Statement of Work.pdf

Statement of Work HVAC & Mechanical System Maintenance

NOAA/NCCOS/Cooperative Oxford MD Laboratory

Background:

The NOAA/NCCOS Cooperative Oxford Laboratory (COL) located at 904 South Morris Street, Oxford, MD requires annual preventative maintenance services of all HVAC and mechanical systems located at the 904 S. Morris Street, Oxford, Maryland facility. NCCOS anticipates awarding a four (4) year contract which shall consist of one base year and three (3) one-year options years, exercised at the discretion of the Government. Work shall be in conformance with all applicable federal, state, and local regulations and the NOAA Environmental Management System (see below). For additional information concerning the requirement, please contact the Government Point of Contact, Mr. Greg Wilson.

Site Visit:

Offerors are strongly encouraged (but not required) to conduct a site visit to review all existing conditions affecting the requirements in this statement of work, and to familiarize themselves with site constraints, building layout and conditions for purposes of formulating quotes. It is the Contractor’s responsibility to confirm existing conditions and evaluate requirements listed in the Statement of Work herein. The Contractor must confirm accuracy of any and all dimensions. Failure to determine existing conditions will not be considered a basis for granting additional compensation. Offerors wishing to schedule a site visit shall contact the Government Technical POC:

Greg Wilson Phone: (443) 684-5393 greg.wilson@noaa.gov

Objectives:

In order to ensure uninterrupted and energy efficient operation of all HVAC equipment, mechanical and other associated systems, the COL requires a comprehensive maintenance program including:

1. Quarterly (four annual) preventative maintenance visits and bi-annual (two annual) maintenance inspections

a. Bi-annual Maintenance inspections shall consist of all mechanical and HVAC equipment, cleaning, and system-wide evaluations.

b. Quarterly preventive maintenance visits shall include filter changes, belt maintenance and replacement as needed, and other preventative maintenance as required or recommended by the manufacturer or Best Industry Practices. This shall also include any minor repairs such as adding refrigerant or other minor repairs easily performed to ensure systems remain running.

2. All work is to be performed in accordance with manufacturer’s guidelines by factory trained and certified technicians.

3. Within two weeks after the bi-annual inspections, a written report shall be submitted outlining the work performed, equipment condition, and any recommended corrective actions or potential equipment concerns.

4. The contractor shall provide a preferred customer labor rate and parts percentage discount for each of the four periods of performance which may be used to make necessary repairs from preventative maintenance conditions found and system failures experienced at COL during the Period of Performance of this contract. These repairs would be outside of normal preventative maintenance and inspections as listed in this Statement of Work.

mailto:greg.wilson@noaa.gov

1. Any repairs identified during the preventative maintenance and outside the scope of this contract shall prepare a written estimate which shall be provided to the Contracting Officer and Government Technical Point of Contact.

Scope:

This contract is to be comprehensive and pertains to all mechanical equipment utilized to perform heating, cooling, air exchange, plumbing, and research functions at the COL. In addition, the contract includes maintenance of three domestic hot water heaters, booster and circulator pumps, and four ultra-low freezers (-80o). This contract excludes general maintenance of the sea water system. A complete list of equipment requiring service can be found in the section under equipment. A complete list of facility equipment to be covered by this contract and their locations is attached for reference. A digital copy of the equipment list and locations can be made available to Contractor upon request.

Contract Tasks

The contractor shall perform two bi-annual preventative maintenance inspections and four (quarterly) preventative maintenance visits annually. These shall include all manufacturer recommended inspections, furnish and installation of expendable materials (filters, belts, fluids, refrigerants, etc.), and preventative maintenance. Inspections and maintenance shall include items specifically listed below in addition to the manufacturer’s recommendations and be conducted by recognized “Best Industry Practices.”

Boiler

• Confirm proper operation

• Inspect burner for signs of damage or excessive build up

• Verify proper control operation

• Inspect and test all pressure relief valves for proper operation

• Inspect and confirm proper operation of all motors and amperage draw

• Inspect and confirm proper operation of all circulators

• Inspect entering and leaving water temperatures

• Clean burner apparatus

• Clean fuel filter

• Confirm proper operation

Air Handling Units & Devices (Including Facility and Laboratory Research Intake and Exhaust Devices)

• Inspect and test motors, fans, and blowers for proper operation and amperage draw

• Inspect belts for wear and change as required

• Inspect and change air filters

• Inspect cabinet seals and repair as necessary

• Inspect and test all valves for proper operation

• Inspect all dampers for proper operation

• Inspect and verify that condensate pans are structurally sound, clean, and free of clogs.

Treat with drain pan cleaner tablets to prevent drainage problems

• Verify proper operation

Split Systems and Ultra-low Freezers (-80o)

• Inspect, leak test, and maintain proper refrigerant/coolant levels

• Inspect and replace piping insulation as necessary

• Inspect, test, and lubricate all valves and motors as necessary

• Verify proper operation and test for proper amperage draw

• Clean and change filters as necessary

• Check compressor oil levels

• Verify proper control operation

• Freezers, inspect for proper operation, clean/change filters, clean coils and cabinet, inspect door gaskets

• Clean out coils with domestic fresh water and spray with coil cleaner

Piping

• Clean all filters and strainers annually

• Verify proper valve operation

• Verify proper control operation

• Inspect and replace piping insulation as necessary

• Inspect and verify operation of makeup water system

• Inspect gauges for proper operation

Heat Pumps

• Inspect, leak test, and maintain proper refrigerant/coolant levels

• Inspect and replace piping insulation as necessary to prevent condensate drips

• Inspect, test, and lubricate all valves and motors as necessary

• Verify proper operation and test for proper amperage draw

• Verify proper control operation

• Clean and change filters as necessary

• Inspect and verify that condensate pans are structurally sound, clean, and free of clogs

• Inspect and clean all strainers

• Inspect and ensure proper operation of all valves

Domestic Water, and Booster Pumps

• Inspect for leaks

• Verify proper operation and test for proper amperage draw

• Inspect and maintain per manufacturers suggestions

• Annually certify five (5) water supply backflow preventers and perform required rebuild and certification every fifth year

• Inspect, leak test, maintain proper refrigerant/coolant levels, clean coils, check and ensure proper operation of ice machine

• Drain and purge annually.

General Repairs of COL Systems

• Provide a preferred customer labor rate and any applicable % discount on parts, and materials to effect emergency and necessary repairs of COL HVAC, mechanical equipment, plumbing, and other critical systems at the facility,

• Repair of conditions found from preventative maintenance evaluations, and

• Same day response for emergency repairs.

• All required repairs shall require a written quotation for the repair to be provided to the Government Technical Point of Contact and the Contracting Officer.

• No repairs shall be rendered without a written authorization from the contracting officer to include pre-approval for funding.

Deliverables:

A full summary of the Contractor’s maintenance program including the work listed above in addition to work recommended by the various equipment manufacturers and best industry practices, and a fixed labor rate for additional emergency repairs or other services/repairs that may be required outside the terms of this contract, but during the contract period. Contractor shall provide a digital copy of the facility equipment serviced under this contract and its location to the COL Government Point of Contact and Facility Manager. Contractor shall provide two reports, one after each bi-annual inspection. The report shall consist of a full accounting of work performed, system condition (excellent, good, poor), and recommendations for repairs, additional extensive maintenance, or planning for equipment replacement.

Bi-annual reports are to be submitted in digital format by email to the COL Government Point of Contact.

Contractor shall promptly schedule each maintenance period with the facility manager and COL Government Point of Contact in advance. The Contractor shall change air filters at least quarterly and other filters per manufacturer’s recommendations. Any chemical waste and trash generated must be removed promptly from the property by the Contractor at the time of service.

Deliverable Schedule

CLIN DESCRIPTION QTY UNIT DELIVER TO

Base

Bi-annual (2 annual) Preventative Maintenance Inspections and Quarterly (4 annual) Preventative Maintenance visits on HVAC and Mechanical Systems in accordance with the statement of work

4 Qtr Greg Wilson 904 South Morris St Oxford MD, 21654

(443) 258-6114

Option

Bi-annual (2 annual) Preventative Maintenance Inspections and Quarterly (4 annual) Preventative Maintenance visits on HVAC and Mechanical Systems in accordance with the statement of work

4 Qtr Greg Wilson 904 South Morris St

Bi-annual (2 annual) Preventative Maintenance Inspections and Quarterly (4 annual) Preventative Maintenance visits on HVAC and Mechanical Systems in accordance with the statement of work

4 Qtr Greg Wilson 904 South Morris St

Bi-annual (2 annual) Preventative Maintenance Inspections and Quarterly (4 annual) Preventative Maintenance visits on HVAC and Mechanical Systems in accordance with the statement of work

4 Qtr Greg Wilson 904 South Morris St

EMERGENCY SERVICE

The contractor shall be responsible for all unscheduled emergency service calls, and shall be on be on site to make repairs within two hours of being contacted. The contractor shall provide a toll free number to be answered 24 hours per day for emergency calls.

The contractor shall call back to the Government Technical POC or other within thirty (30) minutes of being notified of an emergency condition, and state the technician’s name and time of arrival at site to begin work. The technician shall be required to check in and out with the Government Technical POC for all unscheduled calls and to have their service ticket signed. A copy of the service ticket with the complete description of work performed shall be left for the Government Technical POC at the service call desk after each visit. If additional labor and/or materials are required to repair equipment that is not included within this statement of work, the contractor shall provide a quotation for the additional costs to the Government Technical POC and the Contracting Officer.

The contractor shall not render any additional work that is not included in this SOW without written authorization from a Contracting Officer.

Equipment:

Equipment Type

Locatio n

Unit # Manufactur e

Model # Serial #

Package Unit M-146A

OA-01 Aaon 201009-

CJE00097

Package Unit Bldg. 3

PWU-

Bard 309F183552949

-02

Package Unit Bldg. 2

PWU-

Bard 309B183522846

-02

Package Unit Bldg. 2

PWU-

Bard UNK

Split

HP-02

Mitsubishi

Electric

MS2GE15NA 00963

ACCU 150

Yard

ACCU-

Mitsubishi Electric

MUH15EN 25900228C

ACCU

Yard

ACCU-

Mitsubishi Electric

MUH15EN 25900282C

ACCU 144

Yard

ACCU-

Mitsubishi Electric

MUH15EN 25900281C

Split

HP-03

Mitsubishi

Electric

MSH15EN 25000262D

Split

HP-07

Mitsubishi

Electric

MSH15EN 25000277D

Split

HP-06

Mitsubishi

Electric

MSH15EN 25000275D

Split

HP-01

Mitsubishi

Electric

MSH15EN 25000276D

ACCU 120

Yard

ACCU-

Mitsubishi Electric

MUZGE15-A 2880

Split

HP-05

Mitsubishi

Electric

PKAA18HA4 22A09063B

ACCU 148

Yard

ACCU-

Mitsubishi Electric

MUH15EN 25900279C

ACCU 150

Yard

ACCU-

Mitsubishi Electric

PUZA18NHA4 3xU02693A

Condenser 150 Yard

ACCU-

Mitsubishi Electric

PUZA18NHA4 3xU02702A

Split

HP04

Mitsubishi

Electric

PKAA18HA4 3YA11533A

ACCU

Bldg. 13

ACCU-

Carrier 25HNB624C320 2814E11571

ACCU

Bldg. 13

ACCU-

Carrier 25HNB624C320 2314E04946

Hot Water Pump

Boiler Room

Pump #1

Taco 6.4 1636C3N3

Locatio n

Unit # Manufactur e

Model # Serial #

Hot Water Pump

Boiler Room

Pump #2

Taco 4.75 1610C3N1

ACCU Bldg. 8 Block

ACCU

-12

Goodman N/A 2108039842

ACCU Bldg. 13 Yard

ACCU-

Carrier 25HNB624C 320 2314E04946

ACCU Bldg. 4 Yard

ACCU-

Carrier 25HCE424C300 3716E11930

Heat Pump Unit Bldg. 4

HP-10 Carrier FB4CNP025 3816A71147

Heat Pump Unit Bldg. 8

HP-12 Goodman ASPT29B14AB 2205053829

Heat Pump Unit Bldg. 13

HP-08 Carrier FV4CNB003 2514A82272

Heat Pump Unit Bldg. 13

HP-09 Carrier FV4CNB003 2514A82298

Heat Pump Unit Bldg. 8

HP-13 Carrier FB4CNP025 3816A71146

Heat Pump Unit 153

HP-16 DAIKIN FTX18NMVJU 6007099

ACCU Bldg. 1 Yard

ACCU-

LG LSU243HLV 706KACA36S55

Heat Pump Unit

-80 Freezer

Area

HP-15 LG LSN243HLV 708KAUU0R374

AHU M-145A

AHU-

Trane TAM9A0C48V41DA 22342JEC1V

ACCU

Bldg. 1 Yard

ACCU-

Trane 4TTA4048A3000AA 22355KJA3F

AHU M-150A

AHU-

Trane TAM9A0C48V41DA 22254MX81V

ACCU

Bldg. 1 Yard

ACCU-

Trane 4TTA3060D3000DA 224141MX5F

ACCU

Bldg. 8 Yard

ACCU-

Carrier Comfort Air 3716E11929

AHU M-117A

AHU-

Magic Aire

BVE20ATAAH2AG6BLYAAAAB

M

W181108942

AHU M-129A

AHU-

Magic Aire

BVE12ASAAH2AD8FB6AAAAB

M

W181108946

ACCU

Bldg. 1 Yard

ACCU-

Ruud RA1336AC1NB W401825735

ACCU

Bldg. 1 Yard

ACCU-

Ruud RA1336AC1NB W221820013

ACCU

Bldg. 1 Yard

ACCU-

Ruud RA1336AC1NB W221820022

ACCU

Bldg. 1 Yard

ACCU-

Ruud RA1336AC1NB W221820005

Locatio n

Unit # Manufactur e

Model # Serial #

ACCU

Main Bldg.

Yard

ACCU-

Ruud RA1336AC1NB W361821774

Ice machine Scotsman UF424A-1A 1903132001163

AHU M-110A

AHU-

Trane TAM9A0C60V51DAB 22413K5U1V

ACCU

Bldg. 1 Yard

ACCU-

Trane 4TTA4048A3000AA 22325WC33F

AHU M-110A

AHU-

Trane TAM9A0C48V41DAB 22342JEB1V

ACCU

Bldg. 1 Yard

ACCU-

Trane 4TTA4048A3000AA 22355KNT3F

ACCU

Bldg. 1 Yard

ACCU-

American Standard

4A7A4060L1000BA 21406X0K5F

ACCU

Bldg. 1 Yard

ACCU-

American Standard

4A7A4036L1000BA 21385KSC3F

Air Handler Unit

ESTC HP-14

American Standard

TAM9A0C60V51DAB 20415L991V

AHU M-135A

AHU-

American Standard

TAM9A0C36V31DAB 20471RAC1V

Chemical Fume Hood

Labconco EF-8 Labconco UNK

Domestic Water

Backflow Preventer

M-117A BP-06 Zurn/Wilken 28720110

Domestic Water

Backflow Preventer

North Entranc e

BP-05 Zurn/Wilken B13175

Domestic Water

Backflow Preventer

M-121B BP-01 Zurn/Wilken N/A

Domestic Water

Backflow Preventer

M-121A BP-02 Zurn/Wilken 381854

Domestic Water

Backflow Preventer

Head of Pier

BP-04 Febco J005809

Domestic Water

Backflow Preventer

M-121A BP-03 Zurn/Wilken 381700

Exhaust Fan

Admin Wing

EF-3

Penn

Ventilator

UNK UNK

Exhaust Fan

Near

EF-4

Penn

Ventilator

UNK UNK

Locatio n

Unit # Manufactur e

Model # Serial #

Exhaust Fan

Yard

Bard UNK 243236456

Exhaust Fan

Near

EF-6 Penn Barry DX7B UNK

Exhaust Fan

Library Area

EF-2 Greenheck 6B-131-4 112588090803

Exhaust Fan

Geo Area

EF-1 Greenheck CUBE-161-3 112588080803

Exhaust Fan

Near 147B

EF-5 Penn Barry DX7B UNK

Boiler M-121A

B-01 Bosch

Buderus Lagano

05086701-00- 5252-

ACCU 118

Yard

ACCU-

DAIKIN RX18NMVJU G008680

ACCU

ESTC

ACCU-

American Standard

4A6H6036E1000AA 101828Y42F

Domestic Recirculatio n Bldg. 1

DWBP

-01

Goulds MCC 2MC1G2D2BP

Package Unit Bldg. 1

OA-02 Aaon CC-B-010-2-D-2 201009-

CHCB02084

Freezer E Bldg. #3

E Thermo Scientific

EXF24086A 300057858

Freezer D -80 Location

D Thermo Scientific

8922 300016738

Government-Furnished Property:

The government shall not furnish any materials, equipment, or labor to fulfill this contract.

Security:

On May 11, 2006, the National Oceanic and Atmospheric Administration (NOAA) issued policies and procedures for hosting foreign nationals (non US citizens) as visitors or guests. Prior authorization must be obtained for all foreign nationals as defined in NAO 207-12, from the Department of Commerce Servicing Security Office. Service vendors must sign in at the front desk and sign a visitors log declaring whether or not they are a US citizen every time they visit the COL. Sending a foreign national technician or assistant to perform work at the Oxford facility without notification and obtaining appropriate clearance will result in workers being turned away without obligation for any compensation to the vendor for services rendered and will be grounds for contract termination.

Period of Performance:

The initial period of performance will be January 9, 2023 – January 8, 2024. If an option is exercised, the period of performance shall be extended through the end of that option period. The option periods that may be exercised are as follows:

Period Start Date End Date

Base January 9, 2023 January 8, 2024

Option I January 9, 2024 January 8, 2025

Option II January 9, 2025 January 8, 2026

Option III January 9, 2026 January 8, 2027

Special Requirements - Conformance with Environmental Management Systems:

As an environmental organization, NOAA has developed an Environmental Management System (EMS) to guide day to day work practices and planning for staff, volunteers, visitors, and contractors/vendors.

Work under this contract must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible through the use of environmentally friendly procedures, services, and products.

Contact Information:

Greg Wilson, Facility Specialist and Government Point of Contact Phone: (443) 684-5393 or E-mail: greg.Wilson@noaa.gov, or

Kevin Tucker, JHT Facility Technician Phone: (443) 294-3975 or E-mail: kevin.tucker@noaa.gov

Place of Performance:

NOAA, National Ocean Service National Centers for Coastal Ocean Science Facilities Operations Branch Cooperative Oxford Laboratory 904 South Morris Street Oxford, Maryland 21654-9724 mailto:greg.Wilson mailto:kevin.tucker@noaa.gov