Statement of Work.pdf

Statement of Work UPS System Replacement Hollings Marine Laboratory

331 Fort Johnson Road Charleston, SC 29412

SUBJECT

The Hollings Marine Laboratory (HML), 331 Fort Johnson Rd., Charleston, SC 29412 has the requirement to replace the E-section Symmetra PX 100kw Model SYCF100KF, Serial # QD1743240311 UPS System with a similar 70KW scalable to 100KW UPS.

OBJECTIVE

The Department of Commerce (DOC)/National Oceanic Atmospheric Administration (NOAA)/ the National Ocean Service (NOS)/ Hollings Marine Laboratory (HML), located at 331 Fort Johnson Road, Charleston, SC is a federal research laboratory housing five (5) scientific business partners. The HML is an approximately 117,000 square foot laboratory facility, which includes laboratories, office spaces, a nuclear magnetic resonance (NMR) facility, and an aquaculture facility. The Symmetra PX 100kw Model SYCF100KF, Serial # QD1743240311 UPS System along with the existing battery module’s requires replacement. This UPS system is located on the second floor of the Hollings Marine Laboratory and is an integral part of any research facility and is required as a safety backup power for much of the science performed at the HML. Replacing the Symmetra PX 100KW with a scalable 70KW to 100KW unit will restore this needed safety infrastructure.

SCOPE OF WORK

1. The Contractor with their subcontractors shall identify all effected circuits that will be effected by the UPS system shutdown during the period this replacement contract.

2. The Contractor shall determine outage durations as well as start date and time.

3. Remove and properly dispose of the existing Symmetra PX 100kw Model SYCF100KF, Serial # QD1743240311 UPS System along with the existing battery modules.

4. The Contractor shall pre-run all additionally required raceway/conduit and cables to support the new 70kW scalable UPS System.

System to be installed: Shall be an equivalent to a APC Symmetra PX 70KW SCALABE TO 100kw, 480 VAC input, 208VAC Output Part # SY70K100F and seven (7) equivalent APC Battery Module’s for 400V Symetra PX 48/96/160KW 100K Part # SYBT9-B4 to fit in the existing location and utilize the same power supplies, Motor Control Units etc.

Estimated Battery Runtime at Half Load: 18.3 Minutes Estimated Battery Runtime at 25kW: 28 Minutes

5. The Contractor shall provide a Schedule delivery of the unit and identify drop location so as not to interfere with traffic.

6. The Contractor shall inform the Government Point of Contact (POC) when the UPS System will be rigged and craned out of the court yard to be put in place so that all traffic around the area can be curtailed.

7. The Contractor shall identify outages if needed and length of time and what circuits in the building they will effect and provide them to the POC 10 days prior to installation.

8. The Contractor shall provide a Manufacture’s Field Service Engineer to be on site for Start-up Service and to validate installation and Energize System and Preform Start-up and Warranty Entitlement.

9. All Circuits shall be locked out and tagged out associated with the UPS System.

10. The Contractor shall remove old equipment and all construction debris shall be removed from site.

DELIVERABLES

Item Description Qty. Due Date Deliver To 1 Provide submittal on the new proposed UPS System for review and approval by the POC and Client.

1 each 10 days prior to commencing work.

Martin E. Burnett, HML 331 Fort Johnson Rd Charleston, SC 29412 (843)460-9929

2 Letter of UL, CUL certification from the Manufacturer on the replacement UPS System.

1 each 10 days prior to commencing work.

Martin E. Burnett, HML 331 Fort Johnson Rd Charleston, SC 29412 (843)460-9929

3 Schedule of work shall be delivered to Contracting Officer and POC ten days prior to commencing work.

1 each 10 days prior to commencing work.

Martin E. Burnett, HML 331 Fort Johnson Rd Charleston, SC 29412 (843)460-9929

4 The completion of the installation of the new UPS System.

NLT 90 days from Contracting Officers authorization to commence work

Martin E. Burnett, HML 331 Fort Johnson Rd Charleston, SC 29412 (843)460-9929

5 Inspection and acceptance of the new UPS System.

NLT 90 days from Contracting Officers authorization to commence work

Martin E. Burnett, HML 331 Fort Johnson Rd Charleston, SC 29412 (843)460-9929

6 Delivery of the Operations and Maintenance Manuals and or brochures, plans and specifications.

1 set NLT 90 days from Contracting Officers authorization to commence work

Martin E. Burnett, HML 331 Fort Johnson Rd Charleston, SC 29412 (843)460-9929

7 Delivery of Manufacturer’s Warranty and commencement of General Contractor’s warranty.

1 each NLT 90 days from Contracting Officers authorization to commence work

Martin E. Burnett, HML 331 Fort Johnson Rd Charleston, SC 29412 (843)460-9929

GUARANTEE OF WORK

The contractor shall guarantee all work and agree to remedy, at their own expense, any defects caused by poor workmanship or materials. The contractor shall provide a 1 year complete warranty on all parts and labor in addition to any manufacturer’s warranty.

PERIOD OF PERFORMANCE

All work associated with the installation of the medical vacuum pump shall be accomplished within 90 days from date of award. Any interruption of normal building operation shall be minimal and scheduled with the POC at least 48hrs in advance so that proper notification of the residents, so that actions can be taken to protect the life safety of the residents.

Any limited interruption shall be confined to the days of actual demolition and installation, and the contractor shall make every attempt to notify the Facility Manager or Facility Engineer at least 48 hours prior to the anticipated impact.

WORK SCHEDULES/SHIFTS

The contractor shall accomplish all work for the HML Laboratory during the hours of 0700 and 1600 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the contractor to schedule eight hours of work during a time when HML staff will be at the facility. If weekend work is required, a meeting with the contracting officer of record and the client will be held to address the best way to proceed in this matter and the contractor will be notified of the outcome.

IT SECURITY REQUIREMENTS

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. Register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided).

2. The front desk personnel will have you read a brief statement concerning the EMS. The Facility Engineer or designated maintenance staff member will convey to the contractor any other items that need to be done to protect HML and the environment.