Statement of Work Archival Chamber_Final.docx

STATEMENT OF WORK

for ARCHIVAL STORAGE and FREEZER CHAMBER

1.0 Purpose

Histories and Archives Division, Archives branch is looking for a 2-door archival storage chamber and a single door freezer chamber to use for preserving photographic materials. Photographic materials present complex preservation challenges for collection caretakers. Cold storage greatly reduces the rate of deterioration and extends the longevity of photographic media. This preventive conservation measure can help avert or postpone costly conservation treatment of individual objects, creating a cost savings for the government and decreasing the odds of losing one of a kind items reflecting the Navy’s rich history.

2.0 Requirements

2.1 Tasks

1. 2- Door Archival Storage Chamber should be capable of meeting the following requirements:

· Capable of setting adjustments within the range of 0ºC to 25ºC.

· Ambient Temperature 21º C ± 3º C

· Humidity Range 10% to Ambient at 21ºC setpoint

· Temperature Control ± 0.2º C

· Control Resolution ± 0.1º C

· Temperature Uniformity ± 0.7º C

· Humidity Control ± 1%

· Humidity Uniformity ± 2 %

· Weight not to exceed 975 lbs crated

· Interior capacity of at least 45 ft3

· Not to exceed 35 inches in width x 53 inches length x 81 in height (w/casters)

· Electrical -- Uses 120 Volt AC Single Phase 15 Amp dedicated circuit.

· Positive seal, self-closing doors (gravity cam-lift) with 120 degree stay open feature. Door gasket removal and installation is tool-less.

· Exterior Stainless Steel Door with keyed lock & front, aluminum sides

· Insulation - Entire cabinet structure and doors insulated using foamed-in-place CFC-free polyurethane foam.

· Shelving - 6 Gray PVC coated, adjustable 1" increments, that supports at least 150 lbs of evenly distributed weight

· Standard freight for chamber with liftgate service included.

· Installation Service - This option should include: uncrating, installation of casters, final placement of chambers, basic initial start-up

· Owner training by vendor technicians.

· Need to offer technical support throughout the lifetime of the archival chamber.

2. Single Door Archival Freezer Chamber should be capable of meeting the following requirements:

· Capable of setting adjustments within the range of -25ºC to 5ºC. Relative humidity will need to be controlled at any percentage from 10% to 60%, within an allowed dew-point range of -12ºC.

· Ambient Temperature 21ºC ± 3ºC

· Temperature Control ± 3.0º C

· Control Resolution ± 0.1º C

· Weight not to exceed 600 lbs crated

· Interior capacity of at least 20 ft3

· Not to exceed 35 inches in width x 27 inches length x 81 in height (w/casters)

· Electrical -- Uses 120 Volt AC Single Phase 15 Amp dedicated circuit.

· Exterior Stainless Steel Door with keyed lock & front, aluminum sides

· Insulation - Entire cabinet structure and doors insulated using foamed-in-place CFC-free polyurethane foam.

· Shelving – Should have 3 Gray PVC Coated, with adjustable 1" increments supporting up to 150 lbs of evenly distributed weight

· Requires casters

· Standard freight for chamber with liftgate service included.

· Installation Service - This option should include: uncrating, installation of casters, final placement of chambers, basic initial start-up

· Owner training by vendor technicians.

· Need to offer technical support throughout the lifetime of the archival chamber.

2-door archival storage chamber needs to contain both a temp and RH monitoring system.

2.2 Deliverables

· Require both the freezer and refrigerator from the same vendor.

· Delivery needs to occur 8- 10 weeks after award.

· Installation needs to occur within two weeks of notification that escalator is online. (Escalator is currently offline awaiting phone line connection).

· Training needs to be scheduled within 30 days of installation.

3.0 Security

4.1.1 The contractor must be able to gain base access and pass a basic background check. The work conducted under this task will only cover UNCLASSIFIED objects in the collection. The company will provide to the COR, ten days in advance of the event, names and Social Security numbers of all employees who will be entering Navy-controlled installations or facilities. Documentation of these checks will be made available to the COR upon request. The Government shall coordinate with the contractor to provide access to government buildings and offices.

4.0 Travel

4.1 Place of Delivery for Installation and Training

805 Kidder Breese St SE Building 46 - 2nd Floor Washington Navy Yard, DC 20374