Statement_of_Work.pdf

U.S. DEPARTMENT OF THE INTERIOR

Bureau of Indian Affairs

Pine Ridge Agency Branch of Facilities Management

Statement of Work (SOW) Propane Delivery Services

General Requirements

The Bureau of Indian Affairs (BIA), Pine Ridge Agency, Branch of Facilities Management in Pine Ridge, South Dakota provides operation and maintenance to all agency facilities and requires liquefied petroleum (LP) gas (i.e., propane) delivery services. Propane is used as a source of heat for each BIA-owned facility listed in the table below, as well as emergency back-up generator power.

Scope

The scope of work is to provide bulk delivery of liquefied petroleum (LP) gas (propane) to the locations listed below. Delivery requests will be made to the contractor on an as needed basis. Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am MT to 4:30 pm MT with the exception of Federal holidays. The agency Point of Contact (POC) will call 24 hours in advance to order propane for delivery.

Period of Performance

The period of performance shall be 12 months, from October 1, 2022 to September 30, 2023.

Description of Tasks

The contractor shall provide propane delivery services as follows:

a. The contractor shall furnish all labor, materials, services, and equipment to deliver fuel to the locations listed below in accordance with federal and state guidelines, standard industry processes, and safety procedures.

b. The contractor shall deliver propane on an as-needed basis as follows:

# Location

LP Tanks Quantity &

Capacity

*Estimated Monthly

Requirement

Pine Ridge Adult Offenders Facility (AOF) 1001 Horse Thief Parkway, S Hwy 407, bldg. 1001, Pine Ridge, SD 57770

(1) 30,000 gal. 3,973 gal.

Justice Center 1001 Horse Thief Parkway, S Hwy 407, bldg. DC1, Pine Ridge, SD 57770

(5) 1000 gal. 973 gal.

Pine Ridge Agency Fire Department 1001 Agency Rd, bldg.158, Pine Ridge, SD 57770

(2) 500 gal. 891 gal.

Pine Ridge OST Road Department East US Hwy 18, bldg. 163, Pine Ridge, SD 57770

(1) 2,250 gal. 1,607 gal.

# Location

LP Tanks Quantity &

Capacity

*Estimated Monthly

Requirement

Pine Ridge Agency Facilities Management Shop 1001 Agency Rd, bldg. 50, Pine Ridge, SD 57770

(1) 1,000 gal. 891 gal.

Pine Ridge Agency Facilities Management Warehouse 1001 Agency Rd, bldg. 171, Pine Ridge, SD 57770

(1) 1,000 gal. 891 gal.

Kyle OST Road Department BIA Hwy 2, bldg. 375, Kyle, SD

(1) 1,000 gal. 891 gal.

Kyle JDC and Adult Correction Facility

(ACF)

BIA Hwy 2 & Jail Rd., bldg. 377 & bldg.

354, Kyle, SD

(1) 9,500 gal. &

(2) 2,000 gal.

3,347 gal.

Water Booster Station 1 S US Hwy 407 & Holy Cross Cemetery, Pine Ridge, SD 57770

(1) 500 gal. 116 gal.

Water Booster Station 2 S US Hwy 407 & Horse Thief Parkway, Pine Ridge, SD 57770

(1) 500 gal. 116 gal.

Sewer Lift Station S US Hwy 407 & Old Dump Rd, Pine Ridge, SD 57770

(1) 500 gal. 116 gal.

**Porcupine Communications Tower N BIA Hwy 25, Porcupine, SD 57772

(1) 500 gal. 116 gal.

*Estimated Annual Requirement 167,136 gal.

*Quantities shown are estimates ONLY and may change depending on the weather and outside air temperature.

**N BIA 25, 3 mi from Porcupine SD, then NW off road 5 mi on dirt road.

c. The supplier shall provide constant surveillance during delivery by having a person in attendance at all times at the point of transfer.

d. Spillage: Accidental release or spillage during delivery of the product by the supplier shall result in the supplier being held responsible for all costs associated with the cleanup and disposal of all contaminated soil. When a spill occurs, the supplier shall immediately notify the Department of Environmental Protection (DEP). Cleanup and disposal must be conducted in accordance with state and federal regulations and guidelines.

Inspection and Acceptance

Acceptance of services shall be provided by the POC identified below. The contractor shall provide a delivery ticket to the accepting official for verification and signature. Liquid Propane (LP) Gas MSDS data sheet shall be provided by the contractor.

Correspondence

To promote timely and effective administration, correspondence shall be subject to the following procedures:

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the Point of Contact (POC) with an information copy to the Contracting Officer (CO). All other correspondence, including invoices, that which proposes or otherwise involves waivers, deviations, or modifications to the requirements, terms, or conditions of this SOW shall be addressed to the CO with an information copy to the POC.

Non-payment for Unauthorized Work

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications, terms, and conditions under this effort.

Points of Contact

Agency Point of Contact (POC) Name: Vincent Martin, Facility Operation Specialist Supervisory Address: 101 Agency Rd

Pine Ridge, SD 57770 Phone: (605) 867-5143 Fax: (605) 867-5101 Email: Vincent.Martin@bia.gov

Contracting Officer (CO) Name: Madisen Bourland Address: 115 4th Ave SE, Suite 400, MC206 Aberdeen, South Dakota 57401 Phone: (605) 301-0995 Email: Madisen.Bourland@bia.gov mailto:Vincent.Martin@bia.gov mailto:Madisen.Bourland@bia.gov