Statement of Work Myrtle Beach SC.pdf

Statement of Work NC Air National Guard | Strong Bonds Program

April 21-23, 2023

INTRODUCTION

The Department of Defense Strong Bonds Program is a chaplain-led program for commanders which builds resiliency. The Strong Bonds mission is to increase Airman and Family readiness through relationship education and skills training. Attendees voluntarily participate in a Strong Bonds offsite retreat format designed to maximize training impact. The setting provides an emotionally safe and secure training environment in which to address the effect of military lifestyle stressors.

OBJECTIVE

The objective is to contract with a beach resort in Myrtle Beach, SC for a 2 ½ day Strong Bonds event for lodging, meals, and meeting space. All numbers are estimates based on all eligible service members and their spouses (in DEERS).

GUEST ROOM COMMITMENT

The resort agrees that it will provide, and North Carolina Air National Guard (NCANG) agrees that it will be responsible for utilizing, 66 rooms for two nights. Check in will be April 21 and check out will be April 23. 30 of the rooms will be provided at per diem rate, double occupancy, with king size beds, while 36 will be standard, single occupancy.

FUNCTION INFORMATION

The following will be included on the master contract:

1) Two Meeting Rooms.

a. Chairs, round tables. Mtg Room 1 – 63 people, Mtg Room 2 – 33 people

b. Table for presenter’s computer, podium

c. Video projector (HDMI), 8-foot projector screen

d. Lapel style microphone that connects to house sound system

e. Access and cable to connect computer to house sound system

f. Extension cord to plug in computer and projector

g. Wi-Fi capability

2) Meals. 96 adult meals (each meal period) will be provided at on-site restaurant (final #’s will be provided NLT April 16, 2023). Meals will include dinner on April 21, breakfast, lunch, and dinner on April 22, and breakfast on April 23.

3) Snacks. Light snacks, coffee, tea and water will be available at all times meeting room is scheduled to be occupied (see “Schedule Breakdown” below)

4) Registration. 1 table and 2 chairs Friday evening, April 21, (lobby or check-in area, 3:00pm - 7:00pm) late check-ins after 7:00 pm will be handled by the front desk.

5) Signage. The NCANG will be allowed to set up and display “Strong Bonds” event banners and displays in the immediate area of the event. Resort is asked to prominently display event information for members guiding them to event location.

6) Free Parking.

7) Walk through. NCANG will conduct walk through of resort and meeting space at 12:00pm on April 21.

METHOD OF RESERVATIONS

Detailed list of room assignments will be provided to the resort NLT April 16. Total number of attendees will be determined NLT than April 16, 2023 (for meals, snacks, etc.). Contract will include lodging, meals, meeting space, and requested equipment (all tax free).

BILLING ARRANGEMENTS AND CONTACT

The Hotel shall submit an invoice to 145th Airlift Wing, SMSgt Bryant Alexander, 145th AW Contracting, bryant.alexander@us.af.mil (704) 391-4207. The NCANG is certified as a Tax Exempt organization (contracts). Payment will be accomplished through the Government’s Wide Area Work Flow payment system.

Questions pertaining to Statement of Work/set up, please contact Chaplain (Maj) Jack Carmody, Strong Bonds Project Officer, jack.carmody@us.af.mil/803-760-8003.

SCHEDULE BREAKDOWN

Date Start Time End Time Function Setup People Friday, 4/21/2023

4:00 pm

6:30 pm

7:30 pm

7:00 pm

7:30 pm

9:00 pm

Check-in

Dinner

Session #1

Table & chairs in lobby

Restaurant

Meeting Room #1

Meeting Room #2

Saturday, 4/22/2023

7:30 am

8:30 am

12:00 am

1:00 pm

6:00 pm

8:30 am

12:00 pm

1:00 pm

3:30 pm

7:00pm

Breakfast

Session #2

Lunch

Session #3

Dinner

Restaurant

Meeting Room #1

Meeting Room #2

Restaurant

Meeting Room #1

Meeting Room #2

Restaurant

Sunday, 4/23/2023

7:30 am

8:30 am

9:00 am

8:30 am

8:55 am

12:00pm

Breakfast

Chapel

Session #4

Restaurant

Meeting Room #1

Meeting Room #1

Meeting Room #2 mailto:bryant.alexander@us.af.mil mailto:jack.carmody@us.af.mil