Statement of Requirement ( Final ).pdf

STATEMENT OF REQUIREMENTS

ORGANIC CHEMICALS

1. BACKGROUND

The Mass Spectrometry Data Center (MSDC) at the National Institute of Standards and

Technology (NIST), Material Measurement Laboratory (MML), Biomolecular Measurement

Division (BMD) is responsible for the development of the NIST/National Institutes of Health

(NIH)/Environmental Protection Agency (EPA) Mass Spectral Library and Tandem Mass

Spectral Library. To carry out this responsibility, the MSDC has a requirement for a variety of chemicals. These chemicals are organic compounds of varying types and do not belong to a specific class; they are used for Mass Spectrometry and do not require special approval through

NIST.

2. ATTACHMENTS

Attachment 1 – Chemical List Spreadsheet: Identified by molecular weight and structure/identifier (InChIKey, InChI, SMILES, CNC_ID, Structure_ID).

3. SCOPE

The Contractor shall deliver chemicals listed in Attachment 1. Safety Data Sheets

(SDS)/Material Safety Data Sheets (MSDSs) shall be provided for each chemical delivered.

Either SDS or MSDS is acceptable if it provides the necessary information as required by OSHA

(https://www.osha.gov/Publications/OSHA3514.html).

4. REQUIREMENTS

4.1. The contractor shall deliver the chemicals set forth in Attachment 1 (Chemical List) in quantities not less than 1 mg. Larger quantities may be provided if sufficiently small quantities are not available due to properties of the chemical such as volatility or special hazards, but not more than 1 g. Split shipments of chemicals are acceptable;

however, the total number of shipments shall not exceed ten (10).

4.2. The Contractor shall provide an SDS or MSDS for each chemical delivered.

Acceptable formats are hyperlink, or other electronic versions.

4.3. The chemicals shall be of a purity of greater than, or equal to, 90%.

4.4. The Contractor shall supply and deliver each chemical in a clear, sealed glass vial.

Vials must have a capacity of approximately 4 mL and must be packaged in individual boxes containing approximately 100 vials. The same packaging must be used for all chemicals except in the instances where chemicals cannot be aliquoted into the custom packaging due to volatility or special hazards of the chemicals. In this case, NIST will accept standard commercial packaging for the item as long as the amount does not exceed 1 g.

https://www.osha.gov/Publications/OSHA3514.html

4.5. Each vial must be labeled with enough information to identify the contents. This information is, at a minimum, the chemical name and structure or catalog number and barcode, as long as documentation from which the chemical name can be determined is provided with the chemical.

5. DELIVERY AND PACKAGING

Delivery shall be FOB DESTINATION. All chemicals and SDSs/MSDSs shall be delivered within 60 days from date of award. All chemicals shall be packaged and shipped in a manner that will minimize or eliminate degradation while in transport.

Chemicals shall be delivered to the NIST campus in Gaithersburg, MD, during NIST regular business hours, Tuesday through Thursday; deliveries will not be accepted on Friday, Saturday, Sunday, or Monday. The contractor shall supply tracking information to the NIST Contracting

Officer’s Representative (COR) and Technical Point of Contact (TPOC) (to be identified at the time of award) prior to shipping chemicals via email.

6. INSPECTION AND ACCEPTANCE

NIST will conduct an analysis of chemicals to inspect the purity of the chemicals, as they are received. The Government will reject any chemical that does not meet the required purity percentage after analysis of chemicals. If chemicals are deemed to be unacceptable, the

Government will notify the Contractor of the chemical(s) rejected. The Contractor shall replace the chemical not later than 60 days after notification by NIST, at no additional cost to the

Government.

7. PAYMENT SCHEDULE

Advance Payment is not authorized. Payment will be made upon receipt of a proper invoice from the Contractor, and upon receipt and acceptance, by the Government, of chemicals required by the contract. Partial payments shall be authorized in accordance with the following terms:

- The total number of invoices submitted shall not exceed two (2) invoices per month;

- Chemicals being invoiced have been accepted by NIST.

Should a chemical become unavailable between the time of award and the time of shipment, the

Contractor shall notify the NIST COR, NIST TPOC, and the Contracting Officer in writing, not later than three business days after learning that the chemical has become unavailable. The

Contractor shall only invoice for chemicals delivered.