Statement of Work.docx

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Sheridan VA Health Care Center Radio System and Installation

2. Scope of Work: Contractor shall provide services, equipment, staff, and tools necessary to perform, inspect, and certify in writing, all radio systems / devices at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801. Once scheduled, contracted personnel will arrive to install a radio and antenna system in Building 1. Tasks include onsite installation of a cabinet mounted repeater, antenna & duplexer with a battery backup, installation of 2-base stations and mobile radio & camera installs in two vehicles. Tasks also include onsite coverage testing of all Portables, Mobiles, Base Stations, and Repeater; Programming Subscriber Radios; and 4 Year Annual Preventative Service, Maintenance, and Warranty of all equipment. All specified tasks and equipment listed is annotated in Section D.

3. Background: Sheridan VA Medical Center is requesting a new radio system in order to maximize patient safety and protection, as well as offer superior local communication and interagency interoperability. The procurement is for radios and equipment, onsite installation and coverage testing, base year would be covered under warranty for hardware and software maintenance, 4-year annual preventative hardware and software maintenance, and 24/7 service with 2-hour onsite response time. The contract and equipment will include all installation services, equipment, maintenance, training for new and existing staff, and technical consultation. All radios and subsequent equipment will be tested upon completion of project.

4. Site Visit: A site visit is required to test equipment to ensure it works as specified in the solicitation. Temporary installation of a mobile antenna is acceptable in order to test the radios around the facility. The site visit will occur on Friday, September 18, 2020 at 1898 Fort Road, Building 9, Room 302, Sheridan, WY. No later than September 17th at 3:00 am MDT, contact the Contracting Officer Jacqueline O’Bryan at Jacqueline.Obryan@va.gov or 303-712-5760 to schedule a time for site visit.

5. Performance Period: This contract is a one-time equipment and installation procurement with a 4-year annual preventative service and maintenance plan.

A. CONTRACT AWARD MEETING

Upon award notice, contact jacqueline.obryan@va.gov to coordinate the delivery and installation.

B. GENERAL REQUIREMENTS

See Section D for contract task requirements.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Contractor shall comply with all the following:

· Rent & deliver manlift to 60 ft.

· Antenna placement for the base stations.

· Load code plugs or frequency and channel listing for code plugs in specified radios.

· Supply all battery powered tools and/or hand tools, ladders, Manlift, and subsequent equipment for installation.

· Supply all personnel protection equipment, steel toed boots, gloves, eye protection, appropriate weather clothing, safety equipment, and safety certifications.

· Be required to meet a 2-hour response time 24/7 to this facility to make any necessary repairs and/or replacements to radio system.

· Provide qualified, certified & experienced technicians for installation, service, and maintenance.

· Must adhere to all Sheridan VA Medical Center safety requirements and ensure continuous communication and deconfliction with Sheridan VA Medical Center Safety Officer.

· Supply all safety equipment, hardhats, harnesses, tie off equipment, and safety certifications.

· Provide live and full scope guidance, knowledge, training, and training aids to Sheridan VA Health Care Center appointed personnel.

· Brand-name or equal of the below specified hardware is being requested (see next page):

D. GOVERNMENT RESPONSIBILITIES

· Work closely with the vendor and provide access to areas to complete required installation, testing, and maintenance.

· Read, clone, save serial number and send each code plug off to WyoLink. Once completed, each individual code plug is loaded into specific radios.

· Identify location of all stationary hardware, antenna, and repeater.

· Prepare, design, and build antenna mounting structure for a 20 ft / 80 lbs antenna.

· Copy of existing code plug or frequency & channel listing for code plug development.

· Repeater frequencies from NTIA. Site must provide to contractors so duplexers can be programmed.

E. CONTRACTOR EXPERIENCE REQUIREMENTS

Contractor Requirements:

· Be required to provide verification they are a certified and authorized communication company and can provide services in accordance with manufacturer specifications for radio systems.

· Ensure only authorized and certified personnel are performing work associated with this contract. This applies to any work sub-contracted as a result of this award. Appropriate certifications for all individuals performing duties on this project will be required.

F. CONFIDENTIALITY AND NONDISCLOSURE

Standard mandatory language for all task orders.

G. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

· Contractors will be required to obtain a contractor badge and wear it while performing work on Sheridan VA Medical Center property.

· Notify VA Safety Office if access is needed to a controlled area requiring escort.

6. Contractor Registration: The contractor must have current registration through System for Award Management (SAM), https://www.uscontractorregistration.com/

7. Evaluation Factors: The below factors do not appear in any particular order.

A. Does the equipment work as requested in the solicitation as demonstrated at the site visit?

B. Does the specified equipment match in equivalency to the suggested equipment in this solicitation?

C. Are all equipment and services included in the quote?

D. Has the vendor attested in writing that they can provided a technician, on-site, in-person within 2-hour in response to an emergency?

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