Statement of Work.pdf

Statement of Work

2023 Campus Fencing Project

USDA, Ames, IA

February 24th, 2023

1.0 General Information

Replace Building B2 (414) Pasture Fencing. Building A7 Lot Fence is an add option to this project.

2.0 Scope of Work:

A. New fence installation for Building B2 (414) Pasture:

1. The contractor shall remove approximately 685 linear feet of existing fence materials (wire, fabric, gates, posts and concrete). If existing post holes are not used, then the holes from the removed posts and footings shall be filled and compacted to even grade. The removed fencing material, posts and footings shall be removed from the USDA property and disposed to an approved landfill site.

2. The contractor shall provide all labor and material to install approximately 540 linear feet of 5’ high, 12 gauge minimum galvanized 2” x 4” x 48” woven wire fencing with three strands of 12 ¾ gauge minimum barbed wire. The installed woven wire fence should not exceed 2 inch spacing from the ground. One strand of barbed wire installed 1 inch below bottom of woven wire fence, one strand of barbed wire 2 inches above top of woven wire fence, and one strand of barbed wire 6 inches above top of woven wire fence. The new fencing shall be located as per the attached drawing. The contractor shall also use new wooden pressure treated posts set in 3’ deep concrete footings. The corner/end posts, Gate Hinge Post, and post in the center of long runs shall be 8 inch round minimum and line posts shall be 6 inch round minimum. Post spacing not to exceed 10 feet on center. Each corner post and the center post of long runs shall be braced with 6 inch by 6 inch pressure treated lumber at 45 degree angles. (See attached drawing for locations.) The Contractor shall replace existing pasture gates with two (2) new 6 rail 16’wide X 5’high gates. Gates are constructed from 2 in, 16 gauge steel. Gates to be able to swing into and away from the pen/pasture. Top of gate shall be no less than 66” from ground. Provide heavy duty 2-way lockable latch and chain. See attached drawing for pictures of typical hardware.

3. The contractor shall provide labor and material to install approximately 110 linear feet of continuous metal fencing of sufficient strength to contain/withstand large adult cattle. See attached drawing with blue lines denoting where the continuous metal fencing is to be installed.

Continuous Metal Fencing material shall meet the following requirements:

1) All materials must be rust, corrosion, and/or rot resistant.

2) Metal post shall be Not Less Than (NLT) 2.875” diameter with wall thickness range 0.190” to 0.210”. 2.5-inch, schedule 40, galvanized pipe is acceptable.

3) Metal post shall be NLT 4.5” diameter with wall thickness range 0.310” to 0.330” at corner locations and where gates attach. 4-inch, schedule 80, galvanized pipe is acceptable.

4) Metal post to be set 4’ in ground in concrete, 64” in height, and not to exceed 6’ apart.

5) No less than nine (9) horizontal bars with the bottom bar at 4” above the ground level and the remaining bars spaced as indicated by the chart on the attached drawing.

6) Horizontal bars shall be NLT 1.90” diameter with wall thickness no less than 0.145”. 1.5-inch, schedule 40, galvanized pipe is acceptable.

7) Vertical bars shall be NLT 1.66” diameter with wall thickness no less than 0.140”. Vertical bars shall be spaced no more than 60 inches apart. 1.25-inch, schedule 40, galvanized pipe is acceptable.

8) Galvanized steel tubing of comparable size and wall thickness may be substituted for Metal Post and Bars with prior COR approval.

B. New fence installation Lot A7 (Add Option 1):

1. The contractor shall remove approximately 160 linear feet of existing 5’ high and approximately 440 linear feet of 8’ high fence materials (wire, fabric, gates, posts and concrete). If existing post holes are not used, then the holes from the removed posts and footings shall be filled and compacted to even grade. The removed fencing material, posts and footings shall be removed from the USDA property and disposed to an approved landfill site.

2. The contractor shall provide all labor and material to install approximately 590 linear feet of 5’ high, 12 gauge minimum galvanized 2” x 4” x 48” woven wire fencing with three strands of 12 ¾ gauge minimum barbed wire. The installed woven wire fence should not exceed 2 inch spacing from the ground. One strand of barbed wire installed 1 inch below bottom of woven wire fence, one strand of barbed wire 2 inches above top of woven wire fence, and one strand of barbed wire 6 inches above top of woven wire fence. The new fencing shall be located as per the attached drawings. The contractor shall also use new wooden pressure treated posts set in 3’ deep concrete footings. The corner/end posts, Gate Hinge Post, and post in the center of long runs shall be 8 inch round minimum and line posts shall be 6 inch round minimum. Post spacing not to exceed 10 feet on center. Each corner post and the center post of long runs shall be braced with 6 inch by 6 inch pressure treated lumber at 45 degree angles.

(See attached drawing for locations.) The Contractor shall replace existing pasture gates with five (5) new 6 rail 4’wide X 5’high gates, one (1) new 6 rail 12’wide X 5’high gate, and two (2) new 6 rail 16’wide X 5’high gates. Gates are constructed from 2 in, 16 gauge steel. Gates to be able to swing into and away from the pen/pasture. Top of gate shall be no less than 66” from ground. Provide heavy duty 2-way lockable latch and chain. See attached drawing for pictures of typical hardware.

C. Project Timeline:

Contractor shall be given 180 days from the “Notice to Proceed” to complete the project.

3.0 Site Specific Requirements

3.1 Work Restrictions & Conditions

A. Site Security Access:

1. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the work day. A current government-issued identification with a picture ID is required for entry.

2. This project construction site is located in the limited access zone.

3. Construction vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots.

4. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative (COR).

5. Work shall be confined to the areas identified on the Drawings. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

6. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

7. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

B. Work Hours: Regular work hours for the site are 7:00am to 5:00pm, Monday through

Friday, excluding Government holidays.

C. Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Contracting Officer’s Representative (COR) approval in advance. Make application to the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

3.2 Quality Control Requirements

A. The Contractor shall maintain a Construction Quality Control (CQC) Plan for the project that is generally in conformance with the Corp of Engineers (COE) Quality Control process.

B. The Contractor’s CQC Plan manager shall be trained in the COE system and shall maintain the project CQC Plan records and documents.

3.3 Confined Space Program

A. The Contractor and/or subcontractor employees who will be entering Confined Spaces shall be adequately trained and equipped for access and extraction. The Contractor shall provide all ventilation equipment, air quality monitoring, harnesses, and other safety equipment as appropriate for OSHA compliance. The Contractor’s Confined Space program shall substantially conform to the NCAH plan.

B. The Contractor shall submit a written copy of their plan(s) for acceptance by the

COR prior to entry into any confined spaces.

3.4 Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any temporary utility connections.

B. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Toilet Facilities: A temporary toilet facility shall be provided by the contractor.

D. Dumpster/Roll-off: The Contractor may locate a dumpster/roll-off to the site. Location and services shall be coordinated with the COR.

3.5 Submittal & Shop Drawings Procedures

A. Documents will be submitted in PDF, scanned or created in documents that can be easily read when printed on 8-1/2 x 11 or 11 x 17 sheets.

B. Submit manufacturer’s details and specifications for devices and materials used in Section 1.0 Item C.

3.6 Close-Out Submittals

A. Contractor shall provide final As-Built drawings in PDF format to COR for review.

B. Contractor shall coordinate progress inspections with the COR and before final payment application shall request a final inspection. The COR will complete a punch-list and/or document to the Contracting Officer that the work is complete in accordance with the project requirements before final payment is made.

3.7 Special Provisions

A. The Contractor shall confine all operations to within the work limits of the project and exercise special care to maintain natural surroundings undamaged. All surfaces that have been altered for the installation shall be refinished to match original condition by skilled personnel of the trades involved at no additional expense to the Government.

B. Finished surfaces of existing facilities or grounds that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

a. Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

b. Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

C. No building structural members shall be cut or altered without prior approval of the Contracting Officer's Representative.

D. Any damage resulting from contractor's operation shall be brought to the attention of the Contracting Officer's Representative immediately.

E. The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work site. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

F. The contractor shall move all materials and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

G. The contractor shall provide proper safety equipment to workmen and ensure a safe environment for employees and the public always. The contractor shall work to ensure free, unobstructed, and safe access to and about the work area.

H. Equipment, materials, installation, workmanship, and operations shall conform to the most stringent applicable requirements of the most recent editions of the associated publications listed below and in any attached specifications, unless otherwise noted:

a. National Fire Protection Association (NFPA)

b. NFPA 101 – Safety to Life from Fire in Buildings and Structures.

c. NFPA 1 – Uniform Fire Code

d. NFPA 5000 – Building Construction and Safety Code

e. Underwriters Laboratories, Inc. (UL)

f. Appropriate UL Standards

g. State and Local Building Codes as adopted by the Authority Having Jurisdiction

(AHJ).

h. The Uniform Federal Accessibility Standards (UFAS)

i. Occupational Safety and Health Administration (OSHA)

3.8 Warranty Documentation

A. Warranty List: Provide a warranty summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date.

Provide electronic copy to the COR and place printed copy in the front of the Warranty Binder.

B. Warranty Copies in Binder: Provide the COR one signed & dated copy of all warranties for products and equipment installed on the project. An electronic (scanned) copy of the Warranty Binder in a PDF file shall be submitted with the final close-out documentation.

C. Operation & Maintenance Manuals: Contractor shall provide a printed copy of all Operation & Maintenance documentation provided with the equipment and systems installed in the project and place the manuals in an organized binder. The contractor shall also provide a PDF version of the Manuals to be submitted with the close-out documentation.

D. A one year warranty shall be provided for faulty workmanship and material. The warranty shall start at the completion of the project.

E. The contractor shall provide technical specifications and product information along with the cost proposal.

4.0 Deliverables / Schedule:

Item No. Deliverable Objective Due

1 Project Schedule Defining the responsibilities, timeline, and milestones. Include submittal schedule, work tasks, and closeout procedures.

No later than ten

(10) business days after contract award

2 Biweekly Status Report

Report documenting tasks & issues biweekly. Include updated project schedule

Biweekly, every Friday, by 3:00 pm

(CST)

3 Product Submittals Submit all product submittals for review

No later than 30 business days after contract award

4 Substantial Completion

Substantially complete all tasks outlined in the statement of work and coordinate with the COR for punch list

No later than 150 business days after contract award

5 Punch list complete Complete all outstanding items noted on the punch list

No later than 165 business days after contract award

6 Submittals Provide Warranty Documentation No later than 180 business days after contract award

END OF SECTION