Statement of Work.pdf

STATEMENT OF WORK

The United States Property and Fiscal Office for Wisconsin (USPFO-WI) proposes to establish a Competitive Food Contract for the Wisconsin National Guard. Contract will provide for a base of 12months with four (4) 12-month option periods to be exercised at the Governments discretion. Contract type shall be a Firm-Fixed-Price (FFP) Indefinite-Delivery Indefinite-Quantity (IDIQ). Resultant Contract will provide for use by Wisconsin Army and Air Force National Guard customers. Award of proposed contract will be for the entire State of Wisconsin and awarded to one Full Line Food Service Distributor (hereinafter referred to as "The Vendor"). The Vendor is defined as a source that is capable of supplying all of the following categories of items:

a. Chilled Products

b. Frozen Fish, Meat, Poultry

c. Semi-perishable Food Items (i.e., Canned Foods, Condiments, Sauces, Seasonings, Spices, Fats, Oils, Confectionery, Nuts, Sugars, etc.)

d. Frozen Foods (fruits, Vegetables, Prepared Foods except Fish, Meat and Poultry)

e. Fresh Fruits and Vegetables

f. Cereals (Hot and Cold)

g. Eggs

h. Dairy and Ice Cream Products

i. Beverage and Juices

j. Bakery products

1. ORDERING INSTRUCTIONS

a. The Government will order all services under this contract via issuance of firm, fixed-price indefinite quantity indefinite delivery orders (DOs) in accordance with (IAW) FAR subpart

16.5 Indefinite Delivery Contracts as implemented by DFARS 216.505, Indefinite Delivery Contracts. The DO will include the following information: date of order, contract and order number, the performance period, place of performance, the specific quantity of supplies ordered under each CLIN.

b. The following offices are authorized to place delivery orders against this contract:

USPFO for Wisconsin Purchasing & Contracting Office, Camp Douglas, WI CRTC Contract Office, Volk Field, Camp Douglas, WI 115th FW Contract Office, Truax Field ANG Base, Madison, WI 128th Air Refueling Wing Contract Office, Milwaukee, WI

c. For the USPFO for Wisconsin intends to issue four Delivery Orders each year to cover a period of performance not to exceed one year.

d. The USPFO task orders will include separate funds for the following groups:

1) Annual Training requirements

2) Inactive Duty Training (IDT) requirements

2. ORDERING SYSTEM/ORDER PLACEMENT

a. The Vendor shall accept orders through their online ordering system between the hours of 7:00 AM and 5:00 PM, Central Standard Time (CST), Monday through Friday. The Vendor must receive orders for second day delivery no later than 4:00 PM CST, two days before delivery day. Orders requiring next day delivery must be placed with the vendor no later than

3:00 P.M. CST.

b. To enhance the efficiency of use, the Vendor is required to possess quick order options in an online ordering system, based on the attached Army National Guard 14 Day Menu. This quick order option should allow for the automated creation of an order template that includes appropriate products in proportional quantities based on the individual recipes of all food items on the 14 Day Menu. Additionally, this program shall allow for individual line item changes.

c. To enhance the efficiency of use, the Vendor Customer Representative shall provide assistance or training on the online ordering system to the Customer at no extra cost.

d. The Vendor shall provide confirmation of receipt of orders via internet/Email. As a minimum, the confirmation shall include:

(1) Date/Time of Order Placement;

(2) Contract, Delivery order Number, and Order Document Number

(3) Contract Line Item Number (CLIN) and/or Vendor Product Number;

(4) Product Description;

(5) Unit of Issue;

(6) Quantity Ordered;

(7) Quantity to be Delivered (Total Cases);

(8) Unit Price;

(9) Total Unit Cost.

3. INVOICING

a. The Vendor will provide an invoice to each delivery location including all items listed in paragraph 3.c. An automated copy of each invoice should also be made available online.

b. The Vendor will provide a consolidated invoice by Delivery Order Number, itemized by Document Number and total amount as a cover sheet, with an itemized invoice for each Document Number to CW2 Kyle Edwards, the Wisconsin Army National Guard (WIARNG) State Food Program Manager

c. The invoice will include:

(1) Contract, Delivery Order, and Order Document Number

(2) Contract Line Item Number (CLIN) and/or Vendor Product Number;

(3) Product Description;

(4) Unit of Issue;

(5) Quantity Ordered;

(6) Quantity to be Delivered (Total Cases);

(7) Unit Price;

(8) Total Unit Cost.

4. FLUCTUATION IN DELIVERY ORDER QUANTITY REQUIREMENTS.

a. Requirements of this contract are subject to fluctuations based on a variety of factors, such as seasonal increases/decreases in personnel, surges in personnel during crisis situations, state mobilizations, troop transfers, etc. The Vendor Customer Representative should maintain open communications with the ordering activities to be aware of these fluctuations and work closely with customers to provide the increased or decreased quantity and frequency of deliveries needed during these critical times.

b. The estimated number of annual Inactive Duty Training (IDT) weekend drill deliveries to locations listed on pages three and four will vary. The annual delivery frequency for any location could be as high as 12, or about once per month. The majority of the delivery requirements will be when units are on their two-week Annual Training (AT) duty at Fort McCoy which will receive numerous deliveries at various times and locations on Fort McCoy.

5. PRICING INSTRUCTIONS

a. Wholesale Price + Mark Up = Unit Price

b. Wholesale Price. The actual invoice price the Prime Vendor has paid to a supplier.

c. Mark Up. The amount derived by multiplying the Wholesale Price by the Mark up

Percentage.

d. Mark Up Percentage. This figure, proposed as a percentage, represents all elements of cost in addition to the wholesale price. This percentage figure shall remain constant throughout the term of the contract, inclusive of option years if exercised. The offeror shall provide a single (one) markup rate to be used for items identified in the solicitation and ultimate contract. This rate will also be applied to any items, which may be added to the contract.

e. Unit Price. The ultimate price paid for each product delivered to the ordering activity.

f. Offered Pricing. Offeror must provide pricing for all products (Item Numbers 1 through

382) listed in pricing sheet. Offeror shall have the capability of providing all products.

Items 1-80 listed in the pricing sheet are considered the "most used" products and represent approximately 60% of the dollars projected to be obligated under the proposed contract.

Items listed in 81-382 are equally important, but represent smaller demands.

g. Product Descriptions. Commercial product descriptions shall be provided for all items listed in Appendix 1 if the product offered deviates from the commercial description or standard as listed. Brand name must also be provided for each item offered (i.e.: Kraft, Delmonte, Sure Fine, etc.). Product quality shall be “Grade A” vs. “Choice” for the life of the contract unless the Contracting Officer issues a determination to accept the latter.

h. Variation in Wholesale Price. Unit prices are stated as a Firm Fixed-Price. A variation

"NOT TO EXCEED A 15% INCREASE" of the Unit Price for any product shall be authorized throughout the term of the contract, inclusive of option years if exercised. In the event a product exceeds the 15% variation, the Vendor shall provide to the Contracting Officer, verifiable evidence to support such an increase. Verifiable evidence is considered to be copies of invoice from supplier. Upon verification of the price increase, the contract will be modified to reflect the increased price. If prices go under 15% variation, the vendor shall also notify the Contracting Officer and the contract will be modified accordingly.

Adjustments will be made quarterly for items determined to be within the requirements of these terms and conditions.

i. Rebates/Discounts. Vendor shall be aggressive in pursuing rebates and discounts on behalf of the Government. Rebates/discounts shall be equal to or greater than those already being provided to your most favored commercial/governmental customers. Proposals shall contain all rebate/discount programs available. Rebate/discount programs are not subject to evaluation for purpose of award.

j. The Government reserves the right to order in quantities less than case (or whatever bulk unit of issue is normally used for that item) lots for specified items. In the event less than bulk quantities are required, the vendor will break cases to accommodate the required order quantity. The Government will not pay extra for broken case orders.

5. DELIVERY INSTRUCTIONS.

a. Point of Delivery

(1) All items/products shall be delivered to a loading/unloading platform, free of damage, with all packing and packaging intact. Disposal of all pallets used for delivery is the responsibility of the Vendor.

(2) Deliveries to specified locations as required on Fort McCoy, WI shall be made between 7:00 a.m. and 2:30 p.m., Monday through Friday. Vendor must possess an electronic tracking system in order for Vendor Customer Representative to provide the Customer an instant update of delivery time and/or location of order.

(3) All locations other than Fort McCoy will require Thursday or Friday deliveries between the hours of 7:00 a.m. and 4:00 p.m. For specific delivery locations, see Appendix 3.

Occasional Saturday deliveries may be required. These will be coordinated between the ordering activity and the Vendor with approval of the Contracting Officer.

b. Delivery Temperatures, Shipping and Storage Requirements

(1) Frozen items/products will be stored and delivered at 0 degrees Fahrenheit or less to the initial delivery location. Products shall be maintained and received in a frozen state to all subsequent delivery points. Evidence of thawing and refreezing shall be cause for rejection of an item.

(2) Items requiring protection from heat shall be stored and delivered at a temperature below 70 degrees Fahrenheit.

(3) Items requiring chilled conditions shall be stored and delivered under refrigeration of 32 to 40 degrees Fahrenheit.

(4) Ice cream shall be stored and delivered at -10 degrees to 0 degrees Fahrenheit.

(5) Containers and wrapping must be intact and not damaged. Packages will be free of dripping and show no evidence indicating that the contents have thawed, refrozen, freezer burned, etc., and must show no evidence of dehydration

c. Packaging, Packing and Marking

(1) All packing, packaging and labeling shall be in accordance industry standards. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification.

(2) To assure the receiving activity may properly receive, handle and store items/products, standard commercial precautionary markings such as KEEP FROZEN, KEEP REFRIGERATED, etc., shall be used on all shipping containers, when appropriate.

(3) All food and beverage products must be identified with readable dates (open Code Dates), or coded dates, as determined by the type of product delivered. For semi-perishable, shelf stable items, open dating is preferred, but coding is acceptable. Vendors who do not have open dating will provide a product code number key listing to each customer facility. The product code number key listing shall explain the actual date of production or processing.

Items/products other than semi-perishable, shelf stable products must have readable, open code dates clearly showing use by date, date of production, date of processing/pasteurizing, sell by date, best if used by date, or similar markings. A pre-dating system may be used representing a pick-up date for bakery/dairy items.

(4) Prior to the beginning of a delivery period, the Vendor is required to furnish a list of items/products to be delivered with key-code information that applies.

(5) All beef, pork, lamb and veal products shall be vacuum process and gas flushed or vacuum packed. Poultry shall be ice packed, packed in a vacuum process and sealed in polyethylene bags. Seafood will be ice packed and plastic wrapped; frozen seafood products will be wrapped in polyethylene wrapping. Commercial cartons will be used for all boxed items/products.

NOTE: Frozen product must be processed and packed to allow removal of the individual units from the container without damage to the other units. (The intent is to be able to remove only that amount of product required for current needs, without the necessity of defrosting). This is in accordance with TB MED 530 Tri-Service Food Code.

d. Delivery Locations

(1) In addition to the listed locations, delivery will be required at times to WIARNG Units on Fort McCoy, WI. The delivery order, will state the delivery location on Fort McCoy along with building number.

(2) Locations listed below are cities in which armory/unit are located throughout the state, it is the intention of this contract that a vendor be able to service all locations, however the Government reserves the right to not use the contract in all locations. Locations likely used on a monthly basis are in bold.

(3) The number and frequency of deliveries per month will vary from month to month from as little as two (2) to as many as fifty (50). On average the vendor shall be able to accommodate at least eight (8) deliveries per month.

UNIT ADDRESS CITY ZIP

DET 1 HHC 1ST BN 128TH INF 1000 EAST ELM ST ABBOTSFORD WI 544050508

E 132 BSB (FSC) 720 AMRON AVE ANTIGO WI 544092905

HHC (-) 2D BN 127TH INF 2801 W SECOND ST APPLETON WI 549144410

CO C (-) 1ST BN 128TH INF 1350 E WILSON AVE ARCADIA WI 546121831

DET 1 829 VERTICAL CO 420 SANBORN AVE ASHLAND WI 548062450

CO B RSP 999 SOUTH BLVD BARABOO WI 539133108

1158TH (-) TRANS CO 2700 KENNEDY DR BELOIT WI 535113966

DET 1 HHB 120 FA 147 MEMORIAL DR BERLIN WI 549231203

DET 1 1158TH TRANS CO 441 HWY 54W BLACK RIVER FALLS WI 546159615

CO B RSP 240 S WISCONSIN ST BURLINGTON WI 531051553

HHC 32 BCT 1 WILLIAMS STREET CAMP DOUGLAS WI 546185002

HQ 724TH ENGR BN HQ 2811 E PARK AVE CHIPPEWA FALLS WI 547293506

DET 1 HHC 2D BN 127TH INF 201 INDUSTRIAL COURT CLINTONVILLE WI 549291126

HHC (-) 1ST BN 128TH INF 1730 NORTH LANE EAU CLAIRE WI 547030899

DET 1 CO A 132 BSB (DISTRO) 401 E FAIR AVE ELKHORN WI 531211938

CO C 2D BN 127TH INF 796 SULLIVAN DR FOND DU LAC WI 549359165

CO A 1-105th CAV 420 BARK RIVER DR FORT ATKINSON WI 535382662

CO B 2D BN 127TH INF 800 N MILITARY AVE GREEN BAY WI 543034408

BTRY A 121 FA (HIMARS) 880 WEST STATE ST HARTFORD WI 53027

CO A 724TH ENGR BN (FSC) 10691 MAIN STREET HAYWARD WI 548436595

CO A (-) 132 BSB (DISTRO) 11 PALMER DR JANESVILLE WI 535455253

32nd MP CO 4200 43RD AVE KENOSHA WI 531443423 1-105th CAV 1420 WRIGHT STREET MADISON WI 537044125

HQ 1ST BN 147TH AVN 1954 PEARSON ST MADISON WI 537042517

JFHQ-WI 2400 WRIGHT ST MADISON WI 537042572

64TH TRP CMD 2402 BOWMAN ST MADISON WI 537042562

CO D 2D BN 127TH INF 2000 Mary St MARINETTE WI 541430424

BTRY A 1ST BN 120TH FA 319 W 29TH ST MARSHFIELD WI 544495256

CO B 132 BSB (MAINT) 919 DIVISION ST MAUSTON WI 539489364

273 SAPPER CO 630 JENSEN DR MEDFORD WI 544511665

CO A 1ST BN 128TH INF 315 28TH AVE W MENOMONIE WI 547515467

Co A RSP 106 MEMORIAL DR MERRILL WI 544522738

HQ 157TH CSB 4108 N RICHARDS ST MILWAUKEE WI 532121055

CO B RSP 1130 30TH ST MONROE WI 535663355

CO F (-) 132 BSB (FSC) FA 1000 JACKSON ST MOSINEE WI 544551351

CO H(-) 132 BSB (FSC) INF 411 W 18TH ST NEILLSVILLE WI 544561001

CO B (-) 1ST BN 128TH INF 1245 WALL ST NEW RICHMOND WI 540179615

HHB 121 FA (HIMARS) 8520 S HOWELL AVE OAK CREEK WI 531542921

BTRY C 1ST BN 120TH FA 1215 WALL ST OCONOMOWOC WI 530662662

DET 1 CO C 1-128 INF 910 OAK FOREST DR ONALASKA WI 546503498

1157TH TRANS CO 1415 ARMORY PL OSHKOSH WI 549026117

Co B RSP 475 N WATER ST PLATTEVILLE WI 538180107 Co A RSP 625 SUNSET DR PLYMOUTH WI 530731099

HHC 132 BSB 2425 W WISCONSIN ST PORTAGE WI 539011020

229TH HORIZONTAL CO (-) 601 N. MARQUETTE PRAIRIE DU CHIEN WI 538219804

CO C 132 BSB 700 24TH ST RACINE WI 534033375

TRP C 1-105th CAV 549 S DEWEY AVE REEDSBURG WI 539592102

DET 1 CO A 173 BEB 1136 MILITARY RD RHINELANDER WI 545013652

DET 1 CO B 1ST BN 128TH INF 307 E BARKER ST RICE LAKE WI 548682625

229TH HORIZONTAL CO (DET) 1350 PEEBLES DR RICHLAND CENTER WI 535812938

DET 1 CO A 2D BN 127TH INF 707 E FOND DU LAC ST RIPON WI 549719570

CO D 1ST BN 128TH INF 815 W DIVISION ST RIVER FALLS WI 540221299

107TH (-) SPT MAINT CO 602 E DIVISION ST SPARTA WI 546561308

829 EN CO 624 E MAPLE ST SPOONER WI 548010120

BTRY B 1ST BN 120TH FA 3116 JEFFERSON ST STEVENS POINT WI 544814232

950 (-) EN CLEARANCE CO 32 N 21ST ST SUPERIOR WI 548805202

108 FSC W237 N5678 MAPLE AVE SUSSEX WI 530893602

HHC 732D MAINT BN HQ 520 MILL ST TOMAH WI 546601230

CO A 173 BEB 215 ARMORY RD TOMAHAWK WI 544871729

BTRY B 1ST BN 121 FA 2225 SANDY BAY RD TWO RIVERS WI 542413828

DET 1 107TH SPT MAINT CO 600 DYSON ST VIROQUA WI 546651219

TRP B 1-105th CAV 1700 RIVER DR WATERTOWN WI 530947402

135TH MED CO 311 WALTON AVE WAUKESHA WI 531865905

CO G (-) 132 BSB (FSC) INF 1949 SPINDT DR WAUPACA WI 549818841

CO A (-) 2D BN 127TH INF 315 N GROVE ST WAUPUN WI 539631501

HHC 173 BEB 833 S 17TH AVE WAUSAU WI 544015301

CO C 168TH AVN 125 CHOPPER DR WEST BEND WI 530958985

457 CHEM CO 952 UNIVERSAL BLVD WHITEWATER WI 531901464

HQ 1-120 FA 1710 SECOND AVE S WI RAPIDS WI 544955699

6. Recognized Holidays: The following are recognized United States (US) holidays. The contractor may be required to perform services on these days:

a. New Year’s Day: January 1st

b. Martin Luther King, Jr.’s Birthday

c. President’s Day

d. Memorial Day

e. Juneteenth: June 19th

f. Independence Day: July 4th

g. Labor Day

h. Columbus Day

i. Veteran’s Day: November 11th

j. Thanksgiving Day

k. Christmas Day: December 25th