Statement of Work.pdf

Whiteriver Indian Hospital Statement of Work

Inventory of Chemicals White River Service Unit (WRSU)

A. Background: The Whiteriver Service Unit (WRSU) is a 40-bed facility located in Whiteriver, AZ. This hospital provides direct patient care with an ED, Medical Surge Unit, OB, and Outpatient Services.

B. Description: Subscription services for an inventory of chemicals used at the White River Service Unit (WRSU). Contractor shall identify each chemical that need to be inventoried. All identified chemicals shall be uploaded into the existing MSDS online inventory system for chemical ingredient indexing project.

C. The period of performance:

The period of performance shall be a base period of 12 months plus four 12-month option period, as follows:

Base Period: 12/03/2023 – 12/02/2024 Option Period 1: 12/03/2024 – 12/02/2025 Option Period 2: 12/03/2025 – 12/02/2026 Option Period 3: 12/03/2026 – 12/02/2027 Option Period 4: 12/03/2027 – 12/02/2028

The primary place of performance is Whiteriver, AZ

D. Scope of Work:

1. General Description of Work/Objective. The Whiteriver Indian Health Service Hospital requires a

MSDS online onsite inventory update for tracking all required chemicals in the work place. The Whiteriver MSDS online inventory system must be updated for the service unit with the most current MSDS information on the chemicals used at the service unit.

The ingredient indexing will allow the Whiteriver Indian Hospital to cross reference the ingredients of the chemicals in your active chemical inventory against regulatory lists including EPCRA Section 313, EPCRA Section 302 (c) and the DHS Chemicals of Interest. This project will provide additional inventory updates and reports for all tracking all required chemicals in the work place. The Whiteriver MSDS online inventory system must be updated for the service unit with the most current MSDS information on the chemicals used at the service unit. MSDS Online has been providing their excellent online program to the Whiteriver Indian Health Service for over 7 years without issue.

• 1.2 Electronic format. The Contractor will provide and maintain for Whiteriver Service Unit an electronic MSDS library (eBinder). The contractor MSDSonline will index the following fields from each MSDS: Product Synonyms, Product Code, Manufacturer Name, MSDS Revision Date and CAS number. The maintenance of the Customer's MSDS eBinder is based upon 1000 MSDS.

MSDSonline will perform special indexing service for the Customer. MSDS in the Customer' electronic MSDS library (eBinder) will be reviewed in order to capture and input select data into the applicable MSDSonline system data field(s). The following fields from each MSDS will be indexed:

NFPA and HMIS ratings.

• 1.3 Subscription Management: Base subscription pricing includes an annual HQ Subscription for the Customer and its employees for the Coverage (1 location) identified on the MSDSonline Order Form; a Primary Account Administrator and six (6) additional Administrator; unlimited MSDS database searches, views and additions to the eBinder; the annual allocated MSDS requests and MSDS uploads as referenced above in the Standard inclusions; and Technical & Customer support.

Quarterly Ongoing Indexing: On a quarterly basis, VelocityEHS will identify and index the SDSs added to the Customer eBinder (via administrator MSDS online Search/Add, Upload, Request, Auto Update, or Verification Service Project where applicable) for an annual fee as presented in the agreement.

Payment for subscription services. The services shall be invoiced approximately 45-60 days ahead of the anniversary of the Year One (1) Subscription(s) delivery. Customer may at its discretion pre-pay the full term of the agreement.

2. Product Specifications: The Whiteriver MSDS online inventory system must be updated for the service unit with the most current information on the chemicals used at the service unit.

3. Essential Characteristics of Requirements: The Whiteriver Indian Health Service Hospital needs to have MSDS Online come onsite to assess and update our chemical inventory.

The MSDS project team will provide the following:

• One onsite rep will be assigned for this project. The hospital safety officer will show the rep the areas with chemicals that need to be inventoried and the vendor will work independently from there.

• The travel time has already been factored into the quote and contracted hours.

• The rep will have an export of the customer’s eBinder with them onsite. They look at each label, and note the Product Name, Manufacturer Name, Product Code and UPC code (if available) in an Excel template. They also list the location information and label quality. This is for new products they find onsite.

• They will also confirm if they found chemicals onsite that are already in their eBinder and note a location change, if applicable.

• They take down all information in an Excel template that is sent back to the PC and Ops to be cleaned up. The rep will not have access to their eBinder to add/archive chemicals in real time.

• They will provide the cleaned-up spreadsheet at the completion of the audit.

• They will also receive a breakdown of new products found that weren’t in his eBinder (BVA), products in his eBinder that were not onsite (archive), and products found onsite and in the eBinder that changed locations (location change).

• The process will be reviewed on the kickoff call with whichever VEHS PC is assigned the case.

• The rep will not stay the weekend.

• Work shall take an estimated 54 Hours to complete.

4. Service Agreement. The contractor shall provide this as a one-time on-site service in the spring of 2024.

E. Points of Contact/Contracting Officer’s Representative:

The Government shall through designated contracting channels coordinate the acceptance of services by the Contracting Officer’s Representative and the receiving personnel at both Whiteriver Service Unit and Phoenix Area Office.

The Points of Contact are as follows:

Phoenix Area Property Office: Martha Johnson (martha.johnson@ihs.gov (602) 364-5365;

Whiteriver Service Unit Property: Garrett Hinton (garrett.hinton@ihs.gov , (928) 338-3602;

Staff Designee: Steven Owens (steven.owens@ihs.gov) 928-338-3706 mailto:martha.johnson@ihs.gov mailto:garrett.hinton@ihs.gov mailto:steven.owens@ihs.gov