.1 All work will be coordinated, monitored and approved by the Technical Coordinator or their designee prior to payment.

7. QUALITY CONTROL / QUALITY ASSURANCE:

7.1 Where appropriate, QC will be maintained according to industry standards and made available to the agency with the contractor’s proposal.

8. AVAILABILITY

All work will be completed during normal business hours, Monday through Friday from 8:00 AM to 4:00 PM. In the event of emergencies, the Vendor shall provide contact information. FWS and County non-duty hours include weeknights, weekends and Government holidays.

9. TECHNICAL COORDINATORS:

Kendal Soares Engineering Equipment Operator Julia Butler Hansen Refuge for the Columbian White-tailed Deer 360-762-1223 Kendal_soares@fws.gov

Jake Bonello Assistant Refuge Manager Julia Butler Hansen Refuge for the Columbian White-tailed Deer 360-749-4435 Jake_bonello@fws.gov image1.jpeg