Statement of Work.pdf

Statement of Work Repair of Bldg. 1 and 2 Elevators

NOAA Beaufort Laboratory 101 Pivers Island Rd Beaufort, NC 28516

General

The Beaufort Laboratory is a government owned laboratory, located at 101 Pivers Island Rd Beaufort, NC 28516, and is seeking the services of a company to repair two (2) Hydraulic Passenger Elevators located at the Beaufort Laboratory, Administration Building (Bldg. 1) and Ecology Building (Bldg. 2). The elevator in Bldg. 1 is manufactured by TKE and is a THYSSENKRUPP HYDRAULIC PASSENGER S/N: EV2082.

The elevator has two stops. The elevator in Bldg. 2. is manufactured by Otis and is an OTIS HYDRAULIC PASSENGER S/N: 24339. The elevator has two stops. The Contractor shall complete all repairs within 60 days from award.

Objective

The objective is for Beaufort Laboratory to obtain repairs on both existing hydraulic elevators. The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, and transportation necessary to effectively and efficiently fulfill all the requirements of this Statement of Work (SOW). The elevator’s in stated herein are subject to moderate use in operating times and passenger loads which are in line with most properties and equipment in the Contractors experience.

Site Visit

Offerors are strongly encouraged to conduct a site visit to review all existing conditions affecting the requirements in this statement of work, and to familiarize themselves with site conditions for purposes of formulating quotes. It is the Contractor’s responsibility to confirm existing conditions and evaluate requirements listed in the Statement of Work herein. Failure to determine existing conditions will not be considered a basis for granting additional compensation. Offerors wishing to schedule a site visit shall contact the Government Technical POC: Dave Hunter at (252)-342-5408

Qualifications

The company/contractor must show competency and experience in the operation, maintenance, network controls and service/repair of building elevator systems that operate in medium industrial, commercial, institutional, medical and/or academic facilities.

01 Certifications

The Contractor shall provide proof that personnel performing work under this contract have valid state or local license, and is certified to render services for the Elevators covered under this contract. Persons performing repairs shall have participated in a Certification Program within the last 12 months and be certified through the National Elevator Industry Education Program (NEIEP).

Scope of Work

A) Service and Repair

The servicing contractor shall perform the elements of this statement of work with factory trained, skilled, professional technicians, which are familiar with inspection, maintenance and repair procedures on commercial hydraulic passenger elevators to include TKE and Otis Elevators. Evidence of the above requirements shall be included with the vendor's quote.

The Contractor shall provide all parts, materials, labor, travel and equipment necessary to render the following repairs:

1. Replace hydraulic piston seals on both of the elevators in Bldg 1 & Bldg 2 to stem the loss of fluid into the environment. The seals in both elevators have suffered dry rot and there is standing fluid in both of the pits. The Contractor shall removal all hydraulic fluid from both pits as well as from the machines and replace it with AW32 Hydraulic fluid once both elevator's piston seals have been replaced and pistons are no longer leaking. The Contractor shall ensure proper disposal of the contaminated fluid through a recycling program.

2. The Contractor shall repair a missing switch from the control panel for the elevator in Bldg. 1.

- Piston components including any seals and/ or hoses for both elevators

- Misc. Control and circuits (missing switch from control panel Bldg.1)

- Hydraulic Fluid for both elevators

Once repairs are complete to both elevators, the systems shall be tested for proper operation and the elevators will be placed in normal service. The repairs required shall be characterized by performance of consistently reliable maintenance and service procedures. Prior to the current issue with the system, service and inspection of the elevator was completed on an annual basis.

If for unforeseen circumstances, it is determined that further labor and/or material are required to complete the repair, the technician shall immediately advise the Government on-site representative, and shall provide a quotation for the additional cost of labor and/or materials with a detailed description of the additional requirements needed to make the repair. The Contractor shall also include breakdown of itemized costs of labor and materials needed to complete the repair. The Contractor shall NOT perform any additional repairs over and above the repairs specified in this statement of work and the Contractor shall not exceed the contract amount without written authorization by a contracting officer authorizing any additional costs.

Contractor employees shall immediately upon arriving to the job site; check-in with the Maintenance Supervisor and or Building Receptionist at the front desk and immediately prior to their departure from the job site shall check-out with the Maintenance Supervisor and or Receptionist at the front desk. During afterhours callbacks; the Contractor employees shall check-in with the building engineer on duty.

A copy of the service ticket with the complete description of work performed must be left with the Maintenance Representative Engineer after the visit.

B) Safety

• The Contractor shall provide and ensure that all personnel at the work site wear the safety devices/apparel described below when working on the Elevator Systems.

1. Approved back support and protective devices

2. Eye protection in compliance with ANSIZ87.1. -1968.

3. Approved hearing protection

4. Approved hand protection

5. Other safety devices/apparel when conditions warrant

Each technician shall be trained in the following:

• Lockout – tag out

• Electrical safety – high voltage

• Hazardous communications

• Personal protective equipment

• Fall protection

• The Contractor shall furnish documentation as directed by the Contracting Officer or Government Technical Point of Contact of the completion of the approved safety training of equipment operators and other personnel. The safety training shall comply with all OSHA standards and a sample program shall be submitted to the Contracting Officers Representative (COR).

• The Clients Safety Officer reserves the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

• In the event that the Client Safety Officer should elect to stop work because of any type of existing safety hazards after the Contractor has been notified and provided ample time to correct, the Contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The Contractor shall pay all additional expenses.

• The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the contract. The Contractor shall take all necessary precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

• The Contractor shall, without additional expense to the Client, be responsible for obtaining and renewing all necessary licenses and permits. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

• The Contractor shall comply with all applicable revisions, additions, changes and/or upgrades to any Federal, state, and municipal laws, codes, and regulations which are in effect on the date of contract and which affect the performance of the work.

Personnel

The contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens. The contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for any work at Beaufort Laboratory. The contractor is responsible for completing a security investigation on all employees working at the Beaufort Laboratory in connection with this contract.

Conduct of Contractor Personnel

The contractor’s employees are subject to and shall observe and comply with applicable regulations, policies, and procedures. Contractor employees shall not enter restricted areas in accordance with security regulations and safety policies. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees with the advice of the Contracting Officer (CO) and/or the Contracting Officers’ Representative (COR) in the performance of all contract work. The removal from the job site of any employee shall not relieve the Contractor of the requirement to provide enough personnel to perform the terms and conditions of the contract. The Contractor’s employees shall not use offices, rooms, work areas, etc. for their own use. When a task is completed, such employees shall immediately leave the area. Contract personnel shall not use or operate telephones, radios, computer terminals, or any other Government or privately-owned equipment or property without the express permission of the Beaufort Laboratory COR. The Contractor’s employees shall not disturb papers on desks, nor open desk drawers or cabinets. Breaks shall not be spent in offices or room areas, but taken only in the assigned rest areas. The Contractor’s employees shall not loiter in any working, patron, or other unauthorized areas. While waiting for transportation, or while on work breaks, they shall not block or impede movement on ramps, doorways, corridors or walkways.

Security Requirements

Contractor employees shall comply with all security requirements. Copies of pertinent policies, regulations, and procedures will be provided to the Contractor upon request. Fifteen days prior to the contract start date, the Contractor shall submit to the Contracting Officer and or the Contracting Officers Representative the full name and any alias, address, city and state and date of birth of each employee hired to work on this contract. This employee list shall be constantly kept up-to-date. The Contractor shall fill out any questionnaires or other forms as may be required by the Government for security purposes.

All Contractors will be required to register at front desk and receive a temporary pass for one day and, if needed, a door pass card will also be provided.

Work Schedules/Shifts

The Contractor shall accomplish all work for the Beaufort Laboratory during the hours of 0700 and 1600 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the contractor to schedule 8 hours of work during a time when Beaufort Laboratory staff will be at the facility.

Guarantee of Work

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Government Points of Contact

The Facilities Branch Chief, Mr. Randy Grady (252) 725-3541 will serve as the Point of Contact for specific questions concerning this Statement of Work (SOW). For any questions concerning the Elevator Equipment or for site visit, please contact Mr. Dave Hunter at (252) 342-5408

Period of Performance: The Contractor shall complete all repairs within 60 days from date of award.

Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. Register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided)

2. The front desk personnel will have you read a brief statement concerning the EMS, the Facility Engineer or designated maintenance staff member will convey to the contractor any other items that need to be done to protect Beaufort Laboratory and the environment issues we have.

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of

Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor shall not have access to any government owned equipment or be furnished government privileged information. All hardware and software provided in this contract will become the property of the government.

The contractor shall only supply software, product license and will not require the use of any contractor owned equipment. The contractor will not have remote access to any government owned equipment.

The software and hardware related to this acquisition will be incorporated into an existing government

Certification and Accreditation (C&A) or Assessment and Authentication (A&A) package.

The contractor shall provide all supporting documentation or a reference to obtain the necessary material which describes the security capabilities, the design and development processes and the testing and evaluation procedures used by the product or services being provided for this acquisition.

The contractor shall provide all supporting documentation or a reference to obtain the necessary material which describes all product or service updates and enhancements as they are implemented.

For example, the product or service supporting documentation could be the user and system administrator guides, which document the functional properties of the security controls employed and allow for the analysis and testing of the security controls.