Statement of Work.docx

SECTION A: SCOPE

1. Objective:

Perform an Industrial Clean of Port SSMG and repair the Port SSMG AC end components damaged as a result of failure during operation.

2. Period of Performance:

The period of performance will be sometime between 1/30/2023 through 3/5/2023. Services shall occur during these dates as coordinated between the Government POC and the Vendor however, the actual schedule cannot affect or cause change to the cost or scope of this contract without prior approval of the Contracting Officer.

SECTION B: APPLICABLE DOCUMENTS

3. Documentation: Drawings/References:

3.1. NAVSEA Technical Manual (TM) S9310-AL-MMA-010 – Operation, Installation and Maintenance Instructions for SSMG Set

3.2. TM S9310-AC-HBK-010 – Rev 5 – Commutator/Slip Ring Maintenance Handbook

3.3. NAVSEA TM S9086-KC-STM-010/CH300, Chapter 300 – Electric Plant General

3.4. OPNAVINST 4790.4F, Ship’s Maintenance and Material System Policy

SECTION C: REQUIREMENTS

4. Scope of Work:

Perform AC end repairs due to extensive machine disassembly. Replace leads GF1 and GF2 from the Airstream Exciter to the AC end. Replace the AC Slip Rings, outboard brush box holder assemblies and reinsulate Rotor field leads as they exit the Rotor. Perform an Industrial Cleaning due to continued Low Resistance values.

5. Contractor Responsibilities:

5.1. Contractor will provide all Technical Work Documents (TWD) utilized in performance of this work to Norfolk Naval Shipyard (NNSY) Engineering Code 275 and Code 246 for review and approval at least five (5) days prior to start of work. Contractor will provide Work Authorization Forms to NNSY Code 246 prior to start of work.

5.2. Contractor personnel shall have the required security clearances to work areas of NPTU and onboard a US Navy Submarine.

5.2.1. At a minimum, all personnel providing services related to this order shall be United States citizens and shall possess a Department of Defense final-adjudicated Personal Security Clearance at the secret level, in accordance with DD Form 254 for performance on this Task Order. Failure of ability of a worker or supervisor to obtain a NPTU badge (i.e. minimum final secret clearance) will be cause for NNSY to refuse acceptance of individual.

5.2.2. Contractors shall have DBIDS credentials for access to NNSY. Contractors and any subcontractors shall submit contract DD-254 to NNSY Security Department Code 1120 for access requirement verification prior to arrival.

5.2.3. Contractors/subcontractors shall submit Visit Requests via the Joint Personnel Adjudication System (JPAS) to SMO 39040 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Facility Security Officer signed verification as to the level of security clearance granted to each employee on the visit request.

5.3. Contractor shall attend project provided orientation/training brief that will discuss expected actions of all contractors in the event of a casualty or other emergency situation. Additionally, the Contractor will follow direction of NNSY Project Team and Ship’s Force in the event of drills or actual emergencies. This orientation is required for each awarded Task order. Submit a report to the PEPM, listing all personnel who have attended the orientation. The Report shall be submitted prior to personnel coming to the work site. It is Contractor’s responsibility to ensure all personnel that will be working at the job site attend this orientation/training.

5.4. All Contractor work will be conducted in accordance with References (3.1) through (3.4).

5.5. Contractor to provide all tools necessary to support contractor assigned work.

5.6. All trade litter will be removed when contractor breaks for lunch and at the end of each shift. The contractor’s assigned work areas are to remain in a clean and orderly condition. Contractor will remove all industrial material at completion of work operation. Industrial material and other contractor equipment will remain in the designated shipboard and pier side areas.

5.7. All work will be conducted in accordance with local Environmental Safety and Health (ESH) requirements. All contractor personnel are required to attend an ESH brief prior to performing any work at Nuclear Power Training Unit (NPTU) side.

5.8. Per FAR22.102-1(a) entitled “Safety,” Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

5.9. Contractor shall accomplish the following specific tasks on the Port SSMG in accordance with References (3.1) through (3.4):

5.9.1. Before performing any shipboard work, Contractor must interface with C246, sign the Letter of Understanding, and follow the work authorization process outlined in Appendix A – Local Work Template 042-014, Norfolk Naval Shipyard (NNSY) Work Authorization Form (WAF).

5.9.2. Prior to performing work obtain initial insulation resistance (IR) checks in accordance with References (3.1 and 3.3).

5.9.3. Disassemble Port SSMG AC End in accordance with Reference (3.1) as required to make repairs.

5.9.4. Replace leads GF1 and GF2 from the Airstream Exciter to the AC end. New material to be provided by Ship’s Force in accordance with Reference (3.1).

5.9.5. Replace both GF jumpers on the AC end in accordance with Reference (3.1). See 7.4

5.9.6. Replace the AC end Slip Rings in accordance with Reference (3.1 and 3.2). See 7.4

5.9.7. Resurface, polish and/or stone AC end Slip Rings and perform total indicator runout (TIR) in accordance with Reference (3.1 and 3.2).

5.9.8. Replace the two (2) outboard Brush Box Holders on the AC End in accordance (3.1). See paragraph 7.4

5.9.9. Replace, sand and seat new AC brushes in accordance with References (3.1 and 3.2).

5.9.9.1. . New brushes to be provided by Ship’s Force.

5.9.10. Reinsulate /Replace Rotor field leads as they exit the Rotor in accordance with Reference (3.1).

5.9.11. Stone /Polish Commutator in accordance with References (3.1 and 3.2).

5.9.12. Undercut and bevel commutator if necessary in accordance with References (3.1 and 3.2).

5.9.13. Complete SSMG set disassembly as required to gain access for complete inspection of all machine components in accordance with Reference (3.1).

5.9.14. Accomplish in-place detergent/ water cleaning and drying of SSMG Set.

5.9.15. Measure bearing seat dimensions.

5.9.16. Replace AC and DC bearing from GFM supplied by Ship’s Force. See paragraph 7.4.

5.9.17. Replace AC and DC overspeed brushes from GFM supplied by Ship’s Force. See paragraph 7.4.

5.9.18. Replace Air Filters from GFM supplied by Ship’s Force. See paragraph 7.4.

5.9.19. Repair/ Replace stripped fasteners and repair threaded bolt holes as required.

5.9.20. Torque check bolted electrical connections.

5.9.21. Replace defective/ disturbed Belleville washers.

5.9.22. Replace defective access cover gaskets.

5.9.23. Repair defective insulation as required.

5.9.24. Reassemble SSMG set, install and seat new brushes, set neutral plane, accomplish close-out inspection and assist with operational test.

5.9.25. Reassemble Port SSMG AC End in accordance with Reference (3.1) as required to make repairs.

5.9.26. Upon completion obtain final electrical readings in accordance with Reference (3.1 and 3.3).

5.9.27. Contractor shall provide Objective Quality Evidence (OQE) certifying document to NNSY C275 and C246 upon no longer than two (2) days after machine reassembly. OQE must be reviewed and approved by NNSY C275 and C246 prior to start of testing. Certifying document to include, at a minimum, work completed, components replaced, initial and final IR checks, final slip ring TIR measurements and final slip ring diameters.

6. NNSY Responsibilities:

6.1. Provide all required Submarine Orientation / Training to all personnel who will be conducting work onboard a submarine at NPTU.

6.1.1. Deck plate spot checks for comprehension may be conducted by the government.

6.1.2. The government may require Contractor personnel to carry proof of training in the form of a card, sticker on security badge, or other readily recognizable form.

6.1.3. Additional training in Tagout and Work Controls will be provided by NNSY to appropriate contractor personnel prior to or upon arrival at NPTU.

6.1.4. Security clearances and access for all contractor personnel will be managed by the Project Engineering & Planning Manager (PEPM).

6.1.5. Code 246 shall coordinate electrical isolations as required to allow Contractor to disassemble, clean inspect, repair and reassemble the Ship’s Port SSMG.

6.1.6. Remove interferences in way of the Port SSMG, including structure, mechanical and electrical components.

6.1.7. Perform all lifting and handling based on separate TWD.

6.1.8. Provide all temporary services as required to support shipboard work. This includes 440-Volt, three phase power (4-30 Amp), potable water, a method of removing/ rinse water, 120 volt single phase power and LP Air (100 psi) at the work site.

6.1.9. Assign a Contracting Officer’s Representative (COR) to the work tasked within this SOW.

6.1.10. Code 246 to accomplish applicable procedures of Reference (3.4) for Port SSMG as OQE for work completion.

7. Ship’s Force Responsibilities:

7.1. Provide work controls to allow contractor to perform work on Port SSMG.

7.2. Maintain Environmental Controls for SSMG work in accordance with SSMG MOA.

7.3. Perform a work through inspection of contract areas with the contractor prior to executing work.

7.4. Provide parts to perform work on the Port SSMG. Parts to include the following:

7.4.1. GF1 and GF2 lead material and lugs.

7.4.2. Eight (8) each AC end brushes

7.4.3. Two (2) each overspeed brushes

7.4.4. One (1) each AC bearing

7.4.5. One (1) each DC duplex bearing set

7.4.6. Thirty two (32) each DC brushes

7.4.7. Three (3) each filters

7.4.8. Two (2) AC End Slip Rings

7.4.9. Four (4) Melamine Spacers

7.4.10. Jumpers

7.4.11. Brush box holders

7.4.12. Provide any additional material identified by Amee Bay

7.5. Perform appropriate Testing upon completion of work.

8. Security Requirements:

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Building Monitor will be provided by NNSY TPOC and/or Contracting Officer Representative set forth elsewhere in this award document.

9. Safety:

Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

10. Place of Performance:

Contractor to perform repairs on the Port SSMG on a Moored Training Ship (MTS) Submarine located at Nuclear Power Training Unit, Goose Creek, SC 29445.

11. Defense Biometric Identification Systems (DBIDS) for Installation Access:

Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

• Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

• The VCC will pull up your information in the computer, ensuring all information is current and correct.

• Once your information is validated, a temporary DBIDS credential is provided.

• Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

• For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

• The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

• Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

• Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

• Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

• You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.ht

12. Portable Electronic Devices:

"In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).”

13. Authorization of Additional Work:

Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At-Risk” and the government will have no legal obligation to pay for the work performed. Pursuant 13.0004, once you have initiated performance of the work, this shall constitute your acceptance of the contract.

SECTION D: COMTACT INFORMATION

14. Technical POC:

TBD

15. Invoice Certifier:

TBD

16. PEPM POC:

TBD

17. Code 246 POC:

TBD

18. Government Furnished Property (GFP) Plant Clearance Officer:

TBD

Statement of Work: Moored Training Ship (MTS) Submarine Port Ship’s Service Motor Generator (SSMG) Emergent Repairs

LOCAL WORK TEMPLATE

NNSY

1. SCOPE:

1.1 Norfolk Naval Shipyard (NNSY) Work Authorization Form (WAF) Requirements; accomplish

1.2 Location of Work:

1.2.1 Throughout the Ship

1.3 Identification:

1.3.1 Not Applicable.

2. REFERENCES:

2.1 Standard Items, (FY22)

2.2 COMFLTFORCOMINST 4790.3 Rev C, Joint Fleet Maintenance Manual (JFFM), Volume IV, Chapter 10

3. REQUIREMENTS:

3.1 Work on ship systems and components will be authorized and controlled by the Work Authorization Form (WAF) process in accordance with Attachments A, B and C. A WAF is required to authorize the start of work through completion, or until no longer requiring isolation or authorization. Work includes all maintenance, repairs, alterations modifications, and installation or removal of temporary support systems and equipment authorized for accomplishment pursuant to the Job Order. Non-intrusive work (e.g., painting, lagging, sheet metal work) that does not affect ship or personnel safety does not normally require a WAF. If there are any questions regarding whether a WAF is or is not required, NNSY Code 246 (CTE) has final authority.

3.1.1 Submit a filled out WAF for each required work authorization to the NNSY Code 246 representative. The NNSY Code 246 representative will assign a serial number. NNSY Code 246 together with the watch/duty officer will determine if adequate isolation and plant/system conditions exist to safely and properly conduct the work, authorize and hang tag out(s), and sign the WAF. The WAF is then authorized by NNSY Code 246 and the Ship's authorizing officer. The WAF will remain in the work authorization log until the work is complete and the WAF is cleared by the ship. Additional sign-off required by the WAF for work complete, testing, and closed out, shall be made as the work progresses.

3.1.2 Submit Technical Work Document(s) (TWD) (block 6 of the WAF) with the WAF when necessary to show or explain the job description.

3.1.3 For any revision or change to the WAF or TWD, verbally notify NNSY Code 246 at the time of revision or change. Submit a copy of the revision or change to NNSY Code 246.

3.1.4 Provide representative(s) on a daily basis to coordinate the requirements of this work item with NNSY Code 246. For large job orders (work in a main space or work in multiple spaces, compartments or areas, for 7 or more days), this shall be the representatives full time function; for small job orders (work in one location, generally for less than 7 days), this can be a collateral assignment of an individual.

3.1.5 Submit all requests for Work Authorization using the WAF, along with all supporting Technical Work Documents and Drawings to NNSY Test Code 246; drawings and documents will be returned to the contractor. (Code 246 is the central point of contact and liaison with Ship's Force (SF) for all Work Authorization and Tag-out issues.) Any subcontractors must submit a separate WAF even if work is on the same component. Do not contact SF directly for processing WAF or tagouts.

3.1.6 The Integrated Schedule Job Order and Key Op must be annotated on the top of the WAF. The Job Order and Key Op are the Project's job tracking numbers.

3.1.7 WAF's shall be submitted at least 14 days prior to the contractor's actual scheduled start date of each work item. Contractor completion dates shall be determined based on completion of all production work, all associated WAF(s) cleared and all shipboard tags removed (5 days after WAF is signed off). NOTE: Contractor "Need by Date" must be annotated on the top of the WAF. "Need by Date" must agree with Contractor's start date on the Contractor s Production Schedule.

3.1.8 A WAF shall be required for all contractor work items including installation of DC plugs, except as listed below. Work not normally requiring WAF controls:

3.1.8.1 Preventative maintenance, when integrity of a ship system is not being disturbed. Code 246 must be verbally informed prior to the accomplishment of the maintenance in order that system status may be checked.

3.1.8.2 Painting, cleaning or surface preparation for painting (including sandblasting) that is not in way of movable parts of ship's equipment (i.e., radar, SPM, gun turrets, sail planes, rudder) or adjacent to cathodic protection cells.

3.1.8.3 Non-intrusive work inside tanks (example: painting, inspections) when there is a previously approved WAF to open/close the tank.

3.1.8.4 Removal and/or installation of insulation, staging that is not in the removal, installation, or alteration of workbenches (not attached to a ship's system), lockers, non-structural bulkheads, furniture or joiner work.

3.1.8.5 Removal, installation or adjustment of label plates, wire way hangers and cable bands.

3.1.8.6 Installation of temporary systems not connected into ship systems and not installed for the maintenance of ship conditions.

3.1.8.7 Replacement of fluorescent lamps, regular screw in light bulbs, starters, and bayonet type sight glass light bulbs.

3.1.9 Code 246 shall act as Repair Activity Representative for all contractors and their subcontractors work requests. After the tagout preparation by SF has been completed, SF will notify Code 246. Code 246 will concur on the adequacy and accuracy of the proposed isolation and sign as Repair Activity Representative. After tagout actions have been completed, the SF authorizing officer and Code 246 will sign the WAF, and Code 246 will release the WAF to the contractor for accomplishment of work.

3.1.10 Components or equipment with Danger or Caution tags attached will not be worked, operated or removed. If a component to be worked has a Danger or Caution tag attached, contact Code 246 immediately for resolution.

3.1.11 Tags of color, size and similar shape to a Danger or Caution tag (NAVSHIPS forms 9890/8 and 9890/5 respectively) shall not be used by contractors or subcontractors.

3.1.12 Should a component which is Danger or Caution tagged (NAVSHIPS forms 9890/8 and 9890/5, respectively) be accidentally operated or moved, notify SF and Code 246 immediately so that any corrective action may be taken to protect personnel and equipment.

3.1.13 Do not start any work until you have received the official copy of the WAF from Code 246 to begin work. Blocks 13 and 14 must be signed at that point. If the isolation is electrical in nature, provide personnel to perform an electrical frisk and sign the Frisking Remark in the restrictions block prior to receiving the official copy of the WAF. Ensure all restrictions/precautions are noted in the restrictions/precautions block.

3.1.14 Maintain a copy of each WAF received from Code 246 at each shipboard location where a WAF is required.

3.1.15 Requirements of 009-24 of 2.1, which reference tagout functions for a contractor or their designated representative, are not applicable.

3.1.16 Upon completion of work, the contractor or their subcontractor shall contact their work authorization representative, who will contact NNSY Code 246 in order to sign the completion block of the original WAF. This signature signifies that all work specified by that WAF has been completed and that the contractor is ready for tags to be cleared.

3.1.17 Work requiring testing must have all associated WAFs signed as "Work Complete". Ensure the test boundary is in place and any collateral work, WAF and/or testing is complete. NNSY and SF concurrence must be obtained prior to test performance on the project's Daily Test Schedule or Daily Production Schedule.

3.1.18 Contractors and their subcontractors shall sign the contractor/vendor letter of understanding with Code 246 prior to starting work on the project. NNSY Code 246 will provide an initial training session (approximately one hour) for the contractor's key personnel (i.e., supervisors, work leaders, or designated training coordinators); key personnel will receive training material during the initial training session. The contractor will then be responsible to ensure that they provide the necessary training, including subsequent/refresher training as required, to any other employees/subcontractors subsequently assigned to perform work on ships for NNSY.

3.1.19 Submit 2 legible copies of a completed list of personnel trained, one copy each to NNSY Code 246 and the SUPERVISOR. List is due prior to commencement of work aboard the ship. Submit updates to the list each time personnel are added and trained, and when subsequent/refresher training is provided.

4. NOTES:

4.1 Attachments A, B and C are representative of the Navy Standard Work Authorization Process, WAF, TWD Record Sheet, including general instructions, as found in 2.2.

4.2 The requirements of this Work Item will apply for all work being tasked and controlled by NNSY; the location of the ship will either be at NNSY or Naval Station Norfolk. 4.3 Reference 2.2 is available at www.submepp.navy.mil/jfmm/index.htm.

5. GOVERNMENT FURNISHED MATERIAL(GFM):

5.1 LLTM:

1. None.

5.2 PUSH MATERIAL:

1. None.

5.3 KITTED MATERIAL:

1. None.

Appendix A Page 20 of 21

1. PURPOSE: This Letter of Understanding is established to ensure Work Control and Equipment Tag-out Isolation requirements and the expectations of the Repair Activity Representative (NNSY) are formally communicated to the contractor/vendor. Furthermore, to ensure any misunderstanding does not result in equipment damage, personnel injury, or any combination of events, which might lead to more severe damages or injuries during repairs in a shipyard environment.

2. REFERENCE:

(a) COMUSFLTFORCOMINST 4790.3 series, Volume IV, Chapter 10, Revision C1 or latest revision – Joint Fleet Maintenance Manual, Work Authorization and Control

(b) NAVSEAINST S0400-AD-URM-010/TUM, Revision 08 or latest revision – Tag-out User’s Manual (TUM)

(c) Code 246 Policy And Instruction Manual, P&I Memorandum #44, Rev “L” or latest revision – Work Authorization and Control Manual

(d) IPI 000-454 CH-3 or latest revision, Requirements for Controlled Evolutions

3. ATTACHMENT:

(1) Work Authorization Form (WAF)

(2) Contractor/Vendor Technical Work Document (TWD) Form

(3) Contractor/Vendor Training Completion Report

4. SCOPE:

a. A significant amount of work is performed by activities other than Norfolk Naval Shipyard personnel during availabilities. The personnel performing the work are typically private sector contractors/vendors. This document clearly defines the process to be followed in identifying, isolating, authorizing, and completing performed shipboard work. A clear understanding and strict compliance to the requirements of this document is prerequisite to starting work.

b. References (a) and (b) are the controlling documents for Work Control and Tag-out procedures at all Naval activities. Reference (c) consolidates the procedures for NNSY. This document describes the processes in use at NNSY for implementing these references for controlling contractor/vendor work for:

5. Work Control & Authorization:

a. The Work Authorization Form (WAF) detailed in reference (c) is the document required for authorizing all intrusive shipboard contractor/vendor work. Specific instructions for completing the WAF are provided in reference (c).

b. Test Engineering Division, Code 246, Work Control, is responsible for reviewing applicable non-nuclear Technical Work Documents (TWD’s) and processing WAF(s) for all contractor/vendor work per reference (c). The contractor/vendor shall prepare a draft WAF using the guidelines, forms, and instructions of reference (c) and be prepared to assist Code 246 in properly identifying the work using the applicable supporting documents and TWDs. Code 246 will act as the Repair Activity Representative on all WAFs, tag out line items and tags associated with contractor/vendor work.

In the preparing of the WAF, the following conditions are applicable:

(1) If the contractor/vendor utilizes a serialized TWD (uniquely numbered or AIM entered work document) to accomplish work, the contractor/vendor shall provide Code 246 with a draft Attachment (1) WAF, TWD, and supporting documentation (e.g., drawings, Shipalt records, etc).

(2) If the contractor/vendor does not utilize a serialized technical work document to accomplish work, the contractor/vendor shall provide Code 246 with a completed Attachment (2) Contractor/vendor TWD and provide supporting documentation (e.g., drawings, Shipalt records, etc.). Code 246 will serialize the Contractor/Vendor TWD and process as any other TWD.

c. Code 246 will evaluate the submitted TWD and supporting documentation to determine if the described work is intrusive or non-intrusive shipboard work.

(1) For nonintrusive work or non-shipboard work, the TWD will be annotated No WAF Required (“NWR”) in the ‘WORK RELEASE’ block and signed by Code 246.

d. The signed document will then be released to the contractor/vendor. Upon receipt of the annotated TWD, the contractor/vendor may commence work.

(2) For intrusive shipboard work, Code 246 may release the serialized TWD or Contractor/Vendor TWD by processing a new WAF isolating the work or by attaching the work to an existing WAF, as directed by reference (c).

(a) If a new WAF (generated by the contractor/vendor, Code 246, or in combination) is utilized, Code 246 shall process the WAF through Ship’s Force. Code 246 will indicate in the TWD the WAF isolating the work, sign as released and attach a copy of the WAF to the TWD.

(b) If the work is attached to an existing WAF, Code 246 shall process the WAF by adding the TWD to the WAF (adding the serial number to the TWD Line Item Record sheet). Code 246 will indicate on the TWD which WAF is isolating the work, sign as released, and attach a copy of the WAF to the TWD.

(c) The contractor/vendor shall receive the original TWD or a copy of the contractor/vendor TWD with Code 246 authorization signature. A copy of the WAF will be attached and shall be retained on the worksite while performing work. The contractor/vendor shall also maintain a copy of each WAF with the active Technical Work Document (TWD) and Drawings (or Contractor TWD as detailed in LOU) until the work is completed. Upon receipt of signed authorized documents, work may start.

(d) Should special requirements exist (i.e. work on energized gear, depressurization and draining of systems) the contractor/vendor will be prepared to assist Code 246 to meet the requirements of reference (c) prior to the release of the WAF. This may mean the contractor/vendor will complete applicable entries on forms, or indicate specific drainage/depressurization points to verify system status. Should any of these be required, the Code 246 Work Control personnel will inform the contractor/vendor at the earliest possible time.

(e) Code 246 will evaluate the proposed work and isolation to identify abnormal conditions, testing, concurrent work or test which could cause hazardous conditions to personnel or equipment. Should such conditions exist which would preclude expedient work release, Code 246 Work Control will inform the contractor/vendor of the condition and expected delay in processing.

(f) If work conditions change, such that a stoppage in work is required, Code 246 will issue a STOP WAF as per reference (c). The contractor/vendor will place the system being worked in a safe condition to stop work when issued a STOP WAF and sign the form. All listed work on the STOP WAF will be stopped until the STOP WAF is cleared. Code 246 may require the contractor/vendor to return the TWD and WAF isolating such work until the STOP WAF is cleared and authorization to resume work is granted.

When notified, the contractor/vendor will sign to release the STOP WAF and can then resume work.

6. Completion of Work:

a. Upon completion of the work the contractor/vendor shall supply Code 246 with a copy of the TWD signed indicating work is complete, or sign the Work Complete block on the original Contractor/Vendor TWD form. Code 246 personnel shall sign for work complete on the associated WAF after satisfactory review, as applicable.

b. Code 246 and Ship’s Force will complete the actions necessary to clear associated tags and line items. The contractor/vendor is advised clearing the contractor/vendor work may not clear all hanging tags, if tags referenced in other work documents for isolation. If notification of tags removal is desired, the contractor/vendor will have to check with Code 246 to find out if tags have been removed. Notification is not automatic.

7. APPROVAL FOR AUTHORIZED TESTING & OPERATION:

a. The contractor/vendor is advised that the operation of ship’s equipment is not authorized.

The operation of valves and components will be performed by Ship’s Force or Code 246 within system transfer boundaries when a system transfer WAF is in effect. The operation of any tagged valve or component will result in a critique offense without issuance of warning.

b. Authorized contractor/vendor shipboard testing requires the following actions:

(1) WAF clearance: The work requiring testing must have all associated TWDs signed as ‘Work Complete’. Code 246 will evaluate WAFs to determine if the system status is appropriate to support testing.

(2) Pretest Checks: Contractor/vendor test procedures must include prerequisite requirements to ensure the test boundary is intact and any collateral work, WAFs, and/or other required testing has been completed.

(3) JTG / NN Concurrence: When system / component testing is required, the contractor/vendor shall provide Code 246 with the applicable test procedure information. The test procedure unique number and title must be listed on the List of Authorized Tests (LAT) for authorization by the Joint Test Group (Non-Nuclear) (JTG / NN) prior to testing, if the JTG / NN is assigned. Only those tests listed on the LAT (concurred on by the JTG / NN, if assigned) are authorized for execution. The contractor/vendor may be requested to attend JTG / NN meetings to discuss the details of testing they desire to perform.

c. When system/component testing in accordance with a TWD or test procedure involves the operation of remotely controlled equipment where safety observers are required to be on station, the contractor/vendor shall fulfill the requirements of reference (d) regarding a Controlled Evolution.

(1) Examples of operations which would require a Controlled Evolution include: Operating torpedo tube muzzle doors, ejection pump doors, stern, fairwater & bow planes, rudders, vertical launch hatches, thin line/fat line towed array, secondary propulsion motors, main ballast tank vent valve/blow systems, anchors, antennas, radars, launchers, periscopes, and masts.

(2) Code 246 is the final authority in determining if a Controlled Evolution is required. The conduct of a Controlled Evolution involves completing a Controlled Evolution Form (available from Code 246 and in accordance with reference (d)), designating a Person In Charge (PIC), assigning safety observers and supplying a detailed description of the evolution.

d. Code 246 and Ship’s Force concurrence must be obtained prior to the start any testing evolution. The contractor/vendor is responsible for obtaining Ship’s Force support as needed for testing and/or Controlled Evolutions.

8. TRAINING:

c. The contractor/vendor is responsible to conduct training of all employees assigned to perform work in the requirements of references (a) through (d), and this document prior to performing shipboard work. The contractor/vendor is required to keep a record of employees trained and provide copies to Code 246 (Record of Training attached may be used).

d. Any questions regarding the processing of WAFs, control of work, tag-outs, or control of testing should be directed to NNSY Code 246.

e. Any contractor/vendor sponsored by and contracted to perform work on board the

MTS

(MTS )

will sign a Letter of Understanding indicating they understand the requirements stated and will comply, performing actions required prior to commencing any work shipboard.

9. POINTs OF CONTACT:

a. The designated point of contact for the

MTS

(MTS )

Project Team for contractor/vendor personnel is the Work Integration Team (WIT) representative):

WIT Name:

b. The designated point of contact for WAF or Tag-out questions is Code 246 Work Control. Final authority on all WAF and Tag-out questions or problems is the Code 246 CTE:

CTE Name:

10. SIGNATURES: I/WE HAVE COMPLETED THE PROVISIONS REQUIRED BY THE PROJECT TEAM AND THE ACTIONS LISTED IN THIS LETTER OF UNDERSTANDING. I/WE HAVE COMPLETED INDOCTRINATION TAG-OUT TRAINING AND WORK CONTROL TRAINING AS PROVIDED BY CODE 246.

Contractor/Vendor (Company Name)

Contractor/Vendor Point of Contact (Print Name)

Contractor/vendor Point of Contact (Signature)

Date

Telephone Number

The following personnel are authorized to perform Work Control functions for the above listed organization, to include generating draft WAFs, Contractor/Vendor TWDs indicate completed work, sign for work completed and other associated work.

CONTRACTOR/VENDOR LETTER OF UNDERSTANDING

FOR WORK PERFORMED ABOARD:

AT NPTU DURING:

The completed and signed form will be maintained by Code 246 and filed with Work Cont Work Authorization Form

1. USS

2. SYSTEM

3. 3. WAF NO.

7. JOB DESCRIPTION

6. TECHNICAL WORK DOCUMENT

PREPARATION FOR WORK

8. POST WORK TESTING IS AS SPECIFIED: BELOW IN THE TWD NO TEST REQD FORMAL TEST PROGRAM

9. RESTRICTIONS/PRECAUTIONS/REMARKS

10. DIVISION/REPAIR ACTIVITY READY TO COMMENCE WORK. LPO/DIV OFF or RA __________________________________DATE_______

AUTHORIZATION TO WORK

11. SAFETY OF SHIP (Submarine Only): YES NO RA SSO (if SPOD used) or QUALIFIED WATCH/DUTY OFFICER (if SOSMIL used) __________________________________________________________________________________________________ DATE __________

12. CONCURRENCES:

_________________________ DATE _______ __________________________ DATE _______ _______________________ DATE _______

13. TAGOUT REQUIRED: YES NO

SYSTEM/COMPONENT IS LINED UP FOR WORK, A TAG OUT IS HUNG, VERIFIED AND SIGNED BY THE REPAIR ACTIVITY (IF REQUIRED) AND

SHIP.

TAGOUT NO.____________________________

___________________________DATE____________

WATCH/DUTY OFFICER

14. PLANT/SHIP CONDITIONS (E.G., DRAINED, DE-PRESSURIZED,

DE-ENERGIZED, RESTRAINED) SET. DIVISION/RA IS AUTHORIZED TO

START WORK

___________________________DATE____________

WATCH/DUTY OFFICER

__________________________________DATE __________

REPAIR ACTIVITY

NOTIFICATION OF WORK COMPLETION

15. RESTRICTIONS/PRECAUTIONS/REMARKS

16. WORK IS COMPLETE

LPO/DIV OFF or RA ______________________DATE ________________

17. TESTING IS COMPLETE

WATCH/DUTY OFF or RA ______________________DATE ________________

18. WAF CLOSED OUT

RA__________________________________DATE_________________ WATCH/DUTY OFF __________________________DATE_______________

CHECK IF CONTINUED ON ANOTHER

Attachment (1) SHEET _____ of _____

CONTRACTOR/VENDOR TECHNICAL WORK DOCUMENT

8. CONTRACTOR/VENDOR COMMENTS

9. NNSY COMMENTS

10. CONTRACTOR/VENDOR READY TO COMMENCE WORK.

CONTRACTOR/VENDOR SIGNATURE

BADGE NO.

PHONE NO.

DATE

11. NNSY WORK RELEASE:

ISOLATION / TAGOUT SAT:

WAF NO.

C-246

CK#

DATE

NOTIFICATION OF WORK COMPLETION

12. WORK IS COMPLETE

CONTRACTOR/VENDOR SIGNATURE

BADGE NO.

PHONE NO.

DATE

|_| CHECK IF CONTINUED ON ANOTHER SHEET Attachment (2)

Contractor/Vendor Training Completion Report The training on Work Authorization and Control provided by NNSY Code 246 has been attended and completed by the following individuals. Training of employees of the listed organization is the responsibility of the supervisor by either performing training using provided materials or by arranging training by Code 246 personnel.

Attachment