Statement of Work - Multi-Station Gym.docx

STATEMENT OF WORK

GENERAL: VA San Diego Spinal Cord Injury and Community Living Center has executed a new build that will meet the VA seismic criteria and meet VHA standards for long-term care, 3350 La Jolla Village Drive, San Diego, CA 92161, has a requirement for physical therapy equipment that is specific to patients in wheelchairs.

BACKGROUND: This is an activations project for VA San Diego Spinal Cord Injury (SCI) and Community Living Center (CLC) has a requirement for physical therapy equipment.

PURPOSE: The physical therapy equipment, specific to wheelchair patients, will assist in providing rehabilitative therapy services to the patients.

SCOPE: VA San Diego Spinal Cord Injury and Community Living Center is requesting contractors to provide brand name only that meets or exceed the physical, functional, and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the needs of department.

PHYSICAL CHARACTERISTICS: Equipment must have physical characteristics to enable the government to perform the capabilities:

JSN# G1026: Exercise Apparatus, Weight Training, Multi-Station, Equalizer, Equalizer Legacy 1000 5 Station Gym, Model #1005VB – Island Configuration.

Weight Training, Multi-Station, Equalizer Salient Characteristics:

· The multi-station weight training apparatus must be designed for wheelchair users’ access to exercise from their wheelchairs

· The multi-station weight training equipment must have:

· A vertical Bench Press and Rowing

· A seated Overhead Press

· A 2 Hi/Lo Pulleys with 2-50 lb. weight stack

· A Lat Pull Down with 200 lb. weight stack

· A Vertical Butterfly 200 lb. weight stack

· The multi-station weight training equipment must have the following attachments/accessories:

· 01 Aluminum Revolving Lat Bar

· 01 J Hooks on Lat Bar for Wrist Cuff Attachment

· 02 Large Nylon D-handles

· Weight stack for Vertical Bench Press/Seated Military Press

· Weight Stack for Lat Pull

· Weight stacks for 2x H/L Pulleys, 1x Vertical Bench Press

· Size approximately: 113” W x 161.5” D x 91.25”H

Quantity: 1

JSN# U6003: Dip Rickshaw, Equalizer, Dip Rickshaw, Model #FM-9223-78794

Equalizer, Dip Rickshaw salient Characteristics:

· Must be designed to accommodate both standard wheelchairs and powered wheelchairs

· Must have a weight stack of 300lb integrated to the machine (not separate plates that stack onto the machine to attain desired weight resistance).

· Must allow customizable resistance levels.

· Size approximately: 45” W x 71.25” D x 96”H

Quantity: 1

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in the above.

SOFTWARE: N/A

INSTALLATION AND TRAINING: N/A

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept an extended warranty, which requires advance payment.

PERFORMANCE:

· All items to be delivered after receipt of purchase order no later than 7/31/2026.

· Delivery and receipt of the proposed items is expected to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA COR POC prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

· Vendor`s responsibility will include Notification of Shipment, providing the Carrier and Tracking Number information to the VA COR POC when the items ship. This advance notice will provide the most efficient handling of the receipt of items.

· Vendor’s responsibility will include labelling each shipment with the Purchase Order number. “Labelling” can be the PO number written on an exterior mounted shipping document or written on the box/s.

· Vendor’s responsibility will include providing Serial Numbers (when applicable) either during notification of Shipment or on the Packing List.

· Vendor shall abide by all rules and regulations set forth by VA San Diego due to Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on VA San Diego campus grounds.

· Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

· In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

· Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

· All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: SCI/CLC Building, Room 1B126, VA San Diego Healthcare System 3350 La Jolla Village Dr., San Diego, CA 92161 No loading dock is available. Delivering truck must have liftgate or ramp and moving equipment to move it to the above location (Room 1B126).

SECURITY

Information Security

· The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government’s minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

· The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and information system security. These include but are not limited to the Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

Contract Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004, and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.