Statement of Objectives 1282A721R0006 Collbran Job Corps Center Dining Hall Repairs.pdf

US Department of Agriculture (USDA)

Statement of Objectives

Contents Project Title

1.0 Background

2.0 Purpose

3.0 Scope

4.0 Period and Place of Performance

5.0 Performance Objectives

6.0 Deliverables / Schedule

7.0 Operating Constraints

8.0 Attachments

Project Title Collbran Job Corps Center - Bldg 5 Dining/Counseling/CSO Water Damage Repairs

1.0 Background

Job Corps provides educational and occupational skills training and support services to youth between 16 and 24 years of age. The unique combination of services provided in the Job Corps program is intended to better prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces. The U.S. Department of Agriculture Forest Service operates 24 Job Corps Center nationally, through an interagency agreement with the Department of Labor.

The Job Corps centers are remote campuses that provide housing and meals for the students. A safe, clean, and easy to maintain kitchen is critical to the success of this program.

2.0 Purpose

The purpose of this project is to investigate, propose repairs and renovation of water damaged ceilings and floors in two rooms in Building 5 – Dining/Counseling/CSO at Collbran Job Corps Civilian Conservation Center in Collbran, Colorado.

The Government seeks to procure the most cost-effective and low maintenance design possible for this repair.

3.0 Scope

PRE-PROPSOSAL REQUIREMENTS: Prior to submitting a proposal, the prospective contractors must visit the site and become thoroughly familiar with all pertinent conditions that are included in this Statement of Objectives. A pre-proposal site visit date/time will be established with the Solicitation. The prospective contractors must ascertain the nature and condition of the work, and the general and local conditions which can affect the work or cost thereof. Failure to do so shall not relieve proposers from the responsibility for estimating properly the difficulty or cost of successfully performing the work.

Arrangements must be made with the center prior to inspecting the site. After the walk-through, a conference call will be conducted with the Contracting Officer (CO), Contracting Officer Representative (COR), center representatives and prospective contractor representatives, to address questions and clarify the objectives.

The scope of the Building 5 Dining/Counseling/CSO Water Damage Repairs:

1. Determine extent of water damage in the dishwash room and storage room below due to water intrusion through tile floor/grout and from leaking drain pipes, and,

2. Propose and Construct repair actions including, but not limited to:

a. Dishwash room floor/wall replacement with waterproof floor/wall coverings

b. Floor joist replacement/treatment, if required

c. Ceiling replacement (one-hour fire separation required)

4.0 Period and Place of Performance

PERIOD OF PERFORMANCE: 270 Days from issuance of Notice to Proceed (NTP).

LOCATION: This project is located at the Collbran Job Corps Civilian Conservation Center located 40 miles from Grand Junction, Colorado in Mesa County. The address is 57608 CO-330, Collbran, CO 81624.

POINTS OF CONTACT:

Project Manager/Contracting Officer Representative (COR): Deborah Valles, Project Engineer deborah.valles@usda.gov , 720-450-6191.

Center Point of Contact: Doug Satterfield, Work Programs Officer, doug.l.satterfield@usda.gov , 970-487-2035.

mailto:deborah.valles@usda.gov mailto:doug.l.satterfield@usda.gov

5.0 Performance Objectives

Materials shall be of high quality, durable, and easily maintained.

The construction shall meet the requirements of all applicable local, state, and federal codes in the latest editions, including but not limited to:

1. International Building Code

2. International Mechanical Code

3. International Plumbing Code

4. National Electric Code NEC-(NFPA-70)

5. NFPA 101 Life Safety Code

6. American Disabilities Act Accessibility Guidelines

7. ANSI/ASHRAE Standard/ IESNA90.1- Energy Standard for Buildings Except Low-Rise Residential Buildings Plus

Supplemental Addenda.

8. ANSI/ASHRAE Standard 55- Thermal Environmental Conditions for Human Occupancy.

6.0 Deliverables / Schedule

SUBMITTALS AND SCHEDULE: The government will require 10 business days to review submittals. The following are anticipated submittals, anticipated due dates, and format.

Preliminary Documents to include:

1. Findings and recommendations

2. Preliminary drawings

3. Flooring, ceiling and wall panel, utility, etc. product recommendations, product data sheets, and manufacturer’s specifications.

4. Preliminary Construction Schedule

Final Documents to include:

1. Final drawings

2. Typical details

3. Final product data sheets and manufacturer’s specifications

4. Final Construction schedule

SUBMITTALS AND SCHEDULE:

Item/Submittal Schedule* Format Kick Off Meeting (1 hours) Within 5 days of NTP Investigate Findings Report Within 30 days of NTP Electronic submittal (PDF on file share site) Review Meeting (1 hour max) Within 40 days of NTP Preliminary Documents

Within 70 days of NTP Electronic submittal (PDFs) on file share site

Review Meeting (1.5 hours max) Within 80 days of NTP Final Documents and Construction Schedule Within 110 days of NTP Electronic submittals in PDF and original format on file share site.

Review Meeting (1.5 hours max) Within 120 days of NTP Estimated Construction Start Date Within 150 days of NTP Estimate Construction Completion Date Within 270 days of NTP

DRAWING STANDARDS

All drawings shall be prepared in AutoCAD format. Draft submittals shall be in PDF format. Final submittals shall be in both DWG and PDF format. All submittals shall be uploaded to a secure cloud storage location, exact location TBD.

1. General: Ensure that drafting and lettering on all drawings is done to such scale and legibility to permit clear and accurate readability by construction personnel.

2. CAD original Sheet size: 24” X 36” with minimum 1/2 inch borders on three sides and 1½ inch border on the binding side.

3. CAD PDF Sheet Size: 11” x 17”.

4. Lettering size: 1/8” (actual size) minimum height.

5. Minimum scale of floor plans: 1/8” = 1”-0”.

6. Graphic Scale: All drawings shall have a graphic scale in English units for all scales used on that sheet.

MEETINGS:

General: Phone or video conferences will be conducted to discuss progress, schedule and any areas of concern. Those in attendance shall include the CO, COR, center representatives, the contractor and designers. The COR will be responsible for scheduling the meetings. The contractor is responsible for taking meeting notes during these teleconferences and distributing the notes to all participants within 3 business days. Video conferences may be recorded.

Kickoff: This meeting will include discussion of project schedule, staging, sequencing, lines of communication, project deliverables, responsibilities, and other relevant topics. The kick-off meeting will be held prior to commencement of the work.

Review meetings: There will be three review meetings. One to discuss the investigate findings, and two to discuss the government’s review comments on the plans and product selections for the dining hall improvements. Materials and color selections will be made during, or within 5 business days following the preliminary design review meeting. The second meeting will be conducted to discuss any additional review comments on the final plans and product selections and to discuss the construction schedule.

7.0 Operating Constraints

EQUIPMENT AND FURNISHINGS: Removal and reinstallation of all equipment and furnishings are to be completed by the contractor.

CONSTRUCTION SCHEDULE AND SEQUENCING: Work hours for the construction portions of this project will be between 8:00 AM-4:30 PM, Monday through Friday. The contractor shall propose a sequencing of the work in coordination with the center to minimize potential disruption to center operations.

GOVERNMENT OCCUPANCY: The Building will be occupied by the employees and students during the work, but the affected rooms will be vacated during construction.

GENERAL CONSTRUCTION SERVICES:

1. Possess and maintain, for the duration of this project, a state license as a general contractor in the State of Colorado.

2. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, temporary utilities, transportation, and other facilities and services necessary for proper execution and completion of the work, whether temporary or permanent.

3. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

4. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the contract documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

5. Utilize subcontractors who are duly licensed and qualified to perform the work consistent with the contract documents. Government may reasonably object to selection of any subcontractor based on its information with respect to the subcontractor’s past performance and technical qualifications.

6. Contractor is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority. Laboratory shall sample and test materials and perform required special inspections. Copies of all test reports shall be submitted to the designer of record and the COR as soon as practicable. Laboratory shall be authorized to perform work in the state where project is located.

7. RFIs: During construction, the contractor may use any format they choose for the Request for Information form, but all shall be identified with the words “Request for Information” at the top of the form along with the Government Contract Number, Project Location, Project Title and the Contractor’s Name.

8. Product and Material Submittals: Prior to construction, contractor shall provide product and material submittals.

Submittals shall be in PDF format and shall be identified with the words "Submittal" at the top of the form along with the Government Contract Number, Project Location, Project Title, Specification Section and/or Drawing reference.

9. Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

PROJECT SAFETY

1. The contractor shall have the ultimate responsibility for safety on the project site, from issuance of the Notice to

Proceed until final completion and acceptance of the project by the Contracting Officer.

2. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections. Each employee (contractor and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

3. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel.

CLOSEOUT PROCEDURES

1. Training: Thoroughly familiarize the center staff with the building systems and train them to be proficient in its overall system operation and maintenance.

2. Tools and spare parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys and similar devices such that the center staff is able to operate and maintain the work.

3. Final Inspection: Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work.

The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time.

The contractor representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection.

CLOSEOUT DOCUMENTS

1. Submit red-lined drawings that clearly indicates the as-constructed work.

2. Submit fully executed manufacturer's standard material, product, and equipment warranties, assigned to the

Government without any requirement that the Government incur any costs to maintain the warranties in force.

3. Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

8.0 Attachments

GOVERNMENT FURNISHED INFORMATION: Existing Construction Documents are not available. The Conceptual Plans shown in this contract will provided in AutoCAD drawing format, however, the contractor will be responsible for verification of all dimensions, layout, and conditions in and around the construction area.

Attachments:

1. Dining/Counseling/CSO Existing Floor Plans and Photos, December 2020, Formats: PDF and AutoCAD 2018

DWG

2. Planning, Design and Construction Administration Guidelines for Architect/Engineers and Design Builders, JCH 814, Department of Labor/Office of Job Corps, September 2013

3. Dining/Counseling/CSO (Bldg #5) Code Analysis, August 4, 2020