Statement of Work.pdf

PURCHASE ORDER

STATEMENT OF WORK (SOW)

70Z03824QE0000016

CONTRACTOR REQUIREMENTS

Evaluation, Repair, and Calibration

1. The United Stated Coast Guard (USCG) will furnish to the Contractor the items listed in the Schedule of Services for repair at the prices established at award. Repair actions shall include a complete evaluation, repair, calibration, and final performance testing.

2. The items under this order are tracked in the USCG’s Asset Computerized Maintenance System (ACMS). ACMS is the internal management information system used by the USCG to record maintenance and repair actions on aircraft and related systems and components.

3. Items under this order will be shipped to the Contractor with a Significant Component History Report (SCHR) and a Component Repair Record (CRR). The SCHR records the maintenance history of serial number tracked items. The CRR remains with its corresponding part until the part is determined to be “BER” and scrapped.

(NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked item.) The Contractor is required to ensure that the SCHR remains with and is returned with the correct part. The Contractor shall retain a copy of the SCHR for 90 calendar days.

4. The Contractor shall complete and provide a CRR for each overhauled item. The CRR records the maintenance and repairs performed on a serial number tracked item. The CRR shall include the NSN, PN, SN, nomenclature, date of repair, purchase order number, line item number, a description of all maintenance/repair actions, a listing of any parts repaired, a listing of any parts replaced, and any service bulletins or modifications that were incorporated. The Contractor’s in-house work order may be used to satisfy this requirement if it includes all of the required information.

5. The Contractor shall distribute the CRR (or its equivalent) as follows:

Pack the original, completed CRR with the repaired component;

Email one (1) copy of the completed CRR to the Contract Specialist at Denise.J.Bulone@uscg.mil no later than five (5) business days following completion of the repair effort; and Retain a copy of each CRR for 90 calendar days.

6. Items shall be repaired and returned to ready-for-issue (RFI) condition in accordance with (IAW) the Original

Equipment Manufacturer (OEM) minimum functional performance specifications. The Contractor shall correct all deficiencies found in the evaluation. This shall include the replacement of missing or broken parts and the removal of any foreign matter or corrosion.

7. Work under this purchase order shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the items listed in this purchase order at the firm-fixed prices listed in the schedule (or modification). The Contractor shall perform all repairs IAW applicable OEM’s Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the USCG.

8. The Contractor must have access to required CMMs, repair specifications, test/acceptance criteria and/or any other required data to ensure that all items are tested and repaired IAW the OEM’s current specifications and procedures. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

PURCHASE ORDER

STATEMENT OF WORK (SOW)

70Z03824QE0000016

9. The Contractor must have access to all applicable documents and obtain current editions of all applicable documents. The USCG does not own nor can it provide the technical documents specified herein. The closing date for receipt of offers, order award, and/or delivery date will not be delayed pending receipt of these documents for any Contractor.

10. Parts of an item found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by OEM instructions shall be replaced with parts meeting the OEM’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied by traceability to the OEM. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

11. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting.

12. The items under this order require calibration. Calibration shall be performed after each recertification cycle and shall include adjustment and correction so that the item performs at an acceptable level. Calibration shall also encompass identifying and determining the cause(s) of errors and performing corrective action(s) when applicable. Calibration shall consist of a comparison of the device under test with a calibration standard of known accuracy. The calibration standard shall be traceable to a national or international standard.

13. The Contractor shall provide the following:

a. A certificate of calibration for each unit to include a certificate number, name or initials of person performing the calibration, calibration date, unit type, unit manufacturer, unit model number, unit serial number, adjustment or service performed, calibration results, a description of calibration, type of calibration procedure performed. The certificate of calibration shall be emailed to the Contract Specialist at Denise.J.Bulone@uscg.mil and attached to the packing slip when returning the RFI item(s).

b. A decal on the unit to indicate current calibration. The decal shall include the calibration date, name or initials of person performing the calibration, month and year when next calibration is due, unit serial number, and the name of the company performing calibration.

Decals shall be applied in such a manner that will not cause damage to the equipment or at a later date when the decal is removed.

Decals shall not be applied as to hinder the reading of any display.

14. ALC considers items RFI upon acceptance. Items determined to be non-RFI upon installation or operation may be returned to the Contractor for correction at Contractor’s expense. Deficiencies will be described in a Product Quality Deficiency Report (PQDR) and sent to the Contractor prior to the return of any item.