Statement of Work.pdf

STATEMENT OF WORK

UPS Battery Replacement

Labor and Materials to remove, recycle, and replace 120 (one hundred and twenty) batteries in a Chloride Model MEPEM50Y4X4, Serial # B270291 located in USDA Lab Facility Building 20, Room BM32 located at 1920 Dayton Avenue, Ames, IA 50010.

• The USDA Building 20 Combined Lab Facility located in Ames IA, at 1920 Dayton Avenue requires the replacement of all 120 (one hundred and twenty) batteries inside a Chloride 50KVA UPS in room BM32. Current conditions: All three strings of 40 batteries each are at the end of their life following inspection in November 2019 and need to be replaced. The contractor will be responsible for determining a safe method for removal of batteries without creating an acid spill or damaging the UPS.

• The work shall be completed by contractors with proof of UPS service and repair training for at least 5 years.

• Contractor shall provide batteries that are equal or approved equivalent to the Power-sonic PS-121000 U 12 Volt 100 AH Battery, sealed lead acid rechargeable batteries with a top post through-bolt connection that has 5/16” diameter holes. Dimension – Length = 12.01” x Wide = 6.61” x Height = 8.15” (Height with terminal post = 8.98”).

Approximate weight is 68 pounds. Manufacturer date code on all batteries shall be less than or equal to 3 months from time of delivery to USDA site.

• Contractor shall provide the following:

o Equipment and labor to unload and transport the 120 new batteries from the

USDA loading dock of the attached Service Building #24, down a freight elevator two stories, to the Basement Interstitial Room BM32 where the UPS is located.

o Contractor shall provide labor, tools and equipment to remove the existing 120 batteries and replace with the new batteries.

o Contractor shall provide labor and equipment to load and haul away the 120 old batteries to recycle appropriately and provide a manifest/document with the weight of the batteries recycled.

o Contractor shall perform a load test with the existing building load and recertify the UPS function following replacement of the batteries. Contractor shall allow the new batteries to charge for a minimum of 24 hours and perform a load transfer to the UPS with the existing building load for 15 minutes and verify the UPS functions properly.

o Contractor shall provide documentation to the USDA to support the completion of the work and manufacturer’s battery warranty. Contractor shall complete FORM A (ATTACHMENT 2) for the USDA to document the completion of the work and provide manufacturer’s battery warranty within 5 days after completion of the work by emailing to COR at email address michael.kuennen@usda.gov in pdf format.

General Requirements:

• All work shall be scheduled and completed during normal business hours excluding Government Holidays from 7:00 am to 5:00 pm with the assistance of USDA site Staff for access and proper precautionary measures.

• Building 20 requires an approved on-site escort due to the nature of the work in the building. The UPS Technician will be provided an approved on-site escort to all locations.

• USDA shall be notified at least three business days in advance prior to commencing work.

• Work Restrictions & Conditions

• Site Security Access

1. Access to the facility is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned at the entrance gate when leaving facility. A current government-issued identification with a picture ID is required for entry.

2. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative, Michael Kuennen or as designated.

3. Work shall be confined to Buildings and Rooms described in the scope of work.

Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

4. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

5. Failure to comply with access requirements shall be adequate grounds for removal of the contractor/subcontractor employees from the site and barring further site access to individuals.

6. No “tailgating” of USDA employees through secure entrances is allowed.

7. No animals/pets are allowed to be brought on the site regardless of whether left in a vehicle in the parking lot or not.

• Work Hours: Regular work hours for the site are 7:00am to 5:00pm, Monday through Friday, excluding Federal Holidays.

• Work Outside Regular Work Hours: To facilitate completion of service work that would not require an additional full day of activities, extension of time before and after normal working hours will be considered upon a 2 week advance written request from the Contractor.

mailto:michael.kuennen@ars.usda.gov

• Quality Control Requirements

A. COR shall inspect the completed work for approval with the contractor prior to considering the work to be complete.

• Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any utility connections.

B. Telephones: The Contractor shall equip all foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Toilet Facilities: The Contractor is allowed to use Public Toilet Facilities within the

Building 20 Conference area Rooms 1034 and 1049.

D. Smoking is only allowed in the outdoor smoking building located at the northwest corner of Building 20. The contractor will need to check in and out at the South Guard Desk of Building 20 to use the smoking location, no propping of doors is allowed.